N4008519B9158_AMENDMENT_02.pdf

N4008519B9158

ACQR5676134

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53 243

N40085-19-B-9158 SHORT-TERM VEHICLE RENTALS AT NAVFAC MIDLANT’S HAMPTON ROADS AND NORTH EAST AREA OF RESPONSIBILITY

This Amendment is issued to incorporate responses to contractor questions, revise Section B, Annex 17, and incorporate FAR Clause 52.216-18. Bid opening has been extended to Wednesday, 13 November 2019, 2:00pm EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Nov-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008519B9158

X 9B. DATED (SEE ITEM 11)

08-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Nov-2019

CODE

NAVFAC MID ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 02 ANNEX 170000 REV

1700000 – Base Support Vehicles and Equipment (Revised-Amendment 0002) (changed paragraphs are shown in bold with any verbiage changes in italics)

Table of Contents

Spec Item

Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Specific categories or types of vehicles for use in this contract.

2.2.1 Vehicle Color / Finish

2.3 Special Requirements

2.3.1 Safety

2.3.2 Fuel Efficient Acquisition

2.4 Delivery and Return

2.4.1 Government Acceptance and / or Rejection

2.4.2 Availability of Vehicles

2.4.3 Rental Period

1700000 – Base Support Vehicles and Equipment

2.4.3.1 Most Advantageous Rate

2.4.4 Return Of Contractor Vehicles

2.4.5 Maximum Rental Period

2.5 Replacement Of Vehicles

2.6 Repair And Maintenance

2.6.1 Twenty Four Hour Customer Service Number

2.6.2 Emergency Repairs

2.7 Billing Cycles

2.8 Compliance With State Laws

2.8.1 Emission Controls (Domestic)

2.9 Records and Reports

3 FFP Work N/A 4 Non-Recurring Work

Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Base Support Vehicles and Equipment services at NAVFAC MIDLANT’S HAMPTON ROADS AND

NORTH EAST

AREA.

1.1 Concept of Operations The intent of 1700000 BSVE is to specify the requirements for a transportation program consisting of short term vehicle rental with unlimited mileage. Rental period shall be for ninety (90) calendar days or less.

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Specific categories

or types of vehicles for use in this contract.

1. Large Sedans (i.e. Lincoln Town Car, Cadillac Deville)

. Full Size Sedans (i.e. Ford 500, Dodge Charger, Buick Lacrosse, Ford Crown Victoria, Buick Lucerne)

3. Mid-Size Sedans (i.e. Ford Taurus, Chevrolet Impala)

4. Compact Sedans (i.e. Ford Fusion, Chevrolet Malibu, Dodge Stratus)

5. Passenger Vans

a. 7 passenger

b. 12 passenger

c. 15 passenger

6. Large Sport Utility Vehicles (i.e. Ford Excursion, Chevrolet Suburban, )

7. Medium Sport Utility Vehicles (i.e. Ford Expedition, Chevrolet Tahoe)

. Compact Sport Utility Vehicles (i.e. Ford Explorer, Chevrolet Trailblazer, Jeep Cherokee)

9. Crew Cab Pickup Trucks (i.e. Ford F350, Chevrolet 3500, Dodge 3500)

10. Full Size Pickup Trucks (i.e. Ford F150-250, Dodge Ram 1500- 2500, Chevrolet Silverado)

11. Cargo Vans (i.e. Ford E250, Chevrolet 2500)

12. Stake Trucks 21,000 - 25.500 GVW (i.e. Freightliner FL60, Ford F650, Chevrolet CC6C042, International 4300, Freightliner FL70)

13. Box Vans 21,000 - 25,500 GVW (i.e. Freightliner FL60, Chevrolet C7500, International 4300, Freightliner FL70)

14. 15 Passengers High Top Vans with Center Aisle. Note that side access high top vehicles may be used in replacement of center aisle vehicles.

2.2.1 Vehicle Color /

Finish

All vehicles shall be the manufacturer’s standard exterior paint and colors as available within the Contractor’s rental fleet.

2.3 Special

Requirements

All vehicles shall be current year models, or no older than three model years old, except for stake trucks and box trucks. These units can be up to six (6) model years old.

2.3.1 Safety Each vehicle furnished under this contract shall comply with the Federal Motor Vehicle Safety Standards (49 CFR 571) and State safety regulations applicable to the vehicle.

2.3.2 Fuel Efficient

Acquisition

Current laws and regulations require compliance in the fuel efficient acquisition of new and replacement vehicles. In addition, Alternative Fuel Vehicles (AFV) will be procured when available. The Contractor shall comply with DoD Directive 4500.36 and DoD Regulation 4500.36-R for the acquisition of new and replacement vehicles.

2.4 Delivery and Return Orders placed before 10:00 a.m. will be delivered the same day. Orders placed after 10:00 a.m. will be delivered the following business day. The Contractor shall confirm delivery order acceptance at time of receipt either by facsimile transmission or electronic mail. All vehicles are required to be delivered to the location identified on the Government’s rental order between the hours of 7:00 a.m. and 4:00 p.m. Monday through Friday, except Federal Holidays.

These delivery times are specified so that proper inspection and documentation may be made. Any attempt to deliver vehicles before or after these hours should be refused unless prior arrangements are made for authorized, qualified personnel to be available to perform inspections and to accept the delivery. If the Contractor is required to return during the specified hours, the Government is not liable, nor is the receiving agency authorized to pay for the return.

All delivery and pick-up costs shall be included in the unit price for each vehicle. All units shall be delivered in a clean condition, inside and out, weather permitting.

2.4.1 Government

Acceptance and / or Rejection

The Government and the Contractor shall perform a joint inspection of delivered vehicles at the time of delivery to ensure the Government is not held liable for damages that may have occurred before the vehicle was delivered.

2.4.2 Availability of

Vehicles

All rented vehicles must be available for the entire rental period requested. After a vehicle has been delivered and accepted, the vehicle will remain in the Government’s possession until the end of the rental period. Exceptions will be made for vehicles affected by Manufacturer recalls or DOT safety inspections. Affected vehicles will be addressed by the contractor and Government as soon as possible upon notification of required recall or safety inspection. If a recall repair or safety inspection exceeds four hours, the contractor shall exchange the vehicle for one of a similar type.

2.4.3 Rental Period The rental period begins when the vehicle arrives on site and is inspected and accepted by the user to be safe and serviceable. The rental period ends at the Government’s scheduled Contractor pickup time or when the Government notifies the contractor in cases of early rental termination. All rental agreements will have the complete rental period documented on it and will be made out to the respective site that requested the rental. The rental agreement shall not be addressed to any individual.

2.4.3.1 Most Advantageous

Rate

The most advantageous rate to the Government shall apply. Example: If the vehicle is rented at the daily rate and kept for six days -- if the weekly rate (7days) is less than the daily cost for six days, then the weekly rate shall apply to the entire rental.

2.4.4 Return Of

Contractor Vehicles

a. The Government will contact the Contractor to schedule vehicle pickup. The vehicle shall be returned to the site to which the vehicle was first delivered, absent a written agreement by both parties that establish an alternate pickup site. The Government activity is responsible for all costs associated with returning the vehicle to the Contractor at the agreed delivery site, and then the Contractor shall be responsible for all costs from that point on. In the event that the Contractor does not arrive within one hour of the scheduled pickup time, the Contractor is deemed to have taken possession of the vehicle. The Contractor shall then become responsible for the vehicle including but not limited to commercial storage charges for storage at commercial facilities, or storage more than five days on Government property.

b. The Government and the Contractor shall perform a joint inspection of the vehicle at the time of Contractor pickup. The Government activity renting the vehicle will pay for any damages in excess of normal wear and tear. For purposes of the contract, normal wear and tear, (normal wear and tear for vehicle of the specific make, model and design), is defined as any dents, dings, paint chips, scratches, pitted windshields (but not cracked), and interior wear such as soiled carpets and seats that would normally occur to a motor vehicle over the rental period in both rural and metropolitan areas. In any event, the activity’s liability for reconditioning vehicles acquired as a result of this schedule shall be limited to replacement of glass and exterior trim, repair to body damage attributable to collision only, and to interior damage such as cut, torn, burnt materials, as well as mechanical repairs or failure of the government to fill the gas tank before returning vehicle. Contractors are cautioned that the Government, by signing the damage estimate, does not acknowledge liability, this can only be accomplished by an authorized and warranted KO after evaluation and consideration of all factors.

c. Damage claim invoices will not be processed for payment absent a mutual agreement between the Contractor and the Government concerning the amount the Contractor will be compensated. In case of damage claims, the contractor is not to include any charges for Diminishment of Value.

2.4.5 Maximum Rental

Period

The rental period for any vehicle shall not exceed ninety (90) calendar days. If the Government requires a vehicle for longer than ninety (90) days, the entire rental process will be repeated.

2.5 Replacement Of

Vehicles The Contractor shall provide, at no additional cost to the

Government, all maintenance and repair of all vehicles, including the following:

) preventive maintenance, replacement parts, and repairs necessary to keep the vehicles in good repair and operating condition;

(b) oil and lubricants necessary for the efficient operation of vehicles;

(c) all necessary tires and tubes;

(d) road service due to mechanical and tire failure;

In case of mechanical failure of the rented vehicle, the contractor has four (4) hours to repair or replace the rented unit with the same type of unit at no additional cost to the Government.

2.6 Repair And

Maintenance

All repairs and maintenance of vehicles shall be performed by the Contractor. Trained Contractor service technicians shall be dispatched to the requestor’s location/site upon receiving vehicle repair trouble call.

The contractor shall make arrangements to have repairs done locally at requestor’s location/site or offsite. In case of tire failure, the contractor has two (2) hours to dispatch a repair service, and up to two (2) additional hours to complete the repair at no additional cost to the Government.

2.6.1 Twenty Four Hour

Customer Service Number

The Contractor shall maintain a manned twenty four (24) hour nationwide toll free customer service number, twenty-four hours per day, including all Federal and State recognized holidays, three hundred sixty-five (365) days per year.

2.7 Billing Cycles Rental periods will be based on rental start and rental release dates.

Participating users shall be billed as determined by each order; daily, weekly or monthly. Any additional charges such as toll, red light cameras or speed sensor violations should be invoiced by the contractor at the end of the rental period and once validated, will be paid by a request for Equitable Adjustment by the Government.

2.8 Compliance With

State Laws

Vehicles provided under this contract must be licensed, insured, and inspected as required by applicable State laws at the expense of the Contractor.

2.8.1 Emission Controls

(Domestic)

Vehicles and engines shall comply with the regulations of the Environmental Protection Agency governing control of air pollution from new motor vehicles and new motor engines in effect on the date of manufacture.

2.9 Records and

Reports

Reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

2.10 Geographic Pricing The ELINS in J-0200000-04 list the various vehicles and the various rental durations. The ELINS are segregated into the two geographic areas included in the NAVFAC MIDLANT area of responsibility. (See Annex 0100000 Spec. Item 1.2.) The Contractor shall provide pricing for each of the ELIN’s for each of the two geographic areas. The NAVFAC MIDLANT area of responsibility may increase in the future resulting in an increase in contract area.

2.11 Historical Workload Informational Note: Refer to J-1700000-03 for annual historical workload for the period of November 2018 to June 2019 (for . This information is a historical listing of products ordered via FEDMALL by the Government and provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract.

Ite m

Performance Objective

Related Information

Standard

3 FFP Work N/A

Performance Objective

Related Information

Standard

4 Non- Recurring Work

Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in

Refer to NON-RECURRING ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Performance standards for Non-Recurring work will be the same as those in Spec Item 3 where applicable.

AMENDMENT 02 - RFI RESPONSES

Questions and Answers for NAVFAC IFB N4008519B9158

SHORT-TERM VEHICLE RENTALS AT NAVFAC MIDLANT’S HAMPTON ROADS AND

NORTH EAST AREA OF RESPONSIBILITY

Section B

Question 1: B.19.b - Incorporation of Technical Proposal: In the event, the technical proposal specifically calls out limitations or exceptions to the terms of the solicitation how will be applied to the final awarded contract?

Answer 1: See Amendment 0002 Revised Section B General Information

Question 2: B.22 - Solicitation: This section indicates annexes 1, 2 and 15 should apply and Section C includes annexes 1, 2 and 17. Is annex 15 missing or is 17 the correct annex?

Answer 2: See Amendment 0002 Revised Section B General Information

Question 3: B.23 - Notice to Offerors: CLINS defined in this section do not match the descriptions on pages pages 10 - 12, CLIN 0001 is used multiple times. Can NAVFAC confirm the correct CLIN sequence to use?

Answer 3: See Amendment 0002 revised CLIN verbiage

Section C, Annex 1

Question 4: C 1.1. Outline of Services: If certain vehicle types may not be available within the prescribed timelines at all listed locations, can that be defined in the Contractor’s submission?

Answer 4: If requested vehicle type is not available, the contractor shall propose a substitute model based on availability for Government approval

Question 5: Differing non-exempt taxes and fees will apply to different locations, how does NAVFAC wish to account for these fees in the response?

Answer 5: Refer to Annex 2, paragraph 2.11.1

Question 6: C 1.1.18 Outline of Services: Can the addition of new service locations be made mutually acceptable?

Answer 6: See Annex C 0100000 – Spec Item 1.3 - Acquisition of Additional Work

Section C, Annex 2

Question 7: C2.6.3 Work Schedule: The contract requires vehicles requested before 10:00 to be delivered by 16:00. What are NAVFAC’s expectations related to the advance notice of work schedules?

Answer 7: NAVFAC will make all efforts to provide adequate advance notification for rentals.

Question 8: C2.6.4 Deliverables: Can NAVFAC provide a complete list of required reports and formats needed under this contract to ensure they can be provided without any business alterations?

Answer 8: Refer to Section F – 0200000 – Deliverables

Question 9: C 2.7.1.1 through 2.7.1.3 Key Personnel: These sections indicate an on-site Project Manager, Quality Manager and Safety Manager are required. Since the solicitation does not provide on-site facilities for car rental, vehicles will be delivered from off-site locations. Can these clauses be removed as they do not appear applicable?

Answer 9: See Amendment 0002 revised Annex 2

Question 10: C2.9 Contractor Safety Program: Since we will not have on-site operations, does this clause apply? If not, can it be removed?

Answer10: See Amendment 0002 revised Annex 2

Question 11: C2.11.1.1 Acceptance and Performance: It is our understanding that there are challenges with FedMall that have not been overcome with regards to rental vehicle catalogs and orders. Will NAVFAC work with the awarded provider to insure the FedMall system can effectively communicate information on requests?

Answer 11: The Govenrment will assist as necessary to ensure a smooth ordering process.

However, it is the contractor’s responsibility to contact the FEDMALL Help Desk for technical issues.

Section C, Annex 17

Question 12: C2.2 Specific categories of vehicles for use in this contract: High-top 15 passenger vans with a center aisle are not standard production vehicles and may require special licensing to operate. These vehicles are not generally available in rental fleets. High-top 15 passenger vans with side access to seating are readily available. Can NAVFAC confirm if this vehicle can be removed from the solicitation or modified to allow side-access high-top vehicles?

Answer 12: See Amendment 0002 for Revised Annex 17 verbiage

Question 13: C2.3 Special Requirements: Can NAVFAC please define the term “American Made”?

Answer 13: See Amendment 0002 for Revised Annex 17 verbiage

Question 14: C2.4 - Delivery and Return: This section does not refer to a maximum quantity that can be ordered at any given time. The terms as written could subject the contractor to an order of 500 vehicles to be moved within six hours of first notice. Can the contractor submit a maximum number of vehicles that could be delivered in the required timeframe?

Answer 14: Refer to Section I, FAR Clause 52.216-19 Order Limitations

Question 15: This section asks for very specific timelines and requirements for service provisions but also asks for service within 50 miles of any listed location. Will the same timeline provisions apply for requests at non-specified locations?

Answer: Yes. The same timeline provisions apply for requests at non-specified locations

Question 16: This section requires delivery costs to be included in the unit price. Does this also apply to non-specified locations within the 50-mile radius?

Answer: Yes, refer to Annex 2, paragraph 2.11.1

Question 17: C2.4.2 Availability of Vehicles: Manufacturer recalls on all vehicles and required DOT safety inspections on larger trucks will require vehicles be made available for inspection or repair as needed. Can this language be changed to insure the contractor is provided access to vehicles to complete recalls and required inspections?

Answer 17: Refer to Amendment 0002 for revised Annex 17 verbiage.

Question 18: C2.4.5 Maximum Rental Period: If the vehicle is required in excess of 90 days, does the “entire rental process” include the vehicle being made available for return, inspection and possible replacement?

Answer 19: Yes

Question 20: C 2.5.d Replacement of Vehicles: This section states the contractor has 4 hours to repair or replace the vehicle. In the event a driver leaves the 50-mile radius of the delivery location and experiences an issue, what is the expectation for replacement timeline?

Answer 21: In accordance with Section C, Annex 17 / C2.4.5 – four (4) hours.

Question 22: C 2.6 - Repair and Maintenance: As vehicle technology continues to advance, many services must be performed at a dealer with the appropriate equipment.

Can NAVFAC modify this section to confirm understanding that all service and maintenance may not be possible to perform at the requestor’s location?

Answer 22: Refer to Amendment 0002 for Annex 17 revised verbiage

Question 23: C 2.7- Billing Cycles: Does this section allow the contractor to charge for: fuel not replaced, non-exempt taxes, and fees charged on all rental agreements, under the same Equitable adjustment? If not, how should the contractor account for these fees that may vary by state?

Answer 24: Refer to Annex 17, paragraph 2.7 which states in part that additional charges will be paid by a request for Equitable Adjustment by the Government.

Proposal Instructions

Question 25: The section requests a copy of the proposal on a non-rewritable CD. Would a protected .pdf file provided by email or on a USB drive be an acceptable substitute?

Answer 25: A non-rewritable CD is required. A protected .pdf file provided by email or on a USB drive is not an acceptable substitute.

Question 26: The Section requests a copy of representations and certifications “ and proof or “registration in SAM. Will NAVFAC confirm if you require a hard copy of Representations and Certifications in the submission or will you accept written confirmation that the contractor Representations and Certifications are up to date in SAM?

Answer 26. A hard copy of Representations and Certifications is required to be submitted with the bid.

Section I

Question 27: Page 64, 252.216-7006 Ordering. Will all vehicles be returned at the expiration of each order?

Answer 27. It is the intent of the Government that all vehicles be returned at the expiration of each order.

Question 28: Please explain the process that will apply if an end user does not return the vehicle by the expiration date of the order?

Answer 28: A request for equitable adjustment shall be submitted to the Government for compensation if an end user does not return the vehicle by the expiration date of the order.

Question 29: Is the above referenced solicitation an all or nothing bid? Can our company just bid on month or longer rentals?

Answer 29: Refer to Annex 17 Spec Item 1.1 – Concept of Operations.

AMENDMENT 02 - SEC B REVISED

GENERAL INFORMATION (Revised Amendment 0002) changes are annotated by a bold line in the right margin)

B.1 Contract Title: Short Term Rental of Vehicles for NAVFAC Mid-Lant’s Hampton Roads, Virginia Areas of Responsibility (AOR), And NAVFAC Mid-Lant’s North East Areas of Responsibility

B.2 Type of Contract: Base Support Vehicle and Equipment (BSVE) Indefinite Delivery Indefinite Quantity Contract with Non-Recurring services as noted in Section L, Instructions, Conditions, and Notices to Offeror.

B.3 Minimum Guarantee: The minimum guarantee is $5,000.00 and is applicable to the base year only.

B.4 Set-Aside: This is a Full and Open/Unrestricted Competitive Procurement. Refer to Section I, FAR Clause 52.219-6

B.5 NAICS Code: The NAICS Code assigned to this procurement is 532111 with a small business size standard of $30,000,000.00. Refer to On-Line Representations and Certifications Application (ORCA) via System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM.

B.6 Wage Determination (Service)/Wage Decision: N/A

B.7 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement.

B.8 Contract Term: This contract contains provisions for a Base Period with four (4) Option Periods, not to exceed a total of sixty (60) months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, 52.217-9, Option to Extend the Term of the Contract-Services (Mar 2000). In the option periods, the Government will adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

B.9 Period of Performance: The period of performance will be determined at the time of award.

B.10 Evaluation of Bids: Bidders shall submit a lump sum price for Section B, CLINs 0001 through 0005 and unit prices for Exhibit A through Exhibit E, referenced in Section J.

For purposes of evaluating bids for award, the Government will utilize the pricing submitted for the base year and all option periods. Refer to Section M, FAR 52.217-5, Evaluation of Options (JUL 1990).

B.11 Contract Line Items And Contract Exhibit Line Items

a. Bidders shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit line items (ELINs) as indicated in the schedules and accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The Schedule of Non- Recurring Work (CLINs 0001, 0002, 0003, 0004, 0005) will be used as the basis for deductions in accordance with FAR Clause 52.246-4, "Inspection of Services – Fixed Price (AUG 1996)" Section E.

B.12 Unit Price Adjustments In Option Periods: N/A

B.13 Indefinite Quantity Individual Contract Line Item Quantities

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.14 Unit Prices For Labor- N/A

B.15 Period Of Performance – Less than One Year

Offer shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year in accordance with the “Term of Contract” clause in Section F. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.16 Government Purchase Card

Non-Recurring quantity work may be ordered at the prices offered by two ways: 1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; 2) by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.17 Contractor Support Of Electronic Facilities Support Contracting (e-FSC)

This procurement allows for the use of FEDMALL for issuing orders. Refer to Section H, Special Contract Requirement.

B.18 Contractor Payment Schedule - N/A

B.19 Incorporation of Technical Proposal – N/A

B.20 Request For Information/Clarification Questions

Contractors are required to review the entire solicitation package before submitting questions. All questions must be submitted at least 10 days before proposals are due, either by email to susan.roberts2@navy.mil.or fax to: 757-341-0091. This is the most efficient way to ensure all questions are addressed in a timely manner.

B.21 Invitation for Bid (IFB) Files:

Solicitations are posted to the Federal Business Opportunities (FBO) website https://www.fbo.gov/ as mandated by our Agency. By necessity, these files are protected to prevent unauthorized editing.

It is the sole responsibility of the offeror to obtain the files, along with any amendments, from this website.

Unprotected editable file copies of the IFB documents including: Word, Excel and/or .pdf files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

B.22 Solicitation

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 17. The contractor will be required to meet the specifications in those Annexes per Section C of this solicitation.

B.23 Notice to Offerors:

Offerors are required to submit Section B, Contract Line Items (CLINs) Schedule, and Section J, Exhibit Line Items (ELINs) with their proposal. The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINS ELINS LOCATION

0001 A700 – A759 Hampton Roads AOR A800 – A856 Northeast AOR 0002 B700 – B759 Hampton Roads AOR B800 – B856 Northeast AOR 0003 C700 – C759 Hampton Roads AOR C800 – C856 Northeast AOR 0004 D700 – D759 Hampton Roads AOR D800 – D856 Northeast AOR 0005 E700 – E759 Hampton Roads AOR E800 – E856 Northeast AOR

B.24 Proposal Delivery

DBIDS INFORMATION:

Access to Installation: All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System

(DBIDS).

The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

DBIDS Program: DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

DBIDS Credentials: Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html .

The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

DBIDS Paper Passes: In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and

Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance.

The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

Submitting Your Bid

Proposals that are sent via the United States Postal Service or a commercial carrier, such as Federal Express, shall be addressed to:

NAVFAC MID-LANT

Attn: Susan Roberts 9324 Virginia Avenue Building Z-140¸ Room 216 Norfolk, Virginia 23511 Phone : 757-341-0091

Proposals that are hand carried excluding commercial carriers noted above shall be delivered to the Contracts Office in Building Z-140, 2nd Floor, Suite 216, front lobby located at 9324 Virginia Avenue, Norfolk, VA 23511 (Norfolk Naval Station).

NOTE: USE THE CATWALK BEHIND GATE 1 TO ENTER THE SECOND

FLOOR OF BUILDING Z-140 TO DELIVER BIDS.

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of contract award through the contract completion date.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

(End of Summary of Changes)