N39040-16-R-0001-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to submitted questions.

See continuation page(s).

1. CONTRACT ID CODE PAGE OF PAGES

S 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N39040-16-R-0001

X 9B. DATED (SEE ITEM 11)

10-Nov-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Nov-2015

CODE

PORTSMOUTH NAVAL SHIPYARD

CODE 410

KITTERY ME 03904

N39040 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N39040-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q9. Section C, 2.3.6, page 11: This section requires that the awardee “Provide overall management, oversight and supervision (and/or lead workers) to effectively and safely manage the work of the task orders” as well as other supervisory/management functions. We have provided Supervisors for PNSY and other U.S. Navy Shipyards during the execution of Touch Labor Contracts’ Task Orders. Please consider adding the Direct Labor category of

Supervisor to the solicitation.

A9. Supervision should be addressed in accordance with the instructions in Section 4.3 “Volume II – Management

Approach (Factor 2)” and Section 4.5 “Volume IV – Supporting Cost Data (Factor 4)” in Section L of the solicitation. Supervisory hours will be considered a direct labor cost. No Direct Labor category will be added.

Q10. Section L, page 67, Paragraph 4.2: The page count (25) for Volume I, Technical Approach is not sufficient to provide “contractor’s current training curriculum for confined space, respirator and fall protection programs”. Please consider excluding this documentation from the Volume I page count.

A10.The training curriculum will not be included in the Volume I page count. Please see updated Section L paragraph 2.3.2 “Page Limitations” and paragraph 3.1 “Volume I – Technical Approach”.

Q11. Section F, page 17: The Performance Schedule has the Estimating Ordering Period for CLINS 0001-0002 as

01 May 2016; Section L, paragraph 1.2, page 64: states “For proposal purposes, the estimated date of contract award is 08 April 2016”. Please advise if estimated start date is 8 April 2016 or 1 May 2016.

A11. The contract award date is estimated to be on or around 8 April 2016. The first task order is estimated to be issued on 1 May 2016.

Q12. Section M, Factor 1, Mod 1, page 4, last paragraph, 1 st sentence states: “For each trade skill the Offeror’s technical approach will be evaluated based on the degree to which it clearly demonstrates knowledge and ability to perform the typical tasks and related competencies, as listed in Attachment 2”. Attachment 2, Section A of the nine

Labor categories includes more than fifty-five “Typical Tasks”. Is it the Government’s intention that the Offerors develop a narrative approach for each of these tasks? If so, we do not believe that 25 pages is sufficient.

A12. The technical approach does not need to address each task specifically, it should address each of the requested trades.

Q13. Section M, Factor 2, Mod 1, page 5, 3 rd paragraph,: “….ensure effectiveness and efficiency in: (1) interfacing with PNSY personnel; (2) NAVSEA and other contractor and Government agencies and Navy field activities and

(3) performance and coordination of work.” Item (2) is not addressed in Section L (see page 68, Section 4.3, 3 rd paragraph). Please advise.

A13.Item (2) is addressed in Section L, Paragraph 4.3 “Volume II – Management Approach (Factor 2)”. The text is listed below:

“A majority of interactions during the performance of this contract are within PNSY and other NAVSEA offices. Apart from PNSY, contact may be with a variety of contractor and other Government agencies and Navy field activities. Offeror shall address the following areas: the adequacy of the Offeror’s corporate management and corporate resources including internal and external communication lines and the Offeror’s method of maintaining close liaison with the COR; the identification of the program manager and the program manager’s authority and ability to independently commit company resources to perform under the contract; how personnel will be transitions from tasks throughout the contract period; the Offeror’s start-up plan to full perform within two (2) weeks after contract award; and anything else the Offeror considers important in performing the PWS.”

Q14. Section M, Factor 2, Mod 1, page 5, 4 th paragraph states: “The offeror’s approach for subcontract management will be evaluated for level of detail with emphasis on quality, on-time, which budget task completion, contractual arrangements, qualification requirements, selection process(es), contingency plans, subcontractor quality management plan and management interactions, including performance feedback.” This is not addressed in Section

L. Please advise.

A14. This information is addressed in Section L, Paragraph 4.3 “Volume II – Management Approach (Factor 2)”.

The text is listed below:

“Describe the ability of your proposed organizational structure and office systems to ensure effectiveness and efficiency in: (1) interfacing with PNSY and (2) performance and coordination of work. Describe the procedures in place for monitoring and controlling costs and demonstrate that they are successful. If teaming or subcontracting is contemplated, Offerors must provide a full description of:

-The proposed subcontractors or team members;

-The portions of the PWS that will be subcontracted or the planned division of tasks within the team;

-Discuss agreements/arrangement with its teammates and/or subcontractors and why such agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of this effort and benefit the Government throughout the life of the contract;

-The extent (percentage) of subcontracting or the percentage division within the team;

-The management structure for coordinating and controlling subcontractors and/or team members;

-Subcontractor deliveries to the prime and payment tracking;

-Points of contact;

-The sole bearer of ultimate responsibility for performance

The Offeror shall provide their corporate structure and the functional relationship and responsibilities among organizational element that will participate in accomplishing the defined tasks. Within this factor, the

Offeror shall address the following areas: manpower and performance controls and tracking procedures; any subcontracting that may be planned; if planned, when and how subcontract resources will be used and tasking management relative to; project control procedures used to plan, track and control multiple tasking; factors considered in assigning an individual to the task and methods of handling changes in priorities and schedules;

policies and procedures that the Offeror will use in managing and directing the effort with emphasis on quality control efforts for early identification of problems and conflicts and means for resolving the same.”

Q15. Attachment 6 (Past Performance Report Form): If a CPARS has been submitted by our customer for the contract/order developed for Attachment 7 (Previous Contracting Efforts Form), is it required that the customer submit an Attachment 6 when our performance has been previously documented?

A15. Yes, it is required that offerors submit in accordance with the instructions in Section L, Section 4.4.

Q16. Section 2.3.1, page 10 states: “Training identified in Attachment 1 section D for each trade are minimum qualifications expected to be covered by the contractors training plan.” Believe this is an administrative error and should read “Attachment 2”. Also, there is no Section D for Fire Watch (FP). Please advise.

A16. Please see updated section 2.3.1 to correct the Attachment reference to “Attachment 2” and updated

Attachment 2 – Trade Skill Requirements page 2, with updated Trade Training Requirements.

Q17. If an offeror intends to send Attachment 6 (Past Performance Questionnaire) for a single past performance citation to more than one customer POC (i.e. for ordering vehicle), is it permissible to change the form to include the customer POC’s contact information on the form? There is no place on the form for the customer POC completing and submitting the form to PNSY to provide contact information such as agency, code, title, telephone #, fax #, and e-mail address.

A17. Yes, it is permissible to include the customer POCs contact information on the form. The customer POC may also include it via email in their submission.

Q18. What Government systems will be provided to the contractor?

A18. The Government will not be providing any systems to the awardee.

Q19. 2.1.1.1.4 requires the contractor to provide copies of training curriculums. Is the curriculum to be provided as an Appendix? (outside of any page limitation restrictions for Volume I and II)

A19. See answer to question A10.

Q20. Is Sub Safe a requirement?

A20. Sub Safe is not a requirement.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PNSY PERFORMANCE WORK STATEMENT (PWS)

1. Introduction

1.1. Background - Portsmouth Naval Shipyard (PNSY), in support of the US Navy’s Submarine Maintenance

Program, requires multiple trades to support work on 688 Class Submarines and 774 Class Submarines.

1.2. Scope – Contractor shall provide various qualified personnel capable of performing the typical tasks identified by trade in Attachment 2 as requested by PNSY at any time during the period of performance of this contract. Requests from PNSY for personnel will be submitted in writing from the Contracting Office.

1.3. Period of Performance and Level of Effort – The period of performance is one year plus two (2) option years. Specific services, service period of performance, and level of effort required will be detailed at the task order level.

2. Contractor Requirements

2.1. Trade specific requirements

2.1.1. General Qualifications –

2.1.1.1. Contractor shall maintain:

2.1.1.1.1. A Personal Fall Arrest System (PFAS) program in accordance with 29 CFR 1915 –

Subpart I.

2.1.1.1.2. A confined/enclosed space entry program in accordance with 29 CFR 1915 – Subpart B.

2.1.1.1.3. A respirator program in accordance with 29 CFR 1910.134 (Subpart I).

2.1.1.1.4. The contractor shall provide copies of the training curriculums for PFAS, Confined/Enclosed space, and respirator programs with their proposal.

2.1.1.2. All personnel reporting shall meet the following criteria:

2.1.1.2.1. Shall be able to accomplish typical tasks as outlined in the trade specific sheet in

Attachment 2.

2.1.1.2.2. Shall be qualified to work in confined spaces such as tanks, voids, and any other areas that require gas-free controls.

2.1.1.2.2.1. Training shall be in accordance with 29 CFR 1915 – Subpart B. See Section (2.2) for more details on confined/enclosed space requirements and contracting options.

2.1.1.2.3. Shall be qualified to wear safety harnesses and work from scaffolds/platforms where drop off will be greater than 5 feet IAW 29 CFR 1915 (Subpart I) and be trained in fall protection regulations.

2.1.1.2.4. Shall be trained to wear required personal protection equipment (PPE) when designated or required and be trained in hearing conservation and eye safety awareness.

2.1.1.2.5. Shall be trained in electrical safety.

2.1.1.2.5.1. All non-electrical workers shall be trained in electrical safety for non-electrical workers per NFPA 70E.

2.1.1.2.5.2. All electrical/electronic workers shall be trained in electrical safety standards per

NFPA 70E.

2.1.1.2.6. Shall be capable of performing work in accordance with written technical work documents.

2.1.1.2.7. Will have working knowledge on how to read and understand the information provided in a Material Safety Data Sheet (MSDS).

2.1.2. Tasks – The typical tasks to be performed are listed by trade in Attachment 2, Section (A).

2.1.3. Trade Specific Requirements – When PNSY requests a specific trade, the trade specific requirements are as listed in section (B) of Attachment 2 for the trade requested.

2.2. Options for Gas Free Engineering and Competent Personnel Services

2.2.1. For execution of this contract, the contractor’s personnel will be assisting PNSY personnel executing work in confined spaces. Since PNSY will already be performing competent person/gas-free services for the workspaces, PNSY is willing to extend its competent persons services and make them available to the contractor’s employees rather than have the contractor perform duplicate monitoring.

The framework for the Navy/PNSY providing competent personnel/gas-free services is provided in

NAVSEA S6470-AA-SAF-010, Paragraph 2-8 (Contractor Operations). The operator shall identify in their bid proposal if they plan to utilize Navy provided competent personnel/gas-free services.

2.2.2. If the contractor chooses to utilize Navy-provided competent person/gas-free services, the terms and procedures of the usage will be included in the awarded contract to ensure clear delegation of responsibilities as required by NAVSEA S6470-AA-SAF-010. PNSY will provide a copy of its confined/enclosed space entry program to the contractor, and the contractor will be required to make their employees familiar with our program prior to assigning them to PNSY. Some examples of responsibilities provided to the contractor by NAVSEA S6470-AA-SAF-010 are:

2.2.2.1. Ensure the Navy competent person is on a list provided by PNSY.

2.2.2.2. Ensure all its employees who may enter confined spaces are trained to entry procedures in accordance with 29 CFR 1915.12(d) and the PNSY confined/enclosed space program. The contractor shall maintain the training records at least 3 months beyond the completion date of the contract.

2.2.2.3. Ensure all contractor employees comply with confined space entry procedures.

2.2.3. If the contractor opts not to use Navy-provided competent person/gas-free services they then must provide their own competent person/gas-free services in accordance with Occupational Safety and

Health Manual VOL 2 Part I Chapter 1, NAVSEA S6470-AA-SAF-010, and 29 CFR 1915 – Subpart

B.

2.3. MANAGEMENT REQUIREMENTS

2.3.1. The contractor must supply PNSY with a training plan for each trade skill listed in Attachment 2 as part of the contract proposal. This training plan shall identify all of the qualifications associated with a trade skill and the requalification cycle. Training identified in Attachment 2 section D for each trade are minimum qualifications expected to be covered by the contractors training plan.

2.3.2. At least 1 week prior to a worker’s travel date, the contractor shall supply PNSY with copies of training records. A training record shall identify each qualification associated with the contractor’s training plan for a trade skill. The training record shall identify which qualifications the worker has completed and when that qualification expires. Additionally, the contractor shall provide each worker’s documented trade/work experience certifying the personnel have met the requirements under paragraph (2.1) above. These training records for each individual shall be provided to PNSY

Training Department, Code 900T. The POC is Randy Winsor (207) 438-2537; Fax (207) 438-

1188.900T

2.3.3. Once contractor personnel are assigned to fulfill a task order, it is expected that change-out of personnel will not occur without prior negotiation. If personnel change-out occurs within 8 weeks of the completion of shipyard provided training, the costs associated with the training hours for the replacement personnel will be unallowable.

2.3.4. The contractor’s supervisor(s) is/are the liaison between contractor personnel and PNSY Supervisors.

The contractor’s supervisor will manage worker assignments to ships, shifts of work, discipline, safety, rewards, promotion, attendance, time-off (i.e. sick and/or annual leave) and work performance. The contractor shall provide adequate supervision to oversee the assigned personnel and ensure the proper execution of the tasks described herein. PNSY shall be responsible to provide all quality assurance personnel and engineering support that may be required in the assigned tasking.

2.3.5. In the event of injuries sustained in the performance of duty, contractor employees may receive medical aid from shipyard first responders but shall, if necessary, receive secondary aid and/or evaluation from private providers. PNSY Managers and the PNSY Technical POC must be immediately (i.e., within 2 hours) informed of any injuries or near misses that occur by contractor management. A written report describing the incident must be provided within 24 hours of occurrence to Code 106, Safety, Code 900R and the Contracting Officer’s Representative (COR).

The contractor shall comply with any safety investigations.

2.3.6. Contractor management or supervision shall:

2.3.6.1. Provide overall management, oversight and supervision (and/or lead workers) to effectively and safely manage the work of the task orders.

2.3.6.2. Resolve contractor personnel problems including, but not limited to conflict resolution and administrative actions affecting the contractor’s employees.

2.3.6.3. Manage assignment of contractor personnel to shifts and projects.

2.3.6.4. Ensure daily onboard counts of mechanics are reported to the PNSY Contracting Officer’s

Representative or Contract POC at least weekly.

2.3.6.5. Maintain accurate tracking of hours worked by personnel.

2.3.6.6. Maintain total program oversight

3. CONTRACTOR FURNISHED MATERIAL

3.1. The contractor’s mechanics shall provide their own personal hand tools and any other work apparel typically provided by their employer (e.g. coveralls, tyvek suits, and leather palmed gloves).

3.2. The contractor’s personnel shall provide their own personal protection equipment (e.g. safety shoes, helmets and eye protection).

4. Portsmouth Responsibilities

4.1. PNSY will provide specific written technical work instructions (i.e. Task Group Instructions) and shift-to-shift project assignments. Since PNSY requires our government supervisors to brief government workers prior to starting each job, the contractor’s workers may be asked to be present for those discussions.

4.2. The contractor’s employees will be provided access to PNSY Tool Cribs to use government tooling/equipment. Contractor employees are responsible to return tools and to have no outstanding tools registered to their badge prior to departing PNSY. Broken, lost or missing tooling will be billed to the contractor.

5. Applicable technical Work instructions

5.1. Technical Work Documents issued by Portsmouth Naval Shipyard

5.2. 29 CFR 1915 – Occupational Safety and Health Standards for Shipyard Employment

5.3. OSHA Directive – CPL 02-00-133 Shipyard “TOOL BAG” Directive

5.4. NAVSEA S6470-AA-SAF-010 Naval Maritime Confined Space Program

5.5. Additional trade specific technical work instructions required as listed in section (C) of Attachment 1 for the trade requested.

5.6. The Contractor shall comply with all Federal, State, and Local environmental and safety laws and regulations.

6. Security/Base Access

6.1. At a minimum, all personnel shall be United States citizens and shall possess a Department of Defense

Personal Security Clearance at the confidential level or higher, in accordance with Attachment 1 (DD

Form 254) for performance on this contract. A CONFIDENTIAL Facility Security Clearance is required.

Specific trade support requests submitted on the task order level will detail what level of clearance is required for the specific work to be performed. Inability to obtain a confidential level or higher clearance, or PNSY red badge, will be cause to dismiss personnel from fulfilling this contract.

6.2. Contractors must have Rapid Gate credentials for access to Portsmouth Naval Shipyard. Contractors and any subcontractors must submit contract DD-254 to Portsmouth Naval Shipyard Security Department

Code 1700 for access requirement verification prior to arrival.

6.3. Contractors/subcontractors shall submit Visit Requests via the Joint Personnel Adjudication System

(JPAS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request. Additionally, the contractor must provide a copy of Visit

Request to Bruce Thorner or Richard Rogers – Code 900R (Fax 207-438-1298) at least 2 weeks prior to personnel traveling for inclusion into other PNSY IT systems.

7. DELIVERABLES

7.1. At least 1 week prior to a worker’s travel date, the contractor shall supply PNSY with copies of training records. A training record shall identify each qualification associated with the contractor’s training plan for a trade skill. The training record shall identify which qualifications the worker has completed and when that qualification expires. Additionally, the contractor shall provide each worker’s documented trade/work experience certifying the personnel have met the requirements under paragraph (2.1) above.

These training records for each individual shall be provided to PNSY Training Department, Code 900T.

The POC is Randy Winsor (207) 438-2537; Fax (207) 438-1188.900T

7.2. The contractor shall provide clearance validation (i.e. copy of clearance message) to Bruce Thorner or

Richard Rogers (Fax 207-438-1298) 2 days prior to personnel traveling.

7.3. Contractor shall attend weekly status meetings with Code 900R TPOC and PNSY Contracting Officer’s

Representative (COR) to discuss contract execution and performance

7.3.1. The contractor shall prepare weekly status updates in accordance with Attachment 4 for review at these meetings and submitted electronically to the Code 900R TPOC, PNSY Business Office

Representative and COR.

7.3.2. The weekly status meetings may be reduced to a biweekly cadence if mutually agreed upon by the contractor, Code 900 and COR.

7.4. Contractor shall attend a quarterly program management meeting with Code 900R TPOC and PNSY

Contracting Officer’s Representative (COR) to discuss contract execution and performance

8. CLASSIFIED MATERIAL

8.1. None

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

(a) Definitions. As used in this provision –

In writing or written means any worded or numbered expression which can be read reproduced and later communicated and includes electronically transmitted and stored information.

Proposal modification is a change made to a proposal before the solicitation’s closing date-and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include

Saturdays, Sundays, and Federal legal holidays. However, if the last day falls on a Saturday, Sunday or Federal holiday, then the period shall include the next working day.

(b) Amendments to the solicitation. If this solicitation is amended all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision and withdrawal of proposals.

(1) Proposals and revisions of proposals shall be submitted electronically, citing the solicitation number and its latest amendment (if any).

(2) The cover letter of the proposal must show the following:

(i) The solicitation number;

(ii) The name, address, e-mail address, and telephone and facsimile numbers of the Offeror;

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title and signature of person authorized to sign the proposal.

(3) Submission, modification, revision and withdrawal of proposals

(i) Offerors are responsible for submitting proposals and any revisions by the time specified in the solicitation.

(ii) Any proposal modification or revision not received by the exact time specified for receipt of offers is “late” and will not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit their proposals after that time.

(iii) Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to contract award.

(4) The Offeror must propose to provide all items in order to be deemed responsive to this solicitation.

(5) Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal revisions, the amendment will provide instructions for submittal.

(7)Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation shall be valid for 270 calendar days.

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose or used by the Government except for evaluation purposes shall:

1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extend provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]”; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

(f) Contract award.

(1) The Government intends to award a Single-Award contract that results from this solicitation to the responsible Offeror whose proposal represents the best value to the Government in accordance with the Factors and

Subfactors set forth in Section M of the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government reserves the right to waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals in accordance with the evaluation criteria listed in

Section M. The Government intends to award a contract based upon initial proposals. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price and technical standpoint. However, the

Government may contact any or all or a limited number of awardees with questions concerning their responses as permitted under FAR Part 16.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the Offeror specifies otherwise in the proposal.

(6) Exchanges with Offerors after receipt of proposal do not constitute a rejection or counteroffer by the

Government.

(7) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost and price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(8) A cost realism analysis will be performed in accordance with FAR 15.404-1(d) – COST REALISM

ANALYSIS. Performance or schedule risk may be considered in the cost realism analysis.

ADDITIONAL INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1. GENERAL

The purpose of this procurement is to obtain touch labor support services for Portsmouth Naval Shipyard in support of Submarine Maintenance Programs. Each Offeror must (1) submit an offer, (2) submit information that pertains to the evaluation factors, and (3) submit supporting cost/price data. The Government will evaluate each Offeror’s understanding of the Government’s requirements and ability to perform the work on the basis of its proposal. It is the Offeror’s responsibility to provide information and evidence that clearly demonstrates its ability to respond satisfactorily to the solicitation requirements. The Government intends to make a single award as detailed in Section

M.

Note: THE GOVERNMENT RESERVES THE RIGHT TO REJECT ANY PROPOSAL THAT DOES NOT

COMPLY WITH THESE PROPSOSAL PREPARATION/SUBMISSION INSTRUCTIONS.

1.1 QUESTIONS

It is the Offeror’s responsibility to bring to the attention of the Contracting Officer any ambiguities, discrepancies, inconsistences or conflicts between the SOW and other solicitation documents attached hereto or incorporated by reference. All questions, ambiguities, discrepancies, inconsistencies or conflicts shall be submitted via e-mail by

4:30 PM (local time) ten (10) business days from date of solicitation release.

1.2 START DATE

For proposal purposes, the estimated date of contract award is 08 April 2015. The Government reserves the right to award sooner or later if necessary and will adjust the period of performance as necessary.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

2.1 GENERAL

Award will be made under Solicitation No. N39040-16-R-0001 based on a one-step source selection process.

Proposals must be submitted by the solicitation closing date and time specified on the cover page of this solicitation, block (9). Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award.

2.2 PROPOSAL SUBMISSION

Offerors must be received via email or in person by the closing date/time in order to be considered.

If sent using United States Postal Services:

Contracting Department

Attn: Andrea Panagoulias, Code 410

Trailer EB #1

Portsmouth Naval Shipyard

Kittery, ME. 03904

Electronic Mail (E-Mail):

andrea.panagoulias@navy.mil

Failure to submit a complete proposal prior to the solicitation closing date and time will render the proposal late and unacceptable.

2.3 PROPOSAL FORMAT

In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposal in accordance with the format and content specified. The proposal shall be prepared so that if printed, the proposal meets the following format requirements:

-8.5 x 11 inch paper

-Single-spaced typed lines

-No graphics or pictures (brochure-manship) other than graphs/tables/charts as may be required or necessary

-Tables/Graphs/Charts are allowed for the staffing plan

-1 inch margin

-12-point Times New Roman Font text (8-point font permitted in necessary graphs, charts).

-No hyperlinks

-All filenames shall include the Offeror’s company name and title/subject of file content; all files shall be named with the file extension .doc, .docx, .xls, .xlsx, .ppt, .pptx or .pdf.

-All supporting Cost Data shall be provided in Microsoft Excel software, with all files named with the file extension

.xls or .xlsx

-Instructions regarding the use of certain electronic products (i.e., Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products.

-Cost/Price Summary shall be submitted using Microsoft Office Excel in the Cost Summary Format provided as

Attachment 5 to this solicitation. This is in addition to the Offeror inputting their Section B pricing on the CLINs listed in Section B. Narratives related to cost/price summary data may be provided in MS Word.

-Any other attached documents requested herein shall be compatible with Microsoft office.

-Compression tools are limited to PKZip or WinZip. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8 point Times New Roman font.

-Offerors shall have all subcontractors submit proposal information in a uniform format consistent with the above instructions.

2.3.1 PAGE NUMBERING

The Offeror shall use a standard page numbering system to facilitate proposal references.

mailto:andrea.panagoulias@navy.mil

Number consecutive pages within sections. Charts, graphs and other insert materials shall be page numbered as part of the page numbering system.

2.3.2 PAGE LIMITATIONS

Page limitations are identified for each volume/section of the proposal, as described in section 3.0 below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count. The following are not included in the page limitations:

-Title/Cover pages and brief introductory

-Tables of contents

-Glossaries of abbreviations and acronyms

-Letters of intent for key personnel or subcontractors/consultants

-Proposal Cross-Reference Tables

-Current training curriculum for confined space, respirator and fall protection programs

2.3.3 COVER PAGE, TABLE OF CONTENTS, PROPOSAL CROSS REFERENCE TABLE

Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal.

Cover Pages, Tables of Contents and the Proposal Cross-Reference Table will not count against page limitations.

2.3.4 GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary which includes all abbreviations, acronyms and their corresponding definitions. Glossaries will not count against page limitations.

2.3.5 COST AND PRICING INFORMATION

No cost or pricing information of any kind shall be included in any volume except Volume IV, Cost/Price Proposal.

Offerors must submit all cost/price related documentation required for Volume IV. Cost/price summary and back-up spreadsheets must be submitted in MS Excel format. Note: Should there be any discrepancy between the pricing submitted in Section B and the cost/price-related backup-summary documentation; the Offeror’s Section B pricing will take precedence.

2.3.6 FILE NAMING CONVENTION

All electronic files must be submitted in the following formats:

Cost_Company Name_Document Name_ Vol# (or Attachment Number)

Example: Cost_PNSY_CostNarrative_VolIII

Example: Cost_PNSY_Cost Summary Attachment 1

Technical_CompanyName_DocumentName_Vol#

Example: Technical_PNSY_Technical Capability_VolI

Past Performance_CompanyName_DocumentName_Attachment#_Vol#

Example: PastPerformance_PNSY_Previous Contracting Efforts_Volume II

3.0 PROPOSAL ORGANIZATION

The proposal shall be limited to the following submissions and pages:

3.1 Volume I – Technical Approach – 25 page limit

Offerors are to ensure that all Technical Approach information is presented under the Technical Approach Factor and that no technical information has been included in the price proposals. The current training curriculum for confined space, respirator and fall protection programs will not be count toward the 25 page limit.

3.2 Volume II – Management Approach

Management Approach – 25 page Limit

3.3 Volume III – Past Performance

-Recent and Relevant Past Performance Questionnaires (Attachment 6): Minimum of 3 required for the Prime and a

Minimum of 1 reference for any subcontractor that performs more than 10% of the total contract effort

-Previous Contracting Efforts (Attachment 7): Minimum of 3 references (2-Page Limit each) for the Prime and a

Minimum of 1 reference for any subcontractor that performs more than 10% of total contract effort

3.4 Volume IV – Supporting Cost Data

-Section B Pricing – Complete in Solicitation Section B CLINs

-Cost/Price Narrative: 20 Page Limit

-Cost/Price Supporting Data: No Page Limit (Cost Summary Format – Attachment 5)

-All Subcontractor cost/price supporting data must be submitted in MS Excel format provided as Attachment 5: No page Limit

-DCAA Rate Check Form (Attachment 8)

3.5 Volume V – Contract Information

-Cover/Forwarding Letter: No page limit

-Section B: Fill-ins for Fee/Hour Table

-OCI Mitigation Plan (if applicable): No page limit

4.0 PROPOSAL CONTENT

4.1 OFFER

The completion and submission to the Government of an offer shall indicate the Offeror’s unconditional agreement to the terms and conditions in this solicitation. In evaluating an Offeror’s capability, the Government shall consider how well the Offeror complied with the instructions in the solicitation.

4.2 Volume I – Technical Capability (Factor 1)

The Offeror shall demonstrate specific knowledge and capability to perform the tasks outlined in the Performance

Work Statement (PWS). The capabilities proposed shall demonstrate their ability to support PNSY. Included in the

Corporate Capability section shall be a sample qualification/training record showing the minimum training, qualifications, and experience level, including required experience, the offeror would present as suitable to meet the requirements of the PWS. Copies of the contractor’s current training curriculum for confined space, respirator and fall protection programs shall be submitted as part of the contract proposal. The contractor must supply PNSY with a training plan for each trade skill listed in Attachment 2 as part of the contract proposal. This training plan shall identify all of the qualifications associated with a trade skill.

*Options for Gas Free Engineering and Competent Personnel Services

For execution of this contract, the contractor’s personnel will be assisting PNSY personnel executing work in confined spaces. Since PNSY will already be performing competent person/gas-free services for the workspaces, PNSY is willing to extend its competent persons services and make them available to the contractor’s employees rather than have the contractor perform duplicate monitoring. The framework for the Navy/PNSY providing competent personnel/gas-free services is provided in NAVSEA S6470-AA-SAF-010, Paragraph 2-8 (Contractor

Operations). The operator shall identify in their bid proposal if they plan to utilize Navy provided competent personnel/gas-free services.

If the contractor chooses to utilize Navy-provided competent person/gas-free services, the terms and procedures of the usage will be included in the awarded contract to ensure clear delegation of responsibilities as required by

NAVSEA S6470-AA-SAF-010. PNSY will provide a copy of its confined/enclosed space entry program to the contractor, and the contractor will be required to maketheir employees familiar with our program prior to assigning them to PNSY. Some examples of responsibilities provided to the contractor by NAVSEA S6470-AA-SAF-010 are:

Ensure the Navy competent person is on a list provided by PNSY.

Ensure all its employees who may enter confined spaces are trained to entry procedures in accordance with

29 CFR 1915.12(d) and the PNSY confined/enclosed space program. The contractor shall maintain the training records at least 3 months beyond the completion date of the contract.

Ensure all contractor employees comply with confined space entry procedures.

If the contractor opts not to use Navy-provided competent person/gas-free services they then must provide their own competent person/gas-free services in accordance with Occupational Safety and Health Manual VOL 2 Part I

Chapter 1, NAVSEA S6470-AA-SAF-010, and 29 CFR 1915 – Subpart B..

**The nine trades will be grouped into two categories, Category A and Category B. Category A consists of the following trades: Welders, Pipefitters, and Outside Machinists. Category B consists of the following trades:

Electricians, Shipfitters, Painters, Weight Handlers, Firewatch and Shipwrights. Each category will be weighted toward the overal Techncial score. Category A is more important than Category B.

*Note: All proposals must address the requirements above for each trade, regardless of category, in order to be considered responsive.

4.3 Volume II – Management Approach (Factor 2)

Offeror shall submit a proposed plan to describe how the Offeror intends to manage and coordinate the task efforts of this contract, including planning, assigning responsibility, controlling personnel, minimizing employee turnover, controlling utilization of resources, tracking deliveries and periodically monitoring performance and obtaining feedback. The Management Plan shall include an Organizational Chart of the proposed support organization (to include subcontractors) that includes position titles and the number of full time equivalents (FTEs) proposed for each support position.

Describe the ability of your proposed organizational structure and office systems to ensure effectiveness and efficiency in: (1) interfacing with PNSY and (2) performance and coordination of work. Describe the procedures in place for monitoring and controlling costs and demonstrate that they are successful. If teaming or subcontracting is contemplated, Offerors must provide a full description of:

-The proposed subcontractors or team members;

-The portions of the PWS that will be subcontracted or the planned division of tasks within the team;

-Discuss agreements/arrangement with its teammates and/or subcontractors and why such agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of this effort and benefit the

Government throughout the life of the contract;

-The extent (percentage) of subcontracting or the percentage division within the team;

-The management structure for coordinating and controlling subcontractors and/or team members;

-Subcontractor deliveries to the prime and payment tracking;

-Points of contact;

-The sole bearer of ultimate responsibility for performance

The Offeror shall provide their corporate structure and the functional relationship and responsibilities among organizational element that will participate in accomplishing the defined tasks. Within this factor, the Offeror shall address the following areas: manpower and performance controls and tracking procedures; any subcontracting that may be planned; if planned, when and how subcontract resources will be used and tasking management relative to;

project control procedures used to plan, track and control multiple tasking; factors considered in assigning an individual to the task and methods of handling changes in priorities and schedules; policies and procedures that the

Offeror will use in managing and directing the effort with emphasis on quality control efforts for early identification of problems and conflicts and means for resolving the same.

A majority of interactions during the performance of this contract are within PNSY and other NAVSEA offices.

Apart from PNSY, contact may be with a variety of contractor and other Government agencies and Navy field activities. Offeror shall address the following areas: the adequacy of the Offeror’s corporate management and corporate resources including internal and external communication lines and the Offeror’s method of maintaining close liaison with the COR; the identification of the program manager and the program manager’s authority and ability to independently commit company resources to perform under the contract; how personnel will be transitions from tasks throughout the contract period; the Offeror’s start-up plan to full perform within two (2) weeks after contract award; and anything else the Offeror considers important in performing the PWS.

For the purpose of evaluating management approach the nine trades will be grouped into two categories, Category A and Category B. Category A consists of the following trades: Welders, Pipefitters, and Outside Machinists. Category

B consists of the following trades: Electricians, Shipfitters, Painters, Weight Handlers, Firewatch and Shipwrights.

Each category will be weighted toward the overall Management score. Category A is more important than Category

B. Offeror's proposals shall clearly demonstrate their plan to manage the overall labor force as well as how they will specifically manage the individual labor trades

*Note: All proposals must address the requirements above for each trade, regardless of category, in order to be considered responsive.

4.4 Volume III – Past Performance (Factor 3)

4.4.1 Recent and Relevant Performance

Offerors shall provide at least three (3) recent and relevant contract efforts with their proposal using the format as provided as Attachment 7 (Past Performance Information Form) with this solicitation. Examples of relevant efforts include touch labor support in military shipbuilding industry. Offeror shall identify (2) contract efforts performed within the last three (Government fiscal years (1 October 2012 – present). Offerors must also submit at least one (1) recent and relevant contract effort for each proposed subcontractor that performs more than 10% of the total contract efforts. The contracts identified should demonstrate in-depth knowledge and successful performance of contracts, or similar size, scope and complexity to this solicitation. For each contract, the Offeror shall identify at least one of the following customer Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer (PCO), or

Contracting Officer’s Representative (COR). The Offeror shall provide the current address, phone number, FAX number and email address for each POC.

4.4.2 Customer Assessments

Offerors shall submit the Past Performance Questionnaire provided as Attachment 6 with this solicitation to each of their customer POCs identified in Attachment 7. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the Customer Assessments. The questionnaire shall be provided to the customer POC with instruction to complete and submit it directly to the

Contracting Officer on or before the…