Attachment_1-_PWS.doc

PERFORMANCE WORK STATEMENT

Deployable Medical Systems and Material Management

Navy Expeditionary Medical Support Command

1. INTRODUCTION

1.1 The Navy Expeditionary Medical Support Command (NEMSCOM), Cheatham Annex (CAX), Williamsburg, Virginia, is responsible for the design, production, life-cycle management, deployment, and operational readiness of U.S. Navy DEPMEDS.

1.1. INDEPENDENT CONTRACTOR. The services rendered by the Contractor are rendered in the capacity of an independent Contractor. The Government will evaluate the quality of services for purposes of contract inspection and acceptance. The Contractor shall be solely responsible for any and all liability caused by the acts or omissions of its agents or employees. The Contractor shall not in any manner represent or infer that it is an instrumentality or agent of the United States Government. The Contractor shall recognize that the Commanding Officer of the Role III maintains administrative and operational responsibility for all activities within the Command and may take such actions as necessary to preserve and maintain the integrity of the Command, subject to the limitations prescribed by law and U.S. Military Regulations.

1.2. MODIFICATIONS. The Contracting Officer will designate and authorize an individual to act as the Contracting Officer's Representative (COR). Any such representative appointed will be specifically designated by letter from the Contracting Officer. The COR exclusively represents the Contracting Officer in all technical phases of the work, but is not authorized to issue Change Orders, Supplemental Agreements, or direct any contract performance requiring contractual modification or adjustment. Changes in the scope of work can only be made by modification properly executed by the Contracting Officer. All observations made by persons other than the Contracting Officer or the COR are strictly advisory and shall not influence the Contractor's operations except for administrative requirements and responsibilities specified herein.

1.3. Instructions and directives. Any instructions and directives referenced in this Performance Work Statement are available from the COR upon request.

2. SCOPE

2.1. The primary purpose of this contract is to obtain services to perform general warehousing services; maintain containers, biomedical, and civil engineering equipment (CEE); produce deployable medical systems (DEPMEDS); and provide custodial services. The Contractor shall perform, in strict compliance with Government-provided assembly and packing plans for the production and subsequent reconstitution or service life extension of these DEPMEDS. Additionally, in accordance with DoD Directive 5012.42 dated 15 May 08, the Navy Expeditionary Medical Support Command (NEMSCOM) has fully embraced the Lean Six Sigma process improvement strategy and the Voluntary Protection Program (VPP). The Contractor shall incorporate a continuous process improvement strategy in the execution of this contract.

2.2. Navy DEPMEDS are designed and packed to be deployed in configurations which meet the individual requirements of each mission or designed, packed, and pre-positioned for deployment in anticipation of future missions. In each case, items comprising DEPMEDS are categorized and packed into groups or assemblages designed to provide a specific functional capability (i.e. pharmacy, laboratory, surgery, radiology, intensive care wards, dental, power generation, power distribution, potable water, wastewater collection and storage, laundry, staff housing, galley, public works, etc.). These functional area assemblages are called authorized medical allowance lists (AMAL) or authorized dental allowance lists (ADAL) and are the building block capability packages used by NEMSCOM staff to create DEPMEDS configurations in the Defense Medical Logistics Standard Support (DMLSS) database, Hospital Information Management System (HIMS) database, and other Department of Defense (DoD) authorized programs. These configurations can be as small as an individual AMAL /ADAL packed in a medical backpack or as large as a 500-bed containerized DEPMEDS depending on the mission.

3. REQUIREMENTS

3.1. The Contractor requirements for the Warehouse Management Services function encompass all actions involved in managing and controlling GFP including other services in support of the NEMSCOM mission.

3.1.1. The Contractor shall perform the maintenance and calibration of all GFE, (with exception of government provided services listed in paragraph 11.2 and shall establish and document a preventative maintenance and calibration schedule.

3.1.2. The Contractor shall perform downloads of existing DEPMEDS, DEPMEDS Modules, and DEPMEDS AMAL/ADAL assemblages for the purpose of reconstituting or extending the service life of the assets by integrating new technology or configuration changes to reach or maintain activation readiness status.

3.1.2.1. DEPMEDS Platform Configuration Changes. DEPMEDS platform configuration, i.e. items and their quantities that constitute each DEPMEDS platform are subject to change over time for reasons that include, but are not limited to, product obsolescence, lack of availability due to various factors, and changes in design criteria. As it pertains to this performance work statement, all such changes will occur at no additional cost to the government unless specifically noted otherwise. Should the changes be significant enough to change scope, the Task Order will be terminated and a new one issued, or an additional Task Order will be issued to accommodate the change.

3.1.3. The Contractor shall establish and implement an effective and efficient production system for producing government specified DEPMEDS and DEPMEDS assemblages. See Attachment 4 for the Projected Production Schedule.

3.1.4. The Contractor shall implement and sustain a program to paint properly prepared containers and shelters to correct and prevent damage from corrosion.

3.1.5. Operating Hours. The Contractor and all potential sub-contractors shall provide all services during 8 contiguous hours (excluding time for lunch) per employee per day, Monday through Friday, during the normal working hours between the hours of 0630 through 1700 except for observance of federal holidays.

3.1.6. Performance of Work Outside Normal Working Hours. Any unscheduled work shall be submitted to the Contracting Officer Representative (COR) so that security personnel can be notified. The Contractor shall notify the COR any time a change in working hours is needed to meet temporary workload surges. Upon receipt of a written request from the Contractor, the COR may authorize the Contractor to work hours other than those specified, if the situation warrants this action. Each request as a minimum shall be included on a memo to the COR to include: date(s), number of hours to be worked on specified day(s) and justification/requirement. All requests shall be submitted to the COR at least 24 hours prior to commencement of the change in working hours.

3.1.7. Overtime. Unless conditions exist as stated in 3.1.7.1., the Government will not be liable for overtime, which was not authorized by Contracting Officer. All costs associated with Contractor unauthorized overtime are the responsibility of the Contractor and will not be compensated by the Government.

3.1.7.1. Overtime Directed By the Government. There may be situations, which the Government may require the Contractor to perform, outside of normal working hours, warehouse services to receive or issue urgent shipments or to download, produce, and/or have shipped a DEPMEDS product in response to situations, including, but not limited to, national emergencies and disasters. In such instances, the COR shall direct the Contractor to initiate performance of a contract requirement(s) via oral direction, with written order the next business day. The Contractor shall, upon notification by the COR that overtime is required, take all necessary actions to effectively and timely respond to the situation. The Contractor shall be responsible for providing adequate, qualified personnel during this required overtime and submit all applicable overtime documentation to the COR before the close of business the day after overtime was worked. (See Attachment 8, and paragraph 1.) The contractor shall be compensated for overtime per the applicable line item in Section B of the Task Order.

3.2. Basic Requirements: The Contractor shall furnish all work, management, supervision, labor and materials necessary to ensure the effective and efficient performance of functions identified throughout this PWS which make up this requirement. The Contractor must be capable of providing flexible, responsive, and high quality services and support. The Contractor shall conduct travel and reviews that are necessary to ensure the effective and efficient performance of functions identified throughout this PWS which make up this requirement.

3.3. Performance Requirements

The Contractor shall perform the following tasks in accomplishing the requirements of this contract. Performance standards are further defined within the Quality Assurance Surveillance Plan (QASP) as well as procedures/financial penalties that may be taken when performance standards are not met.

TASK I – Warehouse Management Services. – Encompass all actions involved in managing and controlling Government Furnished Property (GFP).

- Receiving

- Stowing

- Return & Turnover of DEPMEDS

- Inventory Control

- Re-Warehousing

- Redistribution and Disposal of Excess and Non-ready-for-Issue (NFRI) Material

- Shelf Life Material and Block Management

- Transportation Management Service Paragraphs 3.3.1 through 3.3.1.11 apply.

Contractor shall provide trained and qualified personnel and develop proactive processes to manage and perform warehousing services from receipt-to-stow, issue, physical inventory, document transactions, record management, and return or shipment of DEPMEDS items; stowage or re-warehousing of material and equipment in a fully operational, ready for emergent deployment condition and in an efficient manner utilizing given space and grounds to maximum extent possible; assignment of available stock materials and equipment to future DEPMEDS platforms; Property Control System (PCS) that will readily locate and audit GFP on-hand; at accuracy levels provided by the Government for Low and High dollar assets, Controlled, Sensitive, and pilferable materials/items; the identification of excess/surplus or disposal process including transportation documents within standard set forth; shelf life material monitoring per required instructions; and Government transportation functions per appropriate systems, policies, rules, and regulations. This function shall be a day-to-day on-going operation and shall be firm fixed price.

TASK II – Maintenance Services - Encompass all actions involved in performing maintenance and calibration of Government Furnished Property (GFP).

- Government Furnished Equipment

- Biomedical/scientific Equipment

- Containers/Shelters

- Civil Engineering End Items (CEEI)

- Advanced Base Functional Component (ABFC) tool kits

- Civil Engineering Support Equipment (CESE) Paragraphs 3.3.2 through 3.3.2.14.6. Apply.

The Contractor shall provide qualified and trained personnel to manage the NEMSCOM Equipment located at CAX to include cleaning, operation, testing, inspection, inventory, update, repair, maintenance, and calibration as described and clarified and in accordance with regulations and manufactures criteria. Personnel function shall be an on-going operation and shall be firm fixed price.

TASK III –Download of Deployable Medical System (DEPMEDS). - Requires an established contractor production process for downloading DEPMEDS, DEPMEDS Modules, and DEPMEDS AMAL/ADAL assemblages for subsequent reconstitution.

Paragraphs 3.3 through 3.3.3.1.12 and Military Handbook (MIL-HDBK)-138B apply.

Contractor’s personnel shall perform download of DEPMEDS platforms which may be ordered for any combination of material including, but not limited to, those listed and/or similar to those in Attachments 11-18 and requirement set forth in the PWS. Upon receipt of Task Order to perform the required services, the Contractor shall execute all work within the specified performance period.

TASK IV – DEPMEDS Build - Requires an established contractor production process for producing, stuffing and/or stowing intermediate packed DEPMEDS, DEPMEDS Modules, and DEPMEDS AMAL/ADAL assemblages for CONUS or OCONUS pre-position sites or for mission deployment sites.

Paragraphs 3.3.4 through 3.3.4.2.6 apply Contractor ‘s personnel shall perform build of DEPMEDS platforms which may be ordered in any combination of material including, but not limited to, those listed and/or similar to those in Attachments 11-18 and requirements set forth in the PWS. Upon receipt of Task Order to perform the required services, the Contractor shall execute all work within the specified performance period.

TASK V – Painting and Preservation of Containers and Shelters. The Contractor shall implement and sustain a program to paint containers and shelters.

Paragraphs 3.3.5 through 3.3.5.9 apply.

The contractor shall provide for offsite painting of containers and shelters to provide corrosion protection. This function shall be performed as directed by the issuance of Task Orders.

3.3.1. TASK I - Warehouse Management Services. The Contractor requirements for the Warehouse Management Services function encompass all actions involved in managing and controlling GFP including other services in support of the NEMSCOM mission. The Contractor shall perform Material Management to include the services under each item noted below:

· Receiving / Issuing

· Stowing (Storage and Warehousing)

· Inventory Control Functions

· Redistribution and Disposal of Excess and Non-RFI Material to include Equipment and Containers

· Shelf Life Material Management

· Transportation Management

3.3.1.1. Material Management. Contractor shall process all material per its Property Control System that includes all GFP from receipt-to-stow, issue, physical inventory functions, and documentation of transactions, applicable record management, and shipment to NEMSCOM’s customers (i.e., DEPMEDS organizations or other Navy activities). Material found to be in a Not-Ready-For-Issue (NRFI) condition that can be repaired or brought back to Ready-For-Issue (RFI) condition shall be processed via HIMS on a Non-Conformance Report (NCR) per NEMSCOM QP-20.

3.3.1.2. Property Control System (PCS) Plan. The Contractor shall develop and furnish to the NEMSCOM Government Property Administrator via the COR within ninety (90) days after contract award a Property Control System (PCS) (CDRL A001) that is consistent with the requirements Clause 52.245-1 and applicable FAR Part 45 regulations, standards, various instructions, and other requirements set forth herein. The property control system shall include: (1) property control procedures; (2) Application and/or compliance with those procedures; (3) set forth company standards, techniques and instructions for operational personnel; (4) identification of individuals or components of the Contractor's organization having specified and delineated functions and authorities for property management; (5) procedures for receiving material including dated and deteriorative items, storage, issues, sensitive property, movement, transportation, management of frustrated or misdirected receipts; (6) marking/bar coding property, physical inventories, property in the possession of subcontractors, notification for loss, damage, or destruction of accountable government property, maintenance program; (7) the perpetual association of stock material to DEPMEDS assemblages and the associated inventory of this material as required, and (8); system or technique to locate any item of Government property within a reasonable period of time, disposition of excess property, records, use of Government Property and contract closeout including plan for wall-to-wall inventory. The Contractor shall establish a program within its property control system to identify non-repairable material such as deteriorated, obsolete, damaged, or destroyed items, or items that are no longer cost effective to repair for disposal. Major processes shall be flowcharted, e.g., receiving, ILO, download, inventories, maintenance, excess, and incorporated into the PCS. Any significant changes to the PCS shall be provided to the Property Administrator prior to implementation. The Contractor shall perform material management processes of all Government Furnished Property (GFP) concurrently without interruption to the warehousing services or production/download operations.

3.3.1.3. Receiving. The Contractor shall receive and process approximately 12,000 new receipts per year of all types and varying individual quantities of property, predominantly of the type and nature of those discussed within this solicitation or listed in any Attachments to this solicitation/performance work statement, as well as any items needed to support NEMSCOM staff operations, from common carriers, local vendors, parcel post, or personnel / organizations authorized by NEMSCOM per its approved PCS Plan. The Contractor shall attach a copy of the receipt documentation with the material upon stowage. The number and volume of receipts will vary over a twelve (12) month period depending on the intensity of the production schedule changes or mission urgency. The Contractor shall notify NEMSCOM Supply Department via the COR daily to coordinate any parcel post pickups delivered directly to NEMSCOM.

3.3.1.3.1. Due to DoD and FAR regulations the Contractor cannot post the receipt of material within the DMLSS database system. The Contractor shall perform receipt process as defined in the following paragraphs.

3.3.1.3.2. Tailgate Date and Receipt Inspection and Validation. The Contractor shall upon physical receipt of the material stamp a tailgate date upon the material and receipt documentation. The Contractor shall inspect and validate the contents, completeness, and if required note any shortages or damage. The Contractor shall prepare a SF 368 Quality Deficiency Report (QDR), SF 364 Supply Discrepancy Report (SDR) per SECNAVINST 4355.18A for any noted shortfall or damage. In addition, a DD 361 Transportation Discrepancy Report (TDR) shall be prepared per NAVSUP P-485 and DTR 4500.9-R-Part II. These reports shall be forwarded within two business days upon completion to the government Supply Supervisor. Upon completion of the inspection, the Contractor receiving personnel shall circle or write the verified quantity, print and sign their name, and date the receipt document(s). The Contractor shall write the receiving floor location on the receipt document. If material is received without any receipt documentation then the Contractor shall fill out a manual receipt form for the material. The Contractor shall make a copy of the receipt document and keep within a suspense file to ensure that all receipt documents turned over to NEMSCOM are returned to the contractor after government personnel posting to DMLSS. The Contractor shall have two business days from the tailgate date to perform the inspection and validation with the exception of biomedical/scientific equipment as noted below.

3.3.1.3.3. Receipt Turnover to NEMSCOM. Upon completion of inspection and validation, the Contractor shall turn over the signed and dated receipt documents on a daily basis to the NEMSCOM Logistics Department. The Contractor shall establish an incoming and outgoing receipt box within the warehouse. Upon completion of the inspection and validation the contractor shall place the receipt document into the outgoing box. NEMSCOM Logistics Department staff shall retrieve the receipts from the outgoing box multiple times each day to maximize the process. Pickup times shall be 0800, 1200, and 1500 daily.

3.3.1.3.4. NEMSCOM Posting and Return to the Contractor. Upon turnover of the receipt document to NEMSCOM, NEMSCOM staff shall post the receipt document to DMLSS within 2 business days utilizing the quantity validated by the Contractor on the receipt document. NEMSCOM shall post the receiving location in DMLSS provided by the Contractor. Upon completion of the posting NEMSCOM shall stamp on the receipt document that the material has been posted and print, sign, and date. NEMSCOM shall print out the receipt label and staple it to the receipt document. Upon completion, the receipt document shall be placed into the incoming receipt box within the warehouse by NEMSCOM staff to allow for posting of the material by the Contractor to HIMS if needed and for additional labeling and stowing of the material.

3.3.1.3.5. Database Updates and Stowing of the Receipt. Upon turnover of the receipt document from NEMSCOM to the Contractor, the Contractor shall date/time stamp the document to show the date received back from NEMSCOM. The Contractor shall then, in accordance with government protocols, post the material to HIMS. The Contractor shall apply the receipt label to the material, print and apply NSN barcode labels, as well as UID and ECN labels where applicable. The Contractor shall stow the material and update the DMLSS location. Upon completion of the stowing and location update, the Contractor shall stamp that the material was stowed, and provide stowed location(s) and date on the receipt document. The Contractor shall conduct a receipt inspection for all equipment. The receipt inspection shall be done in accordance with the NAVMED P-5132 and ensure all accessories, repair parts kits, consumables, and technical manuals of the specific unit of equipment were received and identify whether the equipment matches the equipment requirement specified in the design. The Contractor shall record all model numbers, serial numbers, lot numbers, manufacturer names, and expiration dates in DMLSS. (Note: Some equipment such as defibrillators and x-ray machines has two or more “sub components” with serial numbers.). Upon completion of the receipt inspection the Contractor shall update equipment with a DMLSS Condition Code “M” for items and process the equipment for further inspection, testing, maintenance, repair, and calibration per Task II. The Contractor shall perform these processes within three (3) business days from the DMLSS posted date on the receipt document. A copy of the receipt document shall be maintained with the stowed material.

3.3.1.3.6. Receipt Document Filing. Upon completion of the stow, the Contractor shall keep a copy of the completed receipt document for their files and provide the original receipt document that has been fully completed to the NEMSCOM Supply Division for filing.

3.3.1.3.7. Receipt Surges. The Contractor shall include in its PCS policies and procedures to manage short-term, high volume, incoming new receipts to ensure timely visibility and accountability of receipts within established performance standards.

3.3.1.3.8. Hazardous Materials Receipts for Stock. Hazardous materials are labeled per criteria contained in DoD Publication 6050.5 series and MIL-STD-129N. Inadequate Department of Transportation (DOT) labeling shall not be grounds for excusing improper storage. The Contractor shall notify the NEMSCOM Supply Division, Safety/Environmental Program Manager, and COR immediately upon receipt of any hazardous material without proper DOT labeling. Hazardous material received shall be segregated in special hazardous materials pending delivery to customer or storage. Hazardous material shall be removed from the receiving floor, cargo ramps, vehicles, and staged in designated warehouse spaces by close of business the day of receipt. If delivery to the ultimate destination is not possible at the time, the material shall be temporarily stored in the hazardous material areas. Personnel handling hazardous material shall comply with the 29 CFR 1910.1200 with regard to appropriate personnel training and personal protective equipment. Only equipment that is OSHA/manufacturer approved as spark-enclosed shall be operated within the flammable stores storage area. On identification of any hazardous material not properly stored or any safety related issue-involving HAZMAT, the Contractor shall immediately advise the NEMSCOM Command Safety/Environmental Program Manager and COR. See paragraph 9.2 and subparagraphs for further details and requirements.

3.3.1.3.9. Weapons, Ammunition, Explosives. Receipt of weapons, hazardous material labeled as Class A, Class B or Class C explosives, or ammunitions of any type is prohibited.

3.3.1.3.10. Special Handling Material. The Contractor shall manage and control security coded materials per NAVSUPINST 4440.146C and all references contained therein. The Contractor shall be responsible for receipt, storage, and safeguarding of NSN items identified in WEBFLIS with security management codes of “J” (highly pilferable). NEMSCOM does not anticipate long-term storage of any controlled substances. However, in the event of activation or deployment of a DEPMEDS, controlled substances may be required to be delivered to NEMSCOM and receipted, refrigerated, repackaged, and shipped by the Contractor. Material requiring special handling per Military Standard Transportation and Movement Procedure (MILSTAMP) and Defense Traffic Management Regulation shall receive protection, as determined by the Government to prevent loss of cargo and assure accountability from the time of receipt to final destination. The Contractor shall notify the COR and Government Property Administrator upon receipt of any controlled substances.

3.3.1.3.11 Shelf Life Material: The Contractor shall receive, store, issue, restock material and adjust accountable records within DMLSS-AM. Throughout the process the Contractor shall maintain quality control information e.g., lot number, expiration date/date of manufacturer, material extended date, and manufacturer within DMLSS-AM.

3.3.1.4. Return and Turnover of DEPMEDS Platforms. The contractor shall provide a container and CESE staging plan to the COR prior to the return of the DEPMEDS platforms to NEMSCOM. Upon return of a DEPMED from deployment or a pre-position site NEMSCOM shall turnover the DEPMED to the Contractor for inventory accountability. Once notified, the Contractor shall obtain the DEPMEDS container/shelter and CESE inventory reports from the DMLSS and HIMS databases. The Contractor shall verify and validate quantity, identity (i.e., container(s) and CESE ID numbers), and location of the DEPMEDS units, update HIMS with the new locations, acknowledge receipt, and submit a written discrepancy report to NEMSCOM via the COR identifying any noted discrepancies within five business days of notification.

3.3.1.5. Stowing (STORAGE AND WAREHOUSING). The Contractor shall provide warehousing and storage methods for material and equipment that would effectively and efficiently support production, download, and rapid configuration for missions requiring capability-based DEPMEDS or expeditionary deployment requirements.

3.3.1.5.1. Over Capacity. When the capability-based or item designated location is reaching its capacity, the Contractor shall give five days advance written notice to the COR including a recommendation to stow overflow material.

3.3.1.5.2. Open Storage. The Contractor shall ensure all material/equipment subject to damage by unexpected high winds or inclement weather are covered and tied down securely at all times. Upon receiving notice of an impending major storm or hurricane, the Contractor shall put all light weighted equipment indoors and inspect all open storage to ensure tie downs are sufficient to hold should a weather emergency actually occur.

3.3.1.5.3. The Contractor shall develop a warehouse strategy that facilitates local on-site production, storage, and subsequent selection and containerization of the various DEPMEDS AMAL/ADAL assemblages for rapid deployment of custom designed DEPMEDS platforms.

3.3.1.5.4. Movement of Stock Material into Specified DEPMEDS Assemblages. The NEMSCOM Production Officer via the COR shall notify the Contractor of the future DEPMEDS which require material to be transferred into the DEPMEDS. The NEMSCOM Production Officer shall provide the order of precedence. The Contractor shall review material requirements within the identified DEPMEDS and utilize DMLSS to identify material that is available for transfer. The Contractor shall identify primary and substitute NSN or Part Number material that can be utilized. The Contractor shall utilize the primary NSN or Part Number to fill the requirement prior to utilization of the substitute. Upon completion of the analysis of material availability the Contractor shall electronically and physically transfer the applicable material to the identified DEPMEDS. Upon completion, the Contractor shall provide a completion letter to the NEMSCOM Production Officer via the COR.

3.3.1.6. Inventory Control Functions. The Contractor shall develop within their PCS a physical inventory schedule to perform inventory and location audits of Government Furnished material/equipment on hand using those inventory modules (if available) within the inventory database system. The NEMSCOM on-site inventory consists of a range of approximately 5000 different line items and a depth of approximately 300,000 total on hand quantity (in terms of units) at any one time. There are approximately 13,315 warehouse locations. The total inventory quantities continually fluctuate depending on download and production schedules. Frequency of the audits/surveys shall be, at a minimum, as listed in 3.3.1.6.1. The PCS shall include a corrective action plan if physical inventory or location audits fall below the accuracy standards. In addition, the contractor shall inventory GFE used for the performance of work in this PWS at the end of each fiscal year (30 SEP).

3.3.1.6.1. Inventory/Location Accuracy Standards. The Contractor shall maintain an effective inventory/location process that would provide the Government total asset visibility of material and equipment on hand. Because DMLSS AM currently does not allow single NSN or location inventories, the Contractor shall develop a process to perform inventories and location surveys of material and equipment assigned to the DMLSS AM modules not in the build cycle. Performance standards and frequency of inventories are as set forth below:

General Material/Equipment

Annually

*As defined by NAVSUPINST P-723

3.3.1.6.2. Pre-adjustment, Adjustments and Causative Research. The Contractor shall perform pre-adjustment research on all government furnished property prior to adjusting any inventory record. The Contractor shall perform causative research for adjustments on all controlled items (classified and sensitive), pilferable items with an extended dollar value greater than $2,500 and any other material/equipment with an extended dollar value greater than $16,000. When posting an adjustment, the Contractor shall provide an adequate description of why the adjustment is posted in the inventory database. Adjustments over the causative research threshold shall have a written narrative with details as prescribed in FAR Part 52.245-1. The Contractor shall utilize NAVSUPINST P-723 for guidance regarding how to perform pre-adjustment/causative research. The Contractor shall complete DD Form 200’s for all unresolved lost, damaged, or destroyed items that meet causative research criteria. The Contractor shall provide causative research packages no later than 50 days from the date the adjustment is posted to the inventory record.

3.3.1.6.3. GFM Inventory and Adjustment Reports. The Contractor shall provide to the NEMSCOM Property Management Division via the COR, reports as listed below, in both hard copy and electronic media:

CDRL (A002) - Scheduled Physical Inventory Audits and Inventory accuracy– (Inventory Count Lists, spreadsheet listing all NSN/P/N’s, pre-adjustment research and DD200’s if required) – five business days after completion of inventory segment CDRL (A003) - Scheduled Location Audits and location accuracy for that segment – five business days after completion of location segment CDRL (A004) - Inventory Adjustments (not in conjunction with planned inventories) and DD 200’s if required – five business days after end of month CDRL (A005) - Causative research packages (if required) shall be submitted 50 business days after adjustment posted CDRL (A006) - GFE Inventory Report – five business days after completion of annual inventory.

3.3.1.7. Re-warehousing or Relocation of Material, Equipment, CESE, and Containers. Some warehouse space and storage lots used by NEMSCOM may be subject to reallocation as a result of storage practices or methods to meet NEMSCOM mission. Should this occur, the Contractor shall be directed to perform re-warehousing. The Contractor shall relocate specified quantities of material and equipment between specified locations and make corrections to the appropriate database. The number of times re-warehousing effort is estimated to be performed is 10 times sporadically a year requiring an average relocation of approximately 1000 measurement tons of equipment and supplies per event and approximately 1000 ISO containers/shelters and 700 pieces of CESE per year.

3.3.1.8. Redistribution and Disposal of Excess and NRFI Material to include Equipment and Containers. The Contractor shall minimize excess held, and efficiently dispose of damaged, deteriorated, and obsolete material and equipment to maximize use of warehouse space.

3.3.1.8.1. The Contractor shall maintain a program to effectively remove unserviceable material/equipment from storage and Government identified excess/surplus items that are no longer required for the DEPMEDS program.

3.3.1.8.2. The Contractor shall determine the proper disposal of property per DoD Manual 4160.21-M, the NAVFAC P-300, NAVMED P-5132, and the written agreement of the NEMSCOM Government Property Administrator. The following amounts of property are estimated, but not limited, to be processed for excess:

3.3.1.8.3. Redistribution of Material/Equipment to Other Government Activities. When directed, the Contractor shall pick, pack, and issue specified items and quantities from DMLSS and ship to requesting activities. The Contractor shall document the expenditure, shipment, and load onto appropriate transportation assets. The Contractor shall prepare supporting documentation for transportation. The Contractor shall utilize qualified drivers to transport excess items for disposal to Defense Logistics Agency Disposition Services (DLADS) or transfer of material to other sites within a 100 mile radius via Government vehicle.

3.3.1.8.4. CEE Disposition. The contractor when directed shall transfer CEE to DLADS or other activities. The contractor shall prepare the equipment for transfer by removing POL and other HAZMAT IAW DLADS and Transportation Regulation/Policy. The Contractor shall prepare any required documentation to certification compliance. The contractor shall provide signed completed copies of transfer documentation to the NEMSCOM CESE and Containers Manager within 30 days of the transfer so the equipment can be removed from the DOD and DON centrally managed equipment databases. The Contractor shall individually scan each document as a pdf file and post to a shared drive provided by NEMSCOM.

3.3.1.8.5. Expenditure Documentation. The Contractor shall maintain an outstanding and a completed file for all material expenditures (DD 1348-1A or DD 1149) per NAVSUP P-485. The Contractor shall obtain receipt signatures for all expenditure documents.

3.3.1.8.6. Controlled Substances. For controlled substances, the Contractor shall notify the NEMSCOM Government Property Administrator electronically via the COR within one hour of receipt and maintain custody of the controlled substances until disposition instructions are provided. The Contractor shall comply with all applicable Federal, state and local laws and regulations for the handling of controlled substances. Disposal shall be arranged, monitored, and paid for by the Government.

3.3.1.8.7. Recall Program. The Contractor shall establish a program within its PCS plan to properly handle the segregation, and disposition of recalled material and equipment. The Contractor shall prepare, deliver, or ship recalled material and equipment from Navy directed maintenance facilities or commercial sources. The Contractor shall maintain a DD 1348 or DD 1149 during recall period.

3.3.1.9. Shelf Life Material and Block Management. The Contractor shall provide an effective life-cycle management program for shelf-life material in general inventory or in configured DEPMEDS Augment blocks at NEMSCOM to respond to emergent deployments.

3.3.1.9.1. The Contractor shall develop and maintain an acceptable shelf-life program (CDRL A007) per DoD 4140.27-M to manage DEPMEDS and Augment Block shelf life coded material. The Contractor shall provide the shelf life plan within 90 days of contract award. The Contractor shall utilize DoD 4160.21M, NAVSUP P-723, NAVSUP P-485, SB 740-94-6, and NEMSCOMINST 4410.1D or current revision at time of contract award for any amplifying instruction or guidance to assist in managing the program. The Contractor shall within its shelf life plan have a program to review, extend and process expired or about to expire (within 6 months of expiration) shelf life items, recalled items, or material for recycling. The plan shall be updated annually. Shelf life material included in, but not limited to, the following list of Block assemblages requires management under this tasking:

BLOCK TITLE

COLLECTIVE PROTECTION

EXTREME COLD WEATHER

CONTRACTOR MANAGED SHELF LIFE

MEDSURG / PHARMACEUTICAL / HAZMAT

SHELF LIFE (Other)

Attachment 9 provides a general listing of the shelf life items that require management under this tasking. Actual items, quantities, and specific items will vary over time as per Paragraph 3.1.2.1.

3.3.1.9.2. The Contractor shall stow and manage configured DEPMEDS augment blocks in designated warehouse locations to provide easy access to shelf-life material for inspection, testing, and replacement. The Contractor shall monitor for, and identify the expired and “about to expire within six-months” material, and shall manage stock such that material will be maintained with at least 6 months of shelf life or 75% of the manufacturer’s shelf life if the original shelf-life is less than 6 months. When directed by the Government, the Contractor shall pick, pack, preserve, and crate (PPP&C) and/or stuff into containers or onto 463L pallets and ship the block(s), or portions of Task IV and subparagraphs.

3.3.1.10. Transportation Management Service. The Contractor shall provide transportation function services to effectively and efficiently support DEPMEDS movement objectives and logistics to support mission requirements.

3.3.1.10.1. The Contractor’s transportation services shall provide for an effective, fully documented, selection of best value method of transportation, and timely completion of all Government directed or required shipments to destinations within the prescribed standards. The number of shipments averages approximately one thousand (1000) shipments per fiscal year.

3.3.1.10.2. Transportation Personnel. The Contractor shall ensure transportation personnel are trained per paragraph 6.4 and shall utilize the transportation systems described in paragraphs 3.3.1.10.3 and 3.3.1.10.4 or any other government approved system to perform transportation services.

3.3.1.10.3. Transportation Coordinators Automated Information for Movement System II (TC-AIMS II). The Contractor shall utilize TC-AIMS II, a mandated DoD system used for joint transportation and deployment management supported by the Joint Program Management Office (JPMO).

3.3.1.10.4. MAGTF Deployment Support System II (MDSS II). The Contractor shall utilize MDSS II, a Marine transportation system, which provides similar functions as TC-AIMS II and is used whenever assets are pre-positioned on Maritime Pre-positioned Force (MPF) ships.

3.3.1.10.5. The Contractor shall prepare property for shipping per all parts of DoD Regulation 4500.9-R with special attention to Part II and references listed therein, in addition to other DoD and NEMSCOM transportation directives and instructions that may be available. The Contractor shall stage material for shipping in designated holding areas (e.g., small package, Less Than Truck Load (LTL), Truck Load (TL), DLADS and Material Turn-in to Stores (MTIS)) for transportation via commercial and/or NEMSCOM (Government furnished) trucks. Subject to Government approval, the Contractor shall plan, determine transportation mode and method of shipment in accordance with Government regulations, directives and instructions, and arrange transportation that meets NEMSCOM required delivery schedule from origin to final known destination in CONUS and/or overseas.

3.3.1.10.6. Hazardous Material Shipment and Transport. The Contractor shall package, mark, label, and prepare documentation for all shipments per MIL-STD-129N (and all references contained therein) and the provisions of 49 CFR for hazardous materials according to the transport mode. The Contractor shall ensure segregation of hazardous materials per 49 CFR and 29 CFR regulations. In addition, the Contractor shall include in the transportation package to the NEMSCOM Transportation Officer one (1) copy of the Material Safety Data Sheet (MSDS) and the Hazardous Material (HAZMAT) worksheet. A copy of the MSDS must be placed inside the package and in the outside packing slip of the package. The Contractor shall prepare the “Shippers Certification for Hazardous Material” for hazardous materials stuffed into containers for export shipment as required.

3.3.1.10.7. Documentation and Transportation Labels. The Contractor shall prepare, generate, and apply applicable Material Expenditure and Shipment documentation to include dangerous cargo manifest (i.e., DD1348-1A, DD1149, DD1387-2, IMDG, and/or IATA) to ISO containers, CESE, break bulk, and major end items.

3.3.1.10.8. The Contractor shall measure and weigh material for exact dimensional data, cube and weight. The Contractor shall annotate this information in the appropriate transportation system and on supporting documentation with signature and date.

3.3.1.10.9. The Contractor shall book the shipment in the Electronic Data Information (EDI) system(s), applicable to the transportation mode and prepare all transportation documents required for the transportation method to move the freight from NEMSCOM to final destination and coordinate, schedule, and record pick dates and times (generally between 0800 and 1400 hours) with the carrier to prevent delays of outbound cargo.

3.3.1.10.10.The Contractor shall establish and maintain the following files and records and submit monthly to the NEMSCOM Transportation Officer via the COR: (CDRL A008):

· Truck Log (Incoming and Outgoing)

· Receipt Log

· Small Package Log

· Receipt and Advance Commercial Bill of Lading (CBL)/Government Bill of Lading (GBL) Files

· Commercial Bill of Lading Files (shipped)

· Carrier Performance Files

· Small Package document file

3.3.1.10.11. Demurrage and Detention. The Contractor shall maintain files and records of detention, demurrage, and carrier performance information per DoD Regulation 4500.9-R-Part II and submit the information to the NEMSCOM Transportation Officer via the COR with each shipment. The Contractor shall load/off-load commercial carriers within the required time frame specified in Surface Deployment Distribution Command (SDDC) freight traffic rules to avoid demurrage or detention charges. The Contractor shall be responsible for maintaining accurate records for truck arrival, completion of loading/offloading and departure time. If a demurrage or detention occurs and is charged by the carrier to the Government, the Contractor shall notify the COR. During the life of this contract any charges attributed to the Contractor shall be paid by the Government. The amount equal to the charge incurred by the Government will be deducted from the Contractor’s next invoice. The Contractor shall not be charged for demurrage or detention charges caused by the Government.

3.3.1.11. Surge Staffing Plan. The Contractor shall submit a Surge Staffing Plan that meets the requirements of CDRL A038 (Section J, Attachment 65 - CDRL A038 - Staffing Requirements for Task III and IV). The Surge Staffing Plan shall be submitted on time in accordance with the delivery requirements specified in the CDRL.

3.3.2. TASK II – Maintenance Services: The Contractor shall perform maintenance services for all identified equipment per the subparagraphs below.

3.3.2.1. Government Furnished Equipment. The Contractor shall perform the maintenance and calibration of all GFE, (with exception of government provided services listed in paragraph 11.2, and shall establish and document a monthly preventative maintenance and calibration schedule. The Contractor shall notify the Government one month in advance of expiring calibration in situations where calibration at approved off site laboratories is required. The Contractor shall maintain on site calibration certificates that are traceable to a recognized national or international standard. A listing of Government Furnished Test Equipment is provided in Attachment 10.

3.3.2.1.1. Inspections shall be compliant with the manufacturer’s literature. Test procedures requiring the introduction of fluids and chemicals shall be modified or excluded from testing.

3.3.2.1.2. The Contractor shall submit a monthly preventative maintenance schedule and maintenance and calibration reports (CDRL A009) documenting completed GFE maintenance and calibration for that month.

3.3.2.1.3. The Contractor shall identify to the NEMSCOM Government Property Administrator GFE that is obsolete and/or non-repairable.

3.3.2.2. Biomedical and Scientific Maintenance. Biomedical equipment includes medical, dental, and scientific equipment. This includes equipment and associated material used to provide advanced combat casualty patient care in the field such as life saving / life support equipment, test equipment, laboratory equipment, X-Ray units, CT Scanners, blood refrigerators, centrifuges, and other equipment. The approximate biomedical/scientific equipment and quantities within DEPMEDS platforms requiring cyclic preventive maintenance is identified in Attachment 19.

3.3.2.2.1. Biomedical Staff. The Contractor’s biomedical personnel, provided as per paragraph 5 and subparagraphs, shall be the only personnel allowed to perform the inspection, testing, and maintenance, repair, and calibration requirements of this task.

3.3.2.2.2. New Receipts. Upon receipt of equipment by the biomedical shop and completion of the required receipt inspection, the Contractor shall conduct equipment testing and submit to NEMSCOM QA for acceptance within 15 business days with the exception of an X-Ray Shelter for which an acceptance inspection must be completed within 30 business days. The Contractor shall prepare and submit a Medical Equipment Quality Surveillance Inspection Request (MEQSIR) to be provided with submission of medical equipment to the Biomedical QA Staff. During extremely high volume surges, the Contracting Officer may grant a no-cost time extension on a case by case basis with approval from the KO and NEMSCOM staff.

3.3.2.2.2.1 Equipment Inspection/Testing. Equipment inspection, testing, and maintenance shall be conducted in strict accordance with manufacturer’s literature, NAVMED P-5132, American Advancement of Medical Instrumentation (AAMI), DMLSS checklists, and the applicable BUMED/NEMSCOM directives. The process shall also include performance of NEMSCOM design driven equipment changes such as installing and removing biomedical equipment into and from shelters or outfitted containers. The Contractor shall document all operational, calibration, checks and maintenance performed, and ensures annotation in the DMLSS system. Documentation shall be packed with the equipment, and a copy shall be provided to NEMSCOM Biomedical QA Team for verification before equipment packaging. The Contractor shall validate/update condition codes, locations, proper maintenance activities, and operational status of equipment is within DMLSS.

3.3.2.2.2.2. Equipment Accessory Packs. The Contractor shall ensure that accessory packs of consumables provided with the equipment (i.e. electrocardiogram (EKG) paper, tubing, disposable EKG leads, etc.) designed for the initial operation and set-up of the unit are not used for operational testing of the unit.