Justification_and_Approval___USNS_SPEARHEAD_ROH-DD_N3220518R4152_Redacted.pdf

MILITARY SEALIFT COMMAND NORFOLK

SP64 471 EAST “C” STREET

NORFOLK, VA 23511-2419

J&A No. N32205-18-R-4152

JUSTIFICATION AND APPROVAL FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of the Navy, Military Sealift Command (MSC) - Norfolk.

2. Description of the Action Being Approved: This is a justification for work to be provided under Work Items listed below of the Statement of Work (SOW) for the Regular Overhaul (ROH) and Dry Docking (DD) of the USNS SPEARHEAD (EPF-1) under RFP N32205-18-R-4152. This justification is covering only the portion of the acquisition which an Original Equipment Manufacturer (OEM) Authorized Facility/Manufacturer/Representative is required and the approval level requirements will then only apply to that portion.

Work items:

- 202: REDUCTION GEAR MAINTENANCE

- 203: LINE SHAFT BEARING ANNUAL MAINTENANCE

- 401: SPERRY IBS ANNUAL PM

- 404: GDMS ANNUAL SYSTEM MAINTENANCE

- 501: PERFORM STERN RAMP MAINTENANCE

- 502: PERFORM ANNUAL STORES CRANE MAINTENANCE

- 503: PERFORM SEWAGE TREATMENT PLANT MAINTENANCE

- 504: PERFORM MSD VACUUM SYSTEM MAINTENANCE

- 508: WATER HEATER TESTING

- 601: M.E.S. & LIFE RAFT CERTIFICATION

- 602: M.E.S. DEPLOYMENT CERTIFICATION

- 603: RESCUE BOAT AND DAVIT ANNUAL INSPECTION

- 604: FIREFIGHTING SYSTEM CERTIFICATION

- 605: HEF MAINTENANCE

- 608: SCBA ANNUAL CERTIFICATION

- 803: HVAC SYSTEM MAINTENANCE

- 904: CATHODIC MONITORING SYSTEM INSPECTION AND MAINT

- 905: INSPECT AND REPAIR UNDERWATER HULL COATING

- 907: WATERJET ANNUAL MAINTENANCE SINGLE SHAFT

- 908: INSPECT AND REPAIR TUNNEL UNDERSIDE COATING

3. Description of Supplies/Services: MSC Norfolk requires OEM authorized technical field service representatives to accomplish the requirements of Work Items (WIs) 202, 203, 401, 404, 501, 502, 503, 504, 508, 601, 602, 603, 604, 605, 608, 803, 904, 905, 907, and 908. For this 67 day ROH/DD availability, the estimated dollar value of the 20 WIs is which will be funded utilizing FY 19 Operations & Maintenance funds.

4. Statutory Authority Permitting Other Than Full and Open Competition: 10 U.S.C 2304 (c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1(a).

5. Rationale Justifying Use of Cited Authority:

a. WI 202, Reduction Gear Maintenance

The OEM for the Reduction Gears is ZF Marine. Per the work item specification 7.1, an authorized ZF Marine Representative will be required to perform reduction gear inspections and maintenance.

Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the Original Manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

b. WI 203, Line Shaft Bearing Annual Maintenance

The OEM for the propulsion line shaft bearings (lsb) is the Cooper Bearings Group. Per the work item specification 7.1, an authorized Copper Bearings Representative will be required to perform inspection and maintenance on the vessel’s propulsion lsb. Only OEM or OEM-certified representatives can provide services as requested under the Statement of Work to maintain system safety and integrity as per regulatory requirements. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

c. WI 401, Sperry IBS Annual PM

The OEM for the vessel’s navigation and radio is Northrop Grumman (Sperry). Per the work item specification 7.5.1, an authorized Northrop Grumman Representative will be required to assist in inspections and certifications. Factory authorized service representative provide proprietary technical data/drawings only available from the Original Manufacturer authorized vendors. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding

d. WI 404, GDMS Annual System Maintenance

The OEM for the vessel’s JHSV Interior Voice Communication System (JIVCS), JHSV Ship Computing Environment (JCSE), JHSV Remote Surveillance System (JRSS), JHSV Entertainment and Training System (JETS), JHSV Wireless Integrated Communication System (JWIVCS), and STAR SAFIRE III FLIR Camera System General Dynamics – Mission Systems (General Dynamics). Per the work item specification 7.1, an authorized General Dynamics Representative will be required to assist in inspections, tests and certifications. Factory authorized service representative provide proprietary technical data/drawings only available from the Original Manufacturer authorized vendors. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company. Further, failure to utilize a trained OEM representative to inspect and test the system after completion risks to the vessel’s mission resulting in a C-4 CASREP.

e. WI 501, Perform Annual Stern Ramp Maintenance

The OEM for the vessel’s stern ramp is Oldenburg Group Incorporated, now known as Lake Shore Systems, Inc. Per the work item specification 7.1, an authorized Oldenburg/Lake Shore Representative will be required to assist in inspections and maintenance. Factory authorized service representative provide proprietary technical data/drawings and knowledge of the software only available from the Original Manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

f. WI 502, Perform Annual Stores Crane Maintenance

The OEM for the Stores Crane is Appleton. Per the work item specification 7.1, an authorized Appleton Representative will be required to perform stores crane inspections and maintenance.

Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the Original Manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding

g. WI 503, Sewage Treatment Plant Maintenance

The OEM for the Sewage Treatment Plant is Headhunter Inc. Per the work item specification 7.1, an authorized Headhunter Service Representative will be required to perform system inspections and maintenance. Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the Original Manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

h. WI 504, MSD Vacuum System

The OEM for the MSD Vacuum System is EVAC. Per the work item specification 7.1, an authorized EVAC Service Representative will be required to perform system inspections and maintenance.

Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the Original Manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding

i. WI 508: Water Heater Testing

The OEM for the capstans and anchor winch is Hubbell Inc. Per the work item specification 7.1, an authorized Hubbell Service Representative will be required to perform system inspections and maintenance. Factory authorized service representative provide proprietary technical data/drawings and knowledge of the mechanical assembly only available from the Original Manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

j. WI 601, MES Annual Certification and WI 602, MES Deployment Certification

The OEM for the Marine Evacuation System is Liferaft Systems Australia (LSA). Per the work item specification 7.4, an authorized LSA Service Representative will be required to perform annual inspection, disassembly and reassembly and certification of the life raft system. Factory authorized service representative provide proprietary technical data/drawings, knowledge of life rafts and trained personnel only available from the Factory authorized service rep. The OEM authorized representative will have access to parts and technical data from the OEM as required by USCG and ABS regulation.

This maintains all OEM warranties, ensures equipment reliability and certification of this life saving appliance therefore precluding consideration of a service offered by another company.

k. WI 603, Rescue Boat and Davit Annual Inspection

The OEM for the Rescue Boat is Fast RSQ. The OEM for the boat davit is Ned Deck Marine. Per the work item specification 7.1, an authorized Service Representative will be required to perform annual inspection, maintenance and certification of the rescue boat and davit. OEM authorized service representative provide proprietary technical data/drawings, knowledge of boat and davit, trained personnel only available from the OEM authorized service rep. This maintains all OEM warranties, ensures equipment reliability and certification of these lifesaving appliances therefore precluding

l. WI 604, Fire Fighting System Certification and 605, HEF System Certification

The OEM for the firefighting system is Hiller Systems Inc. and the fire detection system is Honeywell.

Per the work item specification 7.1, an authorized Hiller and Honeywell Service Representatives will be required to perform annual inspection, servicing, testing and certification of the firefighting and detection system. OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep.

This maintains all OEM warranties, ensures equipment reliability and certification of theses lifesaving appliances therefore precluding consideration of a service offered by another company.

m. WI 608, SCBA Annual Certification

The OEM for the SCBAs is Scott and the OEM for the SCBA compressor is Bauer. Per the work item specification 7.1 and 7.3, Authorized Scott and Bauer Service Representatives will be required to perform annual inspection, servicing, testing and certification of the SCBAs and SCBA compressor.

OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep. This maintains all OEM warranties, ensures equipment reliability and certification of theses lifesaving appliances therefore precluding consideration of a service offered by another company.

n. WI 803, HVAC System Maintenance

The OEM for the AC condensers and chillers is Carrier; the OEM for the domestic refrigeration compressor unit is Adrick Marine Group (Adrick). Per the work item specification 7.1, an authorized Carrier Service Representative and Adrick Service Representative will be required to perform AC condenser inspections and maintenance. Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

o. WI 904, Cathodic Monitoring System Inspection and Maintenance

The OEM for the Cathodic Monitoring System is Cathelco. Per the work item specification 7.1, an authorized Cathelco Service Representatives will be required to perform annual inspection, servicing, testing and certification of the Cathodic Monitoring system. OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep. Due to the vessels thin aluminum hull, the proper operation of this cathodic monitoring system is essential to the hulls integrity. This maintains all OEM warranties, ensures equipment reliability and certification of theses hull protection appliances therefore precluding consideration of a service offered by another company.

p. WI 905, Underwater Hull Coating Repair and WI 908, Inspect and Repair Tunnel Underside

Coating

The OEM for the hull paint is International Inc. Per the work item specification 7.1, authorized International paint representatives will be required to perform surface inspections, testing and advise of application of the respective paint systems. OEM authorized paint representative provide proprietary technical data, knowledge of paint and application equipment only available from the paint manufacturers OEM authorized paint rep. Due to the vessels thin aluminum hull, the proper paint system protection is essential to the hulls integrity for corrosion protection. The painting systems also offer anti-fouling properties essential to the vessels required high speed capability. This maintains all OEM warranties, ensures paint system reliability and certification of theses hull protection systems therefore precluding consideration of a service offered by another company.

q. WI 907, Waterjet Annual Maintenance Single Shaft

The OEM for the propulsion waterjet is Wartsila Defense Inc. Per the work items specifications 7.1, an authorized Wartsila Service Representatives will be required to perform removal, inspection, servicing and reinstallation of the waterjet. OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep. The propulsion water jets are critical equipment as they are the only method for the ship to move or maneuver under its own power. This maintains all OEM warranties, ensures equipment reliability and certification of theses lifesaving appliances therefore precluding

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable: The Government has posted a synopsis and a Request for Proposal (RFP) for the ROH/DD at the Government Point of Entry, FedBizOpps website, with the intent of awarding a firm-fixed-price contract to the lowest price offeror.

Any prospective contractor will be required to use the OEM or OEM authorized vendor(s) as a subcontractor to perform the work in the related WIs.

7. Determination of Fair and Reasonable Cost: The Contracting Officer will determine the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable in accordance with FAR Part 15.

8. Actions to Removed Barriers to Future Competition. For reasons set forth in Paragraph 5, MSC has no plans at this time to allow prime contractors to solicit these requirements competitively, other than synopsizing the requirements. If another potential source emerges, MSC Norfolk will assess whether competition for future requirements is feasible.