PWS_Hermann_and_Watkins_AV_Refresh_Rev27JUL2018.docx

PERFORMANCE WORK STATEMENT

AUDIOVISUAL PRESENTATION SYSTEMS

BUILDNG 220 (HERMANN HALL) & BUILDING 245 (WATKINS HALL)

NVAL POSTGRADUATE SCHOOL

MONTEREY, CA

1.0 BACKGROUND. Audiovisual (A/V) technology refresh is required in two conference rooms at the Naval Postgraduate School. The existing installed A/V systems will be updated by replacing obsolete equipment with current technology. Existing obsolete equipment will be taken out of service.

2.0 SCOPE. This PWS establishes the requirements for furnishing and installation of two audiovisual presentation systems in conference rooms at the Naval Postgraduate School main campus in Monterey, California. The Contractor shall furnish and/or install all equipment in accordance with the requirements identified herein.

3.0 TASKS. The Contractor shall perform the following tasks in accordance with the requirements of this PWS:

3.1 DE-INSTALL. The Contractor shall de-install the existing Government owned equipment listed below together with related power supplies and cables and accessories. All de-installed equipment shall be surrendered to the Government prior to acceptance.

Hermann, RM-410W

· Electric projection screen, Qty: 1

· Digital media transmitter/receiver pair, Qty: 1

3.2 INSTALLATION OF NEW EQUIPMENT. The Contractor shall furnish, install and configure the equipment listed below in accordance with the requirements described in this PWS. All items shall be new, first quality goods offered by the manufacturer for sale in the United States of America, and in original equipment manufacturer's unopened packaging including all warranties, software, hardware, cables, power supplies, manuals and miscellaneous end items normally included by the manufacturer (excepting any customized items specified herein). Refurbished or reconditioned goods are not acceptable. Any deviations or substitutions must include an explanation, and must meet or exceed performance of the item being replaced. The Government reserves the right to refuse substitutions based on related requirements that may not be stated herein.

Items 3, 4, and 8-15 (Spectrum Industries, Extron) are brand name only (see attached brand name justifications). All other items (1, 2, 5-7, 16) are brand name or equivalent.

1 He-410W

1 He-410W

1 He-410W

1 He-410W

He-410W

He-410W

1 He-410W

3.3 INSTALLATION & CONFIGURATION OF GOVERNMENT FURNISHED EQUIPMENT (GFE). Contractor shall install and configure the GFE listed below in accordance with the requirements described in this PWS.

(1) He-410W

(1) He-410W

3.4 CONFIGURATION FOR GLOBAL VIEWER ENTERPRISE: Contractor shall configure all A/V system controllers for remote management and control via the Government’s existing version of Extron Electronics Global Viewer Enterprise (GVE) in accordance with OEM guidelines. Government personnel will import the control projects into GVE and test when installation is complete. The following control/management elements shall be included:

3.4.1 All normal operational controls available to the user through the system controller.

3.4.2 Current status of system power, selected source and volume level. Projector connection status.

3.5 TESTING AND DEMONSTRATION. Contractor shall test and demonstrate system functionality to the Government’s on-site representative following installation.

3.6 REMOVAL/DISPOSAL. Contractor shall remove and dispose of all packaging materials, dust and debris incidental to the installation work.

4.0 WATKINS HALL, ROOM 243

4.1 Installation Requirements

4.1.1 Video Projector. Mount new COTS ceiling mounting assembly to hard ceiling (not the drop down ceiling) and attach Chief RPMAU bracket in accordance with OEM specifications. Placement of mount must allow for a projection distance between 12 and 23 feet from the screen surface.

4.1.2 Attach GFE Chief RPMAU mounting bracket to the projector.

4.1.3 Configure projector for control and A/V signal input via DigitalLink.

4.1.4 Install GFE DaLite Model C with CSR projection screen on wall specified by government on-site representative, and centered in line with projector axis.

4.1.5 Assemble GFE Middle Atlantic Products L5-FLATFR-33 lectern, with L5-FLKIT-33 maple WD kit. Position the lectern to stage left of the screen; exact placement will be at direction of government on-site representative.

4.1.6 Install CFE Extron DTP Crosspoint matrix switcher in lectern rack; placement in rack shall allow for easy technician access from front and rear of switcher, while leaving room for desktop PC (to be provided by end user at time of installation).

4.1.7 Mount GFE JBL Control-23 loud speakers on screen wall, outboard and level with screen casing, using included mounts.

4.1.8 Install CFE Extron SMB112 two-gang box on left rear section of lectern surface. Cables will travel between the SMB and the interior of the rack through the closest lectern surface grommet; cables must be protected from damage by corners and edges, and given sufficient strain relief at both ends.

4.1.9 Connect lectern PC video and audio to switcher, and lectern monitor video to switcher in accordance with the system diagram.

4.1.10 Install the new Extron HDMI Ultra/9 HDMI cable through grommet in lectern surface, and connect it to the switcher in accordance with the system diagram. Ensure sufficient strain relief at the switcher end of the cable.

4.1.11 Install new 9-foot stereo-mini audio cable in lectern for analog audio, and connect it to the switcher in accordance with the system diagram.

4.1.12 Install and configure the new MLC Plus 100 controller in SMB112; use the black faceplate cover. Projector control will go through the Crosspoint via DigitalLink.

4.1.13 Connect the output of the DTP Crosspoint to the projector DigitalLink input with Extron XTP DTP 24 series cable; length of cable should provide sufficient strain relief and service loops at both ends. Include one spare cable of equal length; terminate all XTP DTP 24 series cables with Extron XTP DTP 24 Plugs per OEM specifications.

4.1.14 Furnish and install all other signal, control, Ethernet, power and other cables, fasteners, and other miscellaneous hardware as needed to meet the functional, operational and installation requirements described herein.

4.1.15 Connect MLC Plus 100 to Government LAN using IP configuration furnished by Government at time of installation.

4.2 Functional Requirements

4.2.1 Video Projection. Project video signals from A/V source devices, including the lectern PC and mobile BYOD devices, such as laptop computers, tablet computers, iPhones, iPads, and Android phones onto the conference room projection screen.

4.2.2 “Always On” Analog Audio Input. Provide one analog stereo audio input on 3.5mm stereo-mini cable on the lectern, permanently routed to the left/right loudspeakers for playback of audio content from mobile devices without the need for the user to select any A/V source via the MLC controller.

4.3 Control Requirements

4.3.1 System Startup. Turn on and/or wake-up system components as required to enable a user to present audiovisual content using the video projector and loudspeakers. The startup routine shall route the lectern PC’s A/V signal to the video projector and loudspeakers by default and set program volume to a preset level (to be determined at time of installation).

4.3.2 System Shutdown. Turn off and/or set to standby system components to preserve operational time between presentations. The shutdown routine shall set program volume to a preset level (to be determined at time of installation), but allow full control of program volume while system is off.

4.3.3 Projector Video Mute. Toggle projector video mute function on and off.

4.3.4 Source Selection: Lectern PC. Route lectern PC video to the projector and audio to the left and right loudspeakers.

4.3.5 Source Selection: Laptop. Route lectern HDMI video to the projector and audio to the left and right loudspeakers.

4.3.6 Lectern Monitor. The lectern PC shall always be routed to the lectern monitor.

5.0 HERRMANN HALL-WEST, ROOM 410

5.1 Installation Requirements

5.1.1 Mount the projection screen to the ceiling. Note the ceiling slopes on the stage right side of the mounting area. Screen casing must be secured, so that it doesn’t move when attempting to retract the screen.

5.1.2 Mount the JBL Control 23-1 speakers to the same assembly as the screen, placing them outboard of the screen and level with the screen casing. Use the included mounts.

5.1.3 Relocate the existing GFE ceiling plate, suspension adapter, mounting bracket, and projector to a distance between 12 feet and 23 feet from screen surface; ensure that the projector will be centered on the projection screen.

5.1.4 Relocate existing GFE AC electrical duplex outlet to a position no further than 3 feet from the relocated projector’s power jack.

5.1.5 Assemble one new Spectrum Industries Link lectern; lectern will be placed in alcove, against wall closest to the projector.

5.1.6 Install CFE Extron DTP Crosspoint matrix switcher in lectern rack; placement in rack shall allow for easy technician access from front and rear of switcher, while leaving room for desktop PC (to be provided by end user at time of installation).

5.1.7 Install the CFE Extron SMB112 two-gang box on left rear section of lectern surface. Cables will travel between the SMB and the interior of the rack through the closest lectern surface grommet; cables must be protected from damage by corners and edges, and given sufficient strain relief at both ends.

5.1.8 Install the new Extron HDMI Ultra/9 HDMI cable through grommet in lectern surface, and connect it to the switcher in accordance with the system diagram. Ensure sufficient strain relief at the switcher end of the cable.

5.1.9 Connect lectern PC video and audio to switcher, and lectern monitor video to switcher in accordance with the system diagram.

5.1.10 Install new 9-foot stereo-mini audio cable in lectern for analog audio, and connect it to the switcher in accordance with the system diagram.

5.1.11 Install the new Extron eLink 100 T on the central table, connecting to it the Extron HDMI Ultra/12 HDMI cable; power will be plugged into the Isobar 8 Ultra surge protector, which will be placed under the table and plugged into the nearest window wall outlet.

5.1.12 Secure the Isobar’s power cable run between the conference table and the wall with the new Duralite cord protector.

5.1.13 Install the new Extron eLink 100 R in lectern, sitting atop the DTP Crosspoint. Pair it with conference table eLink 100 T and connect it to the Crosspoint in accordance with the system diagram.

5.1.14 Install and configure the new MLC Plus 100 controller in SMB112; use the black faceplate cover. Projector control will go through the Crosspoint via DigitalLink.

5.1.15 Connect the output of the DTP Crosspoint to the projector DigitalLink input with Extron XTP DTP 24 series cable; length of cable should provide sufficient strain relief and service loops at both ends. Include one spare cable of equal length; terminate all XTP DTP 24 series cables with Extron XTP DTP 24 Plugs per OEM specifications.

5.1.16 Furnish and install all other signal, control, Ethernet, power and other cables, fasteners, and other miscellaneous hardware as needed to meet the functional, operational and installation requirements described herein.

5.1.17 Connect MLC Plus 100 to Government LAN using IP configuration furnished by Government at time of installation.

5.2 Functional Requirements

5.2.1 Video Projection. Project video signals from A/V source devices, including the lectern PC and mobile BYOD devices, such as laptop computers, tablet computers, iPhones, iPads, and Android phones onto the conference room projection screen.

5.2.2 “Always On” Analog Audio Input. Provide one analog stereo audio input on 3.5mm stereo-mini cable on the lectern, permanently routed to the left/right loudspeakers for playback of audio content from mobile devices without the need for the user to select any A/V source via the MLC controller.

5.3 Control Requirements

5.3.1 System Startup. Turn on and/or wake-up system components as required to enable a user to present audiovisual content using the video projector and loudspeakers. The startup routine shall route the lectern PC’s A/V signal to the video projector and loudspeakers by default and set program volume to a preset level (to be determined at time of installation).

5.3.2 System Shutdown. Turn off and/or set to standby system components to preserve operational time between presentations. The shutdown routine shall set program volume to a preset level (to be determined at time of installation), but allow full control of program volume while system is off.

5.3.3 Projector Video Mute. Toggle projector video mute function on and off.

5.3.4 Source Selection: Lectern PC. Route lectern PC video to the projector and audio to the left and right loudspeakers.

5.3.5 Source Selection: Laptop. Route lectern HDMI video to the projector and audio to the left and right loudspeakers.

5.3.6 Source Selection: Table Input. Route table HDMI video from eLink 100 transmitter-receiver pair to the projector and audio to the left and right speakers.

5.3.7 Lectern Monitor. The lectern PC shall always be routed to the lectern monitor.

6.0 CABLE IDENTIFICATION: Each cable in the system shall be labeled according to the following guidelines.

6.1 Labels must be appropriate to the size of the cable.

6.2 Labels must be wrapped, and not flagged.

6.3 Labels must be typed, and not hand written.

6.4 Labels must be permanent and resistant to wear.

6.5 Each end of the cable must be labeled with the following information: Connector location (to include the equipment model/name and nomenclature of the jack) and cable destination (to include equipment model/name and nomenclature of the jack).

7.0 CONFIGURATION SOFTWARE: The contractor shall furnish the Government with copies of the final installed and tested versions of any and all Global Configurator software files and any other software files generated by the Contractor and required to restore the system to full operational status following modification, repair or replacement of any system hardware. The files shall be furnished in un-compiled, editable format, where applicable, to enable the Government to make future modifications to the control configuration. Upon delivery, the Global Configurator files shall become the property of the Government together with unrestricted rights to duplicate, modify, reverse engineer, and re-utilize to meet the needs of the Government. Note: Flash-drives are not to be used to delivery any software or software files due to DOD cyber security restrictions. Software and/or files may be delivered via email or cloud storage tools such as Dropbox.

8.0 DRAWINGS AND PHOTOS.

8.1 Wa-243 System Block Diagram

8.2 Wa-243 Photo of ceiling for projector mounting

8.3 He-410W System Block Diagram

8.4 He-410W Photo of ceiling for screen/speaker mounting

9.0 DELIVERABLES

The Contractor shall provide the following deliverables within the timeframe specified:

METHOD

DISINCENTIVES

Equipment Installation

10.0 MINIMUM TECHNICAL REQUIREMENTS. The Contractor must meet the following minimum qualifications:

· A minimum of 10 years of experience in installation of professional integrated audiovisual systems.

· OEM Authorized as an Extron Electronics reseller.

· Certified by Extron Electronics as an Extron Control Professional.

· OEM Authorized Panasonic Visual Solutions reseller.

11.0 PERIOD OF PERFORMANCE

All work shall be completed and all systems ready for operation no later than 60 days from the date of contract award.

12.0 PLACE OF PERFORMANCE

Building 220 (Herrmann Hall) Room 410W and Building 245 (Watkins Hall), Room 243 at the Naval Postgraduate School, Monterey, CA 93943.

13.0 DATA RIGHTS

The contractor shall furnish the Government with copies of the final installed and tested versions of any and all Extron GUI Designer and Global Configurator software files and any other software files generated by the Contractor and required to restore the system to full operational status following modification, repair or replacement of any system hardware.

The files shall be furnished in un-compiled, editable format, where applicable, to enable the Government to make future modifications to the GUI and/or control configuration. Upon delivery, the GUI Designer and Global Configurator files shall become the property of the Government together with unrestricted rights to duplicate, modify, reverse engineer, and re-utilize to meet the needs of the Government.

Note: Flash-drives are not to be used to delivery any software or software files due to DOD cyber security restrictions. Software and/or files may be delivered via email or cloud storage tools such as Dropbox.

14.0 WORK WEEK AND HOURS OF OPERATION

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the TPOC upon request and at the TPOC’s discretion.

Following is a list of holidays observed by the Government.

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity.

15.0 SECURITY REQUIREMENTS

Contractor Key Personnel must be U.S. Citizens.

Contractors performing on this contract are required to familiarize themselves with, and participate in, the Naval Postgraduate School’s OPSEC program. Must be familiar with and comply with NPSINST 3432.1B, the NPS Critical Information List, DOD Directive 5205.02E and their applicable references. The contractor will be required to complete OPSEC and counter-intelligence training within 30 days of beginning the work, or provide proof of OPSEC and counterintelligence training completed within the previous 12 months. The contractor may not publicly release any information about developmental work or curriculum at NPS without prior written approval from the Principal Investigator (PI).

16.0 HUMAN SUBJECT RESEARCH

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects. If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD 3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

17.0 PRIVACY ACT

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

18.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

19.0 NON-PERSONAL SERVICES

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

20.0 SUPTXT 204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.