Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is issued to respond to potential offerors' questions and to replace Attachment VIII, to provide a revised PWS, and to provide a revised Attachment I, II and III and a revised Attachment VIV. Offerors are hereby instructed to use the revised Attachment VIII and the revised PWS. Additionally, Clause 252.204-7008 has been added and Clause 52.222-46 has been removed.

The deadline for proposal submissionshas been changed to 17 Mar 16, 10 AM Eastern Time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Feb-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-16-R-2012

X 9B. DATED (SEE ITEM 11)

29-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2016

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N32205-16-R-2012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

The following have been added by full text:

Q&A 1

QUESTIONS AND ANSWERS 1 – N32205-16-R-2012

QUESTION: Is there an incumbent?

ANSWER – Yes – N00033-14-D-8035 which was issued to The McHenry Management Group (TMMG) – CAGE Code 4ZRH5

QUESTION: MSC is asking for 7 resumes on a contract that is only 13 FTEs. We understand that this is not the case with MSC, but typically when we see an RFP that has such a high percentage of key personnel it usually means the agency already knows which contractor they would like to win. Usually we don't bid on these high percentage key person RFPs for that reason. Is it your intention to require submission of 13 resumes?

ANSWER: The SOW identifies 11 positions as Key Personnel. It is our expectation that those personnel will be an integral part of the taskings for engineering inspection and support services required under this contract. As key personnel, it is imperative that we validate their qualifications as part of the technical review process, and that we are assured that these personnel will not be substituted for other less qualified personnel after the contract is awarded.

QUESTION: The personnel requirements in section 15.1 are very significant. In particular, the requirement to have 13 of the 17 people working on this contract with an unexpired USCG License. This will drive price up significantly on this contract and severely limit competition. Reading through Section

4.0 Specific Tasks, there are no tasks that require someone with a USCG License. Is it MSC's intention to keep this requirement despite the increase in cost and reduction in competition that it would cause?

ANSWER: The technical requirements under this contract are very high, but are necessary to provide the caliber and range of technical services expected. USCG licensed personnel, along with our other specified qualifications, are necessary attributes to support the engineering taskings and ship inspection requirements for our ships. It is essential for contractor personnel to possess the knowledge, technical background and experience of commercial shipping rules and operations to mesh with MSC operating policies.

QUESTION: You are asking for resumes for both the Senior Project Engineer and the Senior Automation Engineer, but don't have any hours associated with these labor categories in your Pricing Spreadsheet.

Do we still have to provide resumes for people who will not be working on this contract?

ANSWER: We will modify the Pricing spreadsheet to correct this error.

QUESTION: Page 37 of 70 - Attachment 3 consists of both the Sample Tasks and a Past Performance Data Sheet. Paragraph 5.1.1 states that Attachment 3 is a Supplemental Pricing Sheet. Question: Is the Government going to provide a Supplemental Pricing Sheet?

ANSWER: Paragraph 5.1.1 of the PWS has been changed. Attachment III has been revised removing the Past Performance Data Sheet. There is no Supplemental Pricing Sheet, only Attachment VIII.

QUESTION: Page 38 of 70 - Government Estimated Travel - Should Total Travel be $3,963,500 vice $2,378,100? Government Estimated ODCs’ Should Total ODC’s be $146,000 vice $1,673,000?

Attachment VIII - Should Total Travel be $3,963,500 vice $2,378,100? Should Total ODC’s be $146,000 vice $1,673,000?

ANSWER: Yes to all of the above. Attached VIII has been modified and the imbedded formulas corrected.

QUESTION: Page 40 of 70 - 52.212-2 2.0 Evaluation Factors - Paragraph 2.1 states “In selecting the lowest price technically acceptable offer, the following factors will be evaluated:”, Page 42 of 70 Factor 3

– Price - “Price will not be an adjectivally scored factor in the evaluation of proposals and the importance of price does not bear a direct relationship to the importance of the non-price factors.”

Could the Government please confirm that this solicitation will be evaluated based on best value?

ANSWER: Proposals will be evaluated on the Lowest Priced Technically Acceptable criteria as stated in FAR Clause 52.212-2.

QUESTION: Form DD 254 - In Box 2.c., it shows Solicitation No. N62387-15-R-8023. Question: Should this box show the current Solicitation No. N32205-16-R-2012?

ANSWER: Yes – Block 2c should show N62387-16-R-2012. Corrected DD 254 attached.

QUESTION: Per the RFP requirements, under Section 15.1, Personnel Labor Categories, the Lead Electrical Engineer position requirement states “Possess an unexpired USCG License, including those issued for continuity only”. Would MSC consider waiving this requirement or modifying this requirement to allow for a substitution for a Licensed Electrical Engineering PE, who once held an active coast guard license and has 25 years of electrical engineering shipboard experience?

ANSWER: The technical requirements under this contract are very high, but are necessary to provide the caliber and range of technical services expected. USCG licensed personnel, along with our other specified qualifications, are necessary attributes to support the engineering taskings and ship inspection requirements for our ships. It is essential for contractor personnel to possess the knowledge, technical background and experience of commercial shipping rules and operations to mesh with MSC operating policies.

QUESTION: Per the RFP requirements, under Section 15.1, Personnel Labor Categories, the Senior Safety Specialist position requirement states “Possess an unexpired Deck or Engineering License from the United States Coast Guard for oceangoing vessels.” Would MSC consider waiving this requirement or modifying this requirement to allow substitution for a candidate who once held an active coast guard license and has 20 years of current safety shipboard experience?

ANSWER: The technical requirements under this contract are very high, but are necessary to provide the caliber and range of technical services expected. USCG licensed personnel, along with our other specified qualifications, are necessary attributes to support the engineering taskings and ship inspection requirements for our ships. It is essential for contractor personnel to possess the knowledge, technical background and experience of commercial shipping rules and operations to mesh with MSC operating policies.

QUESTION: Per the RFP requirements, under Section 15.1, many of the positions requirement states “Possess an unexpired USCG License, including those issued for continuity only”.

Would MSC consider having personnel who once held a USCG license or allow a substitution of 15 years of current shipboard experience?

ANSWER: The technical requirements under this contract are very high, but are necessary to provide the caliber and range of technical services expected. USCG licensed personnel, along with our other specified qualifications, are necessary attributes to support the engineering taskings and ship inspection requirements for our ships. It is essential for contractor personnel to possess the knowledge, technical background and experience of commercial shipping rules and operations to mesh with MSC operating policies.

QUESTION: Per the RFP requirements, under Section 15.1, there are positions listed for Senior Automation Engineer, Senior Project Engineer, and Engineer/Naval Architect. However, in Attachment VIII-Rate Table Pricing Spreadsheet, the government estimated hours are zero. If there are zero hours estimated by the government for these three positions, are we required to provide a key resume for that position?

ANSWER: Attachment VIII has been modified to correct this error.

QUESTION: Per the RFP requirements, under Section 15.1, Personnel Labor Categories, the Lead Electrical Engineer position requirement states “Possess an unexpired USCG License, including those issued for continuity only”. Would MSC consider modifying this requirement to state “One half of the proposed Lead Electrical Engineers must possess an unexpired USCG License”?

ANSWER: Yes, we will modify the Lead Electrical Engineer requirements to add: One half of the proposed Lead Electrical Engineers must possess at a minimum an unexpired USCG License, including those issued for continuity only.

QUESTION: All technical positions require an unexpired USCG licensed. Some of these are overly restrictive. For example, the lead electrical engineer, the senior automation engineer, the senior safety specialist, the naval architect, and the Senior MSR engineer all require a USCG license. For example, a retired USCG or USN Engineering Duty Officer with a master’s degree could certainly carry out all the tasks listed in section 4. There are other qualifications for the Senior Automation Engineer and Lead Electrical Engineer that are more appropriate than a USCG License. Could other qualifications, such as sea experience, master’s degree, profession engineer (PE) license be substituted for the USCG licensed?

ANSWER:

QUESTION: For the Lead Electrical Engineer, can qualifications be substituted for the USCG license such as a masters degree in electrical engineering, professional engineer license and additional years marine electrical engineering experience. There are many highly qualified marine electrical engineers that do not possess USCG licenses.

ANSWER:

QUESTION: What specific tasks does the Senior MRE Engineer carry out?

ANSWER: The Senior MRE Engineer will support shipboard inspections and testing, and will have experience with testing, analysis and diagnostic tools that may be used in the conduct of those duties.

QUESTION: Why is the Thermographic Surveyor a key person? This is an individual with minimal experience.

ANSWER: We believe that the skills, experience and product of the thermographic surveyor are extremely important to assess and maintain the material condition of our ships. We consider that position to be key, so that those individuals learn the MSC ships systems, and are able to relate new and important electrical issues as they are discovered.

QUESTION: How many resumes need to be submitted? Section 15.3 indicates 11, but the price sheet indicates hours that indicate multiple individuals in a number of key positions.

ANSWER: Section 15.3 has been clarified to indicate that the positions listed are considered to be key.

The Contractor shall provide as many resumes for each position that they propose will fill each of those positions if awarded the contract.

QUESTION: Can an individual fill multiple positions? For example, the PM is required for only 106 hours per year so he could also be the Lead QA engineer.

ANSWER: Yes, an individual can be proposed for multiple positions.

QUESTION: The Senior Automation Engineer and Senior Project Engineer are both shown as 0 hours.

Why are these position Key if there have 0 hours?

ANSWER: The pricing sheet has been updated to correct this error.

QUESTION: Can past performance questionnaires recently submitted to MSC under the MSC N7 Drawing Solicitation be used for this solicitation or do the references need to resend a new Questionnaire?

ANSWER: No – this is a separate solicitation and therefore, separate past performance questionnaires are required.

QUESTION: Section 16.2 says "All key personnel shall possess a current CONFIDENTIAL security clearance through the Defense Security Service (DSS)." We suggest changing that to "All key personnel shall possess a current CONFIDENTIAL security clearance OR HIGHER through the Defense Security Service (DSS)."

ANSWER: Concur, PWS will be corrected.

QUESTION: Section 17.5 says work may be performed up to the SECRET level. Please clarify if this is a confidential or secret level contract.

ANSWER: Concur, PWS will be corrected to state CONFIDENTIAL.

QUESTION: Section 17.7 says "Fees associated with obtaining CACs are for the Contractor's account."

Contractors do not have any way to pay for CAC fees. Suggest deleting this.

ANSWER: Concur, PWS will be corrected to remove.

QUESTION: Under Factor 1 Technical Capability, it says "The technical factor consists of three subfactors, as listed below." However, four subfactors are listed. Please provide clarification.

ANSWER: Concur, Factor 1 verbiage has been corrected to reflect 4 subfactors.

QUESTION: There are two sections both listed as 5.1.2. We suggest deleting both of these sections. Its unclear where this information would be inserted into the proposal. Also this is not a cost type contract and it is not necessary to show salaries or fringe benefits.

ANSWER: FAR Clause 52.212-1 has been revised. The documents required in the revised 5.2.1 are required and are listed as required in 5.2.10.

QUESTION: Section 5.2.8 references section 14.2.2, but 14.2.2 doesn't exist.

ANSWER: FAR Clause 52.212-1 paragraph 5.2.8 has been changed.

QUESTION: Compensation Plans have not been a requirement on prior MSC RFPs. Why is one required here? This is not a cost type contract and seems unnecessary.

ANSWER: This specific requirement has been removed from FAR Clause 52.212-1. It was under the former duplicate paragraph 5.1.2.

QUESTION: The size of the proposal seems to be extremely burdensome to MSC. With 40 pages for Volume I and II, plus 40 pages of sample tasks, plus 22 pages (minimum) for resumes, that puts the technical proposal portion over 100 pages. Does MSC have the technical bandwidth to review, what will be, thousands of pages of technical proposals? We suggest eliminating some of the sample tasks, reducing the amount of resumes and limiting the number of pages of technical proposal.

ANSWER: This is an important contract solicitation and we are fully prepared to provide an ample evaluation of submitted proposals. The offeror may decide to submit their proposals in multiple e-mails (numbered consecutively) or hand delivered or mailed IAW 52.212-1 paragraphs 2.2 through 2.5.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of

$3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling

1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

FAR 52.212-1 - Instructions, Conditions and Notices to Bidders (ADDENDUM)

52.212-1 1.0 DEADLINE FOR RECEIPT OF QUESTIONS FROM PROSPECTIVE OFFERORS

Offerors requesting additional information or clarifications relating to this solicitation shall submit their request by email to Lauren Orrok at Lauren.Orrok@navy.mil. Requests must be received in the office designated below by no later than 12:00 PM, Norfolk, VA, local time, 10 calendar days after issuance of solicitation; otherwise questions may not be answered prior to the solicitation closing. All questions will be answered by a question and answer amendment. No telephonic responses will be provided.

52.212-1 2.0 SUBMISSION OF OFFERS

2.1 Proposals may be hand delivered, mailed or e-mailed directly to Lauren.Orrok@navy.mil, the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted.

2.2 E-mail proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a proposal as scanned .pdf files, and the price proposal, which must be submitted in Excel format Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 10 megabytes. To be timely, an E-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time for proposal submission. An E-mail proposal that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR 52.212-

1(f)(2)(i)(B) shall not apply to E-mail proposals.

2.3 Hand delivered and mailed proposals shall be sent to the following location and must be must be received there no later than the due date and time for proposal submission. Additionally, if the offeror decides to hand deliver or mail their proposal, the proposal must be submitted in accordance with paragraph

2.5 below.

Military Sealift Command

Attention: Ms. Lauren Orrok, Code N102A

411 “C” Street, Bldg SP-64

Norfolk, VA 23511

2.4 Access to Naval Station Norfolk is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility.

Similarly, mailed and emailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

2.5 Proposals shall be presented as separately bound volumes as detailed below. Offerors shall provide one (1) hard copy labeled “ORIGINAL” of Volumes I, II, and III (unless the proposal response is e-mailed). An electronic copy of Volumes I, II, and III shall be provided in either Microsoft Word or

Portable Document Format (PDF) on one (1) compact disk (unless the proposal response is e-mailed).

(Please note that other forms of electronic media (e.g., USB flash drives) will not be accepted.) If there is a discrepancy between the “ORIGINAL” hard copy and the electronic copies, the “ORIGINAL” hard copy will prevail. Volumes are as follows:

Volume I mailto:Lauren.Orrok@navy.mil

- Technical Proposal

Volume II

- Past Performance

Volume III

- Solicitation Documents

- Price

Each volume of the proposal shall be clearly marked with the volume number, the solicitation number, and the contractor’s name. Pages shall be numbered consecutively within each volume showing volume and page number.

For example, page 19 of Volume I would be numbered I-19 and page 10 of Volume II would be numbered II-10.

Volumes I and II shall not contain any pricing data. Page limitations for offers are as follows: Volumes I and II, when combined, shall not exceed 40 pages in length. The 40-page limitation does not include resumes or responses to the sample tasks. Each key personnel resume shall not exceed two (2) pages.

Pages beyond limits stated above will not be read or evaluated.

A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Font size shall be no smaller than 12-pitch Times New Roman; spacing is at the Offeror’s discretion

(either single or double space). Page margins shall be no less than 1 inch on the top and bottom and 3/4 inch on the sides. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

2.6 Proposals shall not contain any classified information. Any portion of an offer, which the Offeror considers business sensitive, should be clearly marked as such.

2.7 For treatment of late proposals or modifications of proposals, see FAR 52.212-1(f).

52.212-1 3.0 VOLUME I - TECHNICAL VOLUME REQUIREMENTS

3.1 The Government will determine whether an Offeror’s proposal is technically acceptable based on the information submitted.

3.2 Volume I shall consist of proposal information for evaluation of the Technical Factor. Volume I shall consist of a separate section for each of the below subfactors, addressing the specific solicitation requirements of each subfactor. Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section.

3.3 Volume I must include the following with no pricing information:

FACTOR 1: TECHNICAL CAPABILITY

The technical factor consists of four subfactors, as listed below. Each subfactor has required elements to be demonstrated as detailed below.

SUBFACTOR 1 – TECHNICAL APPROACH / UNDERSTANDING OF THE PERFORMANCE WORK

STATEMENT (PWS)

Under this factor, an offeror must demonstrate an understanding of and an ability to comply with all requirements covered in the solicitation. In responding to the subfactors below, an offeror, must demonstrate an understanding of the technical and engineering support required by the PWS; an understanding of applicable regulatory body requirements and of Military Sealift Command in providing that support; and its capabilities, expertise, and relevant experience. (Relevant experience is to be noted on a corporate level only; individual employee experience with a prior employer is only to be listed in the resume section.) The proposal should not be a rephrasing of the PWS of this solicitation, but instead should concentrate on an offeror's understanding of and approach to the PWS.

The Offeror shall provide a written narrative that demonstrates its overall understanding of and approach to the type of service that it would deliver and perform if awarded a Contract. The narrative shall include the elements set forth below:

A detailed description of the Offeror’s approach, including a detailed step-by-step methodology that it would use to perform each task required by the PWS. This description shall contain sufficient information concerning the

Offeror’s capabilities, expertise, and relevant experience to demonstrate a substantive basis for its approach.

A detailed description of the Offeror’s approach to managing and identifying any technical risk and its planned actions to mitigate or eliminate the risks.

The Offeror’s technical approach shall demonstrate its understanding of the PWS; its ability to perform the work;

and its capabilities, expertise, and relevant experience.

SUBFACTOR 2 – OVERALL QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND AVAILABILITY OF

PERSONNEL

The Offeror shall provide biographical data, experience, and resumes for all personnel identified in paragraph 9.1 of the PWS. The resumes should provide a brief summary of the experience relating to the requirements set forth for each labor category identified in paragraph 15.1 of the PWS. If a person is proposed under two or more categories, the resume will be evaluated against each category.

Key personnel must be current employees of the Offeror’s or the Offeror must provide a signed Letter of Intent and resume for each proposed key personnel who is not a current employee of the Offeror’s.

SUBFACTOR 3 – UNDERSTANDING AND APPROACH TO SAMPLE TASKS

The Offeror shall describe in his proposal his understanding of and approach to the four (4) sample tasks set forth in

Attachment III (Sample Tasks).

The discussion for all of the four (4) sample tasks shall not exceed forty (40) pages in length and shall include separately, and at a minimum, the following for each sample task:

Understanding of the task.

Technical and Management approach.

Discussion of Deliverables.

Plan of Action and Milestones for completing task.

Estimate of man-hours (by labor category) and ODCs.

Additionally, the following task specific information should be provided for each sample task:

Sample Task #1: Describe all equipment to be tested and briefly review the testing procedures, including test equipment to be used and data to be collected. Discuss methodology and criteria used to assess machinery operating conditions and efficiencies. Discuss support to other aspects of the SMART inspection program.

Sample Task #2: Discuss in detail methodologies used to conduct the Root Cause Analysis (RCA). Describe investigative and analysis procedures to be used, resource requirements, laboratory analysis requirements, methodology for distinguishing between causal/contributing factors and true root cause, and delivery of findings and recommendations. Discuss pedigree/qualifications of a material analysis lab to be used.

Sample Task #3: Describe methodologies to be used to determine evaluation criteria and validate the final test and evaluation plans.

Sample Task #4: Describe the analysis procedures to be used in conducting the engineering study.

The sample tasks are structured to further demonstrate the Offeror’s technical understanding of the PWS task areas.

These sample tasks may or may not be tasks under this contract when awarded. Each sample task will be evaluated on its own merits based on the information contained in this section of the Offeror’s proposal and information contained elsewhere in the proposal will not be considered as part of the evaluation of the sample task.

SUBFACTOR 4 – MANAGEMENT APPROACH/QUALITY CONTROL

The Offeror shall describe its approach for managing the required work. The Offeror shall describe its overall management philosophy, its guiding principles, and the approach it will use to manage engineering tasks and all other work specified in the PWS. The narrative shall address the following:

Demonstration that the Offeror’s staffing (including subcontractors) by functional area will result in full performance at required Contract start date.

Detailed description of key personnel responsibilities and the Offeror’s plan for utilizing key personnel to execute the work described in the PWS.

Corporate reach-back and support providing a seamless management system to include, if applicable, subcontractor management.

Provision of a methodology for hiring, retaining, and replacing employees throughout the period of the Contract.

Description of Offeror’s procedures for task order management, including planning, executing and closeout;

assigning responsibility; managing personnel; tracking deliverables; monitoring progress and obtaining feedback.

Description of the Offeror’s Quality Control System for meeting the PWS requirements.

VOLUME II: PAST PERFORMANCE

Offerors are requested to provide information on up to three (3) Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

“Recent” is defined as a contract in-progress or completed within the last three (3) years. If the Offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

“Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

Scope: Experience in the areas defined in the PWS.

Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the Offeror’s submitted contracts to the PWS.

Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the Offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the Offeror be considered, but also the Offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet (Attachment IV) is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the Offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the Offeror describes in a Past Performance Data Sheet (Attachment IV), the Offeror is requested to provide a Past Performance Questionnaire (Attachment V) to a reference at the organization that awarded the contract. It is requested that the reference, not the Offeror, email or fax the completed Past

Performance Questionnaire (Attachment V) BEFORE THE DUE DATE FOR PROPOSALS directly to, Military

Sealift Command, 471 C Street, SP-64, Norfolk, VA 23511, e-mail: lauren.orrok@navy.mil; Fax Number: (202)

685-5965. The Offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

All Offerors are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Past Performance Data Sheet (Attachment IV).

52.212-1 5.0 VOLUME III – PRICE AND SOLICITATION DOCUMENTS VOLUME REQUIREMENTS

5.1 Price Proposal. The Offeror’s price proposal shall contain the following:

5.1.1 Offerors are to propose fully burdened rates inclusive of profit. Offerors are to complete the table provided in Attachment VIII for the Base Period and all four Option periods.

Proposed Staffing. The table in Attachment VIII represents the Government’s estimate of labor hours and labor categories required for the complete solicitation requirement. However, the Government can guarantee neither the estimated quantities of man-hours shown for individual labor categories nor the total estimated staff hours. The

Labor Category titles used in this solicitation may not match the titles used by a particular firm. Minimum qualifications for each labor category are provided in Section 16 (Personnel) of the PWS. The quantities of labor hours for each labor category shown below shall be used by the offeror for computing total labor costs. The offeror may propose different labor categories; however, the offeror shall clearly indicate its proposed differences and provide supporting written rationale. See Attachment VIII (Rate Table Pricing Spreadsheet).

b) Travel. Travel will be reimbursed by the Government in accordance with Section 12 of the PWS. The

Government has estimated the travel during each 12-month period at the not-to-exceed value shown in the table below.

Government Estimated Travel

Base Year $792,700.00

1st Option Year $792,700.00

2nd Option Year $792,700.00

3rd Option Year $792,700.00

4th Option Year $792,700.00

TOTAL $3,963,500.00

c) Other Direct Costs. ODCs will be reimbursed by the Government in accordance with Section 13 of the

PWS. The Government has estimated ODC’s during each 12-month period at the not-to-exceed value shown in the table below.

Government Estimated ODCs

Base Year $29,200.00

1st Option Year $29,200.00

2nd Option Year $29,200.00

3rd Option Year $29,200.00

4th Option Year $29,200.00

TOTAL $146,000.00

5.1.2 A copy of the current financial statement and annual report for the company and its parent company (if applicable), or furnish evidence of adequate financial resources to perform the contract or the ability to obtain such resources. The Offeror shall list any instances of default on bank loans or repossession of assets. The Offeror must furnish an estimate of the working capital required to perform this

Contract and evidence of adequate financial resources or the ability to obtain the resources during the period of performance under this Contract. If the Offeror intends to obtain working capital from a financial institution, parent company, affiliate, or joint venture, provide a copy of a credit agreement or other supporting documentation.

5.2 Solicitation Documents. The Offeror shall provide the following:

5.2.1 A proposal cover letter that includes:

(a) The solicitation number, the name, address, and telephone and facsimile numbers of the Offeror

(and electronic address if available);

(b) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services upon which prices are offered;

(c) The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

(d) The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to sign the proposal on the Offeror's behalf;

(e) “Remit to” address, if different than mailing address;

(f) Company/Division’s Data Universal Numbering System (DUNS) number; and

Commercial and Government Entity (CAGE) Code.

5.2.2 Small Business Subcontracting Plan: This requirement is a 100% small business set- aside.

No subcontracting plan is required.

5.2.3 Standard Form 1449 (page 1 of solicitation) with blocks 12 through 18 completed (signed and dated). Failure to do so may lead to rejection of the offer.

5.2.4 Complete DD 254, Contract Security Classification Specification (Section J-07); NOTE: The

Prime Contractor must have a valid Defense Security Service facility clearance.

5.2.5 Completed Representations and Certification as required by the RFP (FAR Clause 52.212-3).

5.2.6 Acknowledgement of receipt of all RFP amendments (if applicable);

5.2.7 With respect to FAR 52.212-1(c), unless offeror inserts a shorter period by submission of an offer, offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an offeror from withdrawing its offer prior to award.

5.2.8 U.S. / Canada Joint Certification Program (JCP) – The contractor must be a certified contractor in the U.S. / Canada Joint Certification Program (JCP). Prospective offerors must provide proof of JCP certification (DD-2345).

5.2.9 Exceptions: If applicable, the Offeror shall clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP or its amendments. Please note that exceptions taken to the RFP may render the Offeror’s proposal unacceptable to the Government.

5.2.10 The information required in paragraph 5.2.1 above.

NOTE: Award will not be made to any offeror who is not a JCP certified contractor . Award will not be made to any prime contractor who does not possess a valid facility clearance issued by the Defense

Security Service (DD 254).

(End of Provision)

The following have been deleted:

52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993

(End of Summary of Changes)