N32205-16-R-201204.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued as a correction to the response given to the question in the prior amendment.

The PWS, Attachments I, II and III and attachment VIII are all amended.

This amendment is issued to respond to questions during the FINAL round of Q&A. The Q&A period is CLOSED.

The date and time for receipt of proposals is changed to 10 AM Eastern, 4 Apr 16.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-16-R-2012

X 9B. DATED (SEE ITEM 11)

29-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Mar-2016

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N32205-16-R-2012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&A AMENDMENT 4

CORRECTION FROM AMENDMENT 3 –

Amendment 3 incorrectly stated, “Reference the number of labor hours in the base period, the Attachment VIII -

Rate Table indicates that a total of 34,086 hours are anticipated during each period of performance.”

The correct number of hours indicated in Amendment 1 Attachment VIII (Rate Table) for each period of performance is 61,326 hours.

Additionally, attached to this amendment is a revised Attachment VIII. Please use this revision when you provide your pricing as the formulas inbedded in the spreadsheet have been corrected.

QUESTIONS AND ANSWERS – AMENDMENT 4

QUESTION: How many resumes need to be submitted? Section 15.3 indicates 11, but the price sheet indicates hours that indicate multiple individuals in a number of key positions. The answer here makes it seems that we would need multiple resumes for each of the key positions. When you match this up with Attachment VIII, that would mean MSC wants resumes for 44,366 labor hours in the base year. This would equate to over 27 resumes for a contract that will only have 36 people working on it. A requirement of this many resumes would possibly eliminate any competition in this procurement by making the incumbent the only technically acceptable company.

Please clarify, specifically, the number of resumes required to be technically acceptable. We haven't seen any indication on the specific number of resumes for key personnel. We are concerned that it might be 27 or higher based on how many hours you assume in a year, making it very difficult/impossible to respond to this solicitation.

We would suggest that MSC ask for one resume for each key labor category. This would make it 11 required resumes.

ANSWER: This is a performance based service acquisition. As such, it is the offeror's responsibility to determine the number of personnel required to perform the number of estimated hours in each labor category for a given period of performance. For the purpose of the proposal, the Offeror should submit, as a minimum, the following number of resumes for the key positions listed in Section 15.3:

Program Manager: 1

Assistant Program Manager: 1

Senior Marine Surveyor: 6

Senior MRE Engineer: 2

Senior Engineer: 6

Thermographic Surveyor: 1

Senior Automation Engineer: 1

Senior Safety Specialist: 6

Lead Electrical Engineer: 2

Lead QA Engineer: 1

NOTE: The manhour pricing sheet is based on the maximum support we expect to need each year. In actuality, the total number of manhours and the labor categories may vary.

QUESTION: The requirements for SUBFACTOR 2 – OVERALL QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND AVAILABILITY OF PERSONNEL state, “The Offeror shall provide biographical data, experience, and resumes for all personnel identified in paragraph 15.3 of the PWS.” Is the biographical data and experience to be included in resume or separately?

ANSWER: The biographical and experience information should be included in the resumes.

QUESTION: "The Offeror must furnish an estimate of the working capital required to perform this

Contract and evidence of adequate financial resources or the ability to obtain the resources during the period of performance under this Contract." Without knowing how many task orders will be issued, the size of the task orders or even the number of hours to be expected on this contract, it will be difficult for us to furnish an estimate of the working capital required. Without this information, it will also be difficult for you to make the determination that resources are sufficient. We request that MSC provides more detail here or remove this requirement.

ANSWER: The estimated number of hours for each labor category and the total for each period of performance (61,326) is provided in Attachment VIII. This requirement is part of the determination of contractor responsibility. It is a required determination IAW FAR 9.103 and 9.104. Therefore, the requirement will remain in the solicitation. The estimate of working capital required should be based on your annual price estimate for the hours provided on Attachment VIII.

QUESTION: The Travel and ODCs tables in Section 5.1.1 pages 14 and 15 of Amendment 1 do not match the Travel and ODCs in Attachment VIII. Would like to know if we should use the Travel and ODCs that are already pre-populated in Attachment VIII.

ANSWER: Use the prepopulated amounts in Attachment VIII furnished under the Amendment 4.

QUESTION: Per the RFP requirements, under Section 15.1, Personnel Labor Categories, the Sr. Marine

Surveyor position requirement states “Possess an unexpired USCG License, including those issued for continuity only”. Would MSC consider modifying this requirement to state “One half of the proposed Sr. Marine Surveyors must possess an unexpired USCG License”?

ANSWER: A Document of Continuity shows that an individual has held valid merchant mariner credentials and may be eligible for renewal in the future. Our requirement is aimed at sourcing individuals that have sailed during their career on commercial shipping and possess unique knowledge and experience related to their sailing duties that will apply to work associated with the MSC fleet. Although requiring un-expired licensed personnel vice those with Document of Continuity may provide more qualified people, we believe it un-necessarily limits the field of qualified individuals available to each Offeror.

QUESTION: Per the RFP requirements, under Section 15.1, Personnel Labor Categories, the Sr. Safety

Engineer position requirement states “Possess an unexpired USCG License, including those issued for continuity only”. Would MSC consider modifying this requirement to state “One half of the proposed Sr. Safety Engineers must possess an unexpired USCG License”?

ANSWER: A Document of Continuity shows that an individual has held valid merchant mariner credentials and may be eligible for renewal in the future. Our requirement is aimed at sourcing individuals that have sailed during their career on commercial shipping and possess unique knowledge and experience related to their sailing duties that will apply to work associated with the MSC fleet. Although requiring un-expired licensed personnel vice those with Document of Continuity may provide more qualified people, we believe it un-necessarily limits the field of qualified individuals available to each Offeror.

QUESTION: The document, “Attachment_I_II and III-Amendment 1” and document “SIP-Sample

Tasks_6Jan16” provides information on the Sample Tasks. The requirements of Sample Task 1 – SMART

Inspection of the USNS OVERTHEHORIZON is different between the two documents. Which document should be used to address the Sample Task requirements?

ANSWER: An amended Attachment I II and III-Amendment 5Mar16 is provided under Amendment 4.

QUESTION: Per the RFP requirements, Section 16.2 says "All key personnel shall possess a current

CONFIDENTIAL security clearance through the Defense Security Service (DSS)." Do all proposed key personnel have to have the CONFIDENTIAL security clearance prior to proposal submission? Would MSC consider revising this to state, "All key personnel shall possess a CONFIDENTIAL security clearance prior to starting work on the contract”?

ANSWER: Paragraph 16.2 of the PWS furnished under Amendment 2 is changed to read, “All key personnel shall possess a CONFIDENTIAL security clearance prior to starting work on the contract.”

ADDITIONAL CHANGE TO PWS Amendment 2: PWS Section 15.3 is changed to replace Senior CAD

Engineer with Senior Safety Specialist as a key position.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Mar-2016 10:00 AM to 04-Apr-2016 10:00 AM.

The following have been modified:

PWS AMENDMENT 2

Performance Work Statement

MSC N7 Ship Inspection Program

1. Background:

The Military Sealift Command (MSC) owns and operates approximately 130 ships including steam turbine, gas turbine, diesel engine and diesel-electric propelled vessels. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate, Ship Inspection Branch is responsible for various

Shipboard Inspection Programs (SIP) to assess material readiness of the MSC fleet. Throughout the period of performance of this contract, new ships will be introduced into the MSC fleet while other ships will be retired from service.

2. Acronyms and Abbreviations:

2.1. Acronyms and Abbreviations:

MSC – Military Sealift Command

USNS – United States Naval Vessel

GTR – General Technical Requirements

GFI – Government Furnished Information

PWS – Performance Work Statement

TO – Task Order

TPOC – Technical Point of Contact

PDF – Portable Document File

USCG – United States Coast Guard

ABS – American Bureau of Shipping

DOD – Department of Defense

COR – Contracting Officer Representative

CLIN – Contract Line Item Number

FAR – Federal Acquisition Regulations

QASP – Quality Assurance Surveillance Plan

ODC – Other Direct Cost

SIP – Ship Inspection Program

CAC – Common Access Card

MRE – Material Readiness Examination

SMART – Ship Material Assessment and Readiness Testing

3. Performance Requirements:

In support of MSC, this contract will primarily provide shipboard material readiness inspection, testing and survey services to the Engineering Directorate, Ship Inspection Branch, of MSC and other Government agencies as required. Additional engineering, technical, safety assessment, safety audit and safety investigation, systems development and specialized services may be required on an as-needed, basis in support of overall shipboard material readiness.

3.1. Objective. The purpose of this contract is to obtain engineering services from a single Contractor to support MSC in the areas of marine surveys, material condition surveys and inspections, safety surveys, audits and investigations, technical engineering analysis, root cause analysis, test plan development and refinement, technical and administrative support for future SIP development, and administrative support for tests, surveys, and inspection reports.

3.2. Non-Personal Services. Non-personal engineering services shall be provided under this contract.

Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

4. Specific Tasks:

The Contractor shall provide engineering and technical services for accomplishing marine surveys, material condition surveys and inspections, safety surveys, audits and investigations, technical engineering analysis, root cause analysis, test plan development and refinement, technical and administrative support for future SIP development, and administrative support for tests, surveys and inspection reports. The general disciplines in which the Contractor might be tasked to perform are listed below. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each Task Order Performance

Work Statement (PWS) issued under this contract.

4.1. Marine and Mechanical Engineering. The Contractor may be required to perform marine surveys, studies, analysis, ship-checks, and technical reports for material readiness efforts on marine and mechanical engineering systems. The expertise includes, but is not limited to, the following areas:

Fluid systems analysis

Main propulsion system analysis – diesel, steam, and gas turbine

Auxiliary systems analysis

HVAC system analysis

Control and instrumentation systems analysis

Monitoring systems analysis

Deck machinery analysis

Other specialized marine engineering functions

4.2. Electrical and Electronic Engineering. The Contractor may be required to perform surveys, studies, analysis, ship-checks, and technical reports for material readiness on electrical and electronic engineering systems. The expertise includes, but is not limited to, the following areas:

Power generating systems analysis

Power distribution systems analysis

Control systems (electrical and electronic)

Monitoring systems

Navigation systems

Communications systems

Other specialized electrical engineering functions

4.3. Naval Architecture. The Contractor may be required to perform surveys, studies, analysis, ship-checks, and technical reports for material readiness on naval architecture systems. The expertise includes, but is not limited to, the following areas:

Structural analysis

Cargo handling systems

Weight and Moment Reports and Calculations

Stability Calculations

Inclining Experiment Calculations

Mooring Studies

Other specialized naval architecture functions

4.4. Shipboard Testing and Inspection Surveys. The Contractor may be required to provide technical management, administrative, technical services, and troubleshooting of equipment in connection with test and inspections onboard MSC ships. The Contractor may be required to obtain test documentation, provide test equipment/data collectors, and research/retrieve applicable technical documentation. The

Contractor may be required to act as an inspector or observer of shipboard tests and inspections. The

Contractor may be required to execute, but not limited to, the following types of Inspection and Test

Surveys:

Ship Material Assessment and Readiness Testing

Thermographic Analysis Surveys

Onboard Condition Inspection (OCI) Surveys

Material Readiness Evaluations

Hull and Structural Survey

Machinery Survey

Outyears Engineering Requirements Assessment (OERA)

Root Cause Analysis Investigations

Machinery Surveys may include inspection and survey of all piping, duct work, vents, foundations, deckplates, hangers, electrical power cabling and instrumentation and control wiring for integrity, deterioration and, when applicable, adequate preservation. Thermographic analysis surveys may include all electrical group controllers, power panels, lighting panels, switchboards and all thermal insulated surfaces, Megger checks on all motors and generators, time vs.

resistance, Di-Electric Absorption Ratio (DAR), and Polarization Index (PI) test readings on all new or reconditioned motors and generators. Testing of equipment may be required to include, but not be limited to vibration, ultrasonic, thermographic, electronic combustion analysis and other analysis as deemed appropriate by the Government. Equipment to be tested includes, but is not limited to all boilers, turbines, pumps, condensers, heat exchangers, compressors, fans, electric motors and generators, diesel engines, capstans, winches, evaporators, pneumatic and electric control, and instrumentation systems.

4.5. Safety Surveys and Investigations. The Contractor may be required to perform non-personal safety analysis services, safety engineering, incident analysis and investigations, technical services, and shipboard and shoreside safety management system audit services, and safety assist/training visits to conduct studies, analysis, ship-checks, audits and technical reports for shipboard safety surveys and investigations. Expertise in Navy Safety Center, NAVOSH and OSHA, ISM, as well as USCG and

SOLAS standards and requirements for shipboard safety shall be required to perform or assist in the conduct of safety surveys and investigations as tasked.

4.6. Test Plan Development and Maintenance. The Contractor may be required to perform the following for

Test Plan development and Maintenance for MSC ships:

Develop, execute, and maintain test plans for all equipment as directed. Including, but not limited to Material Readiness Evaluation (MRE) Test Plans and Shipboard Material

Assessment and Readiness Training (SMART) Test Plans (See Attachment I and

Attachment II).

Validate and update the test plans during initial execution of a test or inspection for each ship.

Develop test procedures for each piece of equipment to demonstrate it performs as designed or identify any deviation from the design.

Support development of the SIP, which will combine the present SMART and OCI inspections into a single, consistent material readiness evaluation and reporting tool for all MSC vessels.

Test procedures for major propulsion and auxiliary equipment shall conform to either Society of

Naval Architects and Marine Engineers (SNAME) codes or American Society of Mechanical

Engineers (ASME) Performance Test Codes (PTC). All other equipment may be required to be tested in accordance with the Original Equipment Manufacturer’s (OEM) recommendations.

When OEM’s recommendations do not address testing, the test procedure will be developed by the

Contractor using acceptable engineering practice.

4.7. Engineering Testing and Analysis Services. The Contractor may be required to perform the following for test execution and data analysis on MSC ships:

Schedule and develop an agenda to implement a test plan or inspection of each ship.

Calibrate and install all necessary instrumentation and controls required to test each piece of equipment. The Contractor is required to maintain calibration documentation for all test equipment used for tests and inspections on MSC ships.

Test the equipment at or near rated operating conditions.

4.8. Test and Inspection Reports. In accordance with Contract Data Requirements List (CDRL) A006 (Test and Acceptance Reports), the Contractor may be required to develop Test and Inspection Reports that contain:

The completed test plan.

All objective test data obtained during testing and inspection.

The corresponding design data and conclusions as to the condition of the equipment.

System or structure based on comparison of design data to actual data.

Recommendations to correct any deficiencies.

Machinery Efficiency Analysis Reports that calculate the efficiency of each major component in the main propulsion and auxiliary power cycles, using the data obtained during equipment testing including overall plant efficiency.

5. Place of Performance:

5.1. Work will be performed at the Contractor’s facility and at multiple government sites in the continental

United States and outside the United States in overseas locations. Travel will be required. Specific places of performance will be identified in individual task orders. The Contractor shall provide these services in all areas of the world but the majority of the effort will be concentrated in Norfolk, VA.

6. Period of Performance:

The period of performance for the contract is a base period of one year plus four one-year option periods. Estimated timeframes are as follows:

Period of Performance Duration (Start Date – End Date)

Base Period 25 Nov 2016 – 24 Nov 2017

Option Period One 25 Nov 2017 – 24 Nov 2018

Option Period Two 25 Nov 2018 – 24 Nov 2019

Option Period Three 25 Nov 2019 – 24 Nov 2020

Option Period Four 25 Nov 2020 – 24 Nov 2021

7. Contract Type:

7.1. This will be a firm fixed-price, indefinite delivery/indefinite quantity type contract with reimbursable costs for actual travel and ODC expenses. Under this type of Contract, no work may be performed until directed by Task Order (TO).

7.2. Minimum and Maximum Quantities.

a) As referred to in paragraph (b) of the "Indefinite Quantity" clause of this Contract, the Contract's total minimum guaranteed quantity is $3000.00 in orders to be placed during the Contract’s base year. The Contract's maximum quantity shall be the total estimated labor hours multiplied by the

Contractor’s proposed hourly rates, plus an additional 10%. This calculation applies to each period of performance of the Contract. This maximum amount is not to be exceeded without prior approval of the Contracting Officer. Reimbursable amounts shall not count against the maximum order quantity.

b) If the maximum quantity is not reached in a single period of performance, the remaining quantity will be carried over to the following period of performance.

8. Deliverables:

8.1. Kick-Off Meeting. A contract kick-off meeting will be held within two (2) business days after award.

The Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work.

The Contractor shall create a set of meeting minutes, to be signed by both the COR and the Contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

8.2. Task Order Deliverables/Delivery Schedule. The identifiable deliverables generated by each Task

Order shall be in the form of engineering analysis, metrics and reports. Deliverables shall be identified by each individual Task Order. In any case, all deliverables shall be of sufficient completeness to stand alone and provide a complete record of the task accomplished.

8.3. Contract Data Requirements. The Contractor shall

Letters. The Contractor shall prepare official letters in accordance with CDRL A001

(Letters).

Meeting Minutes. The Contractor shall prepare meeting minutes in accordance with

CDRL A002 (Meeting Minutes).

Monthly Progress Reports. At the beginning of the fourth week after contract award and every month thereafter no later than the 21st of the month following the reporting month, the Contractor shall submit monthly progress reports in accordance with CDRL A003 (Monthly Progress Reports).

Trip Reports. The Contractor shall provide a trip report for every visit to a facility or ship in accordance with CDRL A004 (Trip Reports).

Test and Acceptance Reports. The Contractor shall provide a test report at the completion of every ship test, survey, and inspection visit in accordance with CDRL

A005 (Test and Acceptance Reports).

8.4. Format of Deliverables. Copies of all reports, work packages, studies and other text documents shall be submitted to the COR in electronic form (Microsoft Office Products and Adobe products). Hard copy deliverable requirements will be specified within each Task Order.

8.5. Software and Software Development Tools. The Contractor shall maintain compatibility with the following MSC software: Microsoft Office 2010/2012 suites, Windows 7, Windows 10, Citrix, SYBASE, JAVA, Sharepoint and Microsoft .(dot)NET. The Contractor will be supplied with licenses for any

Government supplied commercial software.

9. Task Deliverables :

9.1. Deliverables and delivery schedules will be defined in each individual Task Order.

10. Performance Standards: This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the

Government (Attachment VII).

11. Government Furnished Information (GFI):

11.1. MSC N7 TPOC will provide test plans and testing documentation when required.

11.2. MSC Technical Library will provide the following standard references after award:

a. MSC Drawings and Technical Manuals

12. Reimbursement of Travel:

12.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three

(3) days in advance, when possible. The travel request shall include as a minimum, the following:

a. Contract number

b. Date, time, and place of proposed travel

c. Purpose of travel and how it relates to the contract

d. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

e. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

12.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

12.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

12.4 Each task order that requires travel will include a not-to-exceed funding limitation for travel costs.

When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the https://secureapp2.hqda.pentagon.mil/perdiem/ total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the

COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the task order with a reimbursable travel CLIN.

12.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN.

12.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

12.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

12.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the task order under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

13. Other Direct Costs (ODC) Reimbursement:

13.1 In the event that additional or specialized equipment, services and/or supplies are required, the

Government will reimburse the Contractor only for the actual price paid for such equipment, supplies and services that are expressly identified as an ODC under the task order issued. Task orders that anticipate the need for ODC’s will include an ODC CLIN.

13.2 “Actual price" paid by the Contractor for such equipment, supplies and services includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. “Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the

Contractor’s purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor’s purchase or provision of such supplies and services.

13.3 To be eligible to receive reimbursement for equipment, services and supplies identified in a task order as an ODC and obtained in support of this contract, the Contractor must obtain at least three quotes for each transaction in excess of $2,500 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2

(Subcontracts), or as directed by the Contracting Officer, prior to obtaining these services and supplies.

The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

13.4 The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting

Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the contract. It shall be the Contractor’s burden to demonstrate that the price it paid for reimbursable supplies and services was fair and reasonable.

13.5 When the Contractor expects total funding expended for ODC’s to reach 85 percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule.

The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC

CLIN at the time a reimbursable item is ordered.

13.6 The Government is not obligated to reimburse the Contractor for ODC’s in excess of the funded amount stated in the Schedule under each Reimbursable CLIN.

13.7 The Contractor is not obligated to continue performance of any ODC work under this Contract or otherwise incur costs for ODC’s in excess of the funded amount stated in the Schedule under each ODC

CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the

Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

13.8 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

13.9 Change orders shall not be considered an authorization to exceed the funded amount stated in the

Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

14. Ordering Procedures. After Contract award, individual task orders will be issued as necessary to support

Contract requirements. The Contractor will be sent a Performance Work Statement (PWS) for services to be performed. In response to the PWS, the Contractor shall provide a firm fixed price to complete the requirements. This firm fixed price shall include all labor. The prices for labor shall be in accordance with the labor rates established in the Contract. Travel and ODCs shall be priced separately under each task order and will be reimbursed in accordance with the Contract. The Contractor shall respond to each RFQ within the time established by the Government for response (will vary on an Order by Order bases but is typically five business days after receipt of the PWS) with an estimate that identifies the number of labor hours, travel, and ODCs required to complete the requirements. MSCHQ Contracting personnel will notify the Contractor of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a TO sent from the Contracting Officer or Contract Specialist. The Contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1449 and returning it to the Contracting Officer or Contract

Specialist.

Electronic mail and facsimile are acceptable forms of transmission for all Orders, Modifications, and correspondence issued under this contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within three business days.

15. Personnel.

15.1 Personnel Labor Categories. Personnel qualifications for each relevant labor category are set forth below:

Program Manager (PM)

BS Degree in engineering. Ten (10) years of engineering management experience or twelve (12) years related post-graduate tech experience.

Experience in commercial ship operations and maintenance systems.

Experience in rules and regulations of the American Bureau of Shipping (ABS) and the United States Coast Guard (USCG).

Prior experience as a PM or Assistant PM for at least one contract of a similar nature and size.

Assistant Program Manager

BS Degree Engineering. Eight (8) years of engineering management experience or ten (10) years related post-graduate technical experience.

Experience in commercial ship operations and maintenance systems.

Experience in the rules and regulations of the ABS and the USCG.

Experience as Program Manager or Assistant Program Manager for at least one contract of a similar nature and size.

Senior Marine Surveyor

BS Degree in mechanical/marine engineering or other similar engineering program.

Five (5) years post-graduate experience Marine Surveyor in marine industry working with ABS and USCG Regulations.

One (1) year experience with Non-Destructive Testing (NDT).

Two (2) years experience with equipment testing.

Possess an unexpired USCG License, including those issued for continuity only.

Senior MRE Engineer program.

Two (2) years post-graduate experience in supervisory marine or power plant testing.

Two (2) years post-graduate experience in reliability engineering.

Five (5) years post-graduate work experience with ABS and USCG regulations.

One (1) year experience in instrumentation engineering.

Senior Engineer

BS Degree in engineering, naval architecture or other similar engineering program.

Four (4) years engineering management experience and eight (8) years of related post-graduate technical experience.

Experience in commercial ship operations with an emphasis on material readiness and maintenance studies and technical data review.

One half of the proposed Senior Engineers must possess at a minimum an unexpired USCG License, including those issued for continuity only.

Senior Automation Engineer program.

Two (2) years post-graduate experience in supervisory marine or power plant operation.

Two (2) years post-graduate experience in propulsion controls and machinery automation design..

Senior CAD Engineer

BS Degree in Naval Architecture, marine or other engineering or similar degreed technical program or 6 years of related engineering design and CAD experience.

Familiar with commercial ship operations, maintenance concepts, programs and procedures.

Six (6) years of CAD design work for shipboard machinery and engineering systems.

Senior Project Engineer

BS Degree in marine/mechanical engineering or engineering management discipline

Familiar with commercial ship operations, marine engineering projects, and complex project management

Six (6) years of project management experience, with at least two (2) complex ship design or conversion projects as the Project Engineer or Project

Manager.

Lead Electrical Engineer

BS Degree electrical engineering or other similar engineering program.

Four (4) years post-graduate experience in marine power plants, propulsion control systems, electrical and lighting distribution system, navigation and electronics system design, installation and operation.

One half of the proposed Lead Electrical Engineers must possess at a minimum an unexpired USCG License, including those issued for continuity only.

Senior Safety Specialist

Possess an unexpired Deck or Engineering License from the United States Coast

Guard for oceangoing vessels.

A minimum of 5 years’ actual sea service sailing under that license on board a

USCG certificated ship

Possess an ISM Auditor Certification or a valid OCIMF Ship Inspector

Accreditation or a current Certified Safety Professional accreditation issued from the Board of Certified Safety Professionals.

A minimum of four years of experience conducting audits IAW ISM Code.

Shall also demonstrate experience with SOLAS, Life Saving Appliance Code, International Maritime Dangerous Goods Code, CFR 33, CFR 46, MARPOL, and Fire Safety System Code.

Lead QA Engineer

BS Degree in marine or mechanical engineering

Four (4) years experience as a quality assurance engineer working for a ship builder, ship repairer, or ship owner.

Engineer / Naval Architect

BS Degree in Naval Architecture, marine or other engineering or similar degreed technical program.

Four (4) years of post-graduate technical experience.

Familiar with commercial ship operations, maintenance concepts, programs and procedures.

One half of the proposed Engineers must at a minimum possess an unexpired

USCG License, including those issued for continuity only.

Junior Engineer

BS degree in engineering or similar technical degree.

One (1) year technical experience with commercial ship operations and maintenance with an emphasis on maintenance and maintenance studies and technical data review.

Thermographic Surveyor

High school diploma or equivalent.

Four (4) years experience in operation, calibration, analyzing and providing recommendations of thermographic readings of electrical distribution switchboards, control panels, and distribution panels and other electrical systems and equipment.

Certified by the Infraspection Institute.

Clerical

High School Diploma or equivalent.

Four (4) years of experience working in an automated office environment.

15.2 Program Management Personnel. The Contractor shall designate an individual as the Program

Manager with complete authority to decide all technical matters connected with this contract. The

Contractor shall designate at least one Assistant Program Manager as an alternate manager with the authority to act as and on behalf of the Program Manager in the event of the absence or incapacity of the designated Program Manager. The Contractor shall advise the Contracting Officer, in writing, which specific persons have the decision-making authority described herein.

15.3 Key Personnel – General Provision. The positions identified below are key personnel positions under this Contract. No substitutions shall be made except in accordance with paragraphs 15.4 and 15.5 below.

Position

Program Manager

Assistant Program Manager

Senior Engineer

Senior Marine Surveyor

Senior MRE Engineer

Senior Automation Engineer

Senior Project Engineer

Safety Specialist

Lead Electrical Engineer

Lead QA Engineer

Thermographic Surveyor

15.4 Guidance on Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the

Contractor shall promptly notify the Contracting officer and provide the information required below.

After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least fifteen (15) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

15.5 Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

16. Other Pertinent Information, Guidelines, and Assumptions:

16.1 Identification of Non-Disclosure Requirements: The Contractor will be required to work with business sensitive information in the performance of this contract. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during performing under this contract must be signed prior to the start of the contract. The agreement must be signed by any personnel who have access to sensitive business information and their employer. The required non-disclosure agreement is included as

Attachment VI.

16.2 Security Requirements:

Work performed under this Contract will be at the UNCLASSIFIED and

CONFIDENTIAL levels.

The Contractor must maintain current certification in the U.S.-Canada Joint Certification

Program (JCP). The JCP was established to certify Contractors of each country for access, on an equally favorable basis, to unclassified technical data disclosing critical technology controlled in the U.S. by Department of Defense (DOD) Directive

5230.25 and, in Canada, by the technical Data Control Regulations. In order to request certification, Contractors must submit online a Military Critical Technical

Data Agreement (DD-2345) to the JCP at: http://www.dlis.dla.mil/JCP/Default.aspx

The Contractor will be required to develop, produce, review, update, and deliver

UNCLASSIFIED and CONFIDENTIAL draft and final documents for the MSC

COR and shall comply with SECNAVINST 5510.30B (Department of the Navy

Personnel Security Program). The Contractor must comply with all provisions that are prescribed in FAR 52.204-2 (Security Requirements) and DFAR 252.204-7000

(Disclosure of Information), DFAR 252.204-7003 (Control of Government

Personnel Work Product), and DFAR 252.204-7005 (Oral Attestation of Security

Responsibilities). Before performing any work under this Contract, the Contractor must have a current Government approved facility security clearance (FCL) with a minimum of a CONFIDENTIAL level. All key personnel shall possess a

CONFIDENTIAL security clearance prior to starting work on the contract.

The Contractor shall establish and maintain an access list of those employees working on the Contract. A copy of the access list shall be furnished to the MSC Security

Manager, N15. All personnel reassignments and changes shall be provided via the revised access list to the MSC Security Manager, N15. MSC shall provide the

Contractor access to all areas as necessary to support Contract performance. Upon completion or termination, all classified material furnished will be returned to the direct custody of the Information Assurance Manager (IAM), or destroyed in accordance with applicable instructions.

An active Facility Clearance is required - See DD 254.

The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

All personnel performing work under this Contract shall be United States citizens.

16.3 Contractor Identification:

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges. The Contractor is responsible for providing its own identification badges.

Contractor personnel and their sub-Contractors must identify themselves as Contractors or sub-Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or sub-Contractor personnel.

http://www.dlis.dla.mil/JCP/Default.aspx

16.4 Contractor Manpower Reporting:

The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for the

Military Sealift Command via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

This effort supports DoD’s Inventory of Contract Services (ICS). Source of this requirement is OSD Memorandum of 28 Nov 2012. To review the details of the memorandum go to: http://www.acq.osd.mil/dpap/ops/policy_vault.html

16.5 Data Rights

All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The

Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials…