N00173-13-R-RK03_AMENDMENT_0001.pdf

SOLICITATION NUMBER N00173-13-R-RK03

AMENDMENT NUMBER: 0001

Solicitation Number: N00173-13-R-RK03 Page 2 of 12

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

1. Section L-6 is deleted from the Solicitation.

L-6 DFARS 252.215-7009 – PROPOSAL ADEQUACY CHECKLIST (MAR 2013)

The offeror shall complete the following checklist, providing location of requested information, or an explanation of why the requested information is not provided. In preparation of the offeror’s checklist, offerors may elect to have their prospective subcontractors use the same or similar checklist as appropriate.

PROPOSAL ADEQUACY CHECKLIST

REFERENCES SUBMISSION

ITEM

PROPOSAL

PAGE No.

If not provided EXPLAIN (may use continuation pages)

GENERAL INSTRUCTIONS

1. FAR 15.408, Table 15-

2, Section I Paragraph A

Is there a properly completed first page of the proposal per FAR 15.408 Table 15-2 I.A or as specified in the solicitation?

2. FAR 15.408, Table 15- 2, Section I Paragraph A(7)

Does the proposal identify the need for Government-furnished material/tooling/test equipment? Include the accountable contract number and contracting officer contact information if known.

3. FAR 15.408, Table 15-

A(8)

Does the proposal identify and explain notifications of noncompliance with Cost Accounting Standards Board or Cost Accounting Standards (CAS); any proposal inconsistencies with your disclosed practices or applicable CAS; and inconsistencies with your established estimating and accounting principles and procedures?

4. FAR 15.408, Table 15- 2, Section I, Paragraph C(1) FAR 2.101, “Cost or pricing data”

Does the proposal disclose any other known activity that could materially impact the costs?

This may include, but is not limited to, such factors as—

(1) Vendor quotations;

(2) Nonrecurring costs;

(3) Information on changes in production methods and in production or purchasing volume;

(4) Data supporting projections of business prospects and objectives and related operations costs;

(5) Unit-cost trends such as those associated with labor efficiency;

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfars252_215.htm#P262_14668

Solicitation Number: N00173-13-R-RK03 Page 3 of 12

(6) Make-or-buy decisions;

(7) Estimated resources to attain business goals;

and

(8) Information on management decisions that could have a significant bearing on costs.

5. FAR 15.408, Table 15- 2, Section I Paragraph B

Is an Index of all certified cost or pricing data and information accompanying or identified in the proposal provided and appropriately referenced?

6. FAR 15.403-1(b) Are there any exceptions to submission of certified cost or pricing data pursuant to FAR 15.403-1(b)? If so, is supporting documentation included in the proposal? (Note questions 18- 20.)

7. FAR 15.408, Table 15-

C(2)(i)

Does the proposal disclose the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data?

8. FAR 15.408, Table 15-

C(2)(ii)

Does the proposal disclose the nature and amount of any contingencies included in the proposed price?

9. FAR 15.408 Table 15- 2, Section II, Paragraph A or B

Does the proposal explain the basis of all cost estimating relationships (labor hours or material) proposed on other than a discrete basis?

10. FAR 15.408, Table 15- 2, Section I Paragraphs D and E

Is there a summary of total cost by element of cost and are the elements of cost cross-referenced to the supporting cost or pricing data? (Breakdowns for each cost element must be consistent with your cost accounting system, including breakdown by year.)

11. FAR 15.408, Table 15- 2, Section I Paragraphs D and E

If more than one Contract Line Item Number (CLIN) or sub Contract Line Item Number (sub-CLIN) is proposed as required by the RFP, are there summary total amounts covering all line items for each element of cost and is it cross-referenced to the supporting cost or pricing data?

12. FAR 15.408, Table 15-

F

Does the proposal identify any incurred costs for work performed before the submission of the proposal?

13. FAR 15.408, Table 15-

G

Is there a Government forward pricing rate agreement (FPRA)? If so, the offeror shall identify the official submittal of such rate and factor data. If not, does the proposal include all rates and factors by year that are utilized in the development of the proposal and the basis for those rates and factors?

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COST ELEMENTS

MATERIALS AND SERVICES

14. FAR 15.408, Table 15- 2, Section II Paragraph A

Does the proposal include a consolidated summary of individual material and services, frequently referred to as a Consolidated Bill of Material (CBOM), to include the basis for pricing? The offeror’s consolidated summary shall include raw materials, parts, components, assemblies, subcontracts and services to be produced or performed by others, identifying as a minimum the item, source, quantity, and price.

SUBCONTRACTS (Purchased materials or services)

15. DFARS 215.404-3 Has the offeror identified in the proposal those subcontractor proposals, for which the contracting officer has initiated or may need to request field pricing analysis?

16. FAR 15.404-3(c)

FAR 52.244-2

Per the thresholds of FAR 15.404-3(c), Subcontract Pricing Considerations, does the proposal include a copy of the applicable subcontractor’s certified cost or pricing data?

17. FAR 15.408, Table 15- 2, Note 1;

Section II Paragraph A

Is there a price/cost analysis establishing the reasonableness of each of the proposed subcontracts included with the proposal?

If the offeror’s price/cost analyses are not provided with the proposal, does the proposal include a matrix identifying dates for receipt of subcontractor proposal, completion of fact finding for purposes of price/cost analysis, and submission of the price/cost analysis?

EXCEPTIONS TO CERTIFIED COST OR PRICING DATA

18. FAR 52.215-20

FAR 2.101,

“commercial item”

Has the offeror submitted an exception to the submission of certified cost or pricing data for commercial items proposed either at the prime or subcontractor level, in accordance with provision 52.215-20?

a. Has the offeror specifically identified the type of commercial item claim (FAR 2.101 commercial item definition, paragraphs (1) through (8)), and the basis on which the item meets the definition?

b. For modified commercial items (FAR 2.101 commercial item definition paragraph (3)); did the offeror classify the modification(s) as either—

i. A modification of a type customarily available in the commercial marketplace (paragraph (3)(i)); or

ii. A minor modification (paragraph (3)(ii)) of a

Solicitation Number: N00173-13-R-RK03 Page 5 of 12 type not customarily available in the commercial marketplace made to meet Federal Government requirements not exceeding the thresholds in FAR 15.403-1(c)(3)(iii)(B)?

c. For proposed commercial items “of a type”, or “evolved” or modified (FAR 2.101 commercial item definition paragraphs (1) through (3)), did the contractor provide a technical description of the differences between the proposed item and the comparison item(s)?

19. FAR 15.408, Table 15- 2, Section II Paragraph A

Does the proposal include a price analysis for all commercial items offered that are not available to the general public?

20. FAR 15.408, Table 15- 2, Section II Paragraph A(1)

Does the proposal support the degree of competition and the basis for establishing the source and reasonableness of price for each subcontract or purchase order priced on a competitive basis exceeding the threshold for certified cost or pricing data?

INTERORGANIZATIONAL TRANSFERS

21. FAR 15.408, Table 15-

2, Section II Paragraph A.(2)

For inter-organizational transfers proposed at cost, does the proposal include a complete cost proposal in compliance with Table 15-2?

22. FAR 15.408, Table 15-

A(1)

For inter-organizational transfers proposed at price in accordance with FAR 31.205-26(e), does the proposal provide an analysis by the prime that supports the exception from certified cost or pricing data in accordance with FAR 15.403-1?

DIRECT LABOR

23. FAR 15.408, Table 15-

2, Section II Paragraph B

Does the proposal include a time phased (i.e.;

monthly, quarterly) breakdown of labor hours, rates and costs by category or skill level? If labor is the allocation base for indirect costs, the labor cost must be summarized in order that the applicable overhead rate can be applied.

24. FAR 15.408, Table 15-

B

For labor Basis of Estimates (BOEs), does the proposal include labor categories, labor hours, and task descriptions, (e.g.; Performance Work Statement reference, applicable CLIN, Work Breakdown Structure, rationale for estimate, applicable history, and time-phasing)?

25. FAR subpart 22.10 If covered by the Service Contract Labor Standards statute (41 U.S.C. chapter 67), are the rates in the proposal in compliance with the minimum rates specified in the statute?

INDIRECT COSTS

26. FAR 15.408, Table 15- Does the proposal indicate the basis of estimate

Solicitation Number: N00173-13-R-RK03 Page 6 of 12

2, Section II Paragraph C for proposed indirect costs and how they are applied? (Support for the indirect rates could consist of cost breakdowns, trends, and budgetary data.)

OTHER COSTS

27. FAR 15.408, Table 15-

2, Section II Paragraph D

Does the proposal include other direct costs and the basis for pricing? If travel is included does the proposal include number of trips, number of people, number of days per trip, locations, and rates (e.g. airfare, per diem, hotel, car rental, etc)?

28. FAR 15.408, Table 15-

E

If royalties exceed $1,500 does the proposal provide the information/data identified by Table 15-2?

29. FAR 15.408, Table 15-

F

When facilities capital cost of money is proposed, does the proposal include submission of Form CASB-CMF or reference to an FPRA/FPRP and show the calculation of the proposed amount?

FORMATS FOR SUBMISSION OF LINE ITEM SUMMARIES

30. FAR 15.408, Table 15-

2, Section III Are all cost element breakdowns provided using the applicable format prescribed in FAR 15.408, Table 15-2 III? (or alternative format if specified in the request for proposal)

31. FAR 15.408, Table 15- 2, Section III Paragraph B

If the proposal is for a modification or change order, have cost of work deleted (credits) and cost of work added (debits) been provided in the format described in FAR 15.408, Table 15-

2.III.B?

32. FAR 15.408, Table 15- 2, Section III Paragraph C

For price revisions/redeterminations, does the proposal follow the format in FAR 15.408, Table 15-2.III.C?

OTHER

33. FAR 16.4 If an incentive contract type, does the proposal include offeror proposed target cost, target profit or fee, share ratio, and, when applicable, minimum/maximum fee, ceiling price?

34. FAR 16.203-4 and

FAR

15.408 Table 15-2, Section II, Paragraphs A, B, C, and D

If Economic Price Adjustments are being proposed, does the proposal show the rationale and application for the economic price adjustment?

35. FAR 52.232-28 If the offeror is proposing Performance-Based Payments did the offeror comply with FAR 52.232-28?

36. FAR 15.408(n)

FAR 52.215-22

Excessive Pass-through Charges– Identification of Subcontract Effort: If the offeror intends to

Solicitation Number: N00173-13-R-RK03 Page 7 of 12

FAR 52.215-23 subcontract more than 70% of the total cost of work to be performed, does the proposal identify: (i) the amount of the offeror’s indirect costs and profit applicable to the work to be performed by the proposed subcontractor(s);

and (ii) a description of the added value provided by the offeror as related to the work to be performed by the proposed subcontractor(s)?

(End of provision)

2. L-14 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS is revised as follows:

Per provision FAR 52.215-1, the government reserves the right to make multiple awards, and the government intends to award without discussions. The government reserves the right to conduct discussions deemed necessary and to limit the number of proposals in the competitive range.

(a) All proposals shall be submitted in accordance with FAR 52.215-1, Instructions to Offerors—Competitive Acquisition. Proposals/offers submitted in paper media through the United States Postal Service (USPS) or delivery services shall be addressed as follows:

Contracting Officer, ATTN: Kristopher Ramsey, Code 3220

RFP No. N00173-13-R-RK03 Closing Date: 27 January 2014 Time: 4 p.m. local time

Naval Research Laboratory

4555 Overlook Avenue, SW

Washington, DC 20375

(b) Proposals may be hand delivered to the Contracting Office, NRL, 4555 Overlook Avenue, SW, Washington, DC 20375, Building 222, Room 115, between the hours of 8 a.m. until 4 p.m., local time, up until the closing date and time, excluding weekends and federal holidays. NRL is a controlled-access facility. Photo identification will be required. Report first to Building 72, Visitor Control, for access to NRL. After receiving a visitor’s pass, proceed directly to Building 222, Room 115, Contracting Office Receptionist, to deliver the proposal.

(c) All offerors shall allow sufficient time for delivery of their proposal to the Contracting Office prior to the closing date and time announced in the solicitation. Directions and additional information about NRL is available at this website: www.nrl.navy.mil/visitor-info/planning-a-visit.

(d) Offerors hand carrying proposals shall contact the contracting officer or contract specialist at least 48 hours prior to arriving at NRL to make arrangements and obtain directions. Packages should not be sealed as they are subject to inspection. The contracting officer or contract specialist will receive the proposal and provide the offeror with the time and date of delivery.

(e) All Offerors shall mark each RFP package with the name of the contracting officer and contract specialist, their codes below:

(1) Contract Specialist: Kristopher Ramsey, NRL Code 3220

(2) Contracting Officer: Susan Wilson, NRL Code 3220

(f) Facsimile proposals are not authorized.

(g) Comprehensive responses to the requirements of this Request for Proposals (RFP) are required to enable the Government to evaluate the Offeror’s understanding of, capability and approaches to accomplish the stated requirements. Proposals shall be submitted in accordance with the instructions herein, and non-conformance with the specified required content may be cause for rejection of the proposal. Offerors are advised that material http://www.nrl.navy.mil/visitor-info/planning-a-visit

Solicitation Number: N00173-13-R-RK03 Page 8 of 12 submitted in excess of that required herein will not be evaluated. The proposal shall be valid for no less than 180 days from the date of RFP closing. The proposal shall provide comprehensive responses to the areas provided for in this section. The proposal shall be a complete response to the Performance Work Statement and the requirements of this RFP, taking into consideration required production quantities and delivery schedules specified in this solicitation.

(h) Alternate proposals that depart from stated requirements will not be considered and shall not be submitted.

The Offeror may submit multiple proposals that offer different approaches to meet the stated requirements. If the Offeror submits multiple compliant proposals, the Offeror shall clearly identify the unique attributes of each of the proposals and each proposal shall be a separate, stand alone document and shall not reference another proposal submitted. In no event shall any one Offeror submit more than two (2) unique proposals and each proposal will be evaluated separately in accordance with the procedures specified herein.

3. L-24 PROPOSAL CONTENT is revised as follows:

The completion and submission to the government of an offer shall indicate the offeror's unconditional agreement to the terms and conditions in this solicitation. Any exceptions to the terms and conditions in this solicitation must be cited in the offeror’s proposal. The offer consists of and must include the following:

1. VOLUME I - TECHNICAL CAPABILITIES AND EXPERIENCE

NO PRICE INFORMATION IS TO BE PRESENTED IN VOLUME I TECHNICAL CAPABILITIES AND

EXPERIENCE

(a) SECTION 1 (Sub-factor A) - Personnel

Key Personnel

Key personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the government (see ONR Clause 5252.237-9705 - KEY PERSONNEL (DEC 88)). Under this effort, the following personnel are designated as Key:

DSP Engineer (hardware and software) (KEY PERSONNEL)

Senior Software Engineer (KEY PERSONNEL)

Staffing Plan

Using Microsoft Excel, offerors shall provide a staffing plan, by task area, of all proposed labor category personnel supporting each of the task areas specified in the Performance Work Statement. The offeror shall provide their Staffing Plan as a separate document in Microsoft Excel in the format described by Attachment L-6, which consists of the following information set:

a. Individual's name

b. Employer (employee's company name)

c. Labor category

d. Proposed position

e. Task area

f. Number of labor hours proposed for all years, in accordance with Attachment L-3 - Cost Summary Format

g. Years of related professional experience

h. Highest educational degree obtained

i. Degree area

In the event that the offeror has not identified a firm candidate for a proposed task area, include the word "pending" in lieu of an individual's name. Offerors should attempt to minimize the number of proposed labor

Solicitation Number: N00173-13-R-RK03 Page 9 of 12 personnel for which candidates have not been identified. From an evaluation perspective, proposal risk in terms of "Technical Capability" and "Cost Realism" would be expected to increase when candidates have not been identified for proposed task area positions.

Labor Category Qualification

The offeror shall submit a description for each of their company-unique personnel qualification identifiers (e.g.

Engineer 3, Analyst 4). Each description should not exceed 1/2 page in length, but should be sufficient to provide the offeror and subcontractor criteria used to determine each individual's eligibility.

(b) SECTION 2 (Sub-factor B) - Technical Understanding

The offeror shall demonstrate specific knowledge, capability and relevant experience (prime and subcontractor) to perform the tasks in accordance with the Performance Work Statement sub-task structure. The capabilities and experience shall demonstrate their ability to complete the tasks defined in Section C, Performance Work Statement.

Sample Task Order

Each Offeror is required to complete and submit a technical and cost proposal against a Sample Task (Attachment L-7) for evaluation. The proposal shall be included as part of Volume I. The purpose of the Sample Task is for the Offeror to demonstrate their ability to provide soundness of approach, credibility, realism, and logic to proposed tasking, and their understanding of the Government’s requirements. The Sample Task will also be used by the Government to assess the Offeror’s methodology for proposing costs by evaluating the reasonableness, realism, and completeness of the proposed costs for performance of the Sample Task. The Sample Task may become the first Task Order issued under the contract.

(c) SECTION 3 (Sub-factor C) - Program Management Plan

Offerors shall submit a proposed Program Management Plan to describe how the offeror intends to manage and coordinate the task efforts of this contract, including planning, assigning responsibility, controlling personnel, controlling utilization of resources, tracking deliveries, and periodically monitoring performance and obtaining feedback. The plan shall demonstrate the offeror’s management approach to controlling and integrating the diverse technical efforts required by the PWS. The plan shall describe the offeror’s corporate structure and ability to manage a high performing team, as well as the procedures in place for monitoring and controlling costs, and demonstrate that it is successful. If teaming or subcontracting is contemplated, Offerors must provide a full description of:

a. the proposed subcontractors or team members;

b. the portions of the task Performance Work Statement that will be subcontracted or the planned division of tasks within the team;

c. the agreements/arrangements the offeror has with its teammates and/or subcontractors and why such agreements will benefit the Government and aid

d. the contractor in achieving the requirements and objectives of this effort and benefit the Government throughout the life of the contract;

e. the extent (percentage) of subcontracting or the percentage division within the team;

f. the management structure for coordinating and controlling subcontractors and/or team members;

The Management Plan shall also address the Offeror's Transition Plan. The Transition Plan shall include a staffing plan for hiring personnel after contract award. Plan to include schedule for hiring ramp up and timeframe when staffing actions will be completed which shall be not later than four weeks after contract award. The plan shall include but not limited to start date, end date, and detailed Plan of Action & Milestones (POA&M) with measurable elements. The Management Plan shall address how the offeror will delineates adequate measures to coordinate communications with the incumbent contractor and Codes 1400 and 1600 staff as well as ensure uninterrupted workflow during the transition process.

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NOTE: While it is recognized that the offeror’s proposal submission may not be able to detail specifics that will only be determined post-award, the proposed Management Plan must demonstrate the concept of the operation proposed to most effectively meet projected Task Requirements and integrate functional areas.

2. VOLUME II - PAST PERFORMANCE

(a) SECTION I RECENT AND RELEVANT PAST PERFORMANCE QUESTIONAIRES

Offerors shall provide at least three (3) Past Performance Questionnaires with their proposal (provided as Attachment L-2). Offerors shall identify three (3) contract efforts performed within the last three Government fiscal years (1 October 2009 - present). Offerors must also submit at least one (1) Past Performance Questionnaire for each proposed subcontractor effort valued at 10% of their total current offering or more. The contracts identified should demonstrate in-depth knowledge and successful implementation of contracts, of similar scope and complexity to this solicitation. Similar scope and complexity means having performed most of the types of support efforts identified in the Performance Work Statement for this solicitation or having provided at least 15,000 annual man-hours under a support services contract. The identified contracts can be with Federal, Commercial, or other customers. For each contract, the offeror shall identify at least one of the following customer Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer (PCO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR). The offeror shall provide the current address, phone number, FAX number, and e-mail address for each POC.

In order to expedite the assessment process, the offeror may complete the "Contract Information" portion of the Past Performance Questionnaire for the convenience of the customer POC. The offeror shall not, however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Officer or Specialist on or before the proposal due date. Electronic submission by the customer is preferred; however, hardcopy mail or fax will be accepted. The offeror's past performance volume shall contain copies of the first page of the Customer's Questionnaire and the transmittal letters.

The government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the offeror. The government reserves the right to consider any questionnaire received after the due date and contact those offices that do not respond to the questionnaire.

(b) SECTION 2 PREVIOUS CONTRACTING EFFORT NARRATIVES (Attachment L-1)

For each of the Past Performance Questionnaires submitted, the Offeror shall also provide a Previous Contracting Effort Narrative detailing the following information in Volume II:

(a). Description of how the scope for this past contract/task order relates to this effort in scope and complexity.

(b). Description of the subcontractor deliverables to the prime and payment tracking; points of contact; and, the sole bearer of ultimate responsibility for performance.

(c). Description of achievements for the most recent period for which performance measures have been applied to each contract. The performance measures should be specific and show the target performance levels that are set forth under the applicable contracts as well as the level of performance achieved. The Offeror shall describe the tools and/or methods used to collect metrics data and the frequency of data collection and reporting.

NOTE: The Government reserves the right to use contract performance data provided in the Offeror’s proposal and additional contract performance data obtained from other sources, such as the Government’s Past Performance Information Retrieval System (PPIRS) data base, personnel knowledge and from the points of contact identified by the Offeror in its proposal.

3. VOLUME III - COST/PRICE

(a) SECTION 1

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Cost/Price

(a). Offerors shall submit proposed pricing for Section B. Proposed Costs and Fees must be provided for each applicable Contract Line Item Number (CLIN) identified in this solicitation. The Offeror shall comply with instructions contained herein for submittal of the Cost/Price Proposal. Contract award will be made at the proposed costs and fees of the successful Offeror using that Offeror's proposed Section B pricing.

(b). Offerors are advised that the anticipated distribution of direct labor by labor category for this effort is listed in Section L-25. Furthermore, the Government anticipates that all efforts will be performed at government facilities and Offerors should propose rates accordingly.

(c). Offeror's proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance, the technical capability and experience in the proposal, identified personnel resources, and cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost or price shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal. The burden of proof as to cost/price credibility rests with the Offeror. Unrealistically low prices may indicate an inability to understand requirements and a high risk approach to contract performance. Accordingly, the Government may consider the findings of such an analysis in evaluating an Offeror’s ability to perform and the risk of its approach.

(b) SECTION 2

Cost/Price Data

(a). Offerors shall provide Supporting Cost/Price Data using the format provided as Attachment L-4 with this solicitation. The cost/price data shall include all major cost elements (Direct Labor by category/rate/hours, Fringe rate and amounts, Overhead rate and amounts, G&A rate and amounts, Cost of Money factor/rate and amount, escalation, Subcontracts, etc.) and fees. Offers shall include the proposed level(s) of effort (man-hours) for each CLIN. Offerors shall clearly identify any proposed hours which are uncompensated effort and complete Section H fill-in within the level of effort clause.

Supporting Cost/Price spreadsheets shall detail the breakdown of all costs by task and year, with complete formulas.

(b). Offerors shall submit complete Section B pricing.

(c). Offerors shall provide Cost/Price spreadsheets using the format provided as Attachment L-3 that details the breakdown of costs by year, with complete formulas, of proposed costs/prices by contract year.

Offerors shall provide a screen-capture (or equivalent) from the employer's payroll system for each name in the Offeror's Staffing Plan. If there is no payroll data available for one or more of the individuals proposed, offerors shall provide payroll data for a comparable position and a brief analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied.

(d). Any additional supporting documentation may be provided at the offeror's discretion. Each screen-capture should match the historical rates listed for that individual on the Supporting Cost/Price spreadsheet (Attachment L-4). The proposed rates provided in this attachment must be the exact rates utilized in the pricing section B, proposed in the cost analysis narrative and provided in the Cost Summary Format (Attachment L-3). If any individual's proposed rate is different than the actual incurred rate provided on Attachment L-3 or in the screen capture, the Offeror is to explain the reason for the difference in the narrative.

(e). Offerors shall provide the Basis of Estimate (BOE) supporting the costs/prices provided in the Cost/Price Summary including a description of the assumptions and computations used to develop the proposed costs/prices.

Solicitation Number: N00173-13-R-RK03 Page 12 of 12

(f). Offerors shall submit form DD 1861 if proposing Facility Capital Cost of Money (FCCOM) and show the calculation of the proposed amount. Additional narrative may be submitted as a separate document, if necessary, to describe derivation of labor rates, use of uncompensated overtime pools to which indirect rates are applied, etc.

(g). Offerors shall propose Other Direct Costs (ODCs). The Government estimates ODCs (including travel costs) for this Task Order to be $60,000.00 (unburdened) for the ordering period. This estimate must be included in Section B of the offer for the ODC CLIN. Other/additional ODC amounts proposed by an Offeror shall be included in said CLINs and explained in the narrative rationale provided by the Offeror.

(h). Offerors shall address Subcontracted Costs. Each subcontractor estimate shall be addressed separately, and detailed cost information shall be provided in the same format (Attachments L-3, L-4, L-5, and payroll screen shots) as required for the prime contractor. The detailed information may be submitted separately to the Government if the subcontractor does not want this data to be provided to the prime Offeror. Subcontractors may submit their information directly to the Government the instructions listed in paragraph L-2, Instructions to Offerors. For cost/price summary data provided separately, Subcontractors shall place the appropriate restrictive legend on their data and identify the Company name, address, point of contact and solicitation number. Subcontractors are required to provide information for their cognizant DCAA branch office with the name and phone number of a DCAA point of contact who is familiar with the company.

4. VOLUME IV - CONTRACT INFORMATION

(a) Contract Documentation

Cover Letter

Offerors shall provide a cover letter with the following information:

• Solicitation number;

• The name, address, electronic-mail address, and telephone and facsimile numbers of the Offeror;

• A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

• A statement that the proposal is valid through 180 calendar days from the date specified for receipt of proposals;

• Names, titles, telephone and facsimile numbers, e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

• DCAA office point of contact including branch location, contact name, telephone number and email address;

• Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

• Identify all enclosures being transmitted as part of its proposal.

4. Exhibit B - PWS is attached.

Solicitation No.: N00173-13-R-RK03 Exhibit B

Amendment No.: 0001

Performance Work Statement (PWS)

Electronic Support Measures (ESM) Branch Digital Signal Processing (DSP) and Software Development Support Services

Amendment No.: 0001

Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Period of Performance

2.2 Non-Personal Services

2.3 Business Relations

2.3.1 Data Rights

2.4 Contract Administration and Management

2.4.1 Contract Management

2.4.2 Personnel Administration

2.4.3 Contract Administration

2.4.4 Contractor Management Plan (CMP)

2.4.5 Quality Assurance Surveillance Plan (QASP)

2.5 Contractor Furnished Equipment, Materials, Subcontracts and Supplies

2.6 Contractor Personnel, Disciplines, and Specialties

2.7 Location and Hours of Work

2.8 Travel / Temporary Duty (TDY)

3 Performance Requirements

3.1 RF Analog-to-Digital (ADC) Hardware Integration

3.2 Digital Signal Processing (DSP) Software Development

3.3 Electronic Support (ES) Software Development

3.4 Software Subsystem and System Testing

3.5 Configuration Management and Control

Amendment No.: 0001

4 Special Requirements

4.1 Security

4.1.1 DD Forms 254

4.1.2 Visitor Group Security Agreement (VGSA)

4.1.3 Identification (ID) Badges and Vehicle Passes

4.1.4 Information Systems Security

4.2 Safety

4.3 Transition

4.4 Government Furnished Materials

5 Deliverables

6 Performance Requirement Summary (PRS)

Amendment No.: 0001

Performance Work Statement (PWS)

Electronic Support Measures (ESM) Branch Digital Signal Processing (DSP) and Software Development Support Services

Vision Statement

Provide immediate and long-range contributions to the advancement of Navy Electronic Warfare (EW) programs to allow rapid deployment of emerging high-speed analog and digital signal processing components and techniques for use in current Surface Electronic Warfare Improvement Program (SEWIP) efforts and future Electronic Support Measures (ESM) systems.

1 Introduction The Electronic Warfare Support Measures (ESM) Branch at the Naval Research Laboratory (NRL) is engaged in the research and development (R&D) of advanced passive electronic warfare systems. ESM branch employees conduct R&D, prototype design, and operational testing of ESM systems/subsystems associated with all disciplines of modern ESM systems. Research activity areas include:

o Digital Receiver Design and Implementation o Advanced Digital Signal Processing (DSP) o Precision Direction Finding (PDF) Techniques o Precision Passive Geolocation Techniques o Miniaturized Electronic Support (ES) Payloads for Unmanned Platforms o RF Design (Board and System Level) o RF ASIC Design

The ESM Branch at NRL has a long history of directly supporting the warfighter through a combination of long term system developments as well as the delivery of quick reaction capabilities (QRC). The ESM Branch also provides support to the Intelligence Community, particularly in the area of special signal collection.

1.1 Mission

NRL ESM Branch scientists aim to make both immediate and long-range contributions to the advancement of Navy EW programs. These R&D programs apply state-of-the-art techniques and system concepts to optimally achieve program objectives. These development efforts encompass all related phases of engineering including applied research of emerging techniques and components, conceptual design and analysis, detailed hardware/software design, modeling and simulation, and prototype development.

1.2 Background

Utilizing a proprietary development environment from Annapolis Micro Systems, Inc., called CoreFire, the NRL ESM Branch has rapidly prototyped DSP algorithms for EW applications. Over the course of many years, NRL has developed functional code libraries that permit rapid reuse of tried and tested techniques within the CoreFire design environment.

NRL has successfully built and deployed over 15 systems utilizing the CoreFire rapid implementation process.

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Annapolis Micro Systems maintains and continually updates products and support for the CoreFire environment, permitting NRL immediate access to emerging and cutting edge technologies. The coupling of software, hardware, and streamlined/dedicated support make CoreFire and Annapolis Micro Systems the development platform of choice for NRL rapid prototyping.

1.3 Scope

The purpose of this contract is to provide personnel to perform research for the ESM Branch in the following areas:

o RF Analog-to-Digital Conversion (ADC) Hardware Integration o Digital Signal Processing (DSP) Software Development o Electronic Support (ES) Software Development o Software Validation and Verification o Configuration Management and Control

DSP is concerned with the practical aspects of representing information bearing signals in digital form, and with using computers or special purpose digital hardware to extract that information (amplitude, RF, BW, PW, FM, and AM) or to transform the signals in useful ways.

Efforts in support of the tasks delineated in Section 3, Performance Requirements, below will be conducted in coordination with Principal Investigator (PI) led research teams that may include Government scientists and other Contractors. In the performance of some of the tasks listed in Section 3, contract personnel may occasionally travel to support system installation, maintenance, or testing aboard Navy platforms. Government assessment of the quality and timeliness of the provider's contribution to the work will be evaluated in terms of its impact on the success of the overall project.

2 General Requirements The Naval Research Laboratory (NRL) Requirements for On-Site Contractors (ROSC) dated 8 December 2008 provides general instructions for Contractors conducting business at/on NRL property. Compliance with specific paragraphs of the NRL ROSC cited in the Section 2 - General Requirement and Section 4 - Special Requirements is mandatory, other requirements in the NRL ROSC are provided for information purposes only.

2.1 Period of Performance

The effective period of this contract during which delivery orders/task orders may be issued is from date of contract award through three (3) years.

2.2 Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual contractor employees.

The Contractor shall be responsible for managing its employees and guarding against any actions that are of the nature of personal services, or give the perception of personal services as defined in FAR-Part 37, Service Contracting, dated 31 May 2011.

The Contractor shall notify the Contracting Officer (CO) if any Government requested actions constitute, or are perceived to constitute personal services prior to taking any actions to implement the subject request.

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2.3 Business Relations

The contractor shall integrate and coordinate all activity needed to execute this contract.

2.3.1 Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be Government owned and the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials can not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.4 Contract Administration and Management

The following subsections specify requirements for contract management and contractor personnel administration

2.4.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this contract.

2.4.2 Personnel Administration

The Contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions.

The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements.

The Contractor shall make necessary travel arrangements for employees.

2.4.3 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer this contract.

The Contractor shall respond to Government requests for contractual actions in a timely fashion.

The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on this contract.

2.4.4 Contractor Management Plan (CMP)

The CMP provides the Government insight to the systems, processes, and structure within which the contractor operates. The CMP includes, as applicable and if not defined in a separate plan: quality control, risk management, systems engineering, software development, configuration management, earned value management, and subcontract management.

The contractor shall submit a Contractor's Management Plan (CMP) defining the contractor's approach to implementing the contract.

The Contractor shall receive the CO’s acceptance in writing prior to implementing any proposed change to his management plan once the CMP has been accepted by the Government.

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The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and maintain an effective risk management program to ensure services are performed in accordance with this PWS.

The contractor shall develop and maintain an effective systems engineering program to ensure services are performed in accordance with this PWS.

The contractor shall develop and maintain an effective software development program to ensure services are performed in accordance with this PWS.

The contractor shall develop and maintain an effective configuration management program to ensure services are performed in accordance with this PWS.

The contractor shall develop and maintain an effective earned value management program to ensure services are performed in accordance with this PWS.

The contractor shall develop and maintain an effective subcontract management program to ensure services are performed in accordance with this PWS.

2.4.5 Quality Assurance Surveillance Plan (QASP)

The Government will evaluate the contractors performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) provided as an attachment to this proposal. The QASP is focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards as defined in the QASP. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.5 Contractor Furnished Equipment, Materials, Subcontracts and Supplies Equipment and unexpended materials and supplies purchased by the contractor under this contract become the property of the Government at the end of the performance period, including all options.

The Contractor shall provide supplies for contractor personnel.

The Contractor shall provide any other equipment, material, and supplies, not furnished by the Government, but required to perform the work defined under Paragraph 3, Performance Requirements, below.

The Contractor shall be responsible for any subcontract management necessary for performing efforts described in Paragraph 3,Performance Requirements, below.

2.6 Contractor Personnel, Disciplines, and Specialties

The minimum education, training, and experience required by contractor personnel to perform support tasks identified in this PWS are defined in the labor category descriptions provided herein.

DSP Hardware/Software Engineer (KEY PERSONNEL)

Education: BS in Electrical Engineering (minimum) from an accredited, 4-yr institution with specialization in digital signal processing software, firmware, and hardware.

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Experience: 5 years (minimum) experience in digital signal processing algorithm (including FFT, convolution, digital filter, number system conversions, vector algebra, trigonometry, and other more esoteric DSP techniques) development and implementation of signal acquisition systems based on the Annapolis Microsystems Wildstar Platform, in particular experience using the CoreFire FPGA programming environment. A Master’s Degree in Electrical Engineering can be substituted for 2 years of experience.

Clearance: Current (or eligible for immediate adjudication to) Top Secret (TS)/Special Compartmented Information (SCI)

Senior Software Engineer (KEY PERSONNEL)

Education: MS in Electrical Engineering (minimum) from an accredited, 5-year institution.

Experience: 5 years (minimum) experience in DSP algorithm development in a research and development environment, programming with MATLAB and Visual C++ platforms, implementing graphic user interfaces (GUIs), real-time DSP boards, and analog-to-digital interface hardware, development of system level software for real-time processing of RF emitter (PW measurement, PRF/PRI measurement, Transmit Frequency, RF modulation characteristics, RF scan modulation characteristics, emitter scan rate, etc.)

data. An additional 2 years of experience can be substituted for a MSEE, however, at least a BS degree is mandatory.

Clearance: Current (or eligible for immediate adjudication to) Top Secret (TS)/Special Compartmented Information (SCI)

Software Engineer

Education: BS in Electrical or Computer Engineering (minimum) from an accredited, 4-year institution.

Experience: 2 years experience in DSP algorithm development in a research and development environment, programming with MATLAB and Visual C++ platforms, implementing graphic user interfaces (GUIs), real-time DSP, and analog-to-digital interface hardware.

Clearance: Current (or eligible for immediate adjudication to) Top Secret (TS)/Special Compartmented Information (SCI)

2.7 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at the Naval Research Laboratory facilities, 4555 Overlook Ave, SW, Washington, DC 20375-5320. Normal workdays are Monday through Friday except US Federal Holidays. NRL workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours. Additional information on work hours is provided in Section 1.(c), NRL HOURS OF OPERATION AND HOLIDAY SCHEDULE, in the NRL ROSC.

2.8 Travel / Temporary Duty (TDY)

Travel to other government facilities or contractor facilities may be required for conduct of experimental research or attendance at government reviews or scientific meetings and seminars.

The Contractor shall submit all travel requirements (including plans, agenda, itinerary and dates) for pre-approval to the Government and is on a strictly cost reimbursable basis.

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The Contractor shall bill costs for travel in accordance with FAR 31.205-46 Travel Costs (subject to local policy & procedures).

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

DSP applications are ever changing and commercial-off-the-shelf (COTS) products that have proven performance will be used to satisfy these requirements when applicable and within budgetary constraints.

3.1 RF Analog-to-Digital (ADC) Hardware Integration

3.1.1 The Contractor shall conduct research and development to integrate high-speed Analog-to-Digital Converter (ADC) boards with state-of-the art DSP boards for extraction of RF emitter characteristics from a dense analog RF signal environment.

Data transfer rates under study exceed 100 Gbps and may be implemented in numerous bus technologies including RACEway, PCI, Compact-PCI, PCIExpress, PXI. VME, VXI, VPX and other state-of-the art serial electronic or optical bus technologies. DSP processor boards under investigation include Annapolis Micro System's Wildstar platform as well as other COTS products with similar performance.

Performance Standards

a) STD: Timely AQL: 5 days after last day of month in which work was accomplished

b) STD: Comprehensive AQL: Include: hours expended on tasks, resources assigned to tasks, meeting/reviews attended, problems or issues encountered

c) STD: Timely AQL: 60 days after the end of an annual period of performance

d) STD: Comprehensive AQL: Addresses key issues associated with integrating high-speed ADC boards to state-of-the DSP boards.

Deliverables

A001 Monthly Progress and Status Report - STDs a, b A002 Contractor Summary Technical Report – STDs c, d

3.1.2 The Contractor shall use VHDL and Verilog programming environments to program firmware for implementing ADC to DSP board hardware interfaces.

Performance Standards

a) STD: Timely AQL: 30 days after completion of verification and validation of firmware source code

b) STD: Comprehensive

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AQL: Meets 100% of the requirements listed in the VDD Guide data description…