N0018925Q0065 SF 1449.pdf

SEE A DDENDUM

(No Collect Call s)

N0018925Q0065 13-Jan-2025

b. TELEPHONE NUMBER

757-443-1386

8. OFF ER DUE DAT E/LOCAL T IME

11:00 AM 17 Feb 2025

5. SOLICIT ATION NUM BER 6. SOLICITAT ION ISSUE DAT E

A UTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STA NDARD FORM 1449 (REV . 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR P RINT)

(SIGNAT URE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Us e Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTA NCE IS DIFFERENT A ND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO A DDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORM AT ION CALL:

a. NAME

ELY SIA M. A LLEN

2. CONTRACT NO. 3. AWARD/EFF ECTIVE DATE 4. ORDER NUM BER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNA TURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISIT ION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N4008524RC001FN

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. Y OUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE ATTN: E. ALLEN

1968 GILBERT STREET STE 600

NORFOLK VA 235113392

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

757-443-1424FAX:

TEL: 757-443-1386 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$29,000,000

NAICS:

561612

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUA NTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOM EN-OWNED SM ALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SM ALL BUSINESS P ROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC' D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDA RD FORM 1449 (REV. 2/2012) BA CK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCA L REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUA NTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE OF WORK STATEMENT

Performance of Work Statement Project Sponsor

Construction Site Security Service

1.0 BACKGROUND

1.1 Project Sponsor requires manpower augmentation for construction site security surveillance services in support of P222 construction project for ACCLOGWING NS Norfolk. Special Access Program Central Office (SAPCO) and Navy Special Security Office (SSO Navy) approved construction projects are subject to overarching and unique program considerations. The infrastructure, equipment, and services being acquired will be critical to ensuring that these construction projects comply with the requirements defined in the ICD 705, "Physical and Technical Security Standards for Sensitive Compartmented Information Facilities", DODD 5205.07 “Special Access Program Policy”, DODM 5205.7 Vol. 1-3 ”Special Access Program Manual”, DONSAPCO/0254-16, “Department of the Navy Special Access Program Physical Security Standards”, DODM 5105.21-V2, “Physical Security, Visitor Control, and Technical Security”, and CNSSI No. 7000, “TEMPEST Countermeasures for Facilities”. In addition, the ICD 705 has several implementing documents to include ICS 705-1, ICS 705-2 and the "IC Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities (SCIF), IC Tech Spec for ICD/ICS 705 version 1.5.1," dated 26 July 2021 (named here throughout as “Tech Specs”). Documents available at www.odni.gov.

2.0 OBJECTIVE

2.1 The objective of this requirement is to provide construction site security services to support secure construction projects in-accordance-with (IAW) the Intelligence Community Directive (ICD) 705, Department of Defense (DoD) and Department of the Navy SAPCO (DON SAPCO) and SSO Navy policies.

To comply with the above requires the provision of a Site Security Manager (SSM) during the design and construction phase. This position will be on an individual Task Order to support construction schedules and activities. There could be multiple sites under construction at the same time.

3.0 SCOPE

3.1 The Contractor shall provide the personnel, management, materials, personal safety equipment, any Construction Security Plan (CSP), Special Access Program Accrediting Official (SAO) or Special Security Official (SSO) specified special security equipment, prerequisite safety and security training, and facilities (not otherwise provided by the Government) necessary to perform the objectives in paragraph 2. These efforts will be performed at Naval Station Norfolk, Norfolk VA, USA. The contractor shall provide the means to document/record construction activities electronically.

4.0 REQUIREMENTS

4.1 Site Security Manager (1 Full Time Employee (FTE))

4.1.1 In coordination with the government security points of contact (SAO, Physical Security Officer (PSO), and Certified Tempest Technical Authority (CTTA)), create and implement a Construction Security Plan (CSP). SSM should coordinate with government security staff prior to direct engagement with the CTTA or Accrediting Official (AO). The CSP will outline threats and risk mitigation strategies to be carried out on this project and must be approved by the appropriate PSO or SAO.

4.1.2 Routinely, and at all major project intervals as dictated by government security POC, review security requirements of assigned projects with the project’s PSO/SAO, government construction agency, and project’s General Contractor (GC).

4.1.3 Ensure the requirements contained within the ICD/ICS-705 (version 1.5.1 or subsequent versions) are implemented and advise the PSO/SAO and CTTA of compliance or variances.

4.1.4 Conduct periodic security inspections to ensure compliance with the CSP.

4.1.4.1 Plan for, draft, and submit all required security

documentation to government security personnel (i.e.

Concept Approval Request, Fixed Facility Checklist, TEMPEST checklist, etc.)

4.1.5 Maintain a list of all personnel employed on this project and include with accreditation documents submitted to PSO/SAO.

4.1.6 Plan for and supervise procedures to establish site access control and deny unauthorized site access, IAW CSP and pertinent security instructions.

4.1.7 Maintain CST records for the duration of the project and remit them to the government security POC upon request and at the completion of the project.

4.1.8 Shall use an extensive knowledge of DoD, ICD/ICS, and any additional policies, regulations, instructions, and procedures to develop and implement innovative construction security strategies to achieve the goals and objectives for the construction security and accreditation of the project

IAW CSP.

4.1.9 Participate in meetings, in-progress reviews, integrated concept and product teams, working groups, and design meetings.

4.1.9.1 The SSM shall support the government at conferences and meetings by providing input to ensure project security from start to finish of this contract.

4.1.11 Qualifications/Prerequisites:

4.1.11.1 US citizen with no direct nor indirect ties to the contractor performing the construction or any of their subcontractors.

4.1.11.2 Minimum required security clearance is TOP SECRET.

4.1.11.3 Must have at least five (5) years of security experience specifically related to ICD-705 construction, Intelligence Operations, Counter-Intelligence Operations, Counter- Surveillance Operations, Technical Surveillance Counter-

Measures, Physical Security, or a combination of these experiences.

4.1.11.4 Must have at least three (3) years’ experience as a SSM or Lead CST on an ICD-705 Construction Security project(s). Leadership/Management means SSM, SSC, or CST-Lead.

4.1.11.5 Must have completed a twenty (20) hour or greater SSM

Training Course approved by the Contracting Officer Representative (COR).

4.1.11.6 The SSM must have an expert understanding of the

ICD/ICS-705 (version July 26, 2021, or most current version) as demonstrated by experience completing work on multiple ICD-705 projects that have completed accreditation.

5.0 DOCUMENTATION

5.1 The contractor will provide documentation to Government Security Staff who will coordinate delivery to the PSO, preferably in digital format upon completion of each day and a final report at the end of the project. Contractor shall maintain all reports in chronological order throughout the project.

5.2 The contractor will provide the means to accomplish digital documentation with both photographs and written notes.

5.3 The contractor will provide digital documentation to the government upon request and at indicated milestones.

5.4 Outside of extenuating circumstances where digital documentation is not possible, handwritten documentation will NOT be accepted on this project. It is the responsibility of the contractor to develop a digital documentation process, in conjunction with the government security staff, as well as provide all necessary equipment and materials for complete digital documentation.

6.0 WORKING CONDITIONS

6.1 The contract will require work performance in construction zones inside and outside of buildings. This work may also require exposure to loud equipment noises and associated dust typically found in construction zone areas. Contractor will be required to provide personnel with all personal safety equipment as required on the construction site (i.e., hard hats, safety boots, eye protection, safety vest, hearing protections, etc.)

6.2 The contractor will require access to scaffolding, ladders, and other equipment requiring fall protection and ladder certifications. The contractor will be required to provide all certifications and training for FTEs and provide documentation to the construction contractor.

7.0 WORK HOURS

7.1 Primary hours of work will include a standard 8-hour workday with one half hour for lunch in conjunction with the construction or maintenance contractor’s schedule. Normal workday hours will be scheduled any time between 0600 and

1800. May include work on Saturdays and Sundays. Adjustments to working hours due to extenuating construction activities, like concrete pours, may be required.

8.0 DELIVERABLES

9.0 CONTRACTOR MANPOWER REPORTING

9.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the project sponsor via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk on the sam.gov website.

Description Number PWS Ref. Delivery Date

Qualifications and Prerequisites 0001 4.1.9, 4.2.11

10 days prior to employment as requested by the government.

Reports 0002 4.1.2 At interval required by CSP and other regulations

Construction activities with photos.

0003 4.1.2 As indicated by CSP to SSM

Security violations. 0004 4.1.3 Document in daily and weekly reports with a copy to PSO

Anomalies and variances in finished construction work.

0005 4.1.6 Document in daily and weekly reports.

Construction Security Plan 0006 4.2 Prior to completion of 100% Design Phase

Security Checklists 0007 4.2.4.1 As required by Government Security personnel and policies

Contractor Manpower Reporting 0008 9.1 Annually NLT 31 October and/or at contract completion.

Quality Assurance Surveillance Plan

0009 15.1 As indicated by CSP to Government Security Staff

10.0 GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR

INFORMATION (GFP, GFM, GFE OR GFI)

10.1 The government shall provide access to unique software programs, agency specific information, resource material and documents needed to accomplish the required tasks. All government furnished equipment, software, and information shall be returned to the government upon completion of performance.

10.2 The Contractor shall provide all supplies, equipment, facilities and services that are required to perform the work under this contract not listed in Section 10.1

11.0 SECURITY

11.1 Security will be in accordance with the attached DD254. Contractor team individual(s) supporting this task will be cleared at the security level equivalent to the requirement for the facility at the start of the task and maintain the eligibility. Contractors will require access to NIPRNET/SIPRNET computer systems at regional facilities in Norfolk, VA, USA.

11.2 The contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances and indoctrination of visitors, for controlling access to restricted areas, for protecting government property, and for the security of automated and non-automated management information systems and data are fulfilled. The contractor's management system shall prevent unauthorized disclosure of classified and controlled unclassified information. The government shall be immediately notified of any security incident or indication of a potential unauthorized disclosure or compromise of classified or controlled unclassified information (CUI).

11.3 The contractor shall provide security management support. Typical efforts include, but are not limited to, performing classified document control functions, classified materials inventories, program access requests, preparing and monitoring personnel indoctrination and debriefing agreements, and maintaining and using security-related databases.

11.4 Contractor shall establish appropriate administrative, technical, and physical safeguards to protect all nonpublic Government data to ensure the confidentiality, integrity, and availability of Government data.

11.5 All contractor personnel are required to be citizens of the United States.

11.6 Contractor must be able to obtain personnel and vehicle access to military installations. Contractor is responsible for coordinating all necessary access through the local Military Pass and Decal Office.

11.7 Comply with applicable DoD, Navy, and project cyber-security, information technology (IT) systems, network, and/or security applicable instructions and policies, and ensure all contractor personnel have read and agree to comply with such instructions and policies. The contractor shall especially be familiar with DoN Acceptable Use Policies and provide training to its personnel as to appropriate practices when interacting with Government IT systems and networks.

12.0 PRIVACY ACT AND HEALTH INSURANCE PORTABILITY AND

ACCOUNTABILITY ACT (HIPPA)

12.1 The Contractor will have access, work with, and must input personally identifiable information (PII) into Government Information Systems in performance of this contract. In the event of an emergency on the work site, the contractor may be required to document general medical information for record keeping purposes.

The Contractor shall adhere to Privacy Act requirements and applicable DoD, Department of Navy (DoN) regulations, instructions, directives and policies regarding PII, including but not limited to NIST 800-122 “Guide to Protecting the Confidentiality of Personally Identifiable Information (PII).”

12.2 The Contractor agrees to assume responsibility for protecting such information, using best practices, and compliance with applicable references.

13.0 SAFETY

13.1 Nothing in the Statement of work, nor any Government action or failure to act in performance of the contract shall relieve the contractor of its responsibility for the safety of the contractor's personnel and property, the Government's personnel and property, and the general public. Furthermore, nothing in this PWS shall relieve the contractor of its responsibility for complying with applicable Federal, State, and Local laws, ordinances, codes and regulations (including Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and those requiring applicable licenses and permits) in connection with the performance of this contract. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request. The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels. The contractor will notify the Government Representative (GR) and COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR. The contractor shall cooperate with all government mishap investigations.

Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

14.0 TRAVEL

14.1 Travel requirements other than between construction sites will be no more than 5% of the time for this Contract. Travel is local in nature, between project site and Architect and Engineering (A&E) firm in Virginia Beach, VA.

15.0 QUALITY CONTROL

15.1 The contractor shall implement and maintain a Quality Assurance Surveillance Plan (QASP) in conjunction with the construction QC and approved by the Contracting Officer Representative (COR) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QASP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

16.0 QUALITY ASSURANCE

16.1 The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The Government will assign a Contracting Officer’s Representative (COR) who will be responsible for monitoring performance in accordance with the requirements of the PWS. The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

16.2 Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the Contracting Officer (KO) will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service.

The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence.

The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

17.0 PLACE OF PERFORMANCE:

17.1 The primary place of performance shall be on-site Project P222, NS Norfolk, Norfolk, VA, USA.

18.0 PERIOD of PERFORMANCE:

18.1 Base period of 12 months with four (4), twelve (12) month option periods, and

FAR 52.217-8.

Technical Representative: [PROVIDED AT AWARD]

19.0 COVID-19 CONSIDERATIONS

19.1 Contractor shall comply with provided guidance relating to the prevention of

COVID-19. This may include Presidential Executive Orders, CDC, DOD, local, and federal installation guidelines. Contractor personnel may be subject to quarantine/isolation periods at certain locations and shall comply with any federal, state, or local, including federal installation (command specific) requirements.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1.0 PURPOSE

The Quality Assurance Surveillance Plan (QASP) is a government developed and applied document used to ensure that the Government has an effective and systematic method of surveillance for services listed in the Performance Work Statement (PWS.) The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, and that the Government receives the quality of services called for in the contract. The QASP will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate, and complete manner. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance The Government will retain the right to change the surveillance methods and quality assurance procedures, as well as to increase or decrease the degree of surveillance efforts at any time necessary to assure contract compliance.

2.0 AUTHORITY

Authority for issuance of this QASP is provided under FAR 52-212-4(a), Inspection/Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Contracting Officer (KO) or their duly authorized representative.

3.0 SCOPE

The QASP is not intended to duplicate the Contractor’s Management Plan or how work should be accomplished.

Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions in meeting the terms of the contract. The QASP is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective, and meet the requirements listed in the PWS.

4.0 RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer (KO) – The KO ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the KO who assures the Contractor receives impartial, fair and equitable treatment under the contract. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) – An individual designated in writing by the Contracting Officer to act as his/her authorized representative to assist in administering a contract. The source and authority for the COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

5.0 METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP. The QASP Matrix (Attachment 1) describes the methods of surveillance that may be used to monitor the services and deliverables to be provided under the contract.

Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the Contractor. The Contractor shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file.

Random/Scheduled Monitoring – Random and/or scheduled monitoring will be conducted if and when deemed necessary to ensure compliance with the terms of the contract. The Contracting Officer’s Representative will conduct the monitoring.

Random/Scheduled Checks and/or Inspections on Completion of Workload Taskings – Inspections or checks will be conducted to ensure compliance with the SOP. The Contracting Officer’s Representative will conduct the inspections and checks.

6.0 IDENTIFIED QA SURVEILLANCE ITEMS

The items that have been identified for surveillance are identified in the Performance Work Statement (PWS).

7.0 DOCUMENTATION

The COR will maintain a complete Quality Assurance Surveillance file. The file shall contain such documents as copies of all receiving reports, evaluations, recommendations, and any other actions related to the Government’s performance of the quality assurance function. All such records will be retained for the life of this contract. At a minimum, the Quality Assurance Surveillance file shall contain:

A copy of the contract and all modifications A copy of the QASP and all subsequent revisions The names and titles of individuals on the contract administration team A record of all accepted receiving reports required documentation with the submission of each receiving report and reviews.

Memoranda for the record or minutes of any pre-performance meetings or conferences.

Memoranda for the record or minutes of any meetings or discussions with the contractor, or others, pertaining to the contract or contract performance or changes to the PWS.

8.0 ANALYSIS OF CONTRACTOR PERFORMANCE

The analysis of contractor performance shall be conducted at the end of each month and serves to provide a summary of the Contractor’s performance to the KO and the Contractor. Overall performance is important in determining whether to increase, decrease or maintain the current level of surveillance and/or hither to initiate corrective action to bring the Contractor’s work up to the standards of the specification.

9.0 INCENTIVES/DISINCENTIVES:

The KO makes an annual report on Contractor Performance (CPARS or other annual report). The Contractor’s failure to achieve satisfactory performance under the contract, reflected in the annual report, may result in termination of the contract and may also result in the loss of future Government contracts. Additionally, the Contractor’s failure to achieve satisfactory performance under the contract may also result in the non-exercise of available options.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR).

CDRs will be forwarded to the KO with a copy sent to the Contractor. The Contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the Contractor’s past performance and plan to solve the problem, the KO will determine if any further action will be taken.

QASP MATRIX

Deliverable or Service

Requirement Performance Standard

Surveillance Method

Frequency

Acceptable Quality Level

(AQL)

Incentives

Contract Deliverables

Daily, weekly, and annual reports submitted as prescribed in the PWS.

Reports provide daily activities, issues and concerns that need to be resolved as contained in the PWS.

Inspection by the

COR

100% inspection of all contract deliverables.

>98% of deliverables submitted timely and without rework required.

FAR Clause 52.212-4

PWS

Requirements

Maintain CST records for the duration of the project and remit them to the government security POC upon request and at the completion of the project

Inspection by the

COR

Random >98% accuracy FAR Clause

52.212-4

Performance Work

Statement

(PWS)

All work performed shall be performed in a timely and efficient manner, on or before the period of performance specified.

Monthly performance report submitted to COR

Random/Scheduled Inspections by the

COR

Monthly

>98% accuracy

FAR Clause 52.212-4

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice Monthly

>98% accuracy

FAR Clause 52.212-4

Overall Contract

Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the annual report on Contractor Performance

CPARs Assessment by the

COR

Annual

All performance elements rated

Satisfactory (or higher)

FAR Clause 52.212-4

-If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

CAP

CONTRACT ADMINISTRATION PLAN

(CAP) FOR FIXED PRICE

CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS

42.302 except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements;

milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract. The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change. The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed. In such a situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor contractor performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a Contractor Performance Assessment Report (CPAR) in the CPARS Automated Information System (AIS). The initial CPAR, under an eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE: contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor. The COR must be cognizant of the invoicing procedures and prompt payment due dates detailed elsewhere in the contract.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as

Certificates of Performance.

(4) The COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a “Final Invoice.”

d. Contract Modifications. The COR is responsible for developing the statement of work for change orders or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

e. Administrative Duties

(1) The COR shall take appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

N0018925Q0065

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.

f. Government Furnished Property. When government property is to be furnished to the contractor, the COR will take the necessary steps to insure that it is furnished in a timely fashion and in proper condition for use. The COR will maintain adequate records to ensure that property furnished is returned and/or that material has been consumed in the performance of work.

Enclosure (1)

g. Security. The COR is responsible for ensuring that any applicable security requirements are strictly adhered to.

h. Standards of Conduct. The COR is responsible for reading and complying with all applicable agency standards of conduct and conflict of interest instructions.

i. Written Report/Contract Completion Statement.

(1) The COR is responsible for timely preparation and submission to the PCO, of a written, annual evaluation of the contractors performance. The report shall be submitted within 30 days prior to the exercise of any contract option and 60 days after contract completion. The report shall include a written statement that services were received in accordance with the Contract terms and that the contract is now available for close-out.

The report shall also include a statement as to the use made of any deliverables furnished by the contractor.

(2) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a final Contractor Performance Assessment Report (CPAR) in the CPARS with 30 days of contract completion.

(3) The COR is responsible for providing necessary assistance to the Contracting Officer in performing Contract Close-out in accordance with FAR 4.804, Closeout of Contract Files.

5. The Technical Assistant (TA), if appointed, is responsible for providing routine administration and monitoring assistance to the COR. The TA does not have the authority to provide any technical direction or clarification to the contract. Duties that may be performed by the TA are as follows:

a. Identify contractor deficiencies to the COR.

b. Review contract deliverables, recommend acceptance/rejection, and provide the COR with documentation to support the recommendation.

c. Assist in preparing the final report on contractor performance for the applicable contract in accordance with the format and procedures prescribed by the COR.

d. Identify contract noncompliance with reporting requirements to the COR.

e. Review contractor status and progress reports, identify deficiencies to the COR, and provide the COR with recommendations regarding acceptance, rejection, and/or Government technical clarification requests.

f. Review invoices and provide the COR with recommendations to facilitate COR certification of the invoice.

g. Provide the COR with timely input regarding technical clarifications for the statement of work, possible technical direction to provide the contractor, and recommend corrective actions.

h. Provide detailed written reports of any trip, meeting, or conversation to the COR subsequent to any interface between the TA and contractor.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months P222 Site Security Manager

FFP

BASE PERIOD IAW The Performance of Work Statement (PWS) FOB: Destination

MILSTRIP: N4008524RC001FN

PURCHASE REQUEST NUMBER: N4008524RC001FN

PSC CD: R430

NET AMT

0002 12 Months OPTION P222 Site Security Manager

FFP

OPTION I IAW PWS

FOB: Destination

0003 12 Months OPTION P222 Site Security Manager

FFP

OPTION II IAW PWS

0004 12 Months OPTION P222 Site Security Manager

FFP

OPTION III IAW PWS

0005 12 Months OPTION P222 Site Security Manager

FFP

OPTION IV IAW PWS

0006 6 Months OPTION P222 Site Security Manager

FFP

FAR 52.217-8 IAW PWS

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2025 TO

31-MAY-2026

N/A N/A

0002 POP 01-JUN-2026 TO

31-MAY-2027

0003 POP 01-JUN-2027 TO

31-MAY-2028

0004 POP 01-JUN-2028 TO

31-MAY-2029

0005 POP 01-JUN-2029 TO

31-MAY-2030

0006 POP 01-JUN-2030 TO

30-NOV-2030

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-2 Security Requirements MAR 2021 52.204-7 System for Award Management NOV 2024 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-29 Federal Acquisition Supply Chain Security Act Orders-- Representation and Disclosures.

DEC 2023

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.217-5 Evaluation Of Options JUL 1990 52.222-41 Service Contract Labor Standards AUG 2018 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7048 Export-Controlled Items JUN 2013 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

MAY 2024

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2024-O0014)

AUG 2024

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems - Representation (DEVIATION 2024- O0014)

AUG 2024

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations

OCT 2010

252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations

OCT 2010

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other

Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract…