13-R-jf01_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

1 16

P00002 05/17/13 81-4031-13

CONTRACTING OFFICER

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON, DC 20375-5326

ATTN: CODE 3230, JF

N00173-13-R-JF01

05/03/13

JAMES FRIEL Code: 3230.JF 202-404-1922

JAMES.FRIEL@NRL.NAVY.MIL

Continued on Page 2

AMENDMENT/MODIFICATION NO.

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The purpose of this amendment is to:

A. Provide responses to questions received from potential offers.

B. Amended requirements for clearance levels C. Provide detailed positions descriptions.

D. Provide Attachment l-1 Cost Summary Format spreadsheet with correct formula for tab two, line 146 to 149.

E. Provide changes pages to the Conformed copy of the Request For Proposal. Page 80 is attached.

F. Clause 52.222-17 – Nondisplacement of Qualified Workers is hereby added by reference to Section I of the RFP.

A. Responses to questions received from potential offers.

1. RFP B2 Page 6 Second Paragraph; H-8(a) page 35; H-8 (b) page36

The total and monthly direct labor hours cited in these sections do not equate to one another. We assume that the 360,675 hours of direct labor cited in H-8(a) is the intended amount as this aligns with the Table in H-8(k) pages 37 and 38.

Please provide clarification.

Government Response: This question has been answered in Amendment 0001, response #8

2. Transition Plan, Page 78 If this is a transition plan for the contract what is the transition schedule? How shall we reflect the pricing?

Government Response: The transition plan is for the “phase in” period of the contract.

The phase in period is 30 days from the date of award.

3. RFP Section L. Proposal Organization (2), Page 71 This section does not define any page limitation for the proposal. Please clarify that there are no page count restrictions. If there are restrictions please provide the restrictions.

Government Response: There is not a page limitation on this RFP.

4. RFP Section L. Factor 5, Page 80; In our experience, a small business plan is not required of a small business prime contractor. Please confirm that a small business plan is required.

Government Response: The government will evaluate proposals based on the subcontracting small business participation.

5. RFP: Page 36, Appendix C – (D) Start-up/Shutdown of HVAC Systems.

The PWS states “Normally, heating start-up and air conditioning shutdown shall be accomplished during the period October 1st to May 1st, and air conditioning start-up and heating shutdown shall be accomplished during the period April 1st to October 1st” this indicates overlap for the heating and cooling periods (April 1 – May 1), please clarify.

Government Response: The overlap was done to account for unseasonable weather occurrences.

6. RFP Section H-2 ONR 5252.237-9705 - Key Personnel

Page 31 “The following are identified as key personnel:

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Questions – the RFP sentence (The following are identified as key personnel: ) indicates every position in the list is a key personnel; however (key personnel) is inserted after only Senior Tech Engineer, Digital Tech, and Performance Analyst. Please clarify.

Government Response: See amendment 0001, question 5.

7. PWS: 1.3.3 The heading for the paragraph is “custodial services”, but calls out mission support functions in the final sentence. Is custodial service on-call 24/7, or is it limited to mission support? What is the expected time response to satellite mission support during off-duty hours?

Government Response: Custodian services are not on call 24/7.

Government Response: Expected time response to satellite mission support during off-duty hours is: one hour.

8. 3.1.2 Requirement calls for providing real-time and near real-time performance analysis, fault detection, and correction. This seems to be in conflict with staffing 8 hrs x 5 day/week Government Response: Real-time is defined as the next business day for performance analysis but actual time for fault detection when called in for emergencies.

9. PWS: ROSC dated 23 June 2008 is included in RFP; however ROSC, dated 8 Dec 2008, is referenced in PWS. Please clarify which date is correct. If 8 December 2008 is the most recent, please provide.

Government Response: Requirements for On Sight Contractors, dated 8 Dec 2008 the most current and is available at http://heron.nrl.navy.mil/contracts/15onsite.htm.

10. PWS: 2.4.2.2: It is not clear what is meant by “the contractor shall facilitate assigned employees during designated Government non-work days”. Is this referring to having off-site facilities for them to work at if necessary?

Government Response: No, off-site facilities are not expected.

11. PWS: 3.2.1 The on-line synopsis calls out software support. Is this section intended to include the software support?

Government Response: Yes, there will be some software support as part of this effort on a case by case basis.

12. PWS: 3.2.4 What are the requirements for systems engineering / engineering analysis for preparation for new missions to BPTF? Neptune®/Common Ground Architecture is listed as the core, government-owned TT&C system for C2. Is requirements development for Neptune/CGA and/or hardware part of the scope of this contract?

Government Response: No, the systems engineering/engineering analysis is to assist in designing the system to accommodate new missions. This is an undefined mission as the government currently does not have a requirement but does anticipate future requirements.

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13. PWS states that “Contractor personnel performing work under this contract must have a Top Secret/SCI at time of the proposal submission? Our understanding is that the current contract requires certain personnel to have CI Polygraphs as well. Is this still a requirement or have the security requirements been downgraded?

Government Response: The requirement for CI Polygraphs still exists for certain individuals.

14. Page 1, Section 1.a, Section 1.a states that a Top Secret clearance only is required however Section 10.e states that the contractor will require access to SCI data. What is the highest level of clearance required?

Government Response: TS/SCI with Single Scope Background Investigation (SSBI) will be required as well as a successful Counter Intelligence (CI) polygraph.

15. Are there more sites than just Blossom Point?

Government Response: Yes but all work is based out of Blossom Point Tracking Facility with only temporary travel required for the other sites.

16. Question - Reference: PWS Appendix A – Personnel Qualifications and the labor category table found in RFP Section H-8 (k). In order to provide more uniformity when evaluating offers suggest the Government provide Personnel Qualifications (as found in the PWS, Appendix-A) for all the Labor Categories Government Response: Labor category descriptions provided in section C of this amendment.

17. Section L – Technical Volume – Factor 5, Small Business Utilization, Page 89, Section M Question – The Government does not give any specifics on the ratings for the Small Business Utilization Factor? Is submitting the requested information all that is required or will a proposal be evaluated more favorably if work scope is given to other small businesses?

Government Response: Update RFP conformed copy Page 82 to include the below information:

Submittal Requirements:

(i) The Past Performance Questionnaire included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Corporate Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires are to be mailed or faxed from the client directly to the Government, not be submitted via the offeror. In order for the client evaluation to be considered, the Past Performance Questionnaires must be submitted no later than the proposal due date. Completed questionnaires shall be submitted to James Friel, email james.friel@nrl.navy.mil. Include with your proposal

5 | P a g e submission a copy of the Past Performance Questionnaire Cover Sheet which contains the point of contact information for each questionnaire. Also include performance recognition documents received within the past five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is located at http://heron.nrl.navy.mil/contracts/pastperf.htm.

(ii) As part of its past performance submission, if the Offeror foresees negative past performance information for any contract submitted, it shall submit a discussion of significant problems encountered and corrective action taken. Safety and environmental violations and their corrective actions shall also be discussed. The Government may use information obtained from sources other than the offeror's proposal.

The Government reserves the right to contact references for verification of additional information. The Government's inability to contact any of the offeror's references or the references unwillingness to provide the information requested may affect the Government's evaluation of this factor. In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representatives), and any other known sources not provided by the offeror.

b. Basis of Evaluation:

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, performance recognition documents, and information obtained for any other source) reflect a trend of satisfactory performance considering:

‐ A pattern of successful completion of tasks;

A pattern of deliverables that are timely and of good quality;

A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.);

‐ Tasks that are identical to, similar to, or related to the task at hand;

and

‐ A respect for stewardship of Government funds"

Offeror’s lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance. However, the proposal of an offeror with no relevant past performance history, while rated "No rating" in past performance, may not represent

6 | P a g e the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offeror’s.

Offeror’s past performance will be rated using the evaluation rating scales shown below:

18. RFP Section I – Clauses Page 48, I-3 FAR 52.216-19 ORDER LIMITATIONS – Question – Can the Government please clarify this clause? It appears to be inconsistent with respect to minimum/maximum direct labor hours. Also, please clarify what the terms “direct hours” vs. “direct labor hours”.

Government Response: Replace Section I-3, (b) with:

Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of 78,000 direct hours.

(2) Any order for a combination of items in excess of 104,000 direct hours; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

19. RFP Section I – Clauses, Page 49, I-5 FAR 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999) – RFP language] Question – Please complete the time period to which the Contracting Officer may provide written notice.

Government Response: Insert into FAR 52.217-8 fill in: 30 Days.

20. RFP Section I – Volume Title, Page 52-53#, I-11 DFARS 232-7007 LIMITATION OF

GOVERNMENT’S OBLIGATION (MAY 2006) – RFP language Question – Please clarify what the Government funding of $4,700,000.00 for Contract line item(s) 0001 through 0007 represents.

Government Response: $4,700,000 represents the plug number for Material, Equipment, and Travel which is estimated to be placed against this effort yearly. Material and Equipment is allocated $4,000,000.00 per year and travel is allocated $700,000 per year.

21. RFP SF33 and Section L (Instructions Conditions and Notices To Offerors or

Respondents) Page 66, INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS RFP language Question – SF33 Block 9 and Instructions in Section L, Instructions for Submission of Proposals/Offers are inconsistent with respect to Contracting Officer (Mail) CODE, closing date and time of receipt, please clarify.

Government Response: Submissions are to be sent to:

Contracting Officer, ATTN: James T. Friel, Code 3230.CB

RFP No. N00173-12-R-JF01 Naval Research Laboratory 4555 Overlook Avenue, S.W.

Washington, D.C. 20375

Closing date is June 4, 1200 PM Eastern Standard time.

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22. RFP Section H and Section L (Instructions Conditions and Notices

To Offerors or Respondents)Page 30 and 68, H-1 TYPE OF CONTRACT and FAR 52.216-1 - TYPE OF CONTRACT (APR 1984) Question – Section H-1 states “This is a *” (*To be completed at time of award); whereas Section L states “The Government contemplates award of a hybrid Cost-Plus Fixed Fee Term type contract, with cost Plus Fixed Fee Term CLINs, Cost CLINs and Firm Fixed Price CLINs resulting from this solicitation.”

Government Response: The government intends to award an IDIQ type contract with both FFP and CPFF orders.

23. RFP Section L (Instructions Conditions and Notices to Offerors or Respondents)] and Section M (M-2 EVALUATION FACTORS FOR AWARD, Page 73, 80, 85 and 89, Section L: Question – The Facilities Labor Category includes language stating there will be, “At least one person in each of the following areas 1) Electrical, 2) HVAC, 3) Power,

4) Carpenter.” Should pricing include a separate LCAT and price for each of these positions or one price and title encompassing all 4 specialties under the Facilities LCAT?

Government Response: Please provide separate pricing for each of the four LCAT’s.

24. PWS: A8, Appendix A – Personnel Qualifications: Question – Several of the professional categories require a degree and do not have an in lieu of clause. Is it acceptable to use years of experience in lieu of a degree for those positions?

Government Response: Yes, for all positions, experience in lieu of a college degree is acceptable.

25. RFP: DD254_PR81_4031_13_Updated

Page 1, Section 1.a Question – Section 1.a states that a Top Secret clearance only is required however Section 10.e states that the contractor will require access to SCI data. What is the highest level of clearance required?

Government Response: See response in question 13

26. RFP: Section H – Special Contract Requirements

Page 30, Section H-8 (a) – “The total level of effort for performance of this contract shall be 360,675 total hours of direct labor…” Question: Per the RFP Section B-2, page 6, the maximum quantity that the Government may order during the contract is 153,604 direct labor hours. Which LOE is correct?

Government Response: This question has been answered in Amendment 0001, response #8

27. RFP: Section H – Special Contract Requirements Page 37, Section H-8 (k) – “The anticipated breakdown by labor category of the total level of effort is as follows:”

Question: The labor categories provided in this table do not match the classifications listed on page 31, Section H-2 (e), Labor Categories, making it difficult to correlate “key

8 | P a g e personnel” positions, or understand which labor categories in the provided table in Section H-8 (k) correspond to those in Section H-2 (e). Will the Government provide clarification as to which positions in Section H-8 (k) are key positions, and how they correlate to the labor categories contained in Section H-2 (e)?

Government Response: Labor categories, pg 37, 38 have been revised to include key personnel. See amended/conformed RFP.

28. RFP: Section L page 70, DFARS 252.227-7028

Question – Which volume would the government like this clause located and where within the volume?

Government Response: Please provide this information in Volume II

29. RFP: Section L, page 71 Potential OCI, Question – Which volume would the government like this clause located and where within the volume?

Government Response: Please provide this information in Volume II

30. RFP – General Signatures are required through the volumes (e.g., resumes, Assertions, etc.).

Question - Are digital signatures acceptable?

Government Response: Yes, digital signatures are acceptable.

31. Section L- Factor 4, pg 78

Questions - Three components are mentioned. Do they correspond to the numbers 1.) – 3.) or to the major tasks or the Sub-Annexes? Are the major tasks (four listed in second paragraph) the same as the Sub-Annexes mentioned in fourth paragraph? Is Janitorial Maintenance to be included under 1.)?

Government Response: The three components correspond to each major task, Grounds Maintenance, Building Maintenance, and Satellite Support Services, and Janitorial.

Government Response: Amend conformed copy page 76, Factor 1, sub paragraph 1 to include Janitorial Maintenance.

32. RFP: Section L, page 81

Question – How many years of relevancy is required ?

Government Response: Five years

33. RFP: Volume II, Section L, page 82

Question - Which version of Microsoft Office is desired?

Government Response: MS Office 2007 is desired.

34. RFP: Section L, page 83: “Provide Representations, Certifications, and other Statements of Offeror’s in Section K of solicitation with representations and certifications executed.

Even if your Representations and Certifications are filed at the SAMS web site, please furnish them in hard COR.”

Question – Is last part of sentence supposed to read “hard copy”?

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Government Response: Yes, amend conformed copy page 81, to show: Even if Representations and Certifications are filed at the SAMS web site, please furnish them in hard copy.

35. RFP: Section L, page 75 Volume I, Factor 1 a).(iii) Offeror’s should demonstrate experience on projects which have similar requirements to the project described in the statement work/specifications. If submitting a proposal as a Joint Venture and/or subcontractor, provide examples of previous experience. The referenced projects must include the following Question - Seems to be duplicative to paragraphs above.

Government Response: Section (ii) is to address information if the proposal includes “significant subcontractors”, second (iii) is where the vendor can provide experience on similar projects where they were in a Joint Venture and /or Subcontractor.

36. RFP: Section I – Contract Clauses, Page 41, Section I, FAR 52.222-41 – Service Contract Act of 1965 (Nov 2007) CAD Operator/Specialist Only Question: It seems a number of labor categories for this proposal would be subject to SCA, and we do not anticipate the need for a CAD Operator/Specialist for this effort.

Please confirm SCA applies to all applicable labor categories.

Government Response: SCA does apply to CAD Operator/Specialist and all other applicable labor categories.

37. RFP: Section L, Cost/Price - General Questions: Are sealed bids required from subcontractors? If so, are full details (including labor documentation) required for FFP, as well as CPFF, CLINs?

Government Response: Sealed bids are not required but complete pricing data is required. Further, subcontractor pricking information detail may be sent directly to the contracting officer.

38. RFP: Section L, Page 82, Volume II – Business Proposal: “Should rates be used in the proposal which are not DCAA approved, the offeror shall provide complete documentation and the rationale for their use at time of proposal submission.

Questions: Is labor documentation for FFP effort required?

Government Response: No, labor documentation for FFP effort is not required.

39. RFP: Paragraph B-1, Item No. 0008 states that transition costs only apply to CLINs 0001

(Janitorial services) and 0002 (Ground services). Does the Government intend that the Transition Plan (paragraph L-14, Factor 3, item (e)) should only address Janitorial and Ground services?

Government Response: A transition plan is requested for all factors. Pricing for CLIN 0008 is intended to cover only transition costs costs for requirements covered in CLIN 0001 and 0002.

40. Paragraph H-6(b) states that “…significant organization conflicts of interest (OCIs) could result if the Contractor is allowed to participate (at any level) in future Federal

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Government acquisitions that include requirements that may be established or affected by the performance of the Statement of Work (SOW) by the Contractor under this Contract” and paragraph H-6(d)(1) references submission of an OCI mitigation plan.

Question #1: Does the Government prefer an Offeror that works exclusively as a Research and Development (R&D) contractor (i.e., providing R&D hardware/software products) or an Offeror that works exclusively as a support services contractor?

Government Response: The government does not have a preference.

Question #2: Does the Government require an OCI mitigation plan to be submitted as a part of the response to the Solicitation?

Government Response: An OCI plan is not required. This amendment removes sections: (a) H-6 ORGANIZATIONAL CONFLICTS OF INTEREST and (b) pg 73, Potential Organizational Conflicts of Interest.

41. Key Personnel: For those labor categories considered key, is the entire labor category considered key, or just a single individual within that labor category?

Government Response: The entire labor category is considered key.

42. Paragraph L-14, Factor 1, paragraph a)(i), Corporate Experience: Paragraph is vague.

Government Response: Please amend the paragraph to read “…provide at least one and no more than 5 examples of contracts similar in size, scope, and complexity, completed, within the last five (5) years with individual values of $2,000,000 per year or greater. For each contract the offeror shall provide:”

43. PWS paragraph 3.3.1: To meet the timeliness requirement, it is anticipated that this information exists and must only be verified/updated.

Question: Does this information exist and will it be furnished to the incoming contractor immediately upon award?

Government Response: From PWS: the Contractor shall establish a separate history file for each facility listed in Appendix B. The information does not exist, the file shall be created and from award date forward, the information will be captured.

44. Paragraph L-1 a. invokes FAR 52.222-46, Evaluation of Compensation for

Professional Employees, which requires the Offeror to submit with its proposal a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. Furthermore, paragraph L-14, Factor 3, appears to indicate that the total compensation plan required by this clause should also be included in the Technical/Management volume. Question: Because total compensation plans typically include sensitive, cost- related information, should this plan be included in the Business Proposal, with a summary provided in the Technical/Management proposal?

Paragraph L-1 a. invokes FAR 52.237-10, Identification of Uncompensated Overtime, which requires the Offeror to submit with its proposal its policy on Uncompensated Overtime. Furthermore, paragraph L-14, Factor 3, appears to indicate that the Offeror’s policy addressing Uncompensated Overtime should be included in the Technical/Management volume.

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Question: Because Uncompensated Overtime policies can include sensitive, cost-related information, should this policy be included in the Business Proposal with a summary provided in the Technical/Management Proposal?

Government Response: Please include the information in volume II, Business Proposal.

45. Reference a: RFP, Pages 2-6 of 91, Section B – Supplies or Services and Prices/Costs, Item Nos. 0007, 1007, 2007, 3007 and 4007 Equipment. Reference b: RFP, Page 83 of 91, Section L – Instructions Conditions and Notices to Offerors or Respondents, 3rd paragraph, 2nd sentence states, “The government estimates….material costs to be $4,500,000 per year.” Question a: Will the Government confirm that equipment purchases are also included in this estimated figure, in addition to material?

Government Response: See government response 19 to this amendment.

46. Reference: RFP, Page 9 of 91, Section C – Description/Specifications/Statement of Work, Item 6. Contractor Personnel Training Question: Will the Government confirm that the Contractor Personnel Training mentioned within this paragraph will be Government reimbursable?

Government Response: Training noted in RFP Page 9 of 91 will be provided by the government.

47. Reference: RFP, Page 10 of 91, Section C – Description/Specifications/Statement of Work, Item 5. On-Site Personnel, 1st sentence states, “Within 60 days after date of contract award, the contractor shall submit to their cognizant Defense Contract Audit Agency (DCAA) a list containing the names of personnel working under the contract on the NRL site.”

Question: Will the Government confirm that the listing containing the names of personnel working under the contract must be submitted 60 days after contract “start”, rather than contract “award”, also will the Government confirm that this requirement is only for the prime contractor?

Government Response: Amend page 80 of the conformed copy of the RFP current sentence: The contractor shall furnish a copy of the cost proposal to their cognizant DCAA office. to: The prime contractor shall furnish a copy of the cost proposal to their cognizant DCAA office.”

48. Reference: RFP, Page 84 of 91, Section M – Evaluation Factors For Award, M-1 Evaluation, Item (b) states, “Technical Factors are listed in decreasing order of importance, with Company Experience and Management Ability being equal in importance.”

Question: If the offeror is to assume that Technical Factors 1 and 3 are of equal importance, but the factors are listed in order of importance, can the Government please clarify the level of importance placed on Factor 2: Past Performance?

Government Response: A page insert (page 80) which addresses priority.

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B. Amended requirements for clearance levels detailed in Factor 2, pg 89

1. The following personnel are required to possess a final TS/SCI access at least seven days prior to the time of award. The balances of the positions are required to be fully cleared with the same access within 6 months of the contract award.

NOTE: Only one individual in each position below is required to be cleared at least seven days prior to the time of award.

i. 1 Performance Analyst

ii. 1 RF Technician

iii. 1 Digital Technician

iv. 1 Tech Manager

C. Position Descriptions: To more fully detail the Labor Categories found on page 37 and

38 the following is provided.

Labor Categories:

1. Admin – Purchasing: The purchasing administrator analyzes suppliers and needed materials that have been identified by the technical or facilities staff and approved by the COR to find the best price, quality and delivery for the organization. The administrator will meet with suppliers to negotiate the best contract to meet the needs of the company and track the orders through the process until receiving them on site and turning over the documentation to the logistician.

2. Admin – Coordination: This position is responsible for coordinating leave schedules and assisting with general office management.

3. Administrative/Office Manager: Handles the ordering supplies (toner cartridges, pens, paper, etc.) as well as keep the station records on visitors, contact lists, the site calendar, etc. updated. They are required to maintain the sites calendar for visits, events, etc. that occur on site or involve the site as well as work with visitors to assure they have the proper directions and instructions prior to their site visit. He/she would sign for and send out packages/shipments, collect and distribute the mail from the mailbox and the PO Box. The position would require the individual to watch supply levels to assure that we never run out of basics supplies, tracks orders and shipments to assure they arrive on time or reach their intended destination on time and intact as well as assure that monthly services from outside parties are performed according to the contract, whether it is part of their support contract tor done independently by the NRL Supply Division.

4. Performance Analyst: See PWS appendix A.

5. Associate Engineer 2: The incumbent will work on a team supporting domestic and overseas installations and repairs of antenna systems and radomes. The position requires up to 50% travel to both domestic and international sites with deployments lasting up to 60 days at a time. This is an entry grade technician that has 1-3 years’ experience in the electronic systems maintenance and work in a supervised environment as a member of a technical team. He/she must understand the principals of electronic systems maintenance and have the electrical and mechanical underrating of how things work at a very basic level.

6. Associate Engineer 3: The incumbent will work on a team supporting domestic and overseas installations and repairs of antenna systems and radomes. The

13 | P a g e position requires up to 50% travel to both domestic and international sites with deployments lasting up to 60 days at a time. This is a more advanced/experienced level of a technician that has 3-5 years’ experience in the electronic systems maintenance and work in a supervised environment as a member of a technical team. He/she must understand the principals of electronic systems maintenance and have the electrical and mechanical underrating of how things work and understand their operation and maintenance.

7. Junior Project Support: See PWS appendix A.

8. Custodial Worker: Standard janitorial duties which included empty the trash cans, clean the offices, conference rooms, bathrooms, kitchen and common areas.

9. Digital Technician: See PWS appendix A.

10. Facilities Manager (Facilities in appendix A PWS): The incumbent will oversee the facilities staff and assigned the daily duties to the team. They will maintain a work list of items that need to be addressed and work to facilitate their timely resolution. They will report to the station manager on a weekly basis on the statue of the work as well as a work plan with timelines for completion of the work items. The facility manager will work both independently as well as part of the management team at the site to assure the buildings are properly maintained and issues are resolved quickly. They will also provide updates on long term planning to proper budget allocation of equipment repair or replacement. The Facilities Specialist Carpenter, Electrician, General Construction will be responsible for general maintenance and repair in each of the noted areas.

11. Field Engineer 2: The incumbent will work on a team supporting domestic and overseas installations and repairs of antenna systems and radomes. He/she must be able to work independently and in a team environment and must be skilled in the use of most hand held and floor mounted electric/hydraulic/air operated power tools. The incumbent must have experience in working at heights utilizing fall protection harness and rigging gear. The position requires up to 50% travel to both domestic and international sites with deployments lasting up to 60 days at a time. The incumbent requires knowledge of ground station antenna system and must have knowledge of antenna system functionality and its purpose for use in satellite ground stations. In addition, the incumbent will provide support in the design, development, modeling, and implementation of antenna systems and its components, to include both mechanical and electrical aspects of the antenna system and the associated RF equipment.

12. Field Engineer 4: Is responsible for providing systems engineering support for the lifecycle management of RF signal transmission and receiving systems.

Responsibilities include system requirements development, review of customer requirements, RF system specification generation, RF link budget analysis, RF system analysis, frequency planning, Integrated Product Team (IPT) support and site RF survey. The individual will typically support IPTs and RF system recapitalization efforts from system requirements, cost, schedule, Statement of Work (SOW) and deliverables to the development, integration and testing of replacement systems. In addition the individual will provide technical support to Operations and Maintenance (O&M) personnel.

13. Info. Technology Specialist: See PWS appendix A.

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14. Information Systems Security Officer (ISSO): The incumbent will work to assure the IT infrastructure is in compliance with the latest NRL instruction and that our network posture is not open for malicious attack from outsiders and our network accreditations are up to date and reviewed regularly. Annual submittals are required and are the responsibility of the ISSO.

15. Logistician: The incumbent will be responsible for receiving all new equipment and entering it into the site database as well tracking all current and future equipment. They will perform routine audits to verify the presence of the equipment and perform at least annual equipment inventory. He/she will properly dispose of all equipment when it has reached the end of its useful life or has been destroyed. He/she will be responsible to the government for the triennial inventory of all government equipment located on the site as well as all contractor provided equipment under this contract.

16. Network Engineer: See PWS appendix A.

17. Digital Technician: See PWS appendix A.

18. Security – COMSEC: The COMSEC Specialist is responsible for proper handling of all COMSEC materials, handling, ordering and loading of the proper keys. He/she shall be responsible for working with the Government COMSEC custodians for the timely delivery of equipment, materials, keying material as well as all record keeping necessary in the performance of their duties. He/she will work with NRL Code 1200 (security on all security matters and assure that the site is in compliance with the latest directives and polices.

19. Security – Physical: The Physical Security specialist is responsible for executing the security of the site as spelled out in all relevant DoD and NRL policies and directives to assure a safe site. He/she shall be responsible for all aspects of the physical security of the site to include signage, the access control system, issuing access badges, verifying clearances, assuring the gates, doors and other aspects of the site are properly secured and polices are followed. He/she will verify all visitors to the site have the proper clearances and notify the Office Manager of the expected visitors. He/she will work with NRL Code 1200 (security) on all security matters and assure that the site is in compliance with the latest directives and polices.

20. Spacecraft Engineer: The incumbent will be responsible verifying the health and safety of spacecraft under the control of the site. He/she will verify mission plans were uploaded, check the logs for all overnight activity, write or modify perform files. He/she will work with the spacecraft owners when they would like to perform tests or run procedures. He/she will work closely with the spacecraft owners and get approval prior to any changes in the architecture to make sure faults do not get introduced into the spacecraft. He/she will work with the factories and software teams, and others during the transition of new spacecraft into the BPTF architecture when new missions come in. He/she will also recommend to the technical staff and Station Manager as changes that can make the system perform better or reduce labor hours or streamline the process.

21. Senior Technical Engineer (See PWS appendix A.): The Supervisor position does all that a Spacecraft Engineer does in addition to scheduling the manpower resources and assuring there is someone available during out of hours in the event

15 | P a g e that someone needs to take action on a spacecraft. The Supervisor will attend the weekly site staff meetings and report the status of the spacecraft and any anomalies that may have occurred.

22. System Engineer: The systems engineer shall be a part of technical team and will assist with integrating new missions into the baseline, planning system upgrades, resolving issues and adding new capabilities to the infrastructure. The incumbent must possess a minimum of 5 years’ experience with spacecraft ground systems and networks. They work as part of the technical team and recommend changes to the technical manager and the station manager prior to any changes being implemented.

23. Systems Admin: The systems administrator shall be responsible for the administration of the computers and network(s) on site, to include assuring all of the current and relevant patches are performed, anti-virus software is installed on all machines, the DoD login banner is installed and the machines on an NRL network are in compliance with the latest NRL instruction. He/she will not cause harm or damage to the systems, loss of data or jeopardize the integrity of the data on any system. He/she will work with the users to assure they have proper access and are able to sue their systems in the performance of their jobs while maintaining the integrity of the network posture.

24. Project Support: See PWS appendix A

25. Transportation Specialist: Perform all functions of material transportation for government projects within the United States and internationally. The incumbent must be familiar with land, air and sea intermodal transportation. Works with project leads to ensure that material is staged, packaged, and shipped in a timely manner to meet program needs. Ensure compliance with all transportation regulations and obtain all necessary approvals. The incumbent coordinates shipments with sponsor Transportation Management Offices (TMO) to move material. When TMO’s are not available the incumbent works with the Military Transportation Management Command or commercial resources to move material. Notify receiving representatives of expected shipments and coordinates material handling equipment at the destination.

D. The cost Summary spreadsheet attached has been included and formulas for tab two, row 146 to 149 have been clarified.

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Page 80 insert

SECTION M

EVALUATION FACTORS FOR AWARD

M-1 Evaluation

(a) Award will be made to the responsible offeror whose proposal is determined to provide the best overall value to the Government in accordance with the established criteria and rating methodology set forth in Section M-2 below.

(b) Selection will be based on a complete assessment of each offeror’s technical proposal, past performance information and cost proposal. Within the best value continuum, the Government will employ a Price/Technical Tradeoff analysis of both price and non-price factors (FAR 15.101-1) in evaluating each proposal submitted. The Technical Factors are listed in decreasing order of importance. The non-price evaluation criteria (technical and past performance), when combined, are significantly more important than cost or price. However, as non-price factors become closer in perceived value, cost considerations will become more important. Trade-off considerations may result in the determination that it is in the best interest of the Government to award to other than the lowest priced offeror or other than the highest technically rated offeror.

(c) To be considered for award, a rating of no less than “Acceptable” must be achieved for the technical factors.

M-2 EVALUATION FACTORS FOR AWARD

Proposals will be evaluated in accordance with the following criteria. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

(a) The following chart depicts the Evaluation Factors to be used, factors are listed in order of importance:

Technical Factors

Technical Approach

Corporate Experience/Capability of Key Personnel

Management

Non Technical Factors

Cost

Past Performance

Small Business Utilization