RFP_BPTFv8_7May13_amendv1.pdf

CONFORMED COPY AS OF AMENDMENT 0001 SOLICITATION NUMBER N00173-13-R-JF01

PART I - THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 SUPPLIES/SERVICES AND COSTS

Base Year:

Item No. Schedule of Supplies/Services Quantity Unit Unit Price Amount

0001 Janitorial services PCS S201 Type: FFP

12 MO $ $

0002 Ground services PCS S208 Type: FFP

12 MO $ $

Maximum Estimated Cost

Maximum Fixed Fee

Maximum Estimated Cost Plus Fixed Fee

0003 Building Maintenance PCS Z1HB Type: CPFF

0004 Satellite Services as described in the SOW Type: CPFF

PCS AJ54

0005 Material PCS H218 Type: COST

0006 Travel PCS V219 Type: COST

0007 Equipment

0008 Transition in: Applies to CLIN 0001 and 0002 ONLY

0009 CDRLs A001, A002, B001 to B006, C001,C002

EA NSP

*Material purchases in excess of $25,000 must be approved by the COR prior to their purchase.

Option Year 1

Item No. Schedule of Supplies/Services Quantity Unit Unit Price Amount

1001 Janitorial services PCS S201 Type: FFP

12 MO $ $

1002 Ground services

Cost

Maximum Fixed Fee

Maximum Estimated

1003 Building Maintenance Type: CPFF

PCS Z1HB

1004 Satellite Services as described in

1005 Material Type: COST

PCS H218

1006 Travel

PCS V219

1007 Equipment

1008 CDRLs A001, A002, B001 to B006, Option Year 2

2001 Janitorial services PCS S201 Type: FFP

12 MO $ $

2002 Ground services

Cost

Maximum Fixed Fee

Maximum Estimated

2003 Building Maintenance

2004 Satellite Services as described in

2005 Material

2006 Travel

2007 Equipment

2008 CDRLs A001, A002, B001 to B006, Option Year 3

3001 Janitorial services PCS S201 Type: FFP

12 MO $ $

3002 Ground services

Cost

Maximum Fixed Fee

Maximum Estimated

3003 Building Maintenance Type: CPFF

3004 Satellite Services as described in

3005 Material

3006 Travel

3007 Equipment

3008 CDRLs A001, A002, B001 to B006, Option Year 4

4001 Janitorial services PCS S201 Type: FFP

12 MO $ $

4002 Ground services

Cost

Maximum Fixed Fee

Maximum Estimated

4003 Building Maintenance

4004 Satellite Services as described in

4005 Material

4006 Travel

4007 Equipment

4008 CDRLs A001, A002, B001 to B006, B‐2 MINIMUM AND MAXIMUM QUANTITIES

As contemplated by the contract clause entitled, "Indefinite Quantity", the minimum quantity that will be ordered by the Government during the effective period of the contract is research and development requiring the contractor to provide a level of effort of 500 direct labor hours.

The maximum quantity that the Government may order during the effective period of the contract and all options is research and development requiring the contractor to provide a level of effort of 360,675 direct labor hours.

The minimum and maximum quantities may consist of any combination of the tasks contained in the statement of work.

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 STATEMENT OF WORK

The work and services to be performed hereunder shall be subject to the requirements and standards contained in

Attachment (1), Statement of Work, Exhibit A, Contract Data Requirements List, and all other Attachments cited in

Section J, which are incorporated by reference into Section C.

Pursuant to DFARS 211.106 contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

The specific work to be carried out shall be further described in orders issued under this contract.

REQUIREMENTS FOR ONSITE CONTRACTORS

For those portions of the work under this contract performed at any NRL site, the contractor shall comply with the following:

Requirements for On‐Site Contractors

Revised 23 June 2008

1. ACCESS TO NRL

(a) PARKING/DELIVERIES

Parking at all Naval Research Laboratory (NRL) sites may be limited. This may require the Contractor to provide alternate means of transportation to and from the site. Contracts that will require deliveries of construction type building material or heavy equipment and contractor escorts should contact the Security office as identified in the contract to make prior arrangements for admission to the NRL.

(b) BADGES AND VEHICLE PASSES

All contractor personnel who visit or work on any NRL site or facility must comply with all NRL access requirements.

Contractor personnel nominated for access to NRL facilities must process through the NRL Personnel Security Section.

Processing includes the completion and submission of all forms and background documentation required by the NRL

Security Department. The forms and background documentation will be reviewed to determine whether nominated contractor employees meet the requirements for a favorable trustworthiness determination. A favorable trustworthiness determination is required in order for nominated contractor personnel to be granted access to NRL facilities and issued an NRL badge. NRL issued Contractor badges must be worn and readily visible at all times while contractor personnel are on NRL facilities. Having a current foreign passport (among other factors) may result in an unfavorable trustworthiness determination.

NRL badges, vehicle passes, keys and other government property issued to contractor personnel must be immediately returned to NRL upon (1) completion or termination of the contract; and (2) termination of employment. Contractor employees shall comply with the check‐in/check‐out procedures in NRLINST 12290.1(as revised). In part, this instruction provides the procedures for the return of badges, decals, and parking passes. Failure to return NRL Contractor Badges in accordance with NRLINST 12290.1(as revised) may preclude the issuance of any additional badges to contractor employees supporting the same contract until all unaccounted for badges have been returned.

Contractors may also receive an unfavorable past performance determination or negative responsibility determination as a result of non‐compliance with this provision.

(c) NRL HOURS OF OPERATION AND HOLIDAY SCHEDULE

All or a portion of the effort under this contract will be performed on a Government Installation. The normal workweek will be established by the Contracting Officer Representative (COR) or Authorized Government Representative (AGR) identified in the contract. No deviation in the normal established workweek will be permitted without express advance approval in writing by the COR or AGR. In the event the Contractor fails to observe the established workweek, any costs incurred by the Government resulting there from shall be chargeable to the Contractor.

The following federal holidays are authorized exceptions to the normal workweek:

NAME OF HOLIDAY TIME OF OBSERVANCE

New Years Day 1 January

Martin Luther King Jr. Day Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

Any other day designated by federal statute, Executive Order, or Presidential Proclamation.

In the event that any of the above holidays occur on Saturday or Sunday, the holiday must be observed by the

Contractor in accordance with the practice observed by the assigned Government employees at the using activity.

Contractor personnel performing work under this contract at any NRL site shall limit their observation of holidays to those set forth above. In the event Contractor personnel work during a holiday other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.

When any NRL site grants emergency administrative leave to its Government employees, Contractor personnel performing effort at that NRL site must also be dismissed. However, the contractor shall continue to provide sufficient personnel to perform requirements of critical efforts already in progress or scheduled at the Laboratory.

2. TEXTBOOKS AND/OR REFERENCE MATERIALS

The Contractor shall return all textbooks and reference materials checked out from any NRL Library to that Library at the completion of the individual’s performance or contract performance in accordance with NRLINST 12290.1 (as revised), Check‐In, Check‐Out, and Intra‐Laboratory Reassignment Procedures.

3. CONTRACTOR ACCESS to NRL INFORMATION SYSTEMS

Contractors may have access to NRL information systems based on clearance level, need‐to‐know, and appropriate restrictions pertaining to competition‐sensitive information. Contractors must ensure security by adhering to requirements of NRLINST 5239.1 (as revised) Information Systems Security Plan.

Contractor Email addresses must include an identifier that clearly indicates that the email address belongs to a contractor (i.e., First Last (Contractor)<email.address@organization>).

Foreign nationals must be identified as such in all communications originating within NRL. Email addresses for foreign nationals shall include the identifier "Forn‐Natl" (i.e., FirstLast(Forn‐Natl) email.address@organization>).

4. INFORMATION REGARDING NON‐US CITIZENS ASSIGNED TO THIS PROJECT

Before allowing a non‐U.S. citizen access to information required performing this contract, to information generated in performance of the Statement of Work of the contract, or to a Government facility in connection with the work, the

Contractor shall obtain written approval from the Security office listed in the contract.

5. ON‐SITE PERSONNEL

Within 60 days after date of contract award, the contractor shall submit to their cognizant Defense Contract Audit

Agency (DCAA) a list containing the names of personnel working under the contract on the NRL site. The contractor shall submit an updated list to DCAA on an annual basis thereafter.

If the contractor has more than one contract requiring on‐site work, the annual updated list may be consolidated to include all contracts by number and the names of the on‐site personnel working with each.

This requirement does not apply to firm‐fixed‐price contracts unless the contract requires a specified level of effort to be provided over a stated period of time.

6. CONTRACTOR PERSONNEL TRAINING

NRL may require contractor personnel on any NRL site to participate in training in rules, practices, procedures, and systems on NRL's requirements. Such NRL training may include: Information Technology Security, Fire Training, Personnel Security, Environmental Awareness, or EEO programs.

7. CONTRACTOR PERSONNEL PARTICIPATION IN INVESTIGATIONS AND LITIGATIONS

If an investigation or litigation needs a contractor employee as a witness, the contractor shall direct the employee to participate. If an NRL investigation or litigation ‐‐ one to which the contractor is not a subject or party ‐‐ needs information or documents from the contractor, the contractor shall provide them; however, the contractor may ask for the Contracting Officer's authority to mark any documents with appropriate restrictions. If the contractor does restrict the documents, it shall also provide a redacted, unrestricted copy that the Contracting Officer agrees redacts only protectable information.

8. CONTRACTOR OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) PROGRAM COMPLIANCE

(a) GENERAL

The Contractor is responsible for employee’s safety and health and shall comply with OSHA regulations and perform in accordance with applicable regulations including 29 Code of Federal Regulations (CFR) Part 1910, Occupational Safety and Health Standards, 29 CFR 1925, Safety and Health Standards for Federal Service Contracts, 29 CFR 1926 Safety and

Health Regulations for Construction and EM‐385‐1‐1, U.S. Army Corps of Engineers' Safety and Health Requirements

Manual. The most stringent standards will apply.

The contractor shall submit a written Accident Prevention Plan (APP) as required, when FAR 52.236‐13 is included in the contract. The minimum outline for an APP is provided in EM 385‐1‐1.

The NRL Safety Branch may require the contractor to stop performance, with no additional price or cost to the contract, when it is determined the contractor operation on an NRL site does not comply with an applicable OSHA regulation, and is a threat to the safety and health of on‐site personnel and/or the public. Should unforeseen hazards become evident during the performance of work, the contractor shall make a formal request to the Contracting Officer, both verbally and in writing, to provide a resolution as soon as possible. In the interim, all necessary action shall be taken by the contractor to restore and maintain safe working conditions in order to safeguard on‐site personnel, visitors, the public and the environment.

(b) ACCIDENTS

The contractor shall preserve the conditions and evidence of the accident site until the Government investigation team arrives on site and the investigation is conducted.

For recordable injuries and illness, and property damage resulting in at least $2000 in damage, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the Navy Contractor

Significant Incident Report (CSIR) and provide the report to the COR within one business day of the accident. The Prime

Contractor must notify the COR as soon as practical, but no later than 4 hours after the accident. The CSIR form is available at https://www.navfac.navy.mil/safety/site/construc/csir.pdf, through the COR or by contacting the Safety office identified in the contract.

For weight handling equipment accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the WHE Accident Report and provide the report to the COR within 30 days of the accident. The form is at http://ncc.navfac.navy.mil/, through the COR or by contacting the Safety office identified in the contract.

(c) CONSTRUCTION TYPE WORK

Any construction type work performed by contractors shall comply with 29 CFR 1926 and EM 385‐1‐1.

(d) CONFINED SPACE WORK

All confined spaces, as defined in 29 CFR 1910.146, are considered to be permit‐required confined spaces. Manholes such as storm drains, sewers, utility vaults, steam pits, crawl spaces, etc. are examples of a permit‐required confined space at NRL. Contractors shall comply with 29 CFR 1910.146 for all confined space work and submit a site‐specific safety plan for review and approval by Code 3540 prior to the work. In addition, for construction contracts, compliance with EM 385‐1‐1 is required. The site specific safety plan shall meet the requirements of NRLINST 5100.22 (as revised)

Requirements For Entry Into Confined Spaces and OPNAVINST 5100.23 (as revised).

9. RADIATION SAFETY

(a) OCCUPATIONAL EXPOSURE TO RADIATION

In accordance with NAVMED P‐5055 (as revised), Radiation Health Protection Manual, medical examinations may be required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires exposure to ionizing radiation or the handling of radioactive materials.

The Contractor is responsible for ensuring required medical examination(s) is/are conducted. The examinations such as

Preplacement Examinations (PE), Situational Examinations (SE), and Termination Examinations (TE) will be conducted in accordance with NAVMED P‐5055 (as revised), Radiation Health Protection Manual.

As a result of this examination, a pass/fail determination will be made by the Examining Physician and a written report identifying the type of examination (PE,SE,TE) and the results (pass/fail) forwarded no later than 45 days after each examination to the NRL Safety Branch, Code 3540 (for the NRL‐DC site) and to the NRL‐SSC, Code 7030.5 (for the NRL site at Stennis Space Center, MS).

For any work to be performed at any NRL site, contractor personnel may be required to wear an NRL issued radiation dosimeter. A radiation dosimeter will not be issued to any contractor personnel until the written test report indicating that the employee passed the examination is received by the Safety Branch as noted in the above paragraph.

For contracts already in place, a Preplacement Examination shall be performed within 60 days.

(b) RADIOACTIVE MATERIAL OR RADIATION PRODUCING DEVICES

The Contractor shall notify, in writing, the NRL Safety Branch, Code 3540 (for the NRL‐DC site) and NRL‐SSC, Code 7030.5

(for the NRL Stennis Space Center, MS site) at least two(2) weeks in advance of all shipments to and from any NRL site of radioactive material or radiation producing devices (e.g., x‐ray machines). Shipments of radioactive material received without this may be rejected and returned to the point of origin with no additional price or cost to the contract and any costs associated with this rejection borne by the contractor.

(c) LASER SAFETY

In accordance with OPNAVINST 5100.23 (as revised) Navy Safety and Occupational Health (SOH) Program Manual, medical examinations are required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires work with Class IIIb, Class IV, and certain Class IIIa lasers.

The Contractor is responsible for ensuring the required medical examination(s) is/are conducted. The examinations, such as Preplacement Examinations (PE), Situational Examinations (SE), and Termination Examinations (TE) will be conducted in accordance with BUMEDINST 6470.23 (as revised), Medical Management of Non‐Ionizing Radiation

Casualties. As a result of this examination, a pass/fail determination will be made by the Examining Physician and a written report identifying the type of examination (PE, SE, TE) and the results (pass/fail) forwarded no later than 45 days after each examination to NRL Safety Branch, Code 3540 (for the NRL‐DC site) and to the NRL‐SSC Code 7030.5 (for the

NRL site at Stennis Space Center, MS.).

For contracts already in place, a Preplacement Examination shall be performed within 60 days.

In addition to medical examinations, initial laser safety training is required to work with Class IIIb, Class IV, and certain

Class IIIa lasers. Annual refresher training is also required for these systems. Contact the Safety Branch, Code 3540 (for the NRL‐DC site) and contact the NRL‐SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS.) for details of the training and medical surveillance programs.

(d) RADIOFREQUENCY SAFETY

In accordance with OPNAVINST 5100.23 (as revised), Navy Safety and Occupational Health (SOH) Program Manual, all contractor personnel being considered for routine assignment to duties or occupations under this contract that require work with systems that emit radio frequency (RF) radiation above the permissible exposure limits of DoDINST 6055.11

(as revised), Protection of DoD Personnel from Exposure to Radio Frequency Radiation and Military Exempt Lasers shall receive initial and biennial safety training. Contact the Safety Branch, Code 3540 (for the NRL‐DC site) and contact the

NRL‐SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS ) for details of the training program.

(e) STOP WORK

The NRL Safety Branch Head (Code 3540) or the Health Physics Section Head (Code 3544) may require the contractor to stop performance with no additional price or cost to the contract when either determines contractor operation on any

NRL site does not comply with an applicable radiation safety law, regulation or directive, and is a threat to the health and welfare of NRL employees.

10. ACQUISITION AND HANDLING OF AMMUNITION, ENERGETIC, AND EXPLOSIVE MATERIALS/ORDNANCE/DEVICES, PYROPHORICS, AND INERT ITEMS

When working with ammunition, energetic or explosive materials or devices, the Contractor is responsible for ensuring that its personnel comply with the safety regulations and instructions in NAVSEA OP5, Volume 1 (as revised), Ammunition and Explosives Ashore; NAVSEAINST 8020 (as revised), Ammunition and Explosives Handlers Qualification and Certification Program; NRLINST 8020.1 (as revised) Explosives Safety Manual; NAVMED P‐117 (as revised) Manual of the Medical Department; 49 CFR Part 391.41‐49, Physical Qualifications and Examinations; and 48 CFR DFARs 252.223‐

7002 and 252.223‐7003. The contractor shall forward to the NRL Explosives Safety Officer, Code 3546, and acquisition information for these items during the period of performance of the contract including the following information:

(1) Name, nomenclature of the material(s) or device(s);

(2) Quantity (Number and type of material(s) or device(s) being acquired);

(3) Net Explosive Weight (NEW) per item and a total for the shipment;

(4) Location where the materials will be stored;

(5) Personnel involved in the handling of the materials;

(6) Reference Standard Operating Procedures (SOP) for subject items;

(7) Material Safety Data Sheet (MSDS) for each item;

(8) Transportation documentation (to include Interim Hazard Classification(s) or Final Classification information);

(9) Date of shipment and anticipated delivery date to the Naval Research

Laboratory (Shipments received without prior approval or notification will be returned to the point of origin);

(10) Contract number;

(11) Name and Code of the COR/AGR/TM, NRL Project Officer, or Point of

Contact as listed in the contract

The Contractor shall notify the NRL Explosives Safety Officer, Code 3546, in writing (for all NRL sites) at least 2 weeks in advance of all shipments to NRL of energetic or explosive materials, explosive ordnance/devices, pyrophorics and pyrotechnics. Shipments received without notification may be rejected and returned to the point of origin. Any costs associated with this rejection will be borne by the contractor.

The Contractor shall notify the NRL Explosives Safety Officer, Code 3546, in writing (for all NRL sites) at least 2 weeks in advance of all shipments of empty, inert, or “dummy explosive devices. Documentation must accompany each item when shipped or they may be rejected and returned to the point of origin with no additional price or cost to the contract and any costs associated with this rejection borne by the contractor.

The contractor shall:

(a) Certify the required training for his/her employee(s);

(b) Provide a letter to the COR/AGR/TM stating that employees who use explosives (or who supervise employees who work with explosives) are trained and qualified to perform the work;

(c) Renew the certification annually and whenever operations are significantly changed.

The NRL Safety Branch Head (Code 3540) or the Explosives Safety Officer (Code 3546) may require the contractor to stop performance with no additional price or cost to the contract when either determines contractor operation on any NRL site does not comply with an applicable explosive safety law, regulation or directive, and is a threat to the health and welfare of NRL employees.

11. HAZARDOUS MATERIAL CONTROL AND MANAGEMENT

See the contract clause entitled Hazardous Material Identification and Material Safety Data (FAR 52.223‐3) for definition of “hazardous material.”

For purpose of complying with the contract clause entitled Hazardous Material Identification and Material Safety Data, any hazardous material used or stored by the contractor at any NRL site shall be considered to be delivered under this contract.

After contract award, MSDSs required by the contract clause shall be submitted to the COR or AGR identified in the contract and NRL Safety Branch, Code 3540 (for the NRL‐DC site) and to the NRL‐SSC, Code 7030.5 (for the NRL site at

Stennis Space Center , MS ).

The contractor shall comply with NRLINST 4110.1 (as revised), NRL Hazardous Material Control and Management

(HMC&M) Program, when using or storing hazardous material at any NRL site. Copies of the instruction may be obtained from NRL Safety Branch, Code 3540, Telephone (202) 767‐2232 (for the NRL‐DC site) and from NRL‐SSC, Code

7030.5, Telephone (228) 688‐5561 (for the NRL site at Stennis Space Center , MS ).

If hazardous material is to be used or stored by the contractor at any NRL site, the contractor shall provide the following information to the COR or AGR at the time the material is ordered or no later than the time the materials are delivered to any NRL site.

a). A copy of the Material Safety Data Sheet (MSDS) for each hazardous material (HM) used or stored at NRL. (In addition, contractors must ensure that MSDSs are readily available either in hardcopy form in a central location or by the use of electronic devices (i.e., CD‐ROMs or Internet) in the workplace.

b). The precautionary measures implemented to protect personnel using HM.

c). The labeling system used by the contractor. (The labeling system must meet the requirements of 29 CFR 1910.1200 and 29 CFR 1910.1450).

d). The procedures used to evaluate personnel exposure.

e). An inventory (initial and updated annually, thereafter) of all HM used or stored at NRL. The inventory must include the location (building and room) of storage, quantity at NRL, chemical name, manufacturer, MSDS unique identifier, and a point of contact.

12. EXPOSURE TO HAZARDOUS MATERIALS

In accordance with 29 CFR 1910.1200, Hazard Communication, the Contractor is hereby advised that a wide variety of hazardous materials are used and stored at NRL and that some contractor personnel may be exposed to these materials under normal working conditions or foreseeable emergencies. MSDSs for materials currently used at NRL are available at the NRL Safety office. The NRL Safety Branch (Code 3540) may also be contacted for information on the hazardous material labeling system used in the NRL workplace and for required protective measures to be observed by the contractor personnel when working with or near such materials. It is the responsibility of the contractor to provide information and training to their employees as required in 29 CFR 1910.1200(h) (Ref: NRLINST 4110.1 {as revised}) NRL

Hazardous Material Control and Management (HMC&M) Program.

13. ON‐SITE “HOT‐WORK”

Whenever performing “hot work”, such as soldering, welding or cutting with open flame torches, on any NRL, Washington , D. C. site, prior to beginning work, the contractor is required to coordinate with:

(1) Resident Officer‐in‐Charge of Construction (ROICC‐9040)

Phone (202) 767‐1037

(2) Naval District Washington Fire Department

Fire Protection Inspector, (202) 685‐0209/0211.

Whenever performing “hot work”, such as soldering, welding or cutting with open flame torches on the NRL‐SSC site, prior to beginning work, the contractor is required to coordinate with:

(1) National Space and Aeronautics Administration

John C. Stennis Space Center Fire Department

Phone (228) 688‐3639

14. ENVIRONMENTAL

(a) Environmental Management System ( EMS )

The Contractor shall perform work consistent with the relevant policy and objectives identified in NRL’s Environmental

Management System (EMS) outlined in NRL Instruction 5090.2. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by NRL’s EMS, including pollution prevention, waste reduction, energy use, and natural resource protection. The Contractor shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In addition, the Contractor shall advise their employees of their roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

In the event of any environmental nonconformance or noncompliance associated with the contracted services, the contractor shall take corrective and/or preventative actions. In the event of any noncompliance with any federal, state, or local environmental law, regulation or requirement, the Contractor shall immediately respond by taking all appropriate corrective action and notifying the Contracting Officer’s Representative (COR) and the EMS Manager. For any nonconformance with the EMS , the Contractor shall take corrective action and initiate further preventative action, as required by the EMS Manager.

All on‐site contractor personnel shall complete yearly EPA‐sponsored environmental training specified for the type of work conducted on‐site. Upon contract award, the COR will notify the EMS Manager to arrange EMS training for appropriate staff.

Additionally, when ordering supplies for use on NRL or for use by NRL personnel, all contractor personnel must favor energy‐efficient, recycled or reclaimed material whenever practicable.

The responsibilities of all contractor personnel include, but are not limited to:

(1) Recycling all eligible material, including glass, paper (including magazines), plastic, aluminum, and cardboard to the maximum extent practicable;

(2) Reducing the amount of hazardous material and/or solvent used by purchasing fewer hazardous materials and by increasing the use of products with recycled content;

(3) Reducing the amount of solid waste from construction and demolition debris, and scrap metal sent to municipal and rubble landfills by reducing, reusing, and recycling; and

(4) Conserving energy and water usage by turning off lights and equipment when not in use and using only the necessary amount of water needed to complete the required tasks. Continuous conservation of our natural resources is a must.

Any questions regarding EMS may be directed to the NRL EMS Manager.

(b) Pollution Protection

The contractor shall comply with all applicable Federal, state and local environmental laws and regulations including, but not limited to, the Clean Water Act, Clean Air Act, Resource Conservation and Recovery Act, and the National Historic

Preservation Act. The contractor shall be aware that Environmental Protection Agency (EPA), Department of Defense, or

NRL inspections and audits may include questioning of the contractor personnel that are working with or have knowledge of hazardous materials and hazardous waste. Contractors are required to provide and have environmental training commensurate with their responsibilities and maintain the appropriate environmental documentation for

Federal, state and local regulators.

15. WEIGHT HANDLING EQUIPMENT AND OPERATION

Contractor crane and forklift operations shall comply with NAVFAC P‐307 (as revised), Management of Weight Handling

Equipment and OSHA requirements.

16. BIOLOGICAL SAFETY

Contractors who perform biological research work on site at NRL‐DC and /or NRL‐CBD shall comply with NRLINST 5100.1

(as revised) Biological Safety. These contractors shall provide the COR or AGR and the NRL Biosafety Committee with proof of compliance with OPNAVINST 5100.23 (as revised), 29 CFR 1910.1030, Bloodborne Pathogens and NRL

Bloodborne Pathogen Exposure Control Plan and documentation for laboratory specific biological training required under 29 CFR 1910.1450, Occupational Exposure To Hazardous Chemicals In Laboratories.

SECTION D

PACKAGING AND MARKING

D-1 PACKAGING AND MARKING

All unclassified data shall be preserved, packaged, packed and marked and must conform to normal commercial packing standards to assure safe delivery at destination. Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22‐M dated

February 28, 2006 and the DD 254 ‐ Contract Security Classification Specification.

SECTION E

INSPECTION AND ACCEPTANCE

E-1 INSPECTION AND ACCEPTANCE CLAUSES INCORPORATED BY REFERENCE

FAR CLAUSE TITLE

52.242‐15 ‐ Stop‐Work Order (AUG 1989) (applies to all CLINs)

52.242‐17 Government Delay of Work (Apr 1984) (applies to all CLINs)

52.246‐5 ‐ Inspection of Services ‐ Cost Reimbursement (APR 1984) (applies to CLIN 0003, 0004)

52.246‐7 ‐ Inspection Of Research And Development ‐ Fixed Price (AUG 1996) (CLIN 0003, 0004)

52.246‐9 ‐ Inspection of Research and Development (Short Form) (APR 1984) (CLIN 0003, 0004)

DFARS CLAUSE TITLE

252.246‐7000 ‐ Material Inspection and Receiving Report (MAR 2008)

E-2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the final delivery will be accomplished by the Technical Manager (TM) or Contracting

Officer Representative (COR) designated in Section G of this contract. Inspection and acceptance will be performed at the Naval Research Laboratory, Washington DC 20375‐5320.

SECTION F

DELIVERIES OR PERFORMANCE

F-1 DELIVERIES OR PERFORMANCE CLAUSES INCORPORATED BY REFERENCE:

52.242‐15 ‐ Stop‐Work Order (AUG 1989) ‐ Alternate I (APR 1984)

52.247‐34 ‐ F.O.B. Destination (NOV 1991)

F-2 PERIOD OF PERFORMANCE

The work under this contract shall commence on 1 September 2013, and be completed no later than 31 August 2018, with four options that extend the contract by no more than 12 months each if exercised. With respect to base CLIN 0001, 0002 and 0003, at its discretion, the government intends to exercise Option period 1 and 2 and it is unlikely to exercise future options.

F-3 PLACE OF PERFORMANCE

The principal place of performance of this contract shall be the Blossom Point Tracking Facility, Welcome MD.

F-4 DELIVERABLES

Deliverables are outlined in the Statement of Work. Place of delivery: all deliverables required by each Contract Line

Item (CLIN) shall be shipped FOB Destination, consigned to: Contracting Officer's Representative Naval Research

Laboratory, Contract Number Building: Code: 4555 Overlook Avenue, SW, Washington DC 20375‐5320

SECTION G

CONTRACT ADMINISTRATION DATA

G-1 POINTS OF CONTACT

In order to expedite administration of the contract, the Administrative Contracting Officer (ACO) will direct inquiries to the appropriate office listed below. Please do not direct routine inquiries to the person listed in Item 20A on Standard

Form 26.

a. Contractor Inquiries:

Administrative Contracting Officer (ACO) ‐ See Block 6 of Standard Form 26

Contract Specialist – James Friel, email: james.friel@nrl.navy.mil; phone: 202‐404‐0969

Security Matters ‐ Contracting Officer for Security, Code 1226, (202) 767‐2240, DSN 297‐2240, email security‐ group@nrl.navy.mil

Safety Matters ‐ Head Safety Branch, Code 3540, (202) 767‐2232, DSN 297‐2232, email safety@nrl.navy.mil

Patent Matters ‐ Associate Counsel (Intellectual Property), Code 1008.2, (202) 404‐1552, DSN 297‐1552, email patents@nrl.navy.mil

Release of Data ‐ Public Affairs Officer, Code 1030 (202) 767‐2541, DSN 297‐2541, email publicaffairs@nrl.navy.mil

G-2 CONTRACTING OFFICER’S REPRESENTATIVE (COR) ‐ FUNCTIONS AND LIMITATIONS

* is hereby designated the cognizant COR who will represent the Contracting Officer in the technical monitoring and administration of this contract. In accordance with Section E, the COR will accomplish inspection and acceptance of deliverables under this contract. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the

Contractor's obligations or change the specifications in the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work, a modification must be issued in writing and signed by the

Contracting Officer. Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. COR authority may not be redelegated. No change in COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment.

( * To be completed at time of award)

G-3 TECHNICAL DIRECTION MEMORANDUM (TDM)

(a) For the purposes of this clause, technical direction includes the following:

(1) Direction to the Contractor which shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details or otherwise describes work which will accomplish the objectives described in the statement of work;

(2) Guidelines to the Contractor, which assist in interpretation of drawings, specifications or technical portions of, work description.

(b) Technical instructions must be within the scope of work stated in the contract. Technical instructions may not be used to:

(1) Assign additional work under the contract:

(2) Direct a change as defined in the contract clause entitled "Changes";

(3) Increase or decrease the estimated contract cost, the fixed fee, or the time required for contract performance;

or

(4) Change any of the terms, conditions or specifications of the contract

(c) The TDM shall be written by the Contracting Officer’s Representative (COR, with the original given to the

Contractor and a copy retained in the CORs file. Technical direction may be issued orally only in emergency situations. If technical direction is issued orally, a TDM must follow within two (2) working days from the date of the oral direction.

Amendments, corrections, or changes to TDMs shall also be in written format and shall include all the information set forth in paragraph (e) below.

(d) A TDM shall be considered issued when the Government deposits it in the mail, or if transmitted by other means, when it is physically delivered to the contractor.

(e) TDMs shall include, at a minimum, the following information:

(1) Date of TDM,

(2) Contract Number,

(3) Reference to the relevant portion or item in the Statement of Work,

(4) The specific technical direction or clarification,

(5) The type of work to be performed, i.e., (a) SETA support or (b) R&D work,

(6) A reference to the appropriate CLIN or SubCLIN,

(7) The anticipated level of effort, materials and travel expected as a result of the TDM,

(8) The JON, Program Element, and associated dollar amount, and

(9) The signature of the COR

(f) CORs shall provide a copy of each TDM with the necessary increment of funds to the Contracting Officer for, for retention in the official contract file. CORs shall retain all files containing TDMs for a period of two (2) years after the final contract completion date.

(g) The only individual authorized in any way to amend or modify any of the terms of this contract shall be the

Contracting Officer. When, in the opinion of the Contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the Contractor shall notify the Contracting Officer in writing within ten (10) working days after its receipt.

G-4 SUBCONTRACTORS/CONSULTANTS

Advance notification or requests for consent pursuant to the contract clause entitled "Subcontracts" (FAR 52.244‐2) shall be directed to the cognizant Administrative Contracting Officer (ACO).

(Paragraph (j) of FAR 52.244‐2 is filled in as follows. The following subcontractor/consultants have been identified in the

Contractor’s proposal as necessary for performance of this contract and were evaluated during negotiations:

Subcontractor/Consultant Name Estimated Total Cost

G-5 INCREMENTAL FUNDING

In accordance with 232.704‐70, Incrementally funded fixed price contracts, CLIN 0001 and 0002 may be incrementally funded. All other CLINs or options issued under this contract may be incrementally funded. Incrementally funded modifications and options will contain a provision substantially as follows:

Pursuant to the Limitation of Funds clause (FAR 52.232‐22), the total amount allotted to this order is $* and it is estimated that this amount is sufficient for performance through * .

(* To be filled in at time of award)

G-6 LIMITATION OF GOVERNMENT’S OBLIGATION

In accordance with 232.705‐70, Limitation of Government’s Obligation, this clause applies to all CLINs.

LIMITATION OF GOVERNMENT’S OBLIGATION (MAY 2006)

(a) Contract line item(s) * through * are incrementally funded. For these item(s), the sum of $ * of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the

Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor’s best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor’s notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled

“Disputes.”

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled

“Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(End of clause)

G-7 INFORMATIONAL SUBLINE ITEMS

It is anticipated that the research and development services performed under this contract will be paid for from multiple sources of funds. Informational subline items will be established as necessary to identify each accounting citation classification.

G-8 PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION CITATIONS (COST‐REIMBURSEMENT)

In accordance with PGI 204.7108(d)(12), if none of the standard payment instructions identified in paragraphs (d)(1) through (11) are appropriate, other payment instructions may be inserted. The following payment instructions are provided to provide a more accurate reflection of how funds will be expended in support of contract performance. The contract has multiple sponsors, and funds are to be dispersed depending on which agency is sponsoring the work. Thus, (d)(1) through (11) are not appropriate. Therefore, if there is more than one ACRN within a contract line item, the payment office will make payment using the ACRN(s) cited on the contractor's invoice, as it reflects the agency that is sponsoring the work.

G-9 252.232‐7006 – WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Cost Voucher for Cost and Invoices as 2-in-1 (FFP services only)

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer:

Blossom Point Tracking Facility, 10050 Blossom Point Road, Welcome, Maryland, 20693

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC N00173

Admin DoDAAC

Inspect By DoDAAC N00173

Ship To Code N00173

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC) N00173

Accept at Other DoDAAC

LPO DoDAAC N00173

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

**@nrl.navy.mil

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

G-10 ACCOUNTING AND APPROPRIATION DATA

Each delivery order/task order will contain the…