Attachment 5 - TMCR_19-13_2019-06-11.pdf

TMCR 19-13

TMCR NO.: 19-13

Date: 11 June 2019

TECHNICAL MANUAL CONTRACT REQUIREMENTS (TMCR)

SURFACE FIRE FIGHTING TRAINER PROGRAM

ACQUISITION ACTIVITY:

NAVAL AIR WARFARE CENTER

TRAINING SYSTEMS DIVISION (NAWCTSD)

ORLANDO, FL

CONTRACTOR: TBD

CONTRACT NUMBER: TBD

PREPARED BY

QA REVIEWED BY

NAVAL AIR WARFARE CENTER TRAINING SYSTEM DIVISION 6.8.5.1

ORLANDO, FL

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

This document prescribes the Technical Manual format, style, technical content, preparation, and delivery requirements. Instructions and guidance are provided to assist Technical Manual preparers in the development of accurate, adequate, comprehensible, and usable technical documentation that conforms to and complies with established NAVAIR policy.

This document is effective upon receipt and supersedes all previous information and instructions, regardless of source, related to the preparation of Technical Manuals for the subject equipment. Conformance with the requirements specified are mandatory. No changes or waivers are authorized without the express written NAWCTSD approval.

RECORD OF REVISIONS

Revision Date Title Or Brief Description Entered By

TABLE OF CONTENTS

Section/Paragraph Title Page

1. Scope

2. Applicable Documents

3. Technical Manual Development

3.1. Technical Manuals (TM)

3.1.1. TM Revision Type

3.1.2. TM Content

3.1.3. TM Operation and Maintenance Data

3.1.4. TM Maintenance Related Drawings

3.1.5. TM Linking of Maintenance Related Drawings

3.2. Classified Data

3.3. Portable Document File (PDF) Requirements

3.4. Technical Manual Information Maintenance Level

3.5. Types of Technical Information to be Revised

3.6. Government Furnished Equipment (GFE) Information

3.7. Subcontracting

3.8. Standardized Terminology

3.9. Assignment of Technical Numbers

3.10. Quality Assurance Requirements

3.11. Technical Manual Initial Guidance Conference (TMIGC)

3.11.1. TMIGC Purpose

3.11.2. TMIGC Requirements

3.12. In-Process Reviews

3.12.1. IPR Scheduling

3.12.2. IPR Electronic Copy Requirements

3.13. Technical Content Validation

3.13.1. Validation Data

3.13.2. Validation Records

3.13.3. Validation Scheduling

3.14. Technical Content Government Verification

3.14.1. Technical Documentation Verification

3.14.2. Technical Documentation Verification Scheduling

3.15. COTS Documentation Requirements

3.15.1. COTS Documentation Conformance

3.15.2. COTS Documentation Non-Conformance

3.15.3. COTS Documentation Integration

3.15.4. Contractor Responsibilities Regarding COTS Documentation

3.15.5. COTS System Interfacing

3.15.6. Proprietary Documentation

3.15.7. COTS License Rights

3.15.8. Third Party Copyrighted Data

3.15.9. COTS Documentation Disclosure

TABLE OF CONTENTS

Section/Paragraph Title Page

3.15.10. Identifying Technical Publication Sheet for Commercial Manuals

4. General Requirements

4.1. Government Logistics Element Manager (LEM)

4.2. Government Furnished Documents/Software

4.3. Classification Information

4.4. Duplication of Data

4.5. Notification of Delay in Delivery

4.6. Distribution Statements and Other Markings

4.6.1. Distribution Statement

4.6.2. Foreign Disclosure

4.6.3. Export Control Notice

4.6.4. Destruction Notice

4.6.5. Authority Notice

4.7. Figure Art Control Number

5. Delivery Instructions

5.1. Delivery Requirements

5.2. DVD/CD-ROMs

Appendix A

A-1 TMIGC Entry Criteria

A-2 TMIGC Exit Criteria

Appendix B

Table B-1. O&M Manual Completion Percentages

Table B-2. PMS Completion Percentages

Table B-3. IUH Completion Percentages

Table B-4. COTS Completion Percentages

Table B-5. First IPR Entry Criteria Checklist

Table B-6. First IPR Exit Criteria Checklist

Table B-7. Second IPR Entry Criteria Checklist

Table B-8. Second IPR Exit Criteria Checklist

1. Scope.

This Technical Manual Contract Requirement (TMCR) has been prepared to fully describe the Statement of Work (SOW) criteria for the revision of Technical Manuals (TMs) required for the support, operation and maintenance of Devices 19F1A, 19F1B, 19F3A, 19F3B, 19F3C, 19F4A, and 19F5 Fire Fighting Trainers (FFTs). The technical data being revised, developed, and acquired under this contract consists of an Operation and Maintenance (O&M) Manual, Planned Maintenance System (PMS), Instructor’s Utilization Handbook (IUH), and the acquisition and integration of Commercial Off-The-Shelf (COTS) manuals and associated supplemental data.

2. Applicable Documents.

Specifications, Standards, Handbooks and DIDs:

The following documents can be downloaded at: http://quicksearch.dla.mil/

MIL-HDBK-9660B DOD Produced CD-ROM Products, dated 01 Sep 1997

MIL-STD-38784A (CH2) Department of Defense Standard Practice for Manuals, Technical:

General Style and Format Requirements, dated 4 Sept 2018

MIL-M-82376B Manuals, Technical: Operation and Maintenance Instructions for Training Devices, dated 30 Mar 1990

MIL-P-29005B Military Specification Publications, Planned Maintenance System, for Training Devices, dated 19 Jan 1989

MIL-PRF-85337B Manuals, Technical: Quality Assurance Program; Requirements For, dated 11 Apr 2012

MIL-PRF-32216A Evaluation of Commercial Off-the-Shelf (COTS) Manuals and Preparation of Supplemental Data, dated 12 Aug 2011

DI-TMSS-80527C Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data, dated 12 Aug 2011

Other Government Publications:

COMNAVAIRFORINST 4790.2 Naval Aviation Maintenance Program, dated 15 Jul 2013

NA 00-25-100 Naval Air System Command, Technical Publications Library Management Program, dated 1 Apr 2016

NA 00-25-604 Naval Air Systems Command Fleet Support/Integrated Program Team Acquisition and Sustainment of NAVAIR Technical Manuals, dated 01 Jun

NA 00-25-700, CH-1 Guide to General Style and Format of Work Package Technical Manuals, dated 1 Aug 2009

DoD 5010.12-M, CH-1 Procedures for the Acquisition and Management of Technical Data, dated 31 Aug 2018

DoDI 5230.24, CH-3 Distribution Statements on Technical Documents, dated 15 Oct 2018

DoD Manual 5200.01 Vol 3, DoD Information Security Program: Protection of Classified Information, CH-2 dated 19 Mar 2013

DoD 5220.22-M, CH-2 National Industrial Security Program Operating Manual, dated 18 May

SECNAV M-5510.36 Department of the Navy Information Security Program, dated 1 Jun 2006

DoD Directive 5230.25, CH-2 Withholding of Unclassified Technical Data From Public Disclosure, dated 15 Oct 2018

Non-Government Publications or Standards: (Use current release of each standard specified.)

ASME Y14.1 Decimal Inch Drawing Sheet Size and Format

ASME Y14.5 Dimensioning and Tolerancing

ASME Y14.24 Types and Application of Engineering Drawings

ASME Y14.34 Associated Lists

ASME Y14.35M Revision of Engineering Drawings and Associated Documents

ASME Y14.38 Abbreviations and Acronyms

ASME Y14.41 Digital Product Definition Data Practices

ASME Y14.44 Reference Designations for Electrical and Electronics Parts and Equipment

ASME Y14.100 Engineering Drawing Practices

3. Technical Manual Development.

3.1. Technical Manuals (TM).

3.1.1. TM Revision Type.

TMs required to support the FFTs shall be a complete revision to the existing technical documentation and consist of an O&M Manual, PMS, IUH, and COTS manuals.

3.1.2. TM Content.

TM(s) shall include general information and safety precautions; functional description/theory of operation;

descriptive data, operating procedures; fault isolation data; preventative maintenance; daily, turnaround, special/conditional, phased and periodic inspection requirements; troubleshooting; corrective maintenance (including installation/removal procedures); and parts data sufficient to provide technical information for Operation, Inspection Requirements, Testing and Troubleshooting, Maintenance and Repair, and Parts Catalog. The Parts Catalog will be developed to LRU level and not down to attaching hardware (e.g., nuts and bolts). Part numbers shall include the Original Equipment Part Numbers and not be replaced by contractor part numbers.

3.1.3. TM Operation and Maintenance Data.

The Operation and Maintenance Data shall be prepared and furnished in sufficient detail to allow the maintenance crews to satisfactorily meet the requirements of their contract. The data to be prepared and provided shall pertain to all technical manuals under this contract for the equipment delivered. Data reuse between different consumers of TM Source Data shall be required (e.g., TM graphic object reuse by Training or Engineering departments). Data shall consist of operating instructions for operators and for system maintenance personnel. Maintenance instructions with supporting parts information shall be limited to the level designated in the approved FFTs maintenance concept.

3.1.4. TM Maintenance Related Drawings.

Maintenance Related Drawings and associated diagrams/list contained in the O&M Manual that are revised or developed shall comply with the following industrial standards: ASME Y14.1, ASME Y14.5, ASME Y14.24, ASME Y14.34, ASME Y14.35M, ASME Y14.38, ASME Y14.41, ASME Y14.44, and ASME Y14.100. Relevant changes herein shall be deemed exceptions.

For documentation of changes within a drawing, ASME Y14.35M-1997, paragraph 5.2, indentures (b) through

(d) shall be the methodology used.

Maintenance-related drawings shall be developed for reproduction on 11” x 17” paper and be provided as a separately bound volume of the O&M Manual with an introductory paragraph and a Data List located in the maintenance drawing section of the corresponding O&M Manual. The Data List shall consist of two tables, the first shall list the drawings in numeric sequence by drawing number. The second shall list the drawings in alphanumeric sequence.

3.1.5. TM Linking of Maintenance Related Drawings.

All drawings that are referenced within the text of the O&M Manual shall be converted into indexed Adobe® portable document files (*.pdf) format and shall be hypertext linked from the O&M Manual.

3.2. Classified Data.

The following shall be complied with for classified data:

a. All classified documents shall be marked as required by DoD 5220.22-M, National Industrial Security Program Operating Manual, as implemented by SECNAV M-5510.36, Department of the Navy Information Security Program.

b. The contractor shall seek approval from the Government’s Technical Documentation (TD) Logistics Element Manager (LEM) prior to the development of any classified data for this effort and if generated it will be input into a classified supplement or separate classified TM for the support the intermediate maintenance or operation of identified system components.

c. In the event that the development of classified data is required the classified data shall not be incorporated into the main body of the publication without authorization by the TD LEM.

3.3. Portable Document File (PDF) Requirements.

The following Portable Document Format (PDF) requirements are established to support the requirements for FFTs ETMs:

a. The PDF file of the manuals shall not be greater than 100MB in size and manuals greater than 100MB shall be separated in to volumes less than 100MB each.

b. The PDF file name shall always match the manual number. A period in the manual number will be replaced with an underscore, e.g., if the manual is 28-H1AAC-2-11.2.2 the file name is 28-H1AAC-2- 11_2_2.

c. The PDF files shall be optimized in the final save process.

d. The PDF files shall be Optical Character Recognized (OCR) to provide searchable text functionality.

e. The PDFs shall comply with “POLICY FOR PORTABLE DOCUMENT FORMAT TECHNICAL MANUAL CONVERSION/PREPERATION FOR WEB POSTING” as follows:

1) General Formatting:

a) All Changes, RACs, Notices and other insertions be properly collated into the TM.

b) All blank pages included to facilitate proper printing.

c) If a foldout is on the reverse side of a regular size page, a blank will be placed before the foldout.

d) Pages cropped as required.

e) Barcodes, hole punches, handwriting, stamps and other unnecessary markings and blemishes removed.

f) PDF Open Options be set to "Initial View", "Bookmarks Panel and Page", "Fit Page" magnification and "Single Page" layout.

2) Text:

a) Text is searchable/OCR’d.

b) Formatting of each page in the PDF file be identical to the paper copy of the manual.

c) Common Adobe fonts be used in the PDF file.

3) Graphics:

a) Graphics, illustrations, drawings and diagrams are readable.

b) Foldout size be 11 x 17 inch.

c) Blank aprons and large areas of white space on PDF foldout pages are cropped.

4) Scanning (applies to COTS manuals only):

a) OCR.

b) Pages are scanned at 300 DPI, foldouts be scanned at 400 DPI.

c) Photographs are scanned in 8-bit, 256 levels of gray at 300 DPI producing a TIFF files before conversion to PDF.

5) Bookmark Generation:

a) Bookmarks are collapsed.

b) Primary bookmarks are set to "Fit Page" magnification.

c) Primary bookmarks are in the order their destination pages appear in the manual.

d) All section titles before the first work package of the publication is a primary bookmark.

e) All chapter, section and work package bookmark entries are primary bookmarks.

f) Bookmark entries for figures and tables (including deleted figures and tables) are placed as indentured bookmarks.

g) All glossaries and appendices are bookmarked as primary bookmarks.

h) Supplements are handled per the requiring authority direction.

6) Saving the PDF files are not password protected.

7) Delivered Technical Manuals will be rejected for the following reasons:

a) Pages are not clean to the point of being non-readable or not usable by the customer.

b) Pages do not match the List of Effective Pages.

c) Pages are not inserted, including blank pages.

d) Extra pages are included in the TM.

e) Pages are not cropped correctly.

f) PDF file size is greater than 100MB.

g) The PDF file name does not match the manual number.

h) Bookmarks are not correctly structured.

3.4. Technical Manual Information Maintenance Level.

The technical manuals shall support the operation and maintenance at the organizational and intermediate levels of maintenance.

3.5. Types of Technical Information to be Revised.

The following types of technical manuals, shall be revised in accordance with MIL-M-82376B, MIL-STD- 38784A, DI-TMSS-80527C, MIL-P-29005B, and this TMCR.

a. Operation and Maintenance (O&M) Manual (MIL-M-82376B): The O&M Manual formatting shall be consistent with MIL-STD-38784A. The text font type and size shall be Arial 11 (Tables Arial 10).

b. Planned Maintenance System (PMS) (MIL-P-29005B): PMS documentation shall consist of Maintenance Requirement Cards (MRC) and a Sequence Control Chart (SCC). The text font type and size shall be Arial 9. Submission of the Preliminary MRCs may be on 8.5”x 11” paper. The Final MRC’s shall be on 90 lb., 5 by 8 inch card stock. The SCC shall be developed for reproduction on 11 by 17 inch paper. For devices with multiple SCCs (i.e., one for Norfolk and one for San Diego), the charts shall be combined into one common SCC.

c. Instructor’s Utilization Handbook (IUH) (MIL-M-82376B, Appendix B, paragraph 40.1, Volume 1.

Sections 40.1a and 40.1b (see below for required sections); 40.1.4 c. (3), (4), (8), (9); 40.1.4 d;

40.1.4 e; 40.1.5; 40.1.7; 40.1.8; 40.1.9; and 40.1.10 are not applicable to this effort): The text font type and size shall be Arial 11 (Tables Arial 10).

d. All COTS TMs, new and existing, shall be included in the COTS delivery unless otherwise agreed to by the Government’s TD LEM. COTS manuals and supplemental data, where applicable, will be compliant with requirements identified in DI-TMSS-80527C. Refer to paragraph 3.15 of this TMCR for COTS TMs requirements.

3.6. Government Furnished Equipment (GFE) Information.

Government Furnished Equipment (GFE) information shall be included in the TM as applicable.

3.7. Subcontracting.

If the development of the TM under this contract is subcontracted, the prime contractor shall ensure that all applicable TM requirements contained in the basic contract are levied on all subcontractors. The prime contractor is ultimately responsible for delivery schedules and ensuring completion of quality assurance functions such as validation and in-process reviews (IPRs).

3.8. Standardized Terminology.

The following terminology and definitions apply to all TMs:

a. Draft Submissions - Refers to the documentation prior to the contractor’s preliminary submission.

The draft submissions will be delivered for the First and Second IPRs and be used to evaluate the contractor’s progress, review for technical accuracy and adequacy, and to assess compliance with contractually-cited specifications and this TMCR. One hard copy be available to facilitate review at each

IPR.

b. Preliminary Submission - Refers to the Preliminary Submission by the contractor of the documentation in its entirety. The Preliminary Submission TM is intended for use during Technical Documentation Verification and for training purposes at the device site(s) pending receipt and distribution of the Final TM. Preliminary TMs are to be complete and validated prior to delivery. One hard copy shall be available at Technical Documentation Verification to facilitate review.

c. Final Submission - Refers to the final submission of the documentation by the contractor. The Final TM is the final document acceptable for reproduction and publication as an authenticated TM. All necessary changes resulting from hardware testing and Technical Documentation Verification are incorporated in the Final TM.

d. Complete Revision - Per MIL-STD-38784 paragraph 3.2.31.2, the contractor shall be responsible for validating the technical accuracy of all data within the documentation. The contractor shall be responsible for the renumbering of all paragraphs, tables, figures, pages, etc. within the affected documents. The contractor shall be responsible for formatting the documentation as directed by this

TMCR.

3.9. Assignment of Technical Numbers.

A formal request shall be made to the Government’s TD LEM for any required TM numbers not furnished to the contractor within thirty (30) calendar days after issuance of an order under this contract. TM numbers will be assigned and changed by correspondence from the Government. Manuals with existing P numbers will be changed to NAVSEA common numbering system numbers and marked Formerly P- XXXX as defined in MIL-STD-38784A (CH 2).

3.10. Quality Assurance Requirements.

Quality assurance techniques shall be applied for TM and/or source data development.

3.11. Technical Manual Initial Guidance Conference (TMIGC).

3.11.1. TMIGC Purpose.

The TMIGC is necessary to ensure adequate understanding of technical manual contractual requirements, delivery requirements, and quality assurance requirements. The entry and exit criteria set forth in Appendix A-1 and A-2 shall be met.

3.11.2. TMIGC Requirements.

During the TMIGC the contractor is responsible for presenting the following:

a. The technical data quality program shall be presented to the Government.

b. The identification of any inconsistencies between the trainer and the publication being revised.

c. The identification of any inconsistencies between the trainers and how these will be identified

d. Sub-contracting of logistics CDRLs

e. Identification of contractor logistics team members (i.e., Points of Contact, telephone numbers, email addresses).

3.12. In-Process Reviews.

The Government may inspect the TM documentation at various stages of development. The contractor shall support TM documentation In-Process Reviews (IPRs) as required.

3.12.1. IPR Scheduling.

The IPRs shall be conducted at the First and Second submissions IAW percentages identified in Appendix B of this TMCR. For each lead device of a device type (e.g., 19F4A, Mayport), there will be an IPR for the First and Second submissions. For the follow-on devices (e.g., 19F4A, Norfolk and San Diego) there will be an IPR only for the Second submission.

3.12.2. IPR Electronic Copy Requirements.

An electronic copy of the O&M Manual, IUH, and PMS, and other deliverable data to be reviewed, shall be made available to Government’s TD LEM (TMSS) in accordance with the CDRLs.

3.13. Technical Content Validation.

It is the contractor’s responsibility to perform validation on the technical documentation prior to all documentation deliveries.

3.13.1. Validation Data.

All TMs and/or source data to be furnished under this contract shall be validated as follows:

a. Preliminary data delivery is completely validated against the as-built training device.

b. All procedural data (i.e., operating and maintenance procedures) including checkout, alignment, removal and replacement instructions, troubleshooting, and associated Maintenance Requirement Cards, are validated by actual demonstration using correctly configured system/equipment hardware. Planning for required hardware assets would be initiated by the contractor immediately upon contract award.

c. Non-procedural data (including principles of operations, provisioning data, and computer-generated lists such as wiring lists) and Government-furnished source data will be validated by comparison to engineering source data.

d. Any deviation to the above requires formal, written approval by the Government’s TD LEM.

NOTE

The Government will not accept unvalidated data for use unless specifically authorized in writing by the Government’s TD LEM.

Specific instructions regarding disposition of data that has not been validated will be provided by the Government Logistics representative, as required.

3.13.2. Validation Records.

Records of all TM validation events shall be maintained. These records will indicate the affected manuals, component part number, or serial number. The records shall be available for Government review.

3.13.3. Validation Scheduling.

The Government shall be notified (3) weeks prior to the start of the validation prior to the delivery of the preliminary documentation, so that if desired, the Government can witness and monitor the effort.

3.14. Technical Content Government Verification.

3.14.1. Technical Documentation Verification.

The following requirements shall be met:

a. MIL-PRF-85337B is used in its entirety.

b. Contractor support at verification is required and includes the following:

1) Provide assistance in the development of a verification plan and schedule, when requested.

2) Record and maintain records of TM changes required as a result of, or associated with, the verification process.

3) Provide assistance in performing verification tasks, as required.

4) Make the necessary corrections to discrepancies revealed during Technical Documentation Verification.

3.14.2. Technical Documentation Verification Scheduling.

The Government will conduct Technical Documentation Verification after the Preliminary submission.

3.15. COTS Documentation Requirements.

All COTS documentation shall be provided as necessary to meet the Government maintenance concept.

3.15.1. COTS Documentation Conformance.

3.15.1.1. The contractor is responsible for assuring that all COTS documentation conforms to contract requirements, for new and existing COTS manuals.

3.15.1.2. All COTS documentation shall be written in Standard American English (SAE).

3.15.1.3. The COTS documentation shall contain the following type information:

a. Operation Instructions

b. Testing and Troubleshooting Procedures

c. Schematics

d. Parts Listings

e. Maintenance Pertinent Information

3.15.2. COTS Documentation Non-Conformance.

The definitions and minimum requirements of DI-TMSS-80527C and this TMCR apply to this contract effort.

The following are not considered COTS manuals and receipt of the following will result in a rejection of the COTS delivery:

a. Vendor item specification sheets

b. Vendor item specification drawings

c. Vendor item informational data

d. Vendor item data sheets

e. Design Data (HW or SW)

f. Test Data

g. Any piece of data that does not aid in the maintenance of the trainer

3.15.3. COTS Documentation Integration.

The following requirement shall be met: COTS documentation is obtained in electronic media or scanned into electronic media (If granted reproduction rights) (i.e., portable documentation format) for inclusion on the TM CD/DVD-ROM.

3.15.4. Contractor Responsibilities Regarding COTS Documentation.

The contractor is responsible for reviewing the documentation and correcting deficiencies or deviations in the manuals prior to submission of the TM. If the COTS document fails to meet the criteria set forth in paragraph 3.15 of this TMCR, and the contractor is unable to retrieve the required data from the vendor, the contractor shall develop supplementary data for inclusion in the main text of the TM ensuring that all required data for the COTS item is presented.

3.15.5. COTS System Interfacing.

The contractor is responsible for developing and/or providing documentation that depicts the interface of the COTS item with the training device. This documentation shall be incorporated into all of the maintenance data, and shall allow maintenance to be performed at the level of repair dictated by the Government’s maintenance concept for the training device.

3.15.6. Proprietary Documentation.

The contractor is responsible for inquiring with each third party COTS original equipment manufacturer about the availability of the documentation for Government use. The inability to provide this documentation or declaring this data to be proprietary, and, as such, not available to the Government, shall constitute in the disqualification of the use of their equipment in the training device and a rejection of the COTS submission.

3.15.7. COTS License Rights.

The Contractor is responsible for obtaining on behalf of the Government, license rights from the COTS

OEM for all copyrighted COTS manuals delivered to the Government under the contract and for existing

COTS manuals. A statement from the COTS OEM shall be affixed to the COTS data granting the licenses/rights to the Government to host on a Government system, reproduce and distribute copies of any copyrighted data. Letters from the OEM or emails from the OEM granting permission to the

Government the use of the copyrighted and proprietary data for the COTS delivery are considered an acceptable document. The Letters shall be addressed to the Government Procuring Contracting Officer.

A standalone statement stating “The Government has the right to reproduce this documentation” is not considered an acceptable document.

3.15.8. Third Party Copyrighted Data.

The Contractor shall not, without the written approval of the Contracting Officer, incorporate any copyrighted data in the technical data to be delivered under this contract unless the Contractor is the copyright owner or has obtained for the Government the license rights necessary to perfect a license or licenses in the deliverable data, and has affixed a statement of the license or licenses obtained on behalf of the Government and other persons to the data transmittal document.

3.15.9. COTS Documentation Disclosure.

A text file named “licensing.txt” shall be included on the TM CD/DVD-ROM. This file shall contain the following statement:

The Commercial Off-the-Shelf (COTS) documentation contained on this disc was procured under contract to the U.S. Government and as such is subject to the provisions of the clause at DFARS 252.227-7015. This material may be reproduced by or for the U.S. Government pursuant to the copyright license under the clause at

DFARS 252.227-7015.

3.15.10. Identifying Technical Publication Sheet for Commercial Manuals.

Identifying Technical Publication Sheets for each COTS Manual shall be filled out in accordance with MIL- PRF-32216. Each Identifying Technical Publication Sheet shall be associated with each COTS manual delivered.

4. General Requirements.

4.1. Government Logistics Element Manager (LEM).

The Government’s TD LEM will be the point of contact for coordination of all matters relating to the delivery of technical documentation.

4.2. Government Furnished Documents/Software.

The O&M Manual, PMS, IUH, COTS manual (listing of COTS manuals only), will be provided as GFI.

The Contractor shall evaluate existing technical manuals and other draft material for adequacy. The Contractor shall determine whether TMs require format changes to meet the requirements of this task and formally request deviations to streamline TM development and minimize cost and schedule impact. GFI is source data only and not considered error-free.

4.3. Classification Information.

All classified documents shall be marked as required by DoD 5220.22-M, National Industrial Security Program Operating Manual, as implemented by SECNAV M-5510.36, Department of the Navy Information Security Program. Where higher classified information would comprise 10 percent or less of the basic manuals content and would be concentrated in one area of the manual, such information shall normally be prepared as a classified supplement; permitting the basic manual to be issued is at a lower classification or is an unclassified publication. The respective title pages of both the basic manual and the supplement shall contain a cross-reference note to each other. Government approval is required for each supplement.

4.4. Duplication of Data.

There shall not be any costs incurred in this contract for technical data already developed and further ensure that requirements contained in the TMCR does not duplicate data generated by other tasks or data requirements being furnished by this contractor under other Navy contracts. This data, i.e., Logistics Support Analysis (LSA), engineering and other such data that may have been previously furnished, shall be utilized to the maximum extent possible as source data for the technical manuals.

4.5. Notification of Delay in Delivery.

In the event that the contractor cannot meet the delivery schedule of any technical manual information cited in this contract and/or applicable order issued under this contract, the Procuring Contracts Officer’s and Government’s TD LEM shall be notified immediately of the delay what corrective action is being taken and the proposed new delivery schedule.

4.6. Distribution Statements and Other Markings.

4.6.1. Distribution Statement.

4.6.1.1. The following statement shall be included on the deliverable and the Government reserves the right to change the Distribution Statement:

DISTRIBUTION STATEMENT D. Distribution authorized to the Department of Defense and U.S. DoD contractors only, administrative or operational use, (date of determination). Other requests for this document shall be referred to COMNAVSEA 21 (PMS 339), 1333 Isaac Hull Avenue SE, Humphreys Bldg., Washington Navy Yard, DC, 20376.

4.6.2. Foreign Disclosure.

4.6.2.1. The following statement shall be included on the deliverable one line below the Distribution Statement.

This information is furnished upon the condition that it or knowledge of its possession will not be disclosed to another nation, and that it will not be used for other than the military purpose for which it is being provided without specific authority from the U.S. Department of the Navy; that individual or corporate proprietary rights contained within, whether patented or not, will be respected; that the information will be provided the same degree of security afforded it by the U.S. Department of Defense. Regardless of any declassification markings, this information may not be downgraded or declassified by a foreign recipient without the written approval of the originating U.S. agency.

4.6.3. Export Control Notice.

4.6.3.1. The following statement shall be included on the deliverable if directed by the Government:

WARNING! This document contains technical data shoes export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App.

2401 et seq.), as amended. Violation of these laws is subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

4.6.4. Destruction Notice.

4.6.4.1. The following statement shall be included on the deliverable:

DESTRUCTION NOTICE. Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

4.6.5. Authority Notice.

4.6.5.1. The publishing approval authority statement shall be presented in capital letters on the cover and tile pages as follows:

PUBLISHED BY DIRECTION OF THE COMMANDING OFFICER, NAVAL SEA COMMAND (PMS 339).

4.7. Figure Art Control Number.

When a figure in the TM is updated, the contractor shall change the revision control letter at the end of the art control number on the art work and the file name to identify that a change has been made (e.g., 126114-B to 126114-C).

5. Delivery Instructions.

All comments from all prior reviews and submissions shall be incorporated into the delivery of the TM IAW the CDRLs.

5.1. Delivery Requirements.

The following delivery requirements shall be met:

5.1.1. Draft Deliveries.

a. Zip files shall not be provided.

b. Draft TMs shall be delivered in accordance with the CDRLs prior to IPRs (First and Second). Hard copy shall be available to facilitate both the first and second IPRs reviews.

c. Draft TMs shall be delivered by CD/DVD ROM.

d. Draft TMs shall contain track changes.

5.1.2. Preliminary Deliveries.

a. Zip files shall not be provided.

b. TM package delivery to the Government shall be CD/DVD ROM and include documentation files, and data necessary to produce the desired presentation to the user.

c. TMs shall have track changes turned off.

d. Submissions of the O&M Manual, PMS, and IUH shall be in Microsoft Word (MS) 2010 and PDF.

e. Portable Document Format (PDF) requirements in paragraph 3.3 must be followed.

f. Only the NAWCTSD TMSS shall receive the preliminary CD/DVD-ROM containing the source (MS Word, illustrations, AutoCAD, etc.) and *.PDF files. CD/DVD-ROMs delivered to the site shall contain the *.PDF files only.

g. Source illustrations shall be submitted in vector graphic format (SVG, WMF, etc.) for line art and raster format (JPEG, TIFF, etc.) for any screen shots.

h. Proprietary software and documentation is not acceptable for delivery to the Government.

i. Files shall not be password protected.

j. Hard copy shall be bound. Hard copy for the IUH and COTS is not required.

5.1.3. Final Deliveries.

a. Zip files shall not be provided.

b. TM package delivery to the Government shall be CD/DVD ROM and include documentation files, and data necessary to produce the desired presentation to the user.

c. TMs shall have track changes removed (accepted).

d. All components and files needed to produce an TM.

e. The source data shall be included in the final TM delivery.

f. Submissions of the O&M Manual, PMS, and IUH shall be in Microsoft Word (MS) 2010 and PDF.

g. Portable Document Format (PDF) requirements in paragraph 3.3 must be followed.

h. Only the NAWCTSD TMSS shall receive the final CD/DVD-ROM containing the source (MS Word, illustrations, AutoCAD, etc.) and *.PDF files. CD/DVD-ROMs delivered to the site shall contain the *.PDF files only.

i. Source illustrations shall be submitted in vector graphic format (SVG, WMF, etc.) for line art and raster format (JPEG, TIFF, etc.) for any screen shots.

j. Proprietary software and documentation is not acceptable for delivery to the Government.

k. Regular (Reg) copies shall be complete PDF and source data files of required printed technical manual(s).

l. Files shall not be password protected.

m. CD/DVD ROM shall not contain any obsolete files.

n. Hard copy shall be bound in three-ring binders. Hard copy for the IUH and COTS is not required.

o. Title page and associated locations will have the manual revision date updated (i.e., different date than the date on the Preliminary Submission). A resubmittal of a rejected Final Submission will require a new date.

5.2. DVD/CD-ROMs.

5.2.1. Marking.

5.2.1.1. DVD/CD-ROMs shall be clearly dated and marked to indicate the content contained on the media.

Labels shall indicate whether there is more than one media item in the series, i.e., “Disk 1 of 3”, etc. All media shall be marked and handled with appropriate security classification level in accordance with DoD 5220.22-M National Industrial Security Program Operating Manual, as implemented by SECNAV M- 5510.36, Department of the Navy Information Security Program.

5.2.2. Formatting.

5.2.2.1. The DVD/CD-ROM shall contain a README.txt file containing instructions for opening, viewing and printing the files, as guided by MIL-HDBK-9660. The DVD/CD-ROM shall contain an index.txt file containing the following data in tabular form from left to right:

a. Publication Identification Number

b. Publication Date

c. Publication Title

d. Publication Revision Level

e. File Name(s), Format(s), and file date(s).

5.2.2.2. Files delivered to the Government shall not be password protected, nor delivered in proprietary format.

5.2.2.3. When vector graphics in CGM or SVG format are delivered as a final product, the graphic source file used to produce these vector graphic format files shall also be delivered.

5.2.2.4. The PDF shall be prepared from the revisable master (i.e., authoring source file) and shall be delivered on ISO 9660 compliant DVD/CD-ROMs for all publications.

5.2.3. Revisions.

5.2.3.1. Government approved revisions to the DVD/CD-ROM shall only include a collated file of the manual with current changes incorporated.

5.2.4. Special Printing Instructions.

5.2.4.1. Government approved revisions to the DVD/CD-ROM shall only include a collated file of the manual with current changes incorporated any special printing instructions shall be forwarded with the files at time of delivery. The following are examples of special printing instructions: lamination, color graphics, special paper stock, tabbing, odd size (i.e., not 8 1/2” x 11”), etc.

APPENDIX LIST

Appendix A

TMIGC Entry and Exit Criteria

A-1 TMIGC Entry Criteria

A-2 TMIGC Exit Criteria

Appendix B

TD IPR Entry and Exit Criteria

Table B-1 O&M Manual Completion Percentages

Table B-2 PMS Completion Percentages

Table B-3 IUH Completion Percentages

Table B-4 COTS Completion Percentages

Table B-5 First IPR Entry Criteria Checklist

Table B-6 First IPR Exit Criteria Checklist

Table B-7 Second IPR Entry Criteria

Table B-8 Second IPR Exit Criteria

Appendix A

TMIGC Entry and Exit Criteria

A-1 TMIGC Entry Criteria

Item Criteria Satisfied Yes/No

Comments

1. The contractor has provided the Government with the complete Agenda for the TMIGC. The Agenda includes the TMIGC topics of discussion as outlined in paragraph 3.11 of this

TMCR.

2. The Government has reviewed and accepted the Agenda for the TMIGC.

A-2 TMIGC Exit Criteria

Satisfied Yes/No

Comments

1. Action Item number assignment with suspense dates for all TMIGC action items.

2. Establish tentative date for First TD IPR.

Appendix B

Technical Documentation (TD) In-Process Review (IPR) Entry/Exit Criteria

Logistics IPRs are snapshot reviews of a technical manual's developmental progression. This is a review to ensure that the manuals are progressing IAW with the required standards. This allows the Logistics Element Manager to project where the manual will be once the Government receives the Final delivery of the Logistics technical documentation. IPRs are not considered a catch all for issues in the technical manuals. IPRs are used to help steer the progression and development of the technical manuals. Tables B-1 through B-4 explain the required percentages of completion required to move onto the IPR process.

Table B-5 explains the entry criteria required to move onto the First IPR. Table B-6 explains the exit criteria required for the First IPR. Table B-7 explains the entry criteria required to move onto the Second IPR. Table B-8 explains the exit criteria required for the Second IPR.

Table B-1. O&M Manual Completion Percentages.

Data Item Title First IPR Second IPR Preliminary

Structure and Format 60 Percent Complete. All sections have been created. Type size and font, numbering, indexes, etc. is well defined. Graphics are included if available.

90 Percent Complete.

Structure and format of all Non-Technical sections are compliant with MIL standards. Ready for Contractor Validation.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Title Page 95 Percent Complete.

Includes Pub number, Release Date, Distribution Statement, Export Control (if required), and Destruction Notices.

100 Percent Complete.

Ready for Contractor Validation.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

List of Effective Pages (Front Matter / Introduction Pages)

95 Percent Complete. Refer to MIL-M-82376B for appropriate language for specification being used for manual.

95 Percent Complete. All information is complete and in compliance with specification and program specific requirements.

100 Percent Complete.

All information is complete. Contractor Validation complete.

Ready for Technical Documentation Verification.

Safety Section 95 Percent Complete.

General safety instructions, Warnings, cautions, Notes, Hazardous Materials Warnings, Icons, and Descriptions are included and identified by use of an icon, nomenclature, and specification or part numbers of material.

100 Percent Complete.

All safety summaries included and verified with current instructions.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Description and Principles Leading Particulars

40 Percent Complete. Basic outline exists including beginning of development of physical description, the function, and purpose of the equipment. Information is provided in a logical functional flow.

80 Percent Complete. All Principles of Operation data complete and have been reviewed for technical accuracy.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Installation 40 Percent Complete. Basic outline identified with extensive installation and take down procedures.

80 Percent Complete. All Installation and take down procedures are present and have been reviewed for technical accuracy.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Operation 40 Percent Complete. Basic outline exists including an extensive sample of development of preparation and setup, controls and indicators, BIT and DORT, Operating Procedures Emergency Operation info, Shutdown procedures.

80 Percent Complete.

Most Operation data items complete and have been reviewed for technical accuracy.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Theory of Operation 40 Percent Complete. Basic outline exists including an extensive sample of Theory of Operation.

80 Percent Complete.

Most Theory of Operation procedures have been reviewed for technical accuracy.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Maintenance Information

40 Percent Complete. Basic outline exists including an extensive sample of procedural steps for installation, removal, maintenance, and troubleshooting has been written IAW specification.

Basic parts list outline supports maintenance tasks. Addresses individual piece parts, support equipment, and source, maintenance.

80 Percent Complete.

Procedures have been reviewed for technical accuracy and compliance with requirements. Parts List is properly indexed, with correct Part Numbers, Descriptions, Units Per Assembly. Data in the Parts list adequately reflects the technical information within the manual.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Illustrations (Graphics)

40 Percent Complete. All diagrams/ illustrations/artwork have been identified but may not yet be included in the manual. Quality of Illustration style and technique is such that produces artwork that is clear, adequate, and accurate.

80 Percent Complete. All diagram/ illustrations/artwork included in manual and arranged in a logical functional order and properly indexed. Some changes or modification may still be required.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Maintenance Drawings

40 Percent Complete. All maintenance drawings have been identified that require an update. Update of drawings has started.

80 Percent Complete. All maintenance drawings requiring an update and new drawings are nearing completion. Some changes or modification may still be required.

100 Percent Complete.

Contractor Validation complete. Ready for

Required Score for applicable First IPR, Second IPR, and Preliminary

Average scoring criteria (+/- 5%) = 68% to 76% of entire TM development, not percent of O&M work in progress

Average scoring criteria (+/- 5%) = 89% to 99% of entire TM development, not percent of O&M work in progress

Average scoring criteria (+/-0%) = 100% of the entire TM

Table B-2. PMS Completion Percentages.

Structure and Format 60 Percent Complete. All PMS Card types have been created. Type size and font, numbering, indexes, etc. is well defined. Graphics are included if available.

90 Percent Complete.

Structure and format of all PMS Cards are compliant with MIL-M-29005B.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Title Card 95 Percent Complete.

Includes Pub number, Release Date, Distribution Statement, Export Control (if required) and Destruction Notices.

100 Percent Complete.

Ready for Contractor Validation.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

List of Effective Cards(Front Matter / Introduction Pages)

95 Percent Complete. Refer to MIL-M-29005B for appropriate language for specification being used for manual.

95 Percent Complete. All information is complete and in compliance with specification and program specific requirements.

100 Percent Complete.

All information is complete. Contractor Validation complete.

Ready for Technical Documentation Verification.

Deck Cards 40 Percent Complete. Basic outline exists including identification of Special Tools/support equipment, consumables list, work area cards, Tasks (daily, special etc.). Information is provided in a logical functional flow.

80 Percent Complete.

Most Principles of Operation data is complete and have been reviewed for technical accuracy.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Illustrations (Graphics)

40 Percent Complete. All diagrams/ illustrations/artwork have been identified but may not yet be included in the Card Deck. Quality of Illustration style and technique is such that produces artwork that is clear, adequate, and accurate.

80 Percent Complete. All diagram/ illustrations/artwork included in Card Deck and arranged in accordance with MIL-M- 29005B. Some changes or modification may still be required.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Sequence Control Chart

40 Percent Complete.

Update started to reflect changes to MRCs.

90 Percent Complete.

Text update and periodic chart near completion.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Required Score for applicable First IPR, Second IPR, and Preliminary

Average scoring criteria (+/- 5%) = 68% to 76% of entire TM development, not percent of PMS work in progress

Average scoring criteria (+/- 5%) = 89% to 99% of entire TM development, not percent of PMS work in progress

Average scoring criteria

Table B-3. IUH Completion Percentages.

Structure and Format 60 Percent Complete. All sections have been created. Type size and font, numbering, indexes, etc. is well defined. Graphics are included if available.

90 Percent Complete.

Structure and format of all sections are compliant with MIL-M-82376B and this TMCR.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Title Page 95 Percent Complete.

Includes Pub number, Release Date, Distribution Statement, Export Control (if required) and Destruction Notices.

100 Percent Complete.

Ready for Contractor Validation.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

List of Effective Pages (Front Matter / Introduction Pages)

95 Percent Complete. Refer to MIL-M-82376B for appropriate format being used for manual.

95 Percent Complete. All information is complete and in compliance with and in compliance with specification and program specific requirements.

100 Percent Complete.

All information is complete. Contractor Validation complete.

Ready for Technical Documentation Verification.

Safety Section 95 Percent Complete.

General safety instructions, Warnings, cautions, Notes, Hazardous Materials Warnings, Icons, and Descriptions are included and identified by use of an icon, nomenclature, and specification or part numbers of material.

100 Percent Complete.

All safety Work Packages included and verified with current instructions.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Introduction 40 Percent Complete. Basic outline exists including beginning of development of the Introduction.

Information is provided in a logical functional flow.

100 Percent Complete.

All Introduction data complete and ready for final QA.

100 Percent Complete.

Contractor Validation complete. Ready for Technical Documentation Verification.

Description of Simulation Equipment

40 Percent Complete. Basic outline with description of the simulation equipment, depiction of all systems, subsystems, Controls and indicators description of software and hardware capabilities.

80 Percent Complete. All data is present, complete, and have been reviewed for technical accuracy..

100 Percent Complete.

Contractor Validation complete. Ready for

Table B-3. IUH Completion Percentages.

Operation Data 40 Percent Complete. Basic outline exists including an extensive sample of development of preparation and setup, controls and indicators, Operating Procedures Functional Descriptions, Operational Instructions, sample scenarios and initial condition (IC) sets.

80 Percent Complete.

Procedures have been reviewed for technical accuracy and compliance IAW specification.

100 Percent Complete.

Contractor Validation complete.