Amendment 0002_N4019220R9002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SOLICITATION NO. N40192-20-R-9002 NAVY EXPEDITIONARY COMBAT COMMAND (NECC) EQUIPMENT MAINTENANCE AND REPAIR SERVICES

SEE PAGE 2 FOR DETAILS OF AMENDMENT.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4019220R9002

X 9B. DATED (SEE ITEM 11)

17-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jan-2020

CODE

COMMANDING OFFICER - NAVFAC MARIANAS

FSC

PSC 455, BOX 195

FPO AP 96540-2937

N40192 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4019220R9002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

A. Notice 1 (Enclosure (1)) is issued to provide responses to Requests for Information (RFI) and is for

INFORMATION ONLY. The solicitation remains unchanged unless it is amended in writing.

B. The proposal due date remains as 23 January 2020 at 03:00 PM Chamorro Standard Time (ChST)/Local Time.

C. Offerors shall acknowledge this amendment in Block 14 of the Standard Form 33 with their proposals.

End of Amendment 0002.

The following have been deleted:

AMENDMENT 0001

(End of Summary of Changes)

Solicitation No.

N40192-20-R-9002

NAVY EXPEDITIONARY COMBAT

COMMAND (NECC) EQUIPMENT

MAINTENANCE AND REPAIR FOR THE

CIVIL ENGINEERING COMBAT COMMAND

ON NAVAL BASE GUAM

NOTICE 1

GOVERNMENT RESPONSES TO REQUEST

FOR INFORMATION (RFI)

Enclosure 1, Notice 1 N40192-20-R-9002

Amendment 0002

Question# RFP Reference Page No. General Discussion & Questions Government Response

N4019220R9002_SF 33

NECC EQUIPMENT

MAINT

The NAICS code is 811310 Commercial and Industrial Machinery and Equipment repair and maintenance. The size standard associated with NAICS 811310 is $8,000,000. Is the size standard specific to companies recvenue associated with the applicable NAICS or does it pertain to the total revenue of the company? For example, the company has revenue of over $20 Million but only $4 Million assoicated with NAICS 811310 does the company qualify?

The NAICS size standard is specific to a company's overall revenue.

N4019220R9002_SF 33

NECC EQUIPMENT

MAINT

Will NAVFAC consider CPARS from contracts under different NAICS codes? Operations contracts require substantial equipment maintenance activities that may apply in determining related contractor experience and performance.

CPARS should be relative to scope of solicitation.

N4019220R9002_SF 33

NECC EQUIPMENT

MAINT

Guam Insurance Companies do not provide Experience Modification Rates, EMR. Will an attestation letter from our insurance company addressing this requirement suffice?

Yes, an attestation letter from the Contractor's insurance company addressing this requirement to accompany an insurance company-provided equivalent rate will be acceptable.

Exhibits A-C Equipment Maintenance

CLIN 0002 Worksheet There is an error in the spreadsheet, ELIN A002 and A003 do not sum correctly in the Total Base cell, please clarify.

The total base is the sum of ELIN A002 and A003. Please ensure that all formulas are adjusted to reflect total value of the contractor's proposal.

Exhibits A-C Equipment Maintenance

CLIN 0002 Worksheet CLIN 0004 has predetermined formulas implying a 3% inflation on pricing. Is this determined by NAVFAC or by the contractor? Are we allowed to adjust this percentage?

The Contractor is allowed to adjust according to their proposal.

Attachment JC-1 PWS Annex 1700000 Equip Mtn

Page 8 of 13, Spec Item 3.1.2

The contractor shall provide engineering support to assist in identification of alterations and upgrades, and installation of new parts. Please clarify what engineering support needs to be provided. Do we have to have a licensed engineer on staff and what type of engineer and certifications if any?

The requirement is for the Contractor to provide any necessary support to assist in any modifications. If engineer support is required, then proper documentation supported by an engineered firm shall be provided. An engineer, as staff, is not required.

Engineer type support should be relative to the engineered requirement.

Standard Form 368 will be used for Product Quality Deficiency Report (PQDR) IAW NAVFAC P-300. 2.11 and 2.14.8. The PQDR process shall be utilized to report and identify consistently failing parts or damages due to poor design.

Attachment JC-1 PWS Annex 1700000 Equip Mtn

Page 5 of 13, Spec Item 3.1

The contractor shall be intimately familiar with the Navy 3M System as outlined in reference OPNAVINST 4790.4F, including but not limited to: maintenance, programmatic, and personnel requirements. How much training will be provided on the 3M system?

Two types of training are required: 3M 301 and 3M 303. 3M 301 for the Maintenance personnel and 3M 301 and 303 for the work center supervisor. 3M 301 is required for every contractor.

Attachment JC-1 PWS Annex 1700000 Equip Mtn

Page 5 of 13, Spec Item 3.1

The contractor shall order parts through the Navy 3M system, and/or work through the government for procurement of parts, materials, and HAZMAT. Please clarify if ordering parts is a responsibility of the contractor or if we notify the government procurement to order parts as this will effect our staffing requirement.

Parts will be ordered utilizing Navy 3M system and ordered through the Navy Tactical Command Support System (NTCSS).

Attachment JC-1 PWS Annex 1700000 Equip Mtn

Page 11 of 13, Spec Item 3.2

The approximate hours for Preventive and Corrective maintenance total 50,500 hours but Exhibit A-C ELIN A003 through C003 show 48,192. Which number do we use?

Use numbers as provided in Exhibits. The hours indicated on page 11 of 13 of the PWS is provided for informational use only.

Attachment JC-1 PWS Annex 0200000 Management and Admin

Page 4 of 30, Spec Item 2.2.1

Exhibit C references Operations and Maintenance and Corrective Services rates for regular working hours but SPEC Item 2.2.1 stipulates that any other work outside of regular working hours requires KO approval. How are the rates for Operations and Maintenance and Corrective Services determined for times outside of regular working hours?

Rates should be addressed by use of RS Means or calculated means and provided to KO for approval of rates.

Attachment JC-1 PWS Annex 0200000 Management and Admin

Page 6 of 30, Spec Item 2.4.1

Please identify the GFF administrative areas.

The Government will provide adequate work centers for the contractor. The amount of workers will determine the amount of desk space required. We have identified potential areas for the contractor based on speculative amounts of personnel.

12 Attachment JC-1 PWS Annex 0200000 Management and Admin

Page 6 of 30, Spec Item 2.4.2

Will the contractor be required to install phone lines and internet access or will this be provided as GFF?

No, the Government will provide these services.

13 Attachment JC-1 PWS Annex 0200000 Management and Admin

Page 8 of 30, Spec Item 2.6.6

What is the anticipated Mobilization and Demobilization time periods?

Dates are provided in tabs above ELIN. 30 Days for Mobilization and 30 days for demoblization.

Enclosure 1, Notice 1 N40192-20-R-9002

Attachment JC1 (PWS) Annex 0100000

Page 2, Spec item 1

This section states that contractor shall provide all labor, management, supervision, tools, materials and equipment required to perform NECCPAC Equipment Maintenance.

During the site visit it was mentioned that all hand tools, special diagnostic equipment, and all shop equipment will be made available to the contractor. Please confirm how many set of hand tools, Shop equipment, materials and other equipment to perform NECCPAC equipment maintenance will be made available to the contractor if any?

Any and all government-owned tools/diagnostic equipment that are on hand/on site will be available to the Contractor for use. Any tools or diagnostic equipment not available on site shall be provided by the contractor to perform their maintenance duties.

Attachment JC1 (PWS) Annex 0200000

Page 12, spec item 2.7.2.6 This section requires Proof of Legal Residency. Is this residency in Guam? Will H2 workers from the Philippines be allowed to work on this project?

Yes, residency on Guam. Yes, H2 workers from the Philippines are allowed to work on this project.

Attachenebt JCI (PWS) Annex 1700000

Page 12, spec item 3.2.1

This section requires calibration, maintenance, repair, replacement and upgrade of shop equipment. Does this include all the cranes and other shop lift equipment in our designated work area? What about other shop equipment that was discussed in site visit that would be shared equipment such as tire machine and hydraulic cylinder overhaul rig?

The government shall calibrate, maintain, and repair all shop equipment, to include cranes and lifts in the maintenance facilities, unless the contractor is found negligible in the damage/destruction of government property. If the contractor is found liable due to negligence, then the contractor will replace/repair the associated equipment.

Site Visit N/A

During mobilization will the government require joint inspection of equipment during hand off or will contractor assume equipment as is and if damage is discovered we record it and repair it without liability associated with discovered damage?

A joint inspection will be conducted and the condition of the equipment will be recorded.

Site Visit N/A If field work is required does the contractor have to provide its own equipped service truck and tools or will these be provided by the government?

No field work is required, however, if necessary, the contractor shall provide all tools and equipment.

Site Visit N/A

Who makes the determination as to what is considered scrap material, earmarked for reuse, core exchanged, etc.?

Will the contractor be required to get a written disposition on parts before disposing of the parts?

The contractor will be required to prepare a written disposition of cores and parts to be disposed through DRMO. Document receipts will be provided from client supply office.

Site Visit N/A

Can maintenance and repairs be performed in the parking lot/yard?

Yes, most repairs can be done in the parking lot/yard except if Hazardous Materials are involved.

Site Visit N/A How will the use of the maintenance bays be determined?

Who has priority active maintenance and repairs or IM maintenance and repairs?

Each will have a set number of bays, and the priority of repairs will be based on operational requirements.

Site Visit N/A When will training on the 3M system take place and what are the requirements for middle management, shop Foreman and contract manager?

3M Training should take place during the mobilization period.

Refer to contract specifications which identifies required personnel and their requirements.

Site Visit N/A

Will the contract be provided Alpha Company shop facilities; if so what equipment is provided?

The contractor will be utilizing IEM for majority of the work and Heavy shop bays.

Site Visit N/A

Are truck lift and shop cranes all operational? If not will contract be responsible to repair and bill back to government under this contract?

Truck lifts are operational, and are under contract. Shop cranes are not, and contractor is not responsible for repairs or maintenance.

Site Visit N/A Is contractor responsible for crane and lift certifications? No, the contractor is not responsible for crane and lift certifications

Site Visit N/A

What hand tools are provided and is it a complete set i.e.

Master mechanics sets?

There is one complete Master mechanics set and some Kit 80013.

Site Visit N/A What diagnostic software and hardware is available; what are limitations of the software?

Dr. Diesel software, Catepillar Electronic Technician (CAT ET).

Diagnostic software that can help technicians to diagnose existing and potential problems with their electronically controlled engines and machines. Other functions include: Status Parameters Display, Active Diagnostic Codes Viewing Capabilities, Disassembly and Assembly Instructions, Logged Diagnostic Codes Viewing and Clearing Capabilities, Electronic Control Module (ECM) Configuration Manipulation, Diagnostic Tests and Calibration, Machine Totals Retrieval, and Machine Information Recording.

Site Visit N/A

Does government provided software have calibration and reprogramming capabilities?

Unknown at this time.

Site Visit N/A

Please explain if dispatch windows are manned by contractor?

Dispatch will be manned by active duty military personnel.

Site Visit N/A

Please explain what the other section near dispatch windows were located I hear it referred to as if collateral?

Collateral is where we store the gear for the trucks like fire extinguishers and floor jacks.

Site Visit N/A Please define IEM, IM1 and IM2?

Inactive Equipment Maintenance (IEM); IEM 1 is inactive equipment, IEM 2 is Deadline equipment. Deadlined equipment will not be dispatched until repairs have been completed.

Site Visit N/A Which of the above is the contractor responsible for? IEM 1 and possible IEM2 if the equipment fails while in IEM 1.

Site Visit N/A What is the government’s current hydraulic hose capabilities will the contractor be responsible for this area?

The "Hose Shop" located on Camp Covington currently has the capability to produce hydraulics lines for every piece of equipment in the Table of Allowance (TOA). Active duty personnel will be responsible, contractors who have the training may utilize.

Enclosure 1, Notice 1 N40192-20-R-9002

Site Visit N/A

What size tires are used in the government’s fleet and what is the qualifications needed to operate the government’s tire facility.

Tires vary in size from standard pickup truck to scraper tires. Proper proficency must be demonstrated on all shop equipment in order to be utilize.

Site Visit N/A

If there is product training will the contractor be allowed to take this training at government’s cost?

Only if the training is advantageous for the Government, and the Government does not incur additional cost.

Site Visit N/A At the tour the government was still unsure where the contractor will be stationed please clarify contractors location at the two facilities

The Government will provide adequate work centers for the contractor. The amount of workers will determine the amount of desk space required. We have identified potential areas for the contractor based on speculative amounts of personnel.

Site Visit N/A What is the protocol for cores and scrap parts as well as hazmat items, who is responsible for disposal?

Cores and parts that have to be disposed through DRMO utilizing receipt form from supply office and turned back into them, HazMat will utilize Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP). The Government will be responsible for the disposal.

Site Visit N/A Who determines if parts are still usable or scrap.

Parts determined to be unusable or scrap will be validated at the Contractor work center supervisor level. If a determination cannot be made at that level, the A4 Maintenance Chief will make the final disposition determination.

Site Visit N/A Is there a standard labor time guide for jobs?

Yes. We utilize the 3M program. All equipment in IEM status have scheduled checks associated to each piece of equipment. The type and amount of equipment varies. 3M checks have time associated, repairs do not.

Site Visit N/A

Is corrosion control and body repair in this contract? I did not see any body repair work being performed

Corrosion is not a requirement of this contract. Body repair would be as needed.

Site Visit N/A Please define the following terms BEEP, RIPTOA?

Battalion Equipment evaluation Program (BEEP). RIP/TOA is Relief in Place/Transfer of Authority. BEEP will be conducted by active personnel.

Site Visit N/A What percentage of the equipment in IM status is Track Heavy Equipment, Truck Light Equipment and Small Engine equipment.

This percentage varies, as CESE is taken in and out of IEM status, either for CESE cycling, or due to operational requirements. Please refer to CESE listing provided on how many total pieces of tracked equipment is in the TOA.

Site Visit N/A

Of the equipment repaired in scope of work, (Track Heavy Equipment, Truck Light Equipment and Small Engine equipment) what is the percentage of work annually for each type of equipment.

See response to Question 42.

Site Visit N/A

What is the average number of tires repaired/replaced in the past 3 years on an annual basis?

This number has never been historically quantified. Amount is unknown.

N40192-20-R-9002 Re: Page 2 of 6 in the PWS Annex 0100000 General Info

As per the site visit, will the customer's request for a Corrosion Control/Painting Program be added to the Statement of Work?

This is not part of the contract.

N40192-20-R-9002 Re: Page 2 of 6 in the PWS Annex 0100000 General Info

Should a Corrosion Control/Painting Program be added, will the Outline of Services include all assets to include vessels, associated trailers, and containers?

This is not part of the contract.

N40192-20-R-9002 Re: Page 2 of 6 in the PWS Annex 0100000 General Info

Should a Corrosion Control/Painting Program be added, will the Government provide paint facilites for that operation or should the Contractor be expected to a provide a Mobile Paint Facility solution?

This is not part of the contract.

N40192-20-R-9002 Re: Page 2 of 6 in the PWS Annex 0100000 General Info

Should a Corroson Control/Painting Program be added, will the Government provide the proper paint specifications required per family of asset?

This is not part of the contract.

N4019220R9002_SF 33

NECC EQUIPMENT

MAINT

The NAICS code is 811310 Commercial and Industrial Machinery and Equipment repair and maintenance.. The size standard associated with NAICS 811310 is $8,000,000. The Pre-porposal confrence presentation on Page 7 states the size standard is $16.5 Million, please clarify which size standard applies.

Size standard for NAICS 811310 is $8,000,000.00.

Attachment JC-1 PWS Annex 0200000 Management and Admin-Reviewed

Page 12 of 30, Spec Item

2.7.2.1 Employee

Certification and Training

Mechanics shall have a minimum of two years journeyman level experience in vehicle and equipment maintenance and repair (CESE, WHE, and MHE). They shall be familiar with current technology, troubleshooting, and diagnostics procedures for vehicles and equipment in reference to the vehicle/equipment list in the PWS. Mechanics shall be certified under the National Institute Automotive Service Excellence (ASE) as a Technician. Is this a requirement from Day 1 of the performance period or are the mechnics allowed a timeframe to obtain certification? Will work experience or certification from vocational or trade school education be consdiered in lieu of ASE certification?

All contractors performing maintenance shall be ASE qualified from day 1. Work experience and certifications from a trade school shall be evaluated on a case by case basis. The COR will have final disposition.

Enclosure 1, Notice 1 N40192-20-R-9002

N4019220R9002_SF 33

NECC EQUIPMENT

MAINT

A Mobilization Period of 30 days is quite short for the receuritment of skilled labor such as Heavy Equipment Mechanics. Will the governemnt require full staffing at Day 1 of Performance Period or will contractor be allowed to ramp up mechanic staffing over time. How many months will be allowed it any?

30 days is the requirement. Staffing will be based off of current workload and is flexible. The intent is to have no staff shortages longer than 30 days maximum.

SF33; Section I

FAR 52.219-14

Are there specific percentages of work set for subcontracting?

FAR 52.219-14 (Jan 2019) (Deviation 2019 O0003) (c) (1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded;

SF33; Section B Item 0001

Would the government consider extending this period beyond 30 days?

Procurement data entry and scheduling is determined that 30 days is sufficient to understand and operate.

SF33; Box 9 1 of 58

Would the government consider an extension to the proposal due date?

Please refer to solicitation amendment N4019220R9002-0001, issued on 10 January 2020.

55 Attachment JC-1 PWS Annex 0200000 2.7.1.5

Will the government be providing training for 3M certification?

Yes, the government will be providing training for 3M certification.

Enclosure 1, Notice 1 N40192-20-R-9002