N39040-16-R-0001-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to submitted questions and to revise the Section L "Instructions to Offerors", paragraphs 2.3.2 "Page Limitation" and 3.1 "Volume I - Technical Approach".

See continuation page(s).

1. CONTRACT ID CODE PAGE OF PAGES

S 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N39040-16-R-0001

X 9B. DATED (SEE ITEM 11)

10-Nov-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Nov-2015

CODE

PORTSMOUTH NAVAL SHIPYARD

CODE 410

KITTERY ME 03904

N39040 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N39040-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q21. On page 67 of 85, Section 4.2 Volume I – Technical Capability (Factor 1) it states “Included in the Corporate

Capability section shall be a sample qualification/training record showing the minimum training, qualifications, and experience level, including required experience, the offeror would present as suitable to meet the requirements of the

PWS” and later in the same section there is a note that states “All proposals must address the requirements above for each trade, regardless of category, in order to be considered responsive.” Does this mean that the Government would like to see a sample qualification/training record for each trade listed? If so, would the Government consider increasing the page limit or allowing the offeror to submit the sample qualification/training record as an attachment to Volume I?

A21. Yes, a sample qualification/training record is required for each trade listed. The sample qualification/training records will not be included in the Volume I page count. Please see updated Section L paragraph 2.3.2 “Page

Limitation” and paragraph 3.1 “Volume I – Technical Approach”.

Q22. Pg 69 of 84, Section 4.4.1 Recent and Relevant Performance states “offerors shall provide at least three (3) recent and relevant contract efforts,” but later states “offerors shall identify (2) contract efforts performed within the last three (Government fiscal years (1 October 2012 – present)” and “offers must also submit at least one (1) recent and relevant contract effort for each proposed subcontractor that performs more than 10 % of the total contract efforts.” Can the Government please clarify if the Prime offeror shall submit three (3) contract efforts in addition to at least one (1) for each major subcontractor?

A22. The prime offeror shall submit three (3) contract efforts in addition to at least one (1) for each major subcontractor.

Q23. Attachment 3 IDIQ Estimated ManDays provides the level of effort in man-days. Request that the government provide the number of hours in a man-day for straight time, and the number of hours in a man-day for overtime in order to ensure that each contractor is defining man-days the same way for their bid.

A23. There are eight (8) hours in a man-day. Overtime hours are not included in the estimates in Attachment 3. The

Government anticipates overtime to be approximately 10% of the estimated manhours.

Q24. Can the Government provide the anticipated number of each trade and period of performance that is projected for the Task Orders expected to be issued under this IDIQ contract?

A24. The Government cannot currently provide an anticipated number of each trade or period of performance that is projected for the Task Orders expected to be issued. The ordered number of trades will not exceed the contract ceiling amounts.

Q25. NAVSEA Tech Pub T9074-AR-GIB-010/278 has been added to the Trade Specific Technical Standards

(Section C) of the Welder Shipyard Requirements table in Attachment 2. This is a new addition from the solicitation/sources sought announcement. This spec is for Pipe Welding requirements. Is it the shipyards intent to solicit Certified Pipe Welders? The body of the solicitation indicates mainly structural welding.

A25. While the vast majority of NAVSEA Tech Pub T9074-AR-GIB-010/278 deals with pipe welding applications, there are numerous instances where structural welders can be assigned to machinery or pressure vessel welds controlled by NAVSEA Tech Pub T9074-AR-GIB-010/278, especially those welders holding bimetallic GTAW qualifications. The Shipyard does not intend to solicit Certified Pipe Welders.

Q26. Attachment 2 of Solicitation No. N39040-16-R-0001 for Fire Watch, Section (C). Trade Specific Technical

Standards references 29 CFR 1910 Occupational Safety and Health Standards. This CFR has 20+ subparts. Which subparts are required to be addressed?

A26. 29 CFR 1910 Occupational Safety and Health Standards, Subpart L specifically addresses the fire protection requirements.

Q27. Attachment 2 of Solicitation No. N39040-16-R-0001 for Ship Fitter trade, Section (B). Trade Specific

Requirements requires that “each person must have at least 2 years Naval or commercial ship repair experience performing section (A) Typical Tasks.” All other trades allow for “heavy industrial work environment experience.”

Is it the Shipyard’s intent to limit past repair experience to only ship repair?

A27. Please see updated Attachment 2 – Trade Skill Requirements page 6, with updated Section (B) Trade Specific

Requirements.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

(a) Definitions. As used in this provision –

In writing or written means any worded or numbered expression which can be read reproduced and later communicated and includes electronically transmitted and stored information.

Proposal modification is a change made to a proposal before the solicitation’s closing date-and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include

Saturdays, Sundays, and Federal legal holidays. However, if the last day falls on a Saturday, Sunday or Federal holiday, then the period shall include the next working day.

(b) Amendments to the solicitation. If this solicitation is amended all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision and withdrawal of proposals.

(1) Proposals and revisions of proposals shall be submitted electronically, citing the solicitation number and its latest amendment (if any).

(2) The cover letter of the proposal must show the following:

(i) The solicitation number;

(ii) The name, address, e-mail address, and telephone and facsimile numbers of the Offeror;

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title and signature of person authorized to sign the proposal.

(3) Submission, modification, revision and withdrawal of proposals

(i) Offerors are responsible for submitting proposals and any revisions by the time specified in the solicitation.

(ii) Any proposal modification or revision not received by the exact time specified for receipt of offers is “late” and will not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit their proposals after that time.

(iii) Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to contract award.

(4) The Offeror must propose to provide all items in order to be deemed responsive to this solicitation.

(5) Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal revisions, the amendment will provide instructions for submittal.

(7)Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation shall be valid for 270 calendar days.

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose or used by the Government except for evaluation purposes shall:

1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extend provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]”; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

(f) Contract award.

(1) The Government intends to award a Single-Award contract that results from this solicitation to the responsible Offeror whose proposal represents the best value to the Government in accordance with the Factors and

Subfactors set forth in Section M of the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government reserves the right to waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals in accordance with the evaluation criteria listed in

Section M. The Government intends to award a contract based upon initial proposals. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price and technical standpoint. However, the

Government may contact any or all or a limited number of awardees with questions concerning their responses as permitted under FAR Part 16.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the Offeror specifies otherwise in the proposal.

(6) Exchanges with Offerors after receipt of proposal do not constitute a rejection or counteroffer by the

Government.

(7) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost and price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(8) A cost realism analysis will be performed in accordance with FAR 15.404-1(d) – COST REALISM

ANALYSIS. Performance or schedule risk may be considered in the cost realism analysis.

ADDITIONAL INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1. GENERAL

The purpose of this procurement is to obtain touch labor support services for Portsmouth Naval Shipyard in support of Submarine Maintenance Programs. Each Offeror must (1) submit an offer, (2) submit information that pertains to the evaluation factors, and (3) submit supporting cost/price data. The Government will evaluate each Offeror’s understanding of the Government’s requirements and ability to perform the work on the basis of its proposal. It is the Offeror’s responsibility to provide information and evidence that clearly demonstrates its ability to respond satisfactorily to the solicitation requirements. The Government intends to make a single award as detailed in Section

M.

Note: THE GOVERNMENT RESERVES THE RIGHT TO REJECT ANY PROPOSAL THAT DOES NOT

COMPLY WITH THESE PROPSOSAL PREPARATION/SUBMISSION INSTRUCTIONS.

1.1 QUESTIONS

It is the Offeror’s responsibility to bring to the attention of the Contracting Officer any ambiguities, discrepancies, inconsistences or conflicts between the SOW and other solicitation documents attached hereto or incorporated by reference. All questions, ambiguities, discrepancies, inconsistencies or conflicts shall be submitted via e-mail by

4:30 PM (local time) ten (10) business days from date of solicitation release.

1.2 START DATE

For proposal purposes, the estimated date of contract award is 08 April 2015. The Government reserves the right to award sooner or later if necessary and will adjust the period of performance as necessary.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

2.1 GENERAL

Award will be made under Solicitation No. N39040-16-R-0001 based on a one-step source selection process.

Proposals must be submitted by the solicitation closing date and time specified on the cover page of this solicitation, block (9). Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award.

2.2 PROPOSAL SUBMISSION

Offerors must be received via email or in person by the closing date/time in order to be considered.

If sent using United States Postal Services:

Contracting Department

Attn: Andrea Panagoulias, Code 410

Trailer EB #1

Portsmouth Naval Shipyard

Kittery, ME. 03904

Electronic Mail (E-Mail):

andrea.panagoulias@navy.mil

Failure to submit a complete proposal prior to the solicitation closing date and time will render the proposal late and unacceptable.

2.3 PROPOSAL FORMAT

In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposal in accordance with the format and content specified. The proposal shall be prepared so that if printed, the proposal meets the following format requirements:

-8.5 x 11 inch paper

-Single-spaced typed lines

-No graphics or pictures (brochure-manship) other than graphs/tables/charts as may be required or necessary

-Tables/Graphs/Charts are allowed for the staffing plan

-1 inch margin

-12-point Times New Roman Font text (8-point font permitted in necessary graphs, charts).

-No hyperlinks

-All filenames shall include the Offeror’s company name and title/subject of file content; all files shall be named with the file extension .doc, .docx, .xls, .xlsx, .ppt, .pptx or .pdf.

-All supporting Cost Data shall be provided in Microsoft Excel software, with all files named with the file extension

.xls or .xlsx

-Instructions regarding the use of certain electronic products (i.e., Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products.

-Cost/Price Summary shall be submitted using Microsoft Office Excel in the Cost Summary Format provided as

Attachment 5 to this solicitation. This is in addition to the Offeror inputting their Section B pricing on the CLINs listed in Section B. Narratives related to cost/price summary data may be provided in MS Word.

-Any other attached documents requested herein shall be compatible with Microsoft office.

-Compression tools are limited to PKZip or WinZip. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8 point Times New Roman font.

-Offerors shall have all subcontractors submit proposal information in a uniform format consistent with the above instructions.

2.3.1 PAGE NUMBERING

The Offeror shall use a standard page numbering system to facilitate proposal references.

Number consecutive pages within sections. Charts, graphs and other insert materials shall be page numbered as part of the page numbering system.

mailto:andrea.panagoulias@navy.mil

2.3.2 PAGE LIMITATIONS

Page limitations are identified for each volume/section of the proposal, as described in section 3.0 below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count. The following are not included in the page limitations:

-Title/Cover pages and brief introductory

-Tables of contents

-Glossaries of abbreviations and acronyms

-Letters of intent for key personnel or subcontractors/consultants

-Proposal Cross-Reference Tables

-Current training curriculum for confined space, respirator and fall protection programs

-Sample Qualification/Training Records

2.3.3 COVER PAGE, TABLE OF CONTENTS, PROPOSAL CROSS REFERENCE TABLE

Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal.

Cover Pages, Tables of Contents and the Proposal Cross-Reference Table will not count against page limitations.

2.3.4 GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary which includes all abbreviations, acronyms and their corresponding definitions. Glossaries will not count against page limitations.

2.3.5 COST AND PRICING INFORMATION

No cost or pricing information of any kind shall be included in any volume except Volume IV, Cost/Price Proposal.

Offerors must submit all cost/price related documentation required for Volume IV. Cost/price summary and back-up spreadsheets must be submitted in MS Excel format. Note: Should there be any discrepancy between the pricing submitted in Section B and the cost/price-related backup-summary documentation; the Offeror’s Section B pricing will take precedence.

2.3.6 FILE NAMING CONVENTION

All electronic files must be submitted in the following formats:

Cost_Company Name_Document Name_ Vol# (or Attachment Number)

Example: Cost_PNSY_CostNarrative_VolIII

Example: Cost_PNSY_Cost Summary Attachment 1

Technical_CompanyName_DocumentName_Vol#

Example: Technical_PNSY_Technical Capability_VolI

Past Performance_CompanyName_DocumentName_Attachment#_Vol#

Example: PastPerformance_PNSY_Previous Contracting Efforts_Volume II

3.0 PROPOSAL ORGANIZATION

The proposal shall be limited to the following submissions and pages:

3.1 Volume I – Technical Approach – 25 page limit

Offerors are to ensure that all Technical Approach information is presented under the Technical Approach Factor and that no technical information has been included in the price proposals. The sample qualification/training records and the current training curriculum for confined space, respirator and fall protection programs will not count toward the 25 page limit.

3.2 Volume II – Management Approach

Management Approach – 25 page Limit

3.3 Volume III – Past Performance

-Recent and Relevant Past Performance Questionnaires (Attachment 6): Minimum of 3 required for the Prime and a

Minimum of 1 reference for any subcontractor that performs more than 10% of the total contract effort

-Previous Contracting Efforts (Attachment 7): Minimum of 3 references (2-Page Limit each) for the Prime and a

Minimum of 1 reference for any subcontractor that performs more than 10% of total contract effort

3.4 Volume IV – Supporting Cost Data

-Section B Pricing – Complete in Solicitation Section B CLINs

-Cost/Price Narrative: 20 Page Limit

-Cost/Price Supporting Data: No Page Limit (Cost Summary Format – Attachment 5)

-All Subcontractor cost/price supporting data must be submitted in MS Excel format provided as Attachment 5: No page Limit

-DCAA Rate Check Form (Attachment 8)

3.5 Volume V – Contract Information

-Cover/Forwarding Letter: No page limit

-Section B: Fill-ins for Fee/Hour Table

-OCI Mitigation Plan (if applicable): No page limit

4.0 PROPOSAL CONTENT

4.1 OFFER

The completion and submission to the Government of an offer shall indicate the Offeror’s unconditional agreement to the terms and conditions in this solicitation. In evaluating an Offeror’s capability, the Government shall consider how well the Offeror complied with the instructions in the solicitation.

4.2 Volume I – Technical Capability (Factor 1)

The Offeror shall demonstrate specific knowledge and capability to perform the tasks outlined in the Performance

Work Statement (PWS). The capabilities proposed shall demonstrate their ability to support PNSY. Included in the

Corporate Capability section shall be a sample qualification/training record showing the minimum training, qualifications, and experience level, including required experience, the offeror would present as suitable to meet the requirements of the PWS. Copies of the contractor’s current training curriculum for confined space, respirator and fall protection programs shall be submitted as part of the contract proposal. The contractor must supply PNSY with a training plan for each trade skill listed in Attachment 2 as part of the contract proposal. This training plan shall identify all of the qualifications associated with a trade skill.

*Options for Gas Free Engineering and Competent Personnel Services

For execution of this contract, the contractor’s personnel will be assisting PNSY personnel executing work in confined spaces. Since PNSY will already be performing competent person/gas-free services for the workspaces, PNSY is willing to extend its competent persons services and make them available to the contractor’s employees rather than have the contractor perform duplicate monitoring. The framework for the Navy/PNSY providing competent personnel/gas-free services is provided in NAVSEA S6470-AA-SAF-010, Paragraph 2-8 (Contractor

Operations). The operator shall identify in their bid proposal if they plan to utilize Navy provided competent personnel/gas-free services.

If the contractor chooses to utilize Navy-provided competent person/gas-free services, the terms and procedures of the usage will be included in the awarded contract to ensure clear delegation of responsibilities as required by

NAVSEA S6470-AA-SAF-010. PNSY will provide a copy of its confined/enclosed space entry program to the contractor, and the contractor will be required to maketheir employees familiar with our program prior to assigning them to PNSY. Some examples of responsibilities provided to the contractor by NAVSEA S6470-AA-SAF-010 are:

Ensure the Navy competent person is on a list provided by PNSY.

Ensure all its employees who may enter confined spaces are trained to entry procedures in accordance with

29 CFR 1915.12(d) and the PNSY confined/enclosed space program. The contractor shall maintain the training records at least 3 months beyond the completion date of the contract.

Ensure all contractor employees comply with confined space entry procedures.

If the contractor opts not to use Navy-provided competent person/gas-free services they then must provide their own competent person/gas-free services in accordance with Occupational Safety and Health Manual VOL 2 Part I

Chapter 1, NAVSEA S6470-AA-SAF-010, and 29 CFR 1915 – Subpart B..

**The nine trades will be grouped into two categories, Category A and Category B. Category A consists of the following trades: Welders, Pipefitters, and Outside Machinists. Category B consists of the following trades:

Electricians, Shipfitters, Painters, Weight Handlers, Firewatch and Shipwrights. Each category will be weighted toward the overal Techncial score. Category A is more important than Category B.

*Note: All proposals must address the requirements above for each trade, regardless of category, in order to be considered responsive.

4.3 Volume II – Management Approach (Factor 2)

Offeror shall submit a proposed plan to describe how the Offeror intends to manage and coordinate the task efforts of this contract, including planning, assigning responsibility, controlling personnel, minimizing employee turnover, controlling utilization of resources, tracking deliveries and periodically monitoring performance and obtaining feedback. The Management Plan shall include an Organizational Chart of the proposed support organization (to include subcontractors) that includes position titles and the number of full time equivalents (FTEs) proposed for each support position.

Describe the ability of your proposed organizational structure and office systems to ensure effectiveness and efficiency in: (1) interfacing with PNSY and (2) performance and coordination of work. Describe the procedures in place for monitoring and controlling costs and demonstrate that they are successful. If teaming or subcontracting is contemplated, Offerors must provide a full description of:

-The proposed subcontractors or team members;

-The portions of the PWS that will be subcontracted or the planned division of tasks within the team;

-Discuss agreements/arrangement with its teammates and/or subcontractors and why such agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of this effort and benefit the

Government throughout the life of the contract;

-The extent (percentage) of subcontracting or the percentage division within the team;

-The management structure for coordinating and controlling subcontractors and/or team members;

-Subcontractor deliveries to the prime and payment tracking;

-Points of contact;

-The sole bearer of ultimate responsibility for performance

The Offeror shall provide their corporate structure and the functional relationship and responsibilities among organizational element that will participate in accomplishing the defined tasks. Within this factor, the Offeror shall address the following areas: manpower and performance controls and tracking procedures; any subcontracting that may be planned; if planned, when and how subcontract resources will be used and tasking management relative to;

project control procedures used to plan, track and control multiple tasking; factors considered in assigning an individual to the task and methods of handling changes in priorities and schedules; policies and procedures that the

Offeror will use in managing and directing the effort with emphasis on quality control efforts for early identification of problems and conflicts and means for resolving the same.

A majority of interactions during the performance of this contract are within PNSY and other NAVSEA offices.

Apart from PNSY, contact may be with a variety of contractor and other Government agencies and Navy field activities. Offeror shall address the following areas: the adequacy of the Offeror’s corporate management and corporate resources including internal and external communication lines and the Offeror’s method of maintaining close liaison with the COR; the identification of the program manager and the program manager’s authority and ability to independently commit company resources to perform under the contract; how personnel will be transitions from tasks throughout the contract period; the Offeror’s start-up plan to full perform within two (2) weeks after contract award; and anything else the Offeror considers important in performing the PWS.

For the purpose of evaluating management approach the nine trades will be grouped into two categories, Category A and Category B. Category A consists of the following trades: Welders, Pipefitters, and Outside Machinists. Category

B consists of the following trades: Electricians, Shipfitters, Painters, Weight Handlers, Firewatch and Shipwrights.

Each category will be weighted toward the overall Management score. Category A is more important than Category

B. Offeror's proposals shall clearly demonstrate their plan to manage the overall labor force as well as how they will specifically manage the individual labor trades

*Note: All proposals must address the requirements above for each trade, regardless of category, in order to be considered responsive.

4.4 Volume III – Past Performance (Factor 3)

4.4.1 Recent and Relevant Performance

Offerors shall provide at least three (3) recent and relevant contract efforts with their proposal using the format as provided as Attachment 7 (Past Performance Information Form) with this solicitation. Examples of relevant efforts include touch labor support in military shipbuilding industry. Offeror shall identify (2) contract efforts performed within the last three (Government fiscal years (1 October 2012 – present). Offerors must also submit at least one (1) recent and relevant contract effort for each proposed subcontractor that performs more than 10% of the total contract efforts. The contracts identified should demonstrate in-depth knowledge and successful performance of contracts, or similar size, scope and complexity to this solicitation. For each contract, the Offeror shall identify at least one of the following customer Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer (PCO), or

Contracting Officer’s Representative (COR). The Offeror shall provide the current address, phone number, FAX number and email address for each POC.

4.4.2 Customer Assessments

Offerors shall submit the Past Performance Questionnaire provided as Attachment 6 with this solicitation to each of their customer POCs identified in Attachment 7. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the Customer Assessments. The questionnaire shall be provided to the customer POC with instruction to complete and submit it directly to the

Contracting Officer on or before the proposal due date. Electronic submission by the customer is preferred;

however, hardcopy mail or fax will be accepted.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the Offeror.

4.4.3 Previous Contract Effort Narratives:

For each of the Previous Contracting Efforts submitted on Attachment 7 (Past Performance Information Form), the

Offeror shall also provide a Previous Contracting Effort Narrative detailing the following information:

(a) Description of how the scope for the contract/task order relates to this effort in scope and complexity.

(b) Description of the significant achievements, challenges or obstacles that were encountered during contract performance and the measures taken to overcome them.

(c) Description of achievements for the most recent period for which performance measures have been applied to each contract. The performance measures should be specific and show the target performance levels that are set forth under the applicable contracts as well as the level of performance achieved. The Offeror shall describe the tools and/or methods used to collect metrics data and the frequency of data collection reporting.

Note: The Government reserves the right to use contract performance data provided in the Offeror’s proposal and contract performance data obtained from other sources, such as the Contractor Performance Assessment Reporting

System (CPARS) database and from the point of contact identified by the Offeror in its proposal.

4.5 Volume IV – Supporting Cost Data (Factor 4)

4.5.1 Section B Pricing (Prime Offerors)

(a) Offerors shall submit proposed pricing for Section B using the CLINs listed in Section B of the solicitation.

Proposed costs and Fees must be provided for each applicable Contract Line Item Number (CLIN) identified in the solicitation. The Offeror shall comply with instructions contained herein for submittal of the Cost/Price Proposal.

Contract award will be made at the proposed costs and fees of the successful Offeror using that Offeror’s proposed

Section B pricing.

(b) Offerors are advised that the Government requirement for this effort is approximately 18,192 man-days in Year

1, 18,654 man-days in Year 2 and 18,750 man-days in Year 3. Offerors shall proposed rates according to this breakout.

(c) Offeror’s proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance and the technical capability in the proposal, identified personnel resources and cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost or prices shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal. The burden of proof as to cost/price credibility rests with the Offeror. Unrealistically low prices may indicate an inability to understand requirements and a high-risk approach to contract performance. Accordingly, the Government may consider the findings of such an analysis in evaluating an Offeror’s ability to perform and the risk of its approach.

4.5.2 Supporting Cost/Price Data (Prime Offerors)

(a) Offerors shall provide Supporting Cost/price data using the format provided as Attachment 5 (Cost Summary

Format Workbook) with this solicitation that details the breakdown of costs by year, with complete formulas, of proposed costs/prices by contract year. The cost/price data shall include all major cost elements (Direct Labor by category/rate/hours, Fringe rate and amounts, Overhead rate and amounts, G&A rate and amounts, Cost of Money factor/rate and amount, escalation, Subcontracts, etc.) and fees. Supporting cost/price spreadsheets shall detail the breakdown of all costs by task and year, with complete formulas.

(b) Offerors shall provide the Basis of Estimate (BOE) supporting the costs/prices provided in the Cost/Price

Summary including a description of the assumptions and computations used to develop the proposed cost/prices.

(c) Direct Rate Supporting Documentation: Offerors shall provide Cost/Price spreadsheets using the format provided in the Cost/Price Summary Tab, in the Cost/Price Summary Format Workbook (Attachment 5), that details the breakdown of costs by year, with complete formulas, or proposed costs/prices by contract year. If the Offeror deems it necessary to include multiple tabs/worksheets within the workbook to explain the cost further, the Offeror shall include a summary tab/worksheet with a summary column (totaling all 3 years) and a summary column for all costs for each year.

(d) Indirect Rate Supporting Rate Documentation: Offerors shall provide the supporting information and identify the basis of proposed rates for indirect costs (e.g., Forward Pricing Rate Agreement and date of agreement, bidding rates and the date of submission; or actual rates used and the effective date, billing rates, and the date of approval etc.). If

Offerors do not have FPRAs or rates available from DCAA/DCMA then Offerors shall show how indirect rates were computed and applied, including cost breakdowns, trends and budgetary data. Offerors shall identify the

Government contracts contributing to the pools and expiration dates for those contracts. An example of the required information is included as a Tab in Attachment 5, Sample Indirect Rates Supporting Documentation, in Section J.

This information will be used to establish source and reasonableness of price.

(e) Uncompensated Overtime: For the prime and each major subcontractor (subcontracts of $2 million or more per year), briefly summarize company policies on uncompensated time and state what, if any, impact the policies may have on the efforts described in the PWS. In accordance with FAR 52.237-10 Identification of Uncompensated

Overtime, if uncompensated time is included in the offer or any of the supporting cost data, the uncompensated time should be clearly identified with an explanation as to why it’s needed.

(f) FCCM: Offerors shall submit form CASB-CMF if proposing Facility Capital Cost of Money (FCCOM) and show the calculation of the proposed amount. Additional narrative may be submitted as a separate document, if necessary, to describe derivation of labor rates, use of uncompensated overtime pools to which indirect rates are applied, etc.

(g) ODCs: Offerors shall propose Other Direct Costs (ODCs). The Government estimates unburdened ODCs

(including travel costs) for this contract to be $4,100,000 for the Base year, $4,400,685 for Option Year 1 and

$4,090,890 for Option Year 2. Offerors shall burden these ODC costs with all applicable indirect rates (i.e. G&A, Material Handling). This estimate must be included in Section B for the offer of the ODC CLINs.

(h) Escalation: Identify proposed escalation in the Option Periods and how escalation is calculated. Offerors proposing no escalation for either exempt or non-exempt labor categories for the Option Periods shall provide their rationale with the cost proposal.

(i) Subcontracted Costs: Each subcontractor estimate shall be addressed separately, and detailed cost information shall be provided in the same format as required for the prime contractor. Prime Offerors must include a brief narrative in their Cost Narrative stating the contract type for each subcontractor. The detailed information of subcontractors may be submitted separately to the Government if the subcontractor does not wish to provide this data to be provided to the prime Offeror. Subcontractors must submit their information directly to the Government via email. For cost/price summary data provided separately, Subcontractors shall place the appropriate restrictive legend on their data and identify the Company name, address, point of contact and solicitation number.

Note: Subcontractors are required to provide contact information for their cognizant DCAA Branch Office with the name and telephone number of a DCAA Point of Contact who is familiar with their Company. Failure to provide the required subcontracting Data/Cost may render the Prime’s offer ineligible for award.

4.6 Volume V – Contract Information

4.6.1 Cover/Forwarding Letter

Offerors shall provide a cover letter with the following information:

(1) Solicitation number;

(2) The name, address, electronic-mail address, and telephone and facsimile numbers of the Offeror;

(3) A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(4) A statement that the proposal is valid through 270 calendar days from the date specified for receipt of proposals:

(5) Names, titles, telephone and facsimile numbers, e-mail addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation;

(6) DCAA office point of contact including branch location, contact name, telephone number and e-mail address;

(7) Name, title and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office;

(8) Identify all enclosures being transmitted as part of its proposal; and

(9) Identification of any exceptions the Offeror takes to the terms and conditions of the solicitation.

4.6.2 Section H/I Fill-ins

Offerors shall provide Section H and I Fill-ins, as applicable, in this Volume.

4.6.3 Organizational Conflict of Interest Mitigation Plan (if applicable)

Due to the nature and scope of the work encompassed by this solicitation, the Government requires that there be no conflict which would preclude the prime contractor from performing any portion of the Statement of Work, regardless of whether it intends to subcontract that portion. Due to the nature of the work outlined in Section C, the

Government anticipates that organizational conflicts of interest (OCIs), including impaired objectivity OCIs, will arise for Offerors that perform under other contracts within the cognizance of PNSY as prime contractor or subcontractor for touch labor that will be covered by this solicitation.

If any Offeror may have an OCI the Offeror must notify the Government and must submit an OCI mitigation plan with its proposal. Failure by an Offeror that has identified a potential OCI or an eliminated OCI to submit an OCI mitigation plan with its proposal shall be considered grounds for disqualification from award. The Government will not accept mitigation measures for impaired objectivity OCIs. For any OCI, the Government will not accept mitigation or elimination measures:

(1) That creates an additional burden on the Government to implement;

(2) That involve directed subcontractors or creating separate lines of reporting or any modification to the

Government/prime contractor relationship; or

(3) That is deemed in the sole discretion of the contracting officer to provide insufficient organizational independence between the prime contractor or a subcontractor under this contract and a prime contractor or subcontractor for touch labor that will be covered by this solicitation.

This is not an exhaustive list of measures that will be considered inadequate to protect the Government. It is an illustrative list provided in an effort to ensure that all Offerors understand the Government’s expectations and intent to avoid OCIs. The Government reserves the right to determine whether or not any mitigation plan provided by an

Offeror is sufficient to protect the Government. The Government also does not intend to accept any mitigation measures that involve additional oversight or commitment of resources by the Government, such as agency review of contractor deliverables, internal review of task assignments for OCI before issuance, or formalized monthly reviews of work performed and projected. All Offerors are directed to review and comply cully with the OCI clauses included in Sections C and L of this solicitation.

(End of Summary of Changes)