N32205-16-R-2012_29_Jan_16.pdf

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$35.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N32205-16-R-2012 29-Jan-2016

b. TELEPHONE NUMBER

757-443-5866

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 01 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N32205

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE N32205 16. ADMINISTERED BY

MILITARY SEALIFT COMMAND NORFOLK

LAUREN ORROK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511-2419

TEL: 757-443-5866 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LAUREN ORROK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541330

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N32205-16-R-2012

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Lot Base Period - Labor

FFP

FOB: Destination

NET AMT

0002 792,700 Lot Base Period - Travel

0003 29,200 Lot Base Period ODCs

1001 Lot OPTION Option Period One - Labor

1002 792,700 Lot OPTION Option Period One - Travel

1003 29,200 Lot OPTION Option Period One - ODCs

2001 Lot OPTION Option Period Two - Labor

2002 792,700 Lot OPTION Option Period Two - Travel

2003 29,200 Lot OPTION Option Period Two - ODCs

3001 Lot OPTION Option Period Three - Labor

3002 792,700 Lot OPTION Option Period Three - Travel

3003 29,200 Lot OPTION Option Period Three - ODCs

4001 Lot OPTION Option Period Four - Labor

4002 792,700 Lot OPTION Option Period Four - Travel

4003 29,200 Lot OPTION Option Period Four - ODCs

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government N/A Government

0002 Destination Government N/A Government

0003 Destination Government N/A Government

1001 Destination Government N/A Government

1002 Destination Government N/A Government

1003 Destination Government N/A Government

2001 Destination Government N/A Government

2002 Destination Government N/A Government

2003 Destination Government N/A Government

3001 Destination Government N/A Government

3002 Destination Government N/A Government

3003 Destination Government N/A Government

4001 Destination Government N/A Government

4002 Destination Government N/A Government

4003 Destination Government N/A Government

DELIVERY INFORMATION ADDENDUM

Actual place of performance will be designated on each task order. The place of performance on the “D” contract indicates the workplace of the contracting officer and is not to be used for invoicing or other purposes. The places of performance may be Norfolk, VA; San Diego, CA; Guam; Pearl Harbor, HI; or any other Navy port-of-call. Travel will be reimbursed IAW the Joint Travel Regulation instructions.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 25-NOV-2016 TO

24-NOV-2017

N/A MILITARY SEALIFT COMMAND

NORFOLK

LAUREN ORROK

471 EAST C STREET, BLDG SP-64 NAVAL

STATI

NORFOLK VA 23511-2419

757-443-5866

N32205

0002 POP 25-NOV-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 25-NOV-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 25-NOV-2017 TO

24-NOV-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 25-NOV-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 25-NOV-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 25-NOV-2018 TO

24-NOV-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 25-NOV-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 25-NOV-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 25-NOV-2019 TO

24-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 25-NOV-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 25-NOV-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 25-NOV-2020 TO

24-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 25-NOV-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 25-NOV-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

PWS

Performance Work Statement

MSC N7 Ship Inspection Program

1. Background:

The Military Sealift Command (MSC) owns and operates approximately 130 ships including steam turbine, gas turbine, diesel engine and diesel-electric propelled vessels. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate, Ship Inspection Branch is responsible for various

Shipboard Inspection Programs (SIP) to assess material readiness of the MSC fleet. Throughout the period of performance of this contract, new ships will be introduced into the MSC fleet while other ships will be retired from service.

2. Acronyms and Abbreviations:

2.1. Acronyms and Abbreviations:

MSC – Military Sealift Command

USNS – United States Naval Vessel

GTR – General Technical Requirements

GFI – Government Furnished Information

PWS – Performance Work Statement

TO – Task Order

TPOC – Technical Point of Contact

PDF – Portable Document File

USCG – United States Coast Guard

ABS – American Bureau of Shipping

DOD – Department of Defense

COR – Contracting Officer Representative

CLIN – Contract Line Item Number

FAR – Federal Acquisition Regulations

QASP – Quality Assurance Surveillance Plan

ODC – Other Direct Cost

SIP – Ship Inspection Program

CAC – Common Access Card

MRE – Material Readiness Examination

SMART – Ship Material Assessment and Readiness Testing

3. Performance Requirements:

In support of MSC, this contract will primarily provide shipboard material readiness inspection, testing and survey services to the Engineering Directorate, Ship Inspection Branch, of MSC and other Government agencies as required. Additional engineering, technical, safety assessment, systems development and specialized services may be required on an occasional, as-needed, basis in support of overall shipboard material readiness.

3.1. Objective. The purpose of this contract is to obtain engineering services from a single Contractor to support MSC in the areas of marine surveys, material condition surveys and inspections, safety surveys and investigations, technical engineering analysis, root cause analysis, test plan development and refinement, technical and administrative support for future SIP development, and administrative support for tests, surveys, and inspection reports.

3.2. Non-Personal Services. Non-personal engineering services shall be provided under this contract.

Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

4. Specific Tasks:

The Contractor shall provide engineering and technical services for accomplishing marine surveys, material condition surveys and inspections, safety surveys and investigations, technical engineering analysis, root cause analysis, test plan development and refinement, technical and administrative support for future SIP development, and administrative support for tests, surveys and inspection reports. The general disciplines in which the

Contractor might be tasked to perform are listed below. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each Task Order Performance Work

Statement (PWS) issued under this contract.

4.1. Marine and Mechanical Engineering. The Contractor may be required to perform marine surveys, studies, analysis, ship-checks, and technical reports for material readiness efforts on marine and mechanical engineering systems. The expertise includes, but is not limited to, the following areas:

Fluid systems analysis

Main propulsion system analysis – diesel, steam, and gas turbine

Auxiliary systems analysis

HVAC system analysis

Control and instrumentation systems analysis

Monitoring systems analysis

Deck machinery analysis

Other specialized marine engineering functions

4.2. Electrical and Electronic Engineering. The Contractor may be required to perform surveys, studies, analysis, ship-checks, and technical reports for material readiness on electrical and electronic engineering systems. The expertise includes, but is not limited to, the following areas:

Power generating systems analysis

Power distribution systems analysis

Control systems (electrical and electronic)

Monitoring systems

Navigation systems

Communications systems

Other specialized electrical engineering functions

4.3. Naval Architecture. The Contractor may be required to perform surveys, studies, analysis, ship-checks, and technical reports for material readiness on naval architecture systems. The expertise includes, but is not limited to, the following areas:

Structural analysis

Cargo handling systems

Weight and Moment Reports and Calculations

Stability Calculations

Inclining Experiment Calculations

Mooring Studies

Other specialized naval architecture functions

4.4. Shipboard Testing and Inspection Surveys. The Contractor may be required to provide technical management, administrative, technical services, and troubleshooting of equipment in connection with test and inspections onboard MSC ships. The Contractor may be required to obtain test documentation, provide test equipment/data collectors, and research/retrieve applicable technical documentation. The

Contractor may be required to act as an inspector or observer of shipboard tests and inspections. The

Contractor may be required to execute, but not limited to, the following types of Inspection and Test

Surveys:

Ship Material Assessment and Readiness Testing

Thermographic Analysis Surveys

Onboard Condition Inspection (OCI) Surveys

Material Readiness Evaluations

Hull and Structural Survey

Machinery Survey

Outyears Engineering Requirements Assessment (OERA)

Root Cause Analysis Investigations

Machinery Surveys may include inspection and survey of all piping, duct work, vents, foundations, deckplates, hangers, electrical power cabling and instrumentation and control wiring for integrity, deterioration and, when applicable, adequate preservation. Thermographic analysis surveys may include all electrical group controllers, power panels, lighting panels, switchboards and all thermal insulated surfaces, Megger checks on all motors and generators, time vs. resistance, Di-Electric

Absorption Ratio (DAR), and Polarization Index (PI) test readings on all new or reconditioned motors and generators. Testing of equipment may be required to include, but not be limited to vibration, ultrasonic, thermographic, electronic combustion analysis and other analysis as deemed appropriate by the Government. Equipment to be tested includes, but is not limited to all boilers, turbines, pumps, condensers, heat exchangers, compressors, fans, electric motors and generators, diesel engines, capstans, winches, evaporators, pneumatic and electric control, and instrumentation systems.

4.5. Safety Surveys and Investigations. The Contractor may be required to perform non-personal safety analysis services, safety engineering, incident analysis, technical services, and shipboard safety system audit services to conduct studies, analysis, ship-checks, and technical reports for shipboard safety surveys and investigations. Expertise in Navy Safety Center, NAVOSH and OSHA, ISM, as well as USCG and

SOLAS standards and requirements for shipboard safety shall be required to perform or assist in the conduct of safety surveys and investigations as tasked.

4.6. Test Plan Development and Maintenance. The Contractor may be required to perform the following for

Test Plan development and Maintenance for MSC ships:

Develop, execute, and maintain test plans for all equipment as directed. Including, but not limited to Material Readiness Evaluation (MRE) Test Plans and Shipboard Material

Assessment and Readiness Training (SMART) Test Plans (See Attachment I and

Attachment II).

Validate and update the test plans during initial execution of a test or inspection for each ship.

Develop test procedures for each piece of equipment to demonstrate it performs as designed or identify any deviation from the design.

Support development of the SIP, which will combine the present SMART and OCI inspections into a single, consistent material readiness evaluation and reporting tool for all

MSC vessels.

Test procedures for major propulsion and auxiliary equipment shall conform to either Society of

Naval Architects and Marine Engineers (SNAME) codes or American Society of Mechanical

Engineers (ASME) Performance Test Codes (PTC). All other equipment may be required to be tested in accordance with the Original Equipment Manufacturer’s (OEM) recommendations.

When OEM’s recommendations do not address testing, the test procedure will be developed by the

Contractor using acceptable engineering practice.

4.7. Engineering Testing and Analysis Services. The Contractor may be required to perform the following for test execution and data analysis on MSC ships:

Schedule and develop an agenda to implement a test plan or inspection of each ship.

Calibrate and install all necessary instrumentation and controls required to test each piece of equipment. The Contractor is required to maintain calibration documentation for all test equipment used for tests and inspections on MSC ships.

Test the equipment at or near rated operating conditions.

4.8. Test and Inspection Reports. In accordance with Contract Data Requirements List (CDRL) A006 (Test and Acceptance Reports), the Contractor may be required to develop Test and Inspection Reports that contain:

The completed test plan.

All objective test data obtained during testing and inspection.

The corresponding design data and conclusions as to the condition of the equipment.

System or structure based on comparison of design data to actual data.

Recommendations to correct any deficiencies.

Machinery Efficiency Analysis Reports that calculate the efficiency of each major component in the main propulsion and auxiliary power cycles, using the data obtained during equipment testing including overall plant efficiency.

5. Place of Performance:

5.1. Work will be performed at the Contractor’s facility and at multiple government sites in the continental

United States and outside the United States in overseas locations. Travel will be required. Specific places of performance will be identified in individual task orders. The Contractor shall provide these services in all areas of the world but the majority of the effort will be concentrated in Norfolk, VA.

6. Period of Performance:

The period of performance for the contract is a base period of one year plus four one-year option periods. Estimated timeframes are as follows:

Period of Performance Duration (Start Date – End Date)

Base Period 25 Nov 2016 – 24 Nov 2017

Option Period One 25 Nov 2017 – 24 Nov 2018

Option Period Two 25 Nov 2018 – 24 Nov 2019

Option Period Three 25 Nov 2019 – 24 Nov 2020

Option Period Four 25 Nov 2020 – 24 Nov 2021

7. Contract Type:

7.1. This will be a firm fixed-price, indefinite delivery/indefinite quantity type contract with reimbursable costs for actual travel and ODC expenses. Under this type of Contract, no work may be performed until directed by Task Order (TO).

7.2. Minimum and Maximum Quantities.

a) As referred to in paragraph (b) of the "Indefinite Quantity" clause of this Contract, the Contract's total minimum guaranteed quantity is $3000.00 in orders to be placed during the Contract’s base year. The Contract's maximum quantity shall be the total estimated labor hours multiplied by the

Contractor’s proposed hourly rates, plus an additional 10%. This calculation applies to each period of performance of the Contract. This maximum amount is not to be exceeded without prior approval of the Contracting Officer. Reimbursable amounts shall not count against the maximum order quantity.

b) If the maximum quantity is not reached in a single period of performance, the remaining quantity will be carried over to the following period of performance.

8. Deliverables:

8.1. Kick-Off Meeting. A contract kick-off meeting will be held within two (2) business days after award.

The Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work.

The Contractor shall create a set of meeting minutes, to be signed by both the COR and the Contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

8.2. Task Order Deliverables/Delivery Schedule. The identifiable deliverables generated by each Task

Order shall be in the form of engineering analysis, metrics and reports. Deliverables shall be identified by each individual Task Order. In any case, all deliverables shall be of sufficient completeness to stand alone and provide a complete record of the task accomplished.

8.3. Contract Data Requirements. The Contractor shall

Letters. The Contractor shall prepare official letters in accordance with CDRL A001

(Letters).

Meeting Minutes. The Contractor shall prepare meeting minutes in accordance with

CDRL A002 (Meeting Minutes).

Monthly Progress Reports. At the beginning of the fourth week after contract award and every month thereafter no later than the 21st of the month following the reporting month, the Contractor shall submit monthly progress reports in accordance with

CDRL A003 (Monthly Progress Reports).

Trip Reports. The Contractor shall provide a trip report for every visit to a facility or ship in accordance with CDRL A004 (Trip Reports).

Test and Acceptance Reports. The Contractor shall provide a test report at the completion of every ship test, survey, and inspection visit in accordance with CDRL

A005 (Test and Acceptance Reports).

8.4. Format of Deliverables. Copies of all reports, work packages, studies and other text documents shall be submitted to the COR in electronic form (Microsoft Office Products and Adobe products). Hard copy deliverable requirements will be specified within each Task Order.

8.5. Software and Software Development Tools. The Contractor shall maintain compatibility with the following MSC software: Microsoft Office 2010/2012 suites, Windows 7, Windows 10, Citrix, SYBASE, JAVA, Sharepoint and Microsoft .(dot)NET. The Contractor will be supplied with licenses for any

Government supplied commercial software.

9. Task Deliverables :

9.1. Deliverables and delivery schedules will be defined in each individual Task Order.

10. Performance Standards: This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the

Government (Attachment VII).

11. Government Furnished Information (GFI):

11.1. MSC N7 TPOC will provide test plans and testing documentation when required.

11.2. MSC Technical Library will provide the following standard references after award:

a. MSC Drawings and Technical Manuals

12. Reimbursement of Travel:

12.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three

(3) days in advance, when possible. The travel request shall include as a minimum, the following:

a. Contract number

b. Date, time, and place of proposed travel

c. Purpose of travel and how it relates to the contract

d. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

e. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

12.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

12.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

https://secureapp2.hqda.pentagon.mil/perdiem/

12.4 Each task order that requires travel will include a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the task order with a reimbursable travel CLIN.

12.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN.

12.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

12.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

12.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the task order under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

13. Other Direct Costs (ODC) Reimbursement:

13.1 In the event that additional or specialized equipment, services and/or supplies are required, the

Government will reimburse the Contractor only for the actual price paid for such equipment, supplies and services that are expressly identified as an ODC under the task order issued. Task orders that anticipate the need for ODC’s will include an ODC CLIN.

13.2 “Actual price" paid by the Contractor for such equipment, supplies and services includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. “Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor’s purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor’s purchase or provision of such supplies and services.

13.3 To be eligible to receive reimbursement for equipment, services and supplies identified in a task order as an ODC and obtained in support of this contract, the Contractor must obtain at least three quotes for each transaction in excess of $2,500 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2

(Subcontracts), or as directed by the Contracting Officer, prior to obtaining these services and supplies.

The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

13.4 The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting

Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the contract. It shall be the Contractor’s burden to demonstrate that the price it paid for reimbursable supplies and services was fair and reasonable.

13.5 When the Contractor expects total funding expended for ODC’s to reach 85 percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule.

The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC

CLIN at the time a reimbursable item is ordered.

13.6 The Government is not obligated to reimburse the Contractor for ODC’s in excess of the funded amount stated in the Schedule under each Reimbursable CLIN.

13.7 The Contractor is not obligated to continue performance of any ODC work under this Contract or otherwise incur costs for ODC’s in excess of the funded amount stated in the Schedule under each ODC

CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

13.8 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

13.9 Change orders shall not be considered an authorization to exceed the funded amount stated in the

Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

14. Ordering Procedures. After Contract award, individual task orders will be issued as necessary to support

Contract requirements. The Contractor will be sent a Performance Work Statement (PWS) for services to be performed. In response to the PWS, the Contractor shall provide a firm fixed price to complete the requirements. This firm fixed price shall include all labor. The prices for labor shall be in accordance with the labor rates established in the Contract. Travel and ODCs shall be priced separately under each task order and will be reimbursed in accordance with the Contract. The Contractor shall respond to each RFQ within the time established by the Government for response (will vary on an Order by Order bases but is typically five business days after receipt of the PWS) with an estimate that identifies the number of labor hours, travel, and ODCs required to complete the requirements. MSCHQ Contracting personnel will notify the Contractor of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a TO sent from the

Contracting Officer or Contract Specialist. The Contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1449 and returning it to the Contracting Officer or Contract

Specialist.

Electronic mail and facsimile are acceptable forms of transmission for all Orders, Modifications, and correspondence issued under this contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within three business days.

15. Personnel.

15.1 Personnel Labor Categories. Personnel qualifications for each relevant labor category are set forth below:

Program Manager (PM)

BS Degree in engineering. Ten (10) years of engineering management experience or twelve (12) years related post-graduate tech experience.

Experience in commercial ship operations and maintenance systems.

Experience in rules and regulations of the American Bureau of Shipping (ABS) and the United States Coast Guard (USCG).

Prior experience as a PM or Assistant PM for at least one contract of a similar nature and size.

Assistant Program Manager

BS Degree Engineering. Eight (8) years of engineering management experience or ten (10) years related post-graduate technical experience.

Experience in commercial ship operations and maintenance systems.

Experience in the rules and regulations of the ABS and the USCG.

Experience as Program Manager or Assistant Program Manager for at least one contract of a similar nature and size.

Senior Marine Surveyor

BS Degree in mechanical/marine engineering or other similar engineering program.

Five (5) years post-graduate experience Marine Surveyor in marine industry working with ABS and USCG Regulations.

One (1) year experience with Non-Destructive Testing (NDT).

Two (2) years experience with equipment testing.

Possess an unexpired USCG License, including those issued for continuity only.

Senior MRE Engineer program.

Two (2) years post-graduate experience in supervisory marine or power plant testing.

Two (2) years post-graduate experience in reliability engineering.

Five (5) years post-graduate work experience with ABS and USCG regulations.

One (1) year experience in instrumentation engineering.

Senior Engineer

BS Degree in engineering, naval architecture or other similar engineering program.

Four (4) years engineering management experience and eight (8) years of related post-graduate technical experience.

Experience in commercial ship operations with an emphasis on material readiness and maintenance studies and technical data review.

One half of the proposed Senior Engineers must possess at a minimum an unexpired USCG License, including those issued for continuity only.

Senior Automation Engineer program.

Two (2) years post-graduate experience in supervisory marine or power plant operation.

Two (2) years post-graduate experience in propulsion controls and machinery automation design..

Senior CAD Engineer

BS Degree in Naval Architecture, marine or other engineering or similar degreed technical program or 6 years of related engineering design and CAD experience.

Familiar with commercial ship operations, maintenance concepts, programs and procedures.

Six (6) years of CAD design work for shipboard machinery and engineering systems.

Senior Project Engineer

BS Degree in marine/mechanical engineering or engineering management discipline

Familiar with commercial ship operations, marine engineering projects, and complex project management

Six (6) years of project management experience, with at least two (2) complex ship design or conversion projects as the Project Engineer or Project

Manager.

Lead Electrical Engineer

BS Degree electrical engineering or other similar engineering program.

Four (4) years post-graduate experience in marine power plants, propulsion control systems, electrical and lighting distribution system, navigation and electronics system design, installation and operation.

Possess an unexpired USCG License, including those issued for continuity only.

Senior Safety Specialist

Possess an unexpired Deck or Engineering License from the United States Coast

Guard for oceangoing vessels.

A minimum of 5 years’ actual sea service sailing under that license on board a

USCG certificated ship

Possess an ISM Auditor Certification or a valid OCIMF Ship Inspector

Accreditation

A minimum of two years of experience conducting audits IAW ISM Code.

Shall also demonstrate experience with SOLAS, Life Saving Appliance Code, International Maritime Dangerous Goods Code, CFR 33, CFR 46, MARPOL, and Fire Safety System Code.

Lead QA Engineer

BS Degree in marine or mechanical engineering

Four (4) years experience as a quality assurance engineer working for a ship builder, ship repairer, or ship owner.

Engineer / Naval Architect

BS Degree in Naval Architecture, marine or other engineering or similar degreed technical program.

Four (4) years of post-graduate technical experience.

Familiar with commercial ship operations, maintenance concepts, programs and procedures.

One half of the proposed Engineers must at a minimum possess an unexpired

USCG License, including those issued for continuity only.

Junior Engineer

BS degree in engineering or similar technical degree.

One (1) year technical experience with commercial ship operations and maintenance with an emphasis on maintenance and maintenance studies and technical data review.

Thermographic Surveyor

High school diploma or equivalent.

Four (4) years experience in operation, calibration, analyzing and providing recommendations of thermographic readings of electrical distribution switchboards, control panels, and distribution panels and other electrical systems and equipment.

Certified by the Infraspection Institute.

Clerical

High School Diploma or equivalent.

Four (4) years of experience working in an automated office environment.

15.2 Program Management Personnel. The Contractor shall designate an individual as the Program

Manager with complete authority to decide all technical matters connected with this contract. The

Contractor shall designate at least one Assistant Program Manager as an alternate manager with the authority to act as and on behalf of the Program Manager in the event of the absence or incapacity of the designated Program Manager. The Contractor shall advise the Contracting Officer, in writing, which specific persons have the decision-making authority described herein.

15.3 Key Personnel – General Provision. The persons idenitified below are key personnel under this

Contract. No substitutions shall be made except in accordance with paragraphs 15.4 and 15.5 below.

Position

Program Manager

Assistant Program Manager

Senior Engineer

Senior Marine Surveyor

Senior MRE Engineer

Senior Automation Engineer

Senior Project Engineer

Senior CAD Engineer

Lead Electrical Engineer

Lead QA Engineer

Thermographic Surveyor

15.4 Guidance on Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the

Contractor shall promptly notify the Contracting officer and provide the information required below.

After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least fifteen (15) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

15.5 Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

16. Other Pertinent Information, Guidelines, and Assumptions:

16.1 Identification of Non-Disclosure Requirements: The Contractor will be required to work with business sensitive information in the performance of this contract. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during performing under this contract must be signed prior to the start of the contract.

The agreement must be signed by any personnel who have access to sensitive business information and their employer. The required non-disclosure agreement is included as Attachment VI.

16.2 Security Requirements:

Work performed under this Contract will be at the UNCLASSIFIED and

CONFIDENTIAL levels.

The Contractor must maintain current certification in the U.S.-Canada Joint Certification

Program (JCP). The JCP was established to certify Contractors of each country for access, on an equally favorable basis, to unclassified technical data disclosing critical technology controlled in the U.S. by Department of Defense (DOD) Directive

5230.25 and, in Canada, by the technical Data Control Regulations. In order to request certification, Contractors must submit online a Military Critical Technical

Data Agreement (DD-2345) to the JCP at: http://www.dlis.dla.mil/JCP/Default.aspx

The Contractor will be required to develop, produce, review, update, and deliver

UNCLASSIFIED and CONFIDENTIAL draft and final documents for the MSC

COR and shall comply with SECNAVINST 5510.30B (Department of the Navy

Personnel Security Program). The Contractor must comply with all provisions that are prescribed in FAR 52.204-2 (Security Requirements) and DFAR 252.204-7000

(Disclosure of Information), DFAR 252.204-7003 (Control of Government Personnel

Work Product), and DFAR 252.204-7005 (Oral Attestation of Security

Responsibilities). Before performing any work under this Contract, the Contractor must have a current Government approved facility security clearance (FCL) with a minimum of a CONFIDENTIAL level. All key personnel shall possess a current

CONFIDENTIAL security clearance through the Defense Security Service (DSS).

The Contractor shall establish and maintain an access list of those employees working on the Contract. A copy of the access list shall be furnished to the MSC Security

Manager, N15. All personnel reassignments and changes shall be provided via the revised access list to the MSC Security Manager, N15. MSC shall provide the

Contractor access to all areas as necessary to support Contract performance. Upon completion or termination, all classified material furnished will be returned to the direct custody of the Information Assurance Manager (IAM), or destroyed in accordance with applicable instructions.

An active Facility Clearance is required - See DD 254.

The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

All personnel performing work under this Contract shall be United States citizens.

16.3 Contractor Identification:

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges. The Contractor is responsible for providing its own identification badges.

Contractor personnel and their sub-Contractors must identify themselves as Contractors or sub-Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

http://www.dlis.dla.mil/JCP/Default.aspx

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or sub-Contractor personnel.

16.4 Contractor Manpower Reporting:

The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for the

Military Sealift Command via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

This effort supports DoD’s Inventory of Contract Services (ICS). Source of this requirement is OSD Memorandum of 28 Nov 2012. To review the details of the memorandum go to: http://www.acq.osd.mil/dpap/ops/policy_vault.html

16.5 Data Rights

All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The

Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the Government's full enjoyment of its rights in the deliverables as described above.

16.6 Designation of Contracting Officer’s Representative (COR)

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government.

The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The

COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The

COR authority is nondelegable. The COR may be personally liable for unauthorized acts.

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.acq.osd.mil/dpap/ops/policy_vault.html

16.7 Authorized Changes Only by the Contracting Officer:

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the

Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

17. General Information:

17.1 SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

17.2 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation.

The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

17.3 GOVERNMENT MANAGEMENT OVERSIGHT: Government management shall provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will spot-checked by Government management for adherence to procedures, accuracy, completenes.

17.4 GOVERNMENT PROPERTY FURNISHED: The work under this contract may be located at a

Government site or installation. Property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of

Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice shall be made available and used by contractor…