PWS_Reed_Hall_AV_Refresh_Rev27JUL2018.docx

PERFORMANCE WORK STATEMENT

CLASSROOM AUDIOVISUAL SYSTEMS REFRESH

BUILDING 310 (REED HALL)

NAVAL POSTGRADUATE SCHOOL

MONTEREY, CA

1.0 SCOPE. This Performance Work Statement (PWS) describes the requirements for installation and configuration of audiovisual and videoconferencing technology in six classrooms at the Naval Postgraduate School’s main campus in Monterey, California. The Contractor shall install and/or configure all equipment, firmware, and software as needed to meet the requirements of this PWS. Upon acceptance, the new systems installed by the Contractor shall be complete and ready for operation by the Government without further modifications. The Contractor shall de-install and surrender to the Government certain specified items of existing Government owned audiovisual equipment that are surplus to the requirements.

2.0 BACKGROUND:

2.1 The Naval Postgraduate School requires technology refresh in six classrooms located in Reed Hall (Bldg 310) on the main campus in Monterey, California. The classrooms are mission-critical facilities and used daily. Each is equipped with installed audiovisual system including video projection, videoconferencing, and sound reinforcement capability. The refresh will address a number of issues including but not limited to the following:

2.1.1 Interdependency. The original system design includes built-in interdependencies that make it difficult or impossible to perform maintenance in one room when other classrooms are in use. For example, each floor shares a single control processor between three rooms. The refresh will minimize dependencies and make it possible to take one classroom offline for maintenance or modification without affecting other rooms.

2.1.2 Reliability. Age and failing components have decreased system reliability.

2.1.3 Control: Dysfunctional GUI elements caused by replacement components that are not compatible with existing control system commands.

2.1.4 Ease of Use: The original GUI design is difficult to read, confusing to users, and lacks flexibility.

2.1.5 New Features. New functional features are required to meet evolving instructional needs. These features include wireless presentations, support for using classroom PTZ cameras and microphones with software conferencing applications such as Blackboard Collaborate, Cisco Jabber Video, and other applications depending on audio and video devices available on the computer’s USB interface.

2.2 EXISTING SYSTEMS. The following description of existing systems and functional capabilities is provided to assist the Contractor in understanding the requirements for the refresh. It is not intended to be a detailed system analysis. As-Built drawings prepared by the original installing contractor are available for review.

2.2.1 Overview. Each classroom is equipped with video projection, videoconferencing, and sound reinforcement capability. The three systems on each floor share certain equipment located in the AV closet equipment racks. None of the AV equipment is shared between floors, but the room lighting dimmers & controller are shared.

2.2.2 Cable Infrastructure. Existing network and AV cabling between classroom equipment and the AV closet is installed in conduit within walls, sub-floor and above drop ceilings.

2.2.3 Lecterns. Each classroom is equipped with a lectern, approximately 60” wide by 24” deep, 40” tall, with keyboard and accessory drawers under the work surface. The lecterns are constructed of MDF with HPL work surface and melamine covering sides and back. The lecterns are not permanently affixed to the floor, but are not mobile. Each lectern sits within a three-sided decorative metal & glass surround.

2.2.4 Equipment Racks. A 19” equipment rack, with casters, is positioned underneath the lectern in each classroom and contains AV equipment specific to that room. Cables enter the lectern through a floor box that also includes 120 volt electrical receptacles to power the racked equipment, the lectern PC & monitor, laptops brought in by users, and a document camera. Two equipment racks in the AV closet contain equipment common to the AV systems on each floor.

2.2.5 Room Combining. Two rooms on each floor are combinable. The AV systems in the combinable classrooms are merged when combined mode is selected by the user via the AV GUI. The lectern from which combined mode was selected becomes the master for the combined system and the control touch panel in the other room is disabled. In combined mode, the selected AV source is projected in both rooms, and program, videoconferencing and public address audio is routed to loudspeakers in both rooms. Ceiling microphones in both rooms are routed to the codec of the master room.

2.2.6 Audio. Each classroom is equipped with audio amplification and loudspeakers for speech reinforcement, program audio, and videoconferencing audio. Wireless lapel microphones are available for local speech reinforcement and videoconferencing. Two ceiling mounted microphones are used for audio participation by students during videoconferencing. Audio routing and processing equipment is interconnected using Cobranet over twisted pair cable. Audio amplifiers are located in the AV closet. Each classroom is equipped with two KSI ceiling mounted loudspeakers for stereo program audio, and 9 Tannoy 70volt ceiling cans for speech reinforcement and videoconferencing audio.

2.2.7 Projection. Each classroom is equipped with ceiling mounted Panasonic PT-RZ370 video projector and a motorized projection screen installed flush to the drop ceiling. The projectors are replacements for the original equipment and are no longer controlled by the existing Crestron control system.

2.2.8 AV Sources. A mini-tower PC running Windows and a Wolfvision document camera are the only permanent AV sources located within the classroom. Each lectern includes a connector interface including inputs for HDMI, DVI, VGA, and analog audio source equipment brought in by the user.

2.2.9 Video Conferencing. One of six Cisco C40 videoconferencing codec is dedicated to each classroom. The Codecs are located in the AV equipment closet. AV to and from the codecs is routed via twisted pair cable.

2.2.10 PTZ Cameras. There are eight wall-mounted Vaddio PTZ cameras, two in each classroom with an additional shared camera on each floor for use when room combining is needed during videoconferences. SDI Video signals from the cameras run via coaxial cable to an SDI matrix switcher in the AV equipment closet. The SDI signals are converted to HDMI via Atlona converters and routed to the codecs as selected by the user via the lectern touch panel.

2.2.11 Control. System control is via a custom GUI running on Crestron touch panels at each lectern. The existing touch panels do not support video preview. There are two Crestron Pro2 controllers in the AV equipment closet; one for each floor. Each Pro2 controls the three individual classroom system on one floor, as well as the shared equipment for that floor.

2.2.12 Lighting. Room lights are controlled by Crestron dimming equipment via wall switches and via the lectern touch panels. Wall switches provide overall dimming and on-off control, the GUI provides the same as well as pre-established presets, and user-adjustable presets.

2.2.13 Window Blinds. Window blinds are motorized and controlled via the AV system GUI.

2.2.14 AV LANs. A private AV LAN is used for communications between the control system and controlled components in the AV closet and the classroom lecterns. A separate LAN is used for Cobranet audio. Neither of these LANS is connected to any other network. Ethernet switches and patch-bays for both networks are shared and are installed in the AV closet racks and the classroom lecterns.

2.2.15 NPS LAN. The classroom computer and videoconferencing codecs are connected to the NPS campus LAN for access to network resources and internet.

2.2.16 Videoconferencing Infrastructure. The Cisco codecs are configured for H.323 conferencing and registered with existing Government owned Cisco Video Communications Server located on the NPS campus and managed by the NPS VTC Office, a work center of NPS Information Technologies and Communications Services (ITACS). The Contractor is not required to perform any modifications to the NPS VTC Infrastructure.

3.0 TASKS. The Contractor shall perform the following tasks.

3.1 DE-INSTALLATION. The Contractor shall de-install the existing Government owned equipment listed in the table below together with related power supplies and cables and accessories. All de-installed equipment shall be surrendered to the Government prior to acceptance:

3.2 INSTALLATION OF NEW GOVERNMENT FURNISHED EQUIPMENT. Install the new GFE listed in the following table:

4 Input, 4 Output Audio Expansion Interface with Dante

Long Distance DTP Transmitter for HDMI

Long Distance DTP Receiver for HDMI

3.3 REUTILIZE AND INTEGRATE EXISTING GOVERNMENT FURNISHED EQUIPMENT. Re-utilize and integrate the GFE listed in the following table as needed to meet the requirements of this PWS. The listed equipment is currently installed as part of the existing systems. Some existing rack mounted equipment may require repositioning. Ceiling loudspeakers and microphones will not require repositioning.

3.4 CONTRACTOR FURNISHED EQUIPMENT. Furnish and install any and all ancillary items including but not limited to cables, connectors, adapters, fasteners, mounting brackets and other miscellaneous items as needed, whether or not specifically identified herein, to meet the requirements of this PWS.

3.5 INTEGRATION AND CONFIGURATION.

3.5.1 GRAPHICAL USER INTERFACE (GUI). Furnish and install a new GUI and system-wide control configuration enabling the user-control, functional, and operational capabilities defined herein.

3.5.2 CONFIGURATION. Configure all hardware, firmware and software as needed to enable and furnish the functional and operation capabilities described herein and illustrated by the system plans.

3.5.3 FIRMWARE. Update OEM firmware of all equipment components to the latest non-beta version available at the time of installation.

3.6 OPERATIONAL TEST. Test and verify all system components are operating per OEM specifications and all functional requirements are operating per specifications of this SOW. Demonstrate all operations to Government’s on-site technical representative prior to acceptance.

4.0 FUNCTIONAL REQUIREMENTS. Each classroom system shall be configured with the following functional capabilities:

4.1 Video Projection. Project video signals from AV source devices, including the lectern PC, the lectern document camera, and mobile BYOD devices such as laptop computers, tablet computers, iPhones, iPads, and Android phones onto the classroom projection screen.

4.2 Video scaling. Automatically scale video signals from AV source devices to the native resolution of the video projector (1920x1080) while maintaining the original aspect ratio of the AV source device signal. During videoconferencing mode, sources routed to the codec shall be scaled to 1280x720p.

4.3 EDID Management. Establish EDID settings as needed to limit AV source devices to resolutions compatible with the system.

4.4 HDCP Management. The system shall be configured to enable presentation of HDCP-protected content when the system is in local presentation mode, but to disable HDCP for all sources when the system is in videoconferencing mode to ensure that no AV source can establish HDCP when the system is in videoconferencing mode.

4.5 Codec Audio (In Do-Not-Disturb Mode): Route audio output of the C40 codec to the loudspeakers at all times when the VTC system is not in Do-Not-Disturb mode regardless of other source routing, in order to ensure that occupants of the auditorium are able to hear incoming call alerts.

4.6 Network Control: The system controllers shall be configured to communicate on the NPS LAN using IP settings to be furnished by the Government at the time of installation, and to provide a password-protected web-based version of the GUI accessible via workstations or mobile devices on the NPS LAN and WiFi network. Components of the AV system being controlled via IP shall be connected to the controller’s AV LAN port and isolated from the NPS LAN. (NOTE: This requirement applies to the networking configuration of the system hardware. The Contractor is responsible for correctly configuring the hardware for use on the Government’s network but is not responsible for enabling data communications or resolving issues on that network.)

4.7 Audio: General. Provide active equalization of microphone audio signals to prevent feedback and optimize speech intelligibility to local and remote listeners. Enable the user to adjust volume of AV sources and microphones to compensate for signal level variations between different program audio source devices, and/or live human voices.

4.8 Audio: Program. Route program audio from selected AV source devices to the KSI loudspeakers for playback. Maintain L/R separation of stereo source signals, route mono audio to both left and right speakers.

4.9 Audio: Speech Reinforcement. Route and amplify lectern microphones to the distributed ceiling speakers for speech reinforcement in stand-alone and combined classrooms modes.

4.10 Audio: Videoconferencing. Route and amplify the audio output of the Cisco C40 codec to the distributed ceiling speakers. Route microphone audio signals to the codec for transmission to remote endpoints. Route program audio to the codec for transmission to remote endpoints and reproduction of the classroom loudspeakers for local audience.

4.11 Audio: AEC: Configure the audio processors to provide acoustic echo cancellation for videoconferencing and software conferencing in stand-alone and combined classroom modes.

4.12 “Always On” Analog Audio Input. Provide one analog stereo audio input on a 3.5mm stereo mini cable on the lectern, permanently routed to the left/right loudspeakers for playback of audio content from mobile devices without the need for the user to select any AV source via the touch panel.

4.13 Video Conferencing. Placing, receiving, managing and participating in videoconferencing calls via the existing Cisco C40 VTC codecs. Routing AV source and PTZ camera signals to the codec for transmission to the remote endpoint. Control of PTZ cameras. Navigate the codec’s on-screen menu system and modify codec configuration via the GUI.

4.14 Software Conferencing/Web Conferencing. Enable use of the classroom’s PTZ cameras and microphones, via the Extron Mediaport, by the classroom computer for two-way audio and video participation in software conferencing sessions such as Blackboard Collaborate, Cisco Jabber Video, and other conferencing applications that require USB enabled video cameras and microphones. Enable the user to select and control PTZ cameras as needed in preparation for and during a software conference. NOTE: The Contractor is not responsible for the proper operation of any conferencing software running on the classroom computers.

4.15 Wireless Presentation. Enable wireless AV presentations by computers and mobile devices via the Extron ShareLink over NPS wired and wireless LANs.

4.16 Room Combining. Provide room-combining mode for rooms divided by air walls. Room combine mode shall merge AV system operations of both rooms in to a single virtual system including support for local presentations, videoconferencing and software conferencing. When rooms are in combined mode, an AV source selected for presentation shall be mirrored to both rooms.

4.17 Stand Alone Operation. Each classroom AV system shall be capable of operating as a fully functioning stand-alone system without dependence upon and without regard to the operational state of any equipment in any other classroom. System installation methods and configuration shall ensure that a single classroom AV system may be powered down and reenergized for maintenance or modification without affecting normal operation of the other classroom AV systems.

4.18 Lecture Capture. Route audio and video from the currently projected AV source, together with a selected PTZ camera and audio from the lectern microphoes, to two HDMI outputs for use with a recording device.

4.19 Lighting Control. On/Off and dimming control of room lighting including independent zone control and scene presets.

5.0 GRAPHICAL USER INTERFACE REQUIREMENTS. The Contractor shall design and configure a Graphical User Interface (GUI) enabling a non-technical user to perform all system operations required for audiovisual presentations, videoconferences, and software conferencing. All system control functions shall be available to the user via GUI. (NOTE: Video preview is not required with web control). The GUI shall include the following features and operational controls available to the user:

5.1 Unbranded. The GUI shall contain no corporate or company logos or references to the Contractor or any other business. The Govenrment will furnish a graphics file of the official NPS logo for inclusion on the GUI startup page.

5.2 Readability. The GUI shall be optimized for readability, workflow, and ease of use. Colors shall be used judiciously and chosen to ensure readability by users who may have varying degrees of color blindness. Labels, where needed, shall be text based rather than icons whenever possible and practical.

5.3 GUI Access: Mobile and Web. In addition to the lectern touch panel, the GUI shall be available via web browser and mobile devices (via Extron control app) computers and mobile devices on the NPS LAN and WiFi networks. NOTE: Video preview is not required when the GUI is accessed via web or the mobile app.

5.4 Password Protected Admin Access. Separate admin and user-level passwords shall be established and required for access to the GUI via web browser and Extron Mobile app. The passwords will be specified by the Government at time of installation.

5.5 Startup Page. When the AV system is in the off state, the default page for the GUI shall provide a one-button method to initiate the system startup routine, and a method to perform the following tasks without starting the video projector or lowering the projection screen:

5.5.1 Control room lights (on/off and dimming of zones, all on, all off)

5.5.2 Control Window Blinds (up/down)

5.5.3 Use the lectern computer (Present computer video at full screen on touch panel without GUI elements, route computer audio to program audio speakers).

5.5.4 Adjust program audio level.

5.6 System Startup Routine. Turn on and/or wake-up system components as required to enable use for AV presentations and/or conferencing including, but not limited to:

5.6.1 Lower projection screen.

5.6.2 Start video projector.

5.7 Startup Default Conditions. The startup process shall include an automatic routine which restores default conditions and prepares system components as needed for normal operation. Default conditions and startup actions include but are not necessarily limited to:

5.7.1 Route the lectern computer’s AV signal to projector and loudspeakers.

5.7.2 Set video projector to HDMI input.

5.7.3 Set volume levels to default.

5.7.4 Set room-combine mode to Separate.

5.7.5 Set Cisco C40 codec and PTZ cameras to privacy mode.

5.8 System Shutdown. Shutdown process shall include but is not limited to the following tasks:

5.8.1 Turn off the video projectors.

5.8.2 Disconnect any VTC calls.

5.8.3 Set codec microphone mute to ON.

5.8.4 Set codec into Do-Not-Disturb mode (see Videoconferencing Control further on in this SOW for details regarding do-not-disturb mode)

5.8.5 Set PTZ cameras to privacy position.

5.8.6 Disable room combine mode and re-enable the touch panel in the slaved room.

5.9 Shutdown Warning. When the shutdown command is selected by the user, the GUI shall display a warning message advising the user of imminent shutdown and disconnection of any video or audio calls, and offer an opportunity to cancel or proceed with shutdown.

5.10 Audio Control.

5.10.1 Audio-Follow-Video: When the user selects an AV source for projection, route that source’s accompanying audio to the program audio loudspeakers.

5.10.2 Program Audio Volume: Adjust overall program audio volume level up and down from zero to a maximum level. The exact maximum level shall be determined at time of installation to prevent electronic clipping and overdriving loudspeakers.

5.10.3 Program Audio Volume Mute: Mute and unmute program audio volume.

5.10.4 Videoconferencing Volume. Adjust volume level of the videoconferencing codec audio output. Codec volume shall be adjusted independent of program audio volume.

5.10.5 Volume Level Indicators: Provide separate visual indications of program audio and videoconferencing codec audio levels and mute status.

5.10.6 Microphone Levels. Adjust the level of the microphone(s) when used for speech reinforcement. Adjust the levels of the microphones used for videoconferencing.

5.11 Lighting Control. Existing lighting zone control and preset capabilities shall be duplicated in the GUI. The Contractor shall develop and furnish an interface between the Extron IPCP controllers and the existing Crestron Pro2 controllers, including any Crestron control programming as needed, to enable lighting control from the lectern touch panels and maintain existing light control from the existing wall switches.

5.12 Window Blind Control. Existing window blind control (UP/DOWN) shall be duplicated in the GUI. The Contractor shall furnish a suitable relay expansion interface such as the Extron IPA T RLY4 or IPL T CR48 as needed to provide sufficient relays for projector screen and window blind control.

5.13 Projection Screen Control. Up /down control for the screens independent of the main system on/off control for special requirements.

5.14 Projector Power Control. Control of video projector on/off state independent of the main system on/off control for special requirements.

5.15 Projector Mute Control. Engage/disengage projector mute mode while simultaneously muting/unmuting program audio from the projected source. The GUI shall display a visual alert to the user when display mute is active.

5.16 Source Selection: Enable the user to select any connected audiovisual source for display on the projector(s) and/or send that source to the remote VTC site as needed.

5.17 Video Window. The GUI shall include a video window displaying the video output of the AV source device appropriate to the current operating mode and control requirements and enabling the user to visually confirm the results of source selection and/or camera adjustments. The video window shall be as large as practical while allowing room for necessary GUI elements. The video window shall be a constant element of the GUI during normal use and the size and position of the video window shall not change. (Exception: The size of the video window may be reduced as necessary to accommodate the videoconferencing dialing control elements of the GUI.)

5.18 Video Preview Mode: Enable the user to preview the video signal of the PC and document camera in the GUI video window before selecting it for projection, and while any other source is currently routed to the projector. This mode will enable users to prepare visual content on their connected source device prior to displaying that device on the projection screens(s) and to do so while other sources are being presented.

Full Screen Video Mode. Enable the user to expand the video window to fill the touch panel screen as needed without visual obstruction by any GUI elements. Enable the user to restore the video window to normal size by touching any part of the touch sensitive surface. Provide a semi-transparent label advising the user to touch the screen to return to system controls. The primary purpose of this mode is to enable the user to use the touch panel as the primary visual interface to the computer when GUI interaction is not required. The full screen video mode shall be available in both local presentation and videoconferencing modes.

5.19 Software Conferencing Mode. The GUI shall include a control mode enabling the user to use and control the classroom PTZ cameras and microphones with web conferencing and software applications running on the lectern PC such as Blackboard Collaborate, Zoom, WebEx and others that require video and audio devices on the computer’s USB bus. Controls in software conferencing mode shall include but are not necessarily limited to:

5.19.1 Camera Selection and Control. Select front or rear camera and control the PTZ functions as needed during the conference.

5.19.2 Provide video preview window of the selected camera.

5.19.3 Adjust master program audio level.

5.20 Videoconferencing Control: Comprehensive control of videoconferencing mode shall be enabled through the graphical user interface. Required control functions include but are not limited to:

5.20.1 Admin Control. A password protected admin control page with video window displaying the main video output of the codec and including navigational controls as needed for a technician to open and interact with the codec’s onscreen menu system, to include alphanumeric entries and selection of dropdown menu items.

5.20.2 Microphone Mute/Unmute. A GUI button to activate and deactivate the microphone mute function of the VTC system. The mute button shall be visible on the GUI at all times when the system is in videoconferencing mode. When microphone mute is active the button shall flash and the color and the text label on the button shall change to indicate the current status of the mute mode. The text label shall read either “MIC IS ON” or “MIC IS OFF” based on current status. The mute button shall be synced with feedback from the codec so that the mute button state remains in sync with the status of that function in the VTC system. Muting the microphones independently of the codec mic mute function is not acceptable. The codec mute function must be engaged/disengaged by the mute button and the codec’s on-screen mute status indicator must be visible on the touch panel video window and the classroom projection screen.

5.20.3 Microphone Mute by Default. The codec’s mute function shall be activated by default upon AV system startup and shutdown, upon initiation and termination of any audio or video calls, and at ALL TIMES when the system is not being used in VTC mode. Once activated, the mute function shall remain active until the user touches the GUI mute button on the touch panel.

5.20.4 Do-Not-Disturb Mode. A Do-Not-Disturb mode button shall be provided in the GUI. Do-Not-Disturb mode shall also be automatically engaged whenever the AV system shutdown command is executed and/or when the system is not being used in VTC mode. Engaging Do-Not-Disturb mode shall disconnect any calls in progress, activate the microphone mute function of the codec, rotate all PTZ cameras to pre-established presets to face an adjacent wall so that no view of the room or its occupants is available, and un-route all audiovisual source signals from the VTC system’s inputs. When Do-Not-Disturb mode is engaged by the user the GUI shall display a warning message advising the user that the system is about to enter Do-Not-Disturb mode, that any VTC calls will be disconnected, and offer an opportunity to cancel or proceed to Do-Not-Disturb mode.

5.20.5 Dialing Page. Enable the user to enter alphanumeric dial strings and launch outbound calls, answer incoming calls, enter DTMF PIN codes in response to visual prompts from remote bridges or gateways, and terminate calls without the need to interact with the VTC system’s on-screen menus. The dialing controls screen shall include a large preview video window displaying the main video output of the VTC system, enabling the user to see and read visual prompts from the connected remote endpoint. An exit button shall be provided hide the dialing controls from user view after call connection tasks are completed. The dial screen shall remain visible on the GUI, even after a call has been successfully connected, until exited by interaction from the user.

5.20.6 Alphanumeric Entry. The dialing page shall include an alphanumeric keypad to enable the user to enter dial strings such as H.323 IDs and SIP URIs, including any special characters.

5.20.7 DTMF keypad. The GUI shall provide a numerical keypad to enable the user to enter conference passwords in response to prompts from remote endpoints, bridges or gateways using the VTC system’s DTMF function. The keypad shall match the layout of a touch-tone telephone, shall include the digits 0 through 9 and the * (asterisk) and # (pound sign) characters, and an enter button to send the entered digits to the remote site as a DTMF string.

5.20.8 Alphanumeric Entry Display. The GUI shall provide a visual display of alphanumeric and DTMF keypad entries as the user enters them and prior to sending the digits, thus enabling the user to make corrections during prior to launching the call. The GUI shall include single character back-space delete and clear entry button for both dialing and passcode entry to enable the user to correct entry errors before dialing or sending passcodes. The alphanumeric display field shall be cleared when the user exits the dialing page.

5.20.9 Redial Last Call. Display the last entered dial string and enable the user to resend it without re-entering it..

5.20.10 Re-send Last Passcode. Display the last entered passcode and enable the user to resend it without re-entering it.

5.20.11 Incoming Call Alert. The VTC system shall be set for MANUAL ANSWER mode at all times. The GUI shall alert the user with a visible alert message when the codec is receiving an incoming call. The call alert message shall preclude other uses of the GUI until the message is acknowledged by a touch from the user. The alert shall offer the user the ability to answer the call, ignore the call, or put the VTC system into Do-Not-Disturb mode. Upon user input, the incoming call alert shall be hidden, and, if the user has elected to answer the call, the video output of the codec shall be routed to the GUI’s video preview window and the projectors, and the GUI shall present the controls needed for managing videoconference mode.

5.20.12 Incoming Call Response in OFF State. When the AV system is in the OFF state as executed via the GUI, the codec shall be in Do-Not-Disturb mode and shall ignore all incoming calls.

5.20.13 Camera Control. Control of pan, tilt, and zoom functions of the PTZ cameras. During camera adjustments, the video output of the selected camera shall be visible in the GUI video window.

5.20.14 Camera Presets. Enable the user to establish, save and change presets for all PTZ cameras as needed. A minimum of 4 presets per camera is required.

5.20.15 VTC Volume Control. Control codec audio output volume, independent of classroom program audio volume.

5.20.16 Source Selection. Selection of connected AV source devices as the outgoing video signal, including any AV system input and the PTZ cameras and chroma-key system.

5.20.17 Content Mode and Source Selection. Enable the user to request a content channel select the AV source used for content. Enable the user to stop sharing content as needed. (NOTE: The content channel will not always be supported by remote sites in videoconferences. Therefore, it is required that the user be able to select any connected AV source device as the outgoing video source when no content channel is active.

5.20.18 Content Channel Status Indicator. Provide a visual indication of the VTC system’s content channel status to inform the user when the VTC system is either receiving or sending content.

5.20.19 Layout and Self-View Control. Select from available video layouts provided by the codec enabling simultaneous display of video and content channel sources. Enable the user to choose either the local video source, the remote video source, or the content channel source for full screen presentation in the classroom. Enable the user to turn on/off the codec’s self-view function, reposition the self-view PIP window (as supported by the codec), switch self-view from PIP to full-screen mode. The purpose of this requirement is to enable the user to select the local source, the remote source, or the content channel source for full screen presentation, and to prevent the PIP window from obscuring view of visual elements as needs dictate during a conference.

6.0 HARDWARE INSTALLATION and CONFIGURATION REQUIREMENTS. All system components shall be installed and inter-connected in accordance with the system drawings included in this PWS.

6.1 Equipment Racks. Mount all equipment within the existing GFE equipment racks in the AV closet or classroom lecterns, except any equipment which must be located outside the rack in order to operate properly and/or meet system functional requirements.

7.0 ACCEPTABLE QUALITY LEVELS: The contractor shall install and integrate all system components per the system diagrams included in this PWS.

7.1 INSTALLATION PRACTICES

7.1.1 Equipment Access. All equipment shall be installed in a manner that ensures access to connector interfaces for maintenance by a technician. Rack mounted equipment shall be positioned to avoid obstruction of access to other components in the rack, and to minimize visual obstruction of connector interfaces.

7.1.2 Cable Dressing. Cables shall be dressed neatly within the equipment rack and held in place with releasable fasteners such as hook-and-loop (aka: “Velcro”) tape so that no tools are necessary to release and re-dress cable bundles during troubleshooting and/or maintenance. To the extent possible and practical, power cables shall be routed and bundled separately from signal and control cables. Plastic or nylon “Zip Tie” or “Tie Wrap” style fasteners are not to be used for dressing or restraining cables.

7.1.3 Service loops shall be provided on cables where they terminate and shall be of sufficient length to enable disconnecting and re-connecting cables from their termination point without releasing any fasteners or cable wraps. Where any item of equipment is not readily accessible and/or visible during troubleshooting the equipment. to be removed from the rack to provide a clear view of the equipment’s rear panel connector interface and to disconnect and reconnect all cables (except where permanently affixed to the equipment).

7.1.4 Removal of Packaging and Debris. The contractor is responsible for the removal and disposal of packaging materials and for cleaning way any dust or debris resulting from the work.

8.0 CONFIGURATION BACKUPS AND SOFTWARE RIGHTS:

8.1 Any and all custom software or software configurations created by the contractor and required for control, configuration, operation, and/or modification of the systems shall, upon acceptance, become property of the Government including unrestricted rights to duplicate, modify, reverse engineer and re-utilize to meet the needs of the Government without restriction.

8.2 The Contractor shall furnish backup copies of all software and configuration files. All copies shall be the final versions installed following any modifications required to pass acceptance testing.

8.3 Software backups shall include all files and software elements necessary to restore the control system to full operational status following repair or replacement of any control system hardware due to malfunction. In order to ensure the correct backup files have been furnished, the Contractor shall, with the Government’s technical representative in attendance, perform a reload of all custom programming and GUI files using the backup copy to be furnished to the Government. Following the reload, the system shall be fully tested.

8.4 Software backups shall include all un-compiled files necessary to enable the Government to edit restore the system to normal operations following replacement of any system components and to make future modifications to control system and GUI. Required software files include but are not necessarily limited to Extron Global Configurator and GUI Designer files.

8.5 The backup software files shall be furnished to the Government in a format ready for upload to the control system hardware using normal OEM procedures, without further modification.

8.6 Flash-drives are not to be used to furnish any software to due to DOD cyber security restrictions. All files shall be delivered via email or via link to a cloud storage location provided by the Contractor.

9.0 SUPPORTING DOCUMENTS:

9.1 Reed Hall System Plan

9.2 Reed Hall Photo Album

10.0 SITE CONDITIONS: The work sites are classrooms in an academic building (Reed Hall) on the campus of the Naval Postgraduate School in Monterey, California.

10.1 NPS Campus.

10.1.1 There is no loading dock or staging area available at the work site and no parking directly adjacent to the buildings.

10.1.2 Parking is distributed around the campus. When classes are in session parking spaces are heavily used and available spaces may be some distance from the building. Demand for parking spaces is lower during the summer academic break.

10.1.3 Access to ground level entrances is via paved roadways and/or concrete walkways. Most above ground level entries are equipped with ADA compliant ramps.

10.1.4 NPS NETWORKS: Access to the NPS campus LAN and/or WiFi networks is subject to standing DOD regulations and NPS Cybersecurity policy.

10.2 Reed Hall: Reed Hall is a two story, concrete building with three classrooms on each floor (six classrooms total). Construction was completed in 2011.

10.2.1 Entry Points: There are two entry points at ground level accessible without traversing stairs. One is double-swinging glass doors, the other is a single swinging glass door. A third ground level double-door entry point is serviced by a short stairway with no ramp. All ground level entry points open onto the main lobby area. There are two second floor entry points accessed via one exterior stairway and one interior stairwell.

10.2.2 Exit Points: Besides the entry points described above, the two combinable rooms on the first floor (Rooms 101 & 102) each have one exit door on the western wall. Neither of these entry doors is serviced by a ramp and both require traversing a small stairway to sidewalk level.

10.2.3 Stairs. Stairs are concrete. The interior stairwell is completely enclosed with single wood doors at top and bottom, and has two flights reversing direction after a landing at midpoint. The exterior stairway has three flights and two landings, reversing direction after each landing, with a single wood door entry point at a final top landing. The exterior stairway has three opposing flights three landings; the exterior stairwell has two reverse landings and one exterior landing at the top.

10.2.4 Restrooms. Three are men’s and women’s restrooms on both floors.

10.2.5 Floor Coverings: Lobby floors on first and second floors are hard tile (ceramic or stone). All classrooms have wall-to-wall carpeting.

10.2.6 Seating, First Floor: The first-floor classrooms have a tiered seating and fixed, contiguous student desks at each seating row with power and network connections for laptop computers at each seat. There are no AV connections provided in the student desks.

10.2.7 Seating, Second Floor: The rooms have a flat seating plan with tables on casters. Two of the second-floor rooms have rectangular tables on casters, one second floor room has round tables on casters. There are no AV connections provided at the student seats.

10.2.8 Combinable Rooms / Air Walls. Two classrooms on each floor are divided by retractable air walls, allowing room combining. The first-floor air wall is motorized and deploys to/from a cove in the ceiling. The second-floor air wall is manually operated with a crank and deploys to/from a cove in the rear of the rooms.

10.2.9 Windows. All classrooms have small rectangular windows on the southwestern wall. The windows cover a minority of the wall space and are equipped with motorized, remotely controlled blinds that allow some light to penetrate from outside while providing privacy from the outside.

10.2.10 Ceilings. All classrooms have T-bar drop ceilings. First floor rooms have two tiered ceilings with a drop area above the lectern; second floor ceilings are not tiered.

10.2.11 AV Closet. An AV equipment closet is located within the middle classroom room on the first floor. The closet contains two AV equipment racks serving the systems on both floors. There is no AV closet on the second floor. Access to the closet is via the middle classroom (Room 102). It is not possible to access the AV closet without traversing the classroom.

11.0 DELIVERABLES

The Contractor shall provide the following deliverables within the timeframe specified:

METHOD

DISINCENTIVES

Equipment Installation

12.0 MINIMUM TECHNICAL REQUIREMENTS

Contractor must meet the following qualifications:

· At least 10 years of experience in professional audiovisual systems integration.

· Must be an OEM authorized reseller and installer of Extron Electronics and Panasonic Projector products and Cisco Telepresence products.

· Must be OEM certified by Extron Electronics in the use of Extron GUI Designer and Global Configurator Pro software.

13.0 PERIOD OF PERFORMANCE

Work on Reed Hall, 2nd Floor shall begin no earlier than 09/24/18 and be complete no later than 12/14/18.

Work on Reed Hall, 1st Floor shall begin no earlier than 12/17/18 and be complete no later than 01/02/19.

Start dates for each phase shall be coordinated with the TPOC after award.

14.0 PLACE OF PERFORMANCE

All work shall be performed at the following location: 1st/2nd Floors, Building 310, Reed Hall, Naval Postgraduate School, Monterey, CA 93940.

Two combinable and one standalone classroom each on first and second floors.

First floor has tiered seating with fixed desks. Second floor has flat seating with movable desks.

15.0 DATA RIGHTS

The contractor shall furnish the Government with copies of the final installed and tested versions of any and all Extron GUI Designer and Global Configurator software files and any other software files generated by the Contractor and required to restore the system to full operational status following modification, repair or replacement of any system hardware.

The files shall be furnished in un-compiled, editable format, where applicable, to enable the Government to make future modifications to the GUI and/or control configuration. Upon delivery, the GUI Designer and Global Configurator files shall become the property of the Government together with unrestricted rights to duplicate, modify, reverse engineer, and re-utilize to meet the needs of the Government.

Note: Flash-drives are not to be used to delivery any software or software files due to DOD cyber security restrictions. Software and/or files may be delivered via email or cloud storage tools such as Dropbox.

16.0 WORK WEEK AND HOURS OF OPERATION

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the TPOC upon request and at the TPOC’s discretion.

Following is a list of holidays observed by the Government.

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity.

17.0 SECURITY REQUIREMENTS

Contractor Key Personnel must be U.S. Citizens.

Contractors performing on this contract are required to familiarize themselves with, and participate in, the Naval Postgraduate School’s OPSEC program. Must be familiar with and comply with NPSINST 3432.1B, the NPS Critical Information List, DOD Directive 5205.02E and their applicable references. The contractor will be required to complete OPSEC and counter-intelligence training within 30 days of beginning the work, or provide proof of OPSEC and counterintelligence training completed within the previous 12 months. The contractor may not publicly release any information about developmental work or curriculum at NPS without prior written approval from the Principal Investigator (PI).

18.0 HUMAN SUBJECT RESEARCH

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects. If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD 3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

19.0 PRIVACY ACT

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

20.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel.