Att_1_PWS_2014_11_24.doc

E-6B CLS PWS

TBD

N00019-09-R-0300 Attachment 1

E-6B CLS PWS

TBD

N00019-15-P1-PMA-271-0001

Attachment 1

E-6B AIRCRAFT

CONTRACTOR LOGISTICS SUPPORT

PERFORMANCE WORK STATEMENT

24 November 2014

TABLE OF CONTENTS

41.0

SCOPE

1.1

APPLICABLE DOCUMENTS

1.2

SUPPORT OBJECTIVES

1.2.1 Operational Concept 1.2.2 Maintenance Concept 1.3

SUPPLY CONCEPT

1.3.1 CLS Process Overview

1.3.2 Integrated Logistics Support

1.3.3 Repair Of Repairables (ROR) CLIN

1.4

SYSTEM SUPPORT PERFORMANCE FACTORS

1.4.1 Not Mission Capable Supply (NMCS) 1.4.2 Partial Mission Capable Supply (PMCS) 1.4.3 Supply Effectiveness 1.4.4 Issue Time 1.4.5 Support Equipment Readiness 1.4.6 Supply Not In Stock (NIS) Deficiencies 1.4.7 Response Time (Status of Material) 1.4.8 Turn Around Time (TAT) 1.5

TRANSITION

2.0

CLS ADMINISTRATION AND MANAGEMENT REQUIREMENTS

2.1

PERSONNEL

2.1.1 Security Requirements 2.1.2 Government Licenses 2.2

SAFETY

2.3

QUALITY ASSURANCE (QA) PROGRAM (INSPECTION MANAGEMENT)

2.4

TOOL CONTROL PROGRAM

2.5

OPERATIONS SECURITY (OPSEC)

2.6

ENVIRONMENTAL PROTECTION PROGRAM

2.7

UNIQUE IDENTIFICATION (UID) PROGRAM

2.8

DMSMS PROGRAM

2.9

MANAGEMENT MEETINGS

2.9.1 Program Management Reviews (PMR) 2.9.2 Logistics Support Meetings 2.10

GOVERNMENT FURNISHED SERVICES

2.10.2 Building and Grounds Maintenance 2.10.3 Refuse Collection and Disposal 2.10.4 Emergency Medical Treatment 2.10.5 Security 2.10.6 Fire Protection 2.11

FACILITIES AND EQUIPMENT

2.11.1 Government Provided Facilities 2.11.2 Contractor Provided Facilities 2.12

ADP SYSTEMS

3.0

SUPPLY SUPPORT REQUIREMENTS

3.1

SUPPLY RESPONSE CENTER (SRC)

3.1.1 Airborne Launch Control System (ALCS) Support 3.2

INVENTORY MANAGEMENT AND CONTROL

3.2.1 Requisitions and Issues via NALCOMIS/OOMA 3.2.2 Requisitions and Issues in Support of EPM Program 3.2.3 Pre Expended Bins 3.2.4 Physical Inventory 3.2.5 Inventory Adjustments 3.2.6 Configuration Control 3.2.7 Configuration Changes 3.2.8 Hardness Critical Items 3.2.9 Certification of Vendors 3.2.10 Warranty Administration 3.2.11 Disposition of Material 3.2.12 Subcontractor Management 3.2.13 Backorders 3.3

PROCUREMENT OF SPARES, REPAIR PARTS AND OTHER SERVICES

3.3.1 Replenishments 3.3.2 Not Carried Items 3.3.3 Bills of Material 3.3.4 Additional Support Services 3.4

REPAIR OF REPAIRABLES (ROR)

3.4.1 Repair of Repairables (Aircraft) 3.4.2 Repair of Repairables (SE) 3.4.3 Non-Ready for Issue Repairables Turn-In 3.4.4 Vendor Lay-in 3.5

KITS

3.5.1 War Reserve Kits 3.5.2 ECP / TD / RAMEC Kits 3.5.3 In-flight Spare Kits 4.0

SUPPORT EQUIPMENT MANAGEMENT

4.1

SUPPORT EQUIPMENT REPAIR AND SUPPLY SUPPORT

4.2

SUPPORT EQUIPMENT TRAINING

4.3 Individual Material Readiness List (IMRL) 4.4 Main Operating Base Support Equipment 4.5 Travis / OFFUTT AFB FOB Support Equipment 4.6 NAS Patuxent River FOB Support Equipment 5.0 Packaging, Handling, Storage & Transportation 5.1 Engine Preservation 5.2 Bar Coding 5.3 Electrostatic Discharge Program 5.4 Storage 5.4.1 Shelf Life Management 5.5 Receipt and Inspection 5.6 Issue OF SUPPORT ITEMS 5.6.1 Delivery / Pick-up 5.6.2 Issue to Aircraft Undergoing Modification 5.7 Shipping 5.8 Local Transportation 5.8.1 Local Area Transportation (NAS Patuxent River) 5.8.2 Local Area Transportation (Tinker AFB) 5.8.3 Local Area Transportation (Travis / Offutt AFB) 6.0 Contractor Data Collection and Reporting 6.1 Contractor Provided Software 6.2 Government Provided Software 6.3 Data Collection Inputs 6.4 Data Collection Outputs 6.5 Logbooks and Forms Reporting 6.6 Contract Funds Status Reports 6.7 Program Management Reports 6.8 ROR Report 6.9 NAVRIIP Report

ACRONYM LIST

ANNEX 1

ANNEX 2

ANNEX 3

ANNEX 4

ANNEX 5

ANNEX 6 ………………………………………………………………………………………. 56

1.0

SCOPE

This Performance Work Statement (PWS) provides the requirements for maintaining and supporting the E-6B Take Charge and Move Out (TACAMO) and Airborne Command Post (ABNCP) aircraft and Support Equipment (SE) under Contractor Logistics Support (CLS). CLS applies to the aircraft weapon system and SE, associated support sites, and supporting organizations. It also includes special requirements as well as readiness objectives for meeting mission requirements. This effort does not require the contractor to perform aircraft maintenance. The customer recipients of CLS are Commander, Strategic Communications Wing ONE (CSCW-1), and Fleet Air Reconnaissance Squadrons THREE (VQ-3), FOUR (VQ-4), and SEVEN (VQ-7) at Tinker Air Force Base (AFB), Oklahoma; Travis AFB, California; Naval Air Station (NAS) Patuxent River, Maryland; Offutt AFB, Nebraska; Systems Integration Lab (SIL) at Patuxent River, Maryland; P-2 Lab at Richardson, Texas, Center for Naval Aviation Technical Training (CNATT); and the Enhanced Phase Maintenance (EPM) program at Tinker AFB, Oklahoma.

1.1

APPLICABLE DOCUMENTS

The version of the following documents in effect on the date of this PWS provides policy guidance to the contractor in the performance of the PWS tasks.

DoD Manual 5520.22-M (Chg 2) National Industrial Security Program

DoD INST 4715.4 Pollution Prevention

OPNAVINST 3432.1

Operations Security Manual

OPNAVINST 4790.2(series) Naval Aviation Maintenance Program

OPNAVINST 5090.1B

Environmental and Natural Resource Program Manual

ISO-9001

Quality Management and Quality Assurance (QA) Research Standards

ASTM D3951-98

Standard Practice for Commercial Packaging

NSDD 298

National Security Decision Directives (NSDD)

MIL-HDBK-263

Electrostatic Discharge Control Handbook for Protection of

Electrical and Electronic Parts, Assemblies and Equipment

(Excluding Electrically Initiated Explosive Devices) (METRIC)

1.2

SUPPORT OBJECTIVES

The contractor shall provide resources to support the aircraft weapon system support requirements.

1.2.1 Operational Concept

The aircraft mission is to provide the survivable platform for command and control for the nation's strategic nuclear forces. Strategic Communications Wing ONE (SCW-1) is comprised of two operating squadrons, VQ-3 and VQ-4, located at the Main Operating Base (MOB), Tinker AFB, OK. VQ-3 maintains an alert site at Travis AFB CA, and VQ-4 maintains an alert site at NAS Patuxent River, MD. In addition, SCW-1 provides E-6B aircraft for ABNCP missions at Offutt AFB, NE alert site. These three alert sites comprise the Forward Operating Bases (FOBs). The standard operational tempo consists of portions of each squadron’s aircraft deployed to alert sites and other worldwide locations, involved in local training missions, and undergoing scheduled and unscheduled maintenance. For Calendar Year (CY) 2010 through CY 2015, average total E-6B (16 aircraft) flight hours were 11,000 per year.

1.2.2 Maintenance Concept

The aircraft maintenance concept, summarized in Table 1-1, is based on two levels of support: Organizational (O) and Depot (D). However, limited Intermediate (I) level maintenance support exists for selected E-6B components at Tinker, AFB, OK and Offutt AFB, NE. All maintenance performed on the aircraft systems is performed in accordance with Office of the Chief of Naval Operations Instruction (OPNAVINST) 4790.2 (series). The CLS provider is not responsible for aircraft maintenance.

TABLE 1-1

General Guidance on Maintenance Concept and Levels of Repair for

E-6B Weapon Systems Components*

MISSION AVIONICS SYSTEMS (E-6B)

SUPPORT EQUIPMENT

* The CLS contractor is required to provide supply support services as delineated in Section 3.0. This table provides general guidance as to where maintenance is performed.

Notes:

(1) Oklahoma City Air Logistics Center (OC-ALC), Tinker AFB

(2) Primary Air Force responsibility with contractor augmented support

(3) Navy performs pre-operational checks (Tinker / Travis / Offutt / Pax River)

(4) Contractor to use Government capabilities where possible

(5) Primary contractor responsibility with Navy support as available on request.

1.2.2.1 Aircraft and Mission Systems

Organizational level maintenance for the aircraft and mission systems is predominantly performed by the Government at the MOB and FOBs. This maintenance includes scheduled phase maintenance (based upon 600 flight hours). Depot level maintenance requirements for the E-6B airframe have been integrated with organizational phase maintenance inspections, and is predominantly performed by the Government. This combined maintenance is performed at the MOB and is referred to as EPM, similar to Integrated Maintenance Concept (IMC).

1.2.2.2 Support Equipment (SE)

The responsibility for SE maintenance resides with the contractor.

1.3

SUPPLY CONCEPT

CLS for this program includes contractor management of Government owned Inventory, herein after known as Inventory, to support the E-6B aircraft (O, I and D), E-6B SE, including common aircraft spares support for CNATT E-6B Mission Avionics System (MAS) trainers (2 each), Integrated Avionics Trainer (IAT), VQ-7 Operational Flight Trainers (OFT) (2 each), and the E-6B SIL. Tasks include procurement, storage, warehouse management, and issuing and receiving of all CLS managed Inventory. The contractor shall also provide CLS material support to aircraft at other sites to include modification facilities or forward-deployed sites. In addition, the contractor shall induct into the Inventory and manage new items as a result of aircraft modifications.

1.3.1 CLS Process Overview

The contractor acts as the NAVICP for the E-6B platform. The platform has been designated as CLS for life-of-type. The CLS contract is comprised of two major activities, Integrated Logistics Support (ILS) and Repair Of Repairables (ROR). The following Sections present an overview of the major tasks attendant to each of these activities.

1.3.2 Integrated Logistics Support

The ILS portion of the contract provides for the manpower associated with the supply support, SE maintenance and Inventory control tasks described in the PWS. The ILS portion of the contract is provided for under Contract Line Item Number (CLIN) 0001, 0002 and Option CLIN 0X01.

1.3.3 Repair Of Repairables (ROR)

The ROR portion of the contract provides for the repair of repairable items, the replacement of beyond-economic-repair (BER) items and for the replenishment of consumable items. The ROR tasking is provided through CLIN 0004 and Option Year CLINs 0X04 (Operational), CLIN 0005 and Option Year CLINs 0X05 (Depot) and CLIN 0006 and Option Year CLINs 0X06 (MILSTRIP). These three CLINs are funded from O&M(N) resources. CLIN 0007 and Option Year CLINs 0x07 (Mod Support) are supported by APN-5 resources. CLIN 0008 and Option Year CLINs 0X08 (Spares) is funded from APN-6 resources. The ROR CLINs are all Cost Reimbursement CLINs.

1.3.3.1 Repair Of Repairables (CLINs 0004, 0005 and 0006 and Option Year CLINs 0X04, 0X05, and 0X06)

Under this portion of the contract, the contractor shall return repairable Inventory items to the appropriate vendor for repair. Metrics associated with the ROR activities include:

· Average repair cost

· Turn-around time (TAT) per item over time (12 months, 24 months, 36 months)

· Average TAT

· Reorder lead time (ROLT)

1.3.3.2 Replacement Of Repairables (CLINs 0004, 0005 and 0006 and Option Year CLINs 0X04, 0X05, and 0X06)

When the cost to repair an item exceeds 80 percent of its replacement value, the contractor shall notify the COR, and, with COR approval, order a replacement item in lieu of repair. The contactor shall initiate the efforts to remove the failed item from, and induct the replacement part into Inventory. Upon submission of a fleet Survey, and, with COR approval, a replacement item shall be ordered.

1.3.3.3 Replenishment of Consumables (CLINs 0004, 0005, and 0006 and Option Year CLINs 0X04, 0X05, and 0X06)

Consumable items are those items such as nuts, bolts, washers, screws, light bulbs and other low-cost, high usage items that are used in the maintenance and repair of the E-6B aircraft. These items are procured by the contractor based upon a stock reorder point. When an item has reached its reorder point, a fixed number of that item will be placed on order to ensure that the level of consumable items required to support maintenance activities are on hand at all times.

1.3.3.4 Initial Spares (CLIN 0008 and Option Year CLINs 0X08)

Spares include aircraft spares (initial and replenishment) and modification kits for spares. CLIN 0X08 is funded with APN-6 resources.

1.3.3.5 Modification Program Support (CLIN 0007 and Option Year CLINs 0x07 Procure parts, equipment and/or material in support of modification programs. CLIN 0x07 is funded with APN-5 resources.

1.3.3.6 Spares Analysis – (Repairables)

The repairable items spared (part number or “range”) and the number of each item (“depth”) is computed utilizing a COR approved sparing model. The sparing model will identify basic Inventory, also known as “shelf stock”, which represents the number of spares (per item) required to meet the mission objectives in a normal maintenance environment. The repairables sparing model considers;

· Flying hours per aircraft

· Total number of aircraft

· Number of months

· Number of units per aircraft

· Mean Time Between Removals (MTBR)

· TAT

· ROLT

· Scrap Rate (Number of unrepairable units)

· Mean Qualified Failures (Demands factored by Quantity Per Equipment Installation (QPEI) and Total Flying Hours)

The number of shelf stock items is then increased by a number of additional spares that will be set aside to support sustained operations in an austere environment. These additional items are identified as Wartime Spares or “War Reserve Kits”. The total of shelf stock plus wartime spares is identified as “Stock Objective”.

1.3.3.7 Spares Analysis – (Consumables)

The consumable items spared (part number or “range”) and the number of each item (“depth”) is computed utilizing an approved sparing model. The sparing model will identify basic Inventory, also known as “shelf stock”, which represents the number of consumables (per item) required to meet the mission objectives in a normal maintenance environment. The consumable sparing model considers:

· Flying hours per aircraft

· Total number of aircraft

· Number of months

· Number of units per aircraft

· Mean Time Between Removals (MTBR)

The number of shelf stock items is then increased by a number of additional spares that will be set aside to support sustained operations in an austere environment. These additional items are identified as Wartime Spares or “War Reserve Kits”. The total of shelf stock plus wartime spares is identified as “Stock Objective”.

1.4

SYSTEM SUPPORT PERFORMANCE FACTORS

The contractor shall structure the CLS processes and provide the materials and services necessary to meet the following System Support Performance Factors:

1.4.1 Not Mission Capable Supply (NMCS)

The contractor shall provide spare parts availability to maintain an E-6B NMCS goal of less than 2% with a maximum acceptable threshold requirement of 5%.

1.4.2 Partial Mission Capable Supply (PMCS)

The contractor shall provide spare parts availability to maintain an E-6B PMCS goal of less than 3% with a maximum acceptable threshold requirement of 7%.

1.4.3 Supply Effectiveness

The contractor’s net and gross issue effectiveness goals for all the assets managed at time of initial requisition receipt shall be 97% and 94% respectively with minimum acceptable requirements of 96% and 92% respectively. Gross effectiveness is defined as the total number of all issues divided by the total number of all supply demands received during the reporting period. Net effectiveness is defined as the total number of all issues of CLS Stock Objective managed items divided by the total number of all supply demands for CLS Stock Objective managed items, i.e. authorized Inventory items (see Attachment (3)).

1.4.4 Issue Time

The contractor shall meet Issue Group One (IG-I) demands within one hour. IG-I demands are measured from time of submission of the Material Request to Supply Response Center until receipt of the material by a squadron material control or activity representative. The contractor shall fill, issue, and deliver IG-II (work stoppage) and all other non-IG-I Material Requests within 24 hours. The contractor shall take appropriate action, depending on requisition priority, to obtain material requirements not physically on-site.

1.4.5 Support Equipment Readiness

The contractor shall provide support to achieve a goal of 95% SE availability, with a SE minimum acceptable availability of 90%. SE availability is defined as the number of SE issues divided by the number of SE requests (see Attachment (6)). The contractor shall report SE rates on a monthly basis, to include a rolling annual Not In Stock rate.

1.4.6 Supply Not In Stock (NIS) Deficiencies

The contractor’s maximum acceptable NIS rate shall be measured in two categories: IG-I and IG-II. For IG-I, the contractor’s NIS rate shall not exceed 1%. For IG-II the contractor’s NIS rates shall not exceed 3%. NIS rates shall be reported on a monthly basis, to include a rolling annual NIS rate. NIS rates shall be documented based upon initial requisition status and issues from the War Reserve Kits shall be recorded / documented as an NIS deficiency, unless it is determined by the Government that the issue was driven by circumstances outside the control of the contractor.

1.4.7 Response Time (Status of Material)

In those instances where requested material or services are not available on-site, the contractor shall meet the following requirements:

a. Status of all material availability within 1 hour

b. Status on Not Carried / NIS IG-I requirements within 4 hours

c. Status on all other Not Carried / NIS requirements within 24 hours

d. Emergency Services (grounded aircraft / Not Mission Capable (NMC) Continental United States (CONUS)) within 24 hours

1.4.8 Turn Around Time (TAT)

The contractor shall achieve a goal of 60-day average TAT with the maximum acceptable requirement being 75-day average TAT. TAT is defined as the elapsed time from shipment of a non-Ready For Issue (RFI) repairable from the SRC to a repair vendor to receipt of the same repairable, identified by serial number, now RFI, back at the SRC. The contractor shall not expend funding to achieve expedited TAT without COR approval.

1.5

TRANSITION (CLIN 0011)

The contractor shall ensure a smooth transition prior to full-scale performance by accomplishing the tasking identified in the contractor provided Transition Plan. Within 30 days of contract award, the contractor, with an authorized Government representative and a CLS predecessor representative shall perform an Inventory of Government owned property provided under the contractor. The contractor shall acknowledge receipt and custody of all Government-furnished property / quantities by signing the physical Inventory sheets used to perform the count.

2.0

CLS ADMINISTRATION AND MANAGEMENT REQUIREMENTS

Overall administration and management of the CLS Program shall be vested in a single Program Manager provided by the contractor. The Program Manager shall serve as the focal point to the Government in all matters pertaining to the performance of the contractor. The contractor shall provide financial analysis to assist the Government in forecasting funding requirements. The contractor’s organization shall employ SRC managers at each CLS operating site who shall serve directly under the Program Manager. The Program Manager and SRC managers shall meet the personnel requirements in Annex 2.

The contractor shall implement a performance management program to assess the effectiveness of the support provided. The contractor shall manage and administer the program utilizing best commercial practices including, but not limited to, LEAN, Six-Sigma, and Theory of Constraints. Particular focus shall be given to: (1) streamlining operations, (2) eliminating waste, (3) managing and reducing variability, and (4) identification and management of constraints and bottlenecks.

2.1

PERSONNEL

Contractor personnel working on Government installations shall comply with all applicable installation regulations.

2.1.1 Security Requirements

The contractor shall comply with the applicable Government installation security requirements. All CLS personnel at the MOB and FOB who require clearances to perform their assigned tasks shall hold a SECRET security clearance. The contractor shall maintain CLS facilities as an “Access Controlled” facility environment, capable of properly storing SECRET material. CLS personnel needing unescorted entry into the secure TACAMO compounds (where aircraft and SE are kept and the maintenance facilities reside) at Tinker AFB, Travis AFB, and NAS Patuxent River must have a secret clearance. Examples of such CLS personnel include, but are not limited to, Program manager, SRC manager, SE mechanic(s), and storekeeper(s). Additionally, since the Offutt SRC is located inside the Offutt alert compound, all Offutt CLS personnel must have a SECRET clearance.

2.1.2 Government Licenses

Contractor personnel using Government-provided general-purpose vehicles shall possess a valid driver's license and be certified by the contractor as fully qualified to operate the vehicles to which they are assigned. Contractor personnel maintaining or operating SE must posses appropriate valid Government issued support equipment operator licenses. The contractor shall ensure that SE operator certification and licensing complies with OPNAVINST 4790.2 latest series.

2.2

SAFETY

The contractor shall abide by established safety programs in accordance with host station and CSCW-1 directives. All personal safety equipment, except safety shoes, required by the Government will be provided as GFE.

2.3

QUALITY ASSURANCE (QA) PROGRAM (INSPECTION MANAGEMENT)

The contractor shall provide a tailored QA program in compliance with best commercial practices. [Note: For aviation products, Federal Aviation Administration (FAA) directives and OPNAVINST 4790.2 (series) apply. For Packaging, Handling, Shipping, and Transportation (PHS&T), the "American Society for Testing and Materials Designation Standard Practice for Commercial Packaging" (ASTM D3951-98) apply.] The QA program shall encompass the examination and evaluation of the adequacy and effectiveness of the CLS system of internal controls and the quality of performance requirements. If not so already, the contractor shall take action to become International Standards Organization (ISO) 9001 certified. The inspection program shall include, as a minimum, the following:

a. System audits - review of system processes to determine conformity and suitability of the various inspection program elements or requirements.

b. Area surveys - review of actual practices to the requirements of a predetermined standard.

c. Corrective action systems - identify and eliminate causes of non-conformance.

d. Government-Industry Data Exchange Program (GIDEP) - monitor and respond to industry alerts.

e. Quality Deficiency Reports (QDR)(s) - respond to QDR(s), as requested by the Government.

f. Engineering Investigations (EI)(s) – assist in EI(s), as requested by the COR.

g. Technical Publications Deficiency Report (TPDR) - Corrections for Naval Publications shall be submitted to the Government via the NAMDRP web site (https://namdrp.navair.navy.mil).

h. Material control - review handling, storage, preservation, labeling, packaging and shipping of material.

i. Non-conforming material - procedure for control of non-conforming material.

j. Records retention - procedure for retention, traceability and retrievability of historical data.

k. Purchase contract screening - screen purchase contracts to ensure compliance with QA requirements.

l. Receiving Inspection - screening of incoming material against purchase contract requirements.

2.4

TOOL CONTROL PROGRAM

The contractor shall comply with the Government tool control program set forth in OPNAVINST 4790.2 (series), as well as applicable local instructions.

2.5

OPERATIONS SECURITY (OPSEC)

The contractor shall provide OPSEC protection for all classified information (as defined in Federal Acquisition Regulations (FAR) 2.101) and sensitive information (as defined in Title 15, United States Code, Section 278g-3(d)(4)). Security policy, procedures, and requirements for classified information are provided in (Department of Defense) DoD Manual 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). (Use OPNAVINST 3432.1 and NSDD 298 for the concept of OPSEC). In order to meet this requirement, the contractor shall develop, implement and maintain a facility level OPSEC program to protect classified and sensitive information to be held, provided, used, handled, discussed, processed, stored, transmitted, or delivered at a contractor’s or subcontractor’s facilities during performance of this contract. The data called for hereunder will be provided in accordance with CDRL A001, B001, C001, D001, and E001. The contractor shall ensure subcontractor implementation of OPSEC requirements for this contract.

2.6

ENVIRONMENTAL PROTECTION PROGRAM

The contractor shall establish and maintain an Environmental Protection Program as detailed in Annex 3.

2.7

UNIQUE IDENTIFICATION (UID) PROGRAM

The contractor shall be an active member of the Government’s UID program team. The contractor shall implement a UID program in accordance with current DoD guidance. Implementation shall include maintaining current virtual UIDs for all applicable CLS managed items. This task includes adding / removing inventory items from the UID registry as applicable. No physical marking of CLS managed items is required at this time.

2.8

DMSMS PROGRAM

The contractor shall implement a proactive Diminishing Manufacturing Sources and Material Shortages (DMSMS) Program. The contractor shall be an active member in the E-6B Obsolescence Management Team (OMT). The contractor shall plan on participating in 3 OMT meetings per year. For planning purposes these are away from the MOB. See Annex 5 for a complete listing of contractor meeting requirements. As applicable, the contractor shall submit DMSMS letters to the COR in accordance with CDRL A005.

2.9

MANAGEMENT MEETINGS

2.9.1 Contract Status Reviews (CSR)

The contractor shall conduct semiannual CLS Status Reviews (CSR) at either contractor or Government facilities, and shall provide status of schedules, program goals, process improvement initiatives, as well as the results of actions taken to reduce costs and improve response by the contractor and subcontractors. For planning purposes these CSRs are away from the MOB. The contractor shall provide information briefings and facility tours as requested by the COR. See Annex 5 for a complete listing of contractor meeting requirements.

2.9.2 Logistics Support Meetings

The contractor shall attend logistics meetings as requested by the COR provide briefings and other information as requested, respond to any action items assigned, and recommend improvements in CLS capabilities and fleet support. For planning purposes, this typically requires the contractor to travel twice a year. In addition, the contractor shall attend one Maintenance Advisory Group (MAG) meeting per year. The location of the FST typically alternates between NAS Patuxent River, MD and Oklahoma City, OK. The contractor shall also participate in the bi-weekly E-6B telecon and weekly Logisitics telcon. See Annex 5 for a complete listing of contractor meeting requirements.

2.10

GOVERNMENT FURNISHED SERVICES

2.10.1 Janitorial Support

The Government will provide housekeeping / janitorial services for Government furnished facility contractor office, administrative, and restroom areas. This support includes providing supplies for restroom areas. The contractor shall provide housekeeping / janitorial services within Government furnished facility contractor working areas such as warehouses, maintenance shops and contractor owned / leased facilities.

2.10.2 Building and Grounds Maintenance

The Government will maintain all Government owned buildings and adjacent grounds, parking lots, and roads used in the performance of this contract. The contractor shall notify the Government of any building or grounds discrepancies.

2.10.3 Refuse Collection and Disposal

The Government will provide bulk trash containers (dumpster type) in the immediate vicinity of the contractor’s assigned area and ensure the containers are emptied on a regular basis to prevent trash build-up.

2.10.4 Emergency Medical Treatment

The Government will provide emergency first aid and ambulance services on a reimbursable basis. Hospitalization and other medical services shall be the responsibility of the contractor (or the contractor’s employees depending on contractor provided benefits).

2.10.5 Security

The Government will provide normal base security services for all facilities and equipment located on base. The contractor shall comply with applicable base identification badge and vehicle registration requirements.

2.10.6 Fire Protection

The COR will inform the contractor of the policies and procedures necessary for fire protection consistent with the Government fire protection program; provide firefighting equipment; provide fire rescue services; conduct facility fire safety inspections; inspect and maintain portable fire extinguishers and fire protection systems and equipment in the contractor-occupied facilities; and provide firefighting services for contractor facilities on Government installations.

2.11

FACILITIES AND EQUIPMENT

The Government will provide to the contractor the following facilities and their included property: warehouse(s), office, and SE maintenance space, including office equipment, tools, and maintenance equipment. (See Annex 1 for further details on Government Furnished Facilities and included property.) The Government will provide fuel, oils, greases and lubricants for all Government owned equipment. Additionally, the Government will provide safes or appropriate secure containers for proper storage of CLS managed, Government owned classified material or information.

2.11.1 Government Provided Facilities

The Government will provide facilities for storage of spare and repair parts at Tinker AFB, OK; Travis AFB, CA; Offutt AFB, NE, and NAS Patuxent River, MD. See Section H and Annex 1 for Government Furnished Facilities.

2.12

ADP SYSTEMS

The contractor shall maintain Automated Data Processing (ADP) systems, which are open systems architecture compatible and ensure the capability with Government Navy and Marine Corps Internet (NMCI) hardware and software programs including Microsoft WORD, Microsoft EXCEL, Microsoft PowerPoint and Microsoft Project. The contractor shall ensure that contractor provided hardware / software is compatible with Government hardware / software.

3.0

SUPPLY SUPPORT REQUIREMENTS

This program includes contractor management of Government owned Inventory to support the E-6B aircraft (O, I and D), E-6B SE, including common aircraft spares support for CNATT E-6B Mission Avionics System (MAS) trainers (2 each), Integrated Avionics Trainer (IAT), VQ-7 Operational Flight Trainers (OFT) (2 each), E-6B P2 Lab, and the E-6B SIL, herein after known as Inventory Tasks include procurement, storage, warehouse management, and issuing and receiving of all managed Inventory. The contractor shall also provide material support to aircraft at other sites to include modification facilities or forward-deployed sites and the contractor shall provide piece part support for end items in modification when requested by the COR.

Additionally, the contractor shall provide limited services for the few residual spares transferred to Navy custody from other 707 derivative programs, i.e., VC-137, C-18, etc. The contractor shall receive and prepare for storage all of the above components. The contractor shall manage the transfer of the components to a repair facility when requested by the COR. These components shall not be issued until they are certified by the Government as E-6B compatible and RFI.

3.1

SUPPLY RESPONSE CENTER (SRC)

The contractor shall staff and operate Supply Response Centers (SRCs) at the MOB and each FOB. Through the SRCs, the contractor shall provide supply support to authorized customers 24 hours a day, 7 days a week, every day of the year (including holidays). The contractor shall provide a RFI Inventory in sufficient range and depth at the SRC(s) to meet the requirement of the System Support Performance Factors detailed herein.

3.1.1 Airborne Launch Control System (ALCS) Support

The contractor shall maintain a Forward Supply Point (FSP) in the Offutt SRC to store and manage ALCS spares using the Air Force Standard Base Supply System (SBSS) terminal.

3.2

INVENTORY MANAGEMENT AND CONTROL

The contractor shall provide an Inventory management system in accordance with Annex 4. The contractor shall review all spares and repair parts consumption at the operating sites and take appropriate action to redistribute assets to most effectively support E-6B operational requirements. The contractor shall distribute spares and repair parts through a contractor managed material distribution system linking the SRC(s) and the stock point.

3.2.1 Requisitions and Issues via NALCOMIS/OOMA

The contractor shall process all requisitions via Phase II Naval Aviation Logistics Command Management Information System (NALCOMIS/OOMA) with the exception of the EPM program. The contractor shall log the issue (or status if unable to issue immediately) of the requisitioned spares via NALCOMIS/OOMA. For purposes of NALCOMIS/OOMA tracking only, the contractor shall assign a local National Item Identification Number (NIIN) or existing National Stock Number (NSN) to Inventory when they are initially requisitioned. This local NIIN or NSN is only used in NALCOMIS/OOMA and does not have to be maintained in the contractor's ADP.

3.2.2 Requisitions and Issues in Support of EPM Program

The contractor shall provide three Logistics Support Representatives (LSRs) for day and night support to maintain an Inventory of consumables and requisition additional parts as required to support the EPM program. Additional tasks shall include, but are not limited to, the following:

a. Provide input into Local Engineering Specification (LES) development.

b. Review EPM Schedule and existing LESs to identify availability of logistics requirements (parts, tooling, support equipment, and consumable supplies) and make recommendations to the COR for adjustments to current stock levels.

c. Coordinate with Field Support Team (FST) engineering and logistics to identify and compile Bills of Material to support unscheduled depot repair activities.

d. Coordinate with FST Logistics to identify leased tooling required to support depot maintenance.

The contractor shall post depot requisitions to a depot account. The contractor shall not post depot requisitions into NALCOMIS/OOMA database.

3.2.3 Pre Expended Bins

The contractor shall maintain an Inventory of low cost consumables within the Squadrons maintenance spaces at the MOB in support of organizational and depot level tasks. The contractor shall maintain an Inventory of low cost consumables within the SE maintenance spaces at the MOB and FOB’s as approved by the Government.

3.2.4 Physical Inventory All initial and subsequent spares, repair parts, and SE managed by the contractor is CLS Inventory. The contractor is liable for loss or damage of CLS Inventory to the same extent as GFP under FAR 52.245-2.

At the end of the contract base period, the contractor shall perform a physical Inventory of all CLS Inventory at each site to ensure Inventory accuracy. During the contract option year(s), the contractor shall Inventory annually at a minimum those items whose status has changed since last Inventory to obtain an Inventory accuracy of 99.5%. The contractor shall research and correct each discrepancy. Any unreconciled discrepancies shall be documented on an Inventory Adjustment Request (IAR) as detailed in Section 3.2.5. The Government reserves the right to conduct audits at each site. The contractor shall assist the Government representatives in the conduct of these audits to the accuracy of the Inventory.

3.2.5 Inventory Adjustments

The contractor is encouraged to be proactive in its Inventory management. This requires continuous review of material consumption data, analyzing trends, projecting deficiencies and adjusting Inventory requirements accordingly. The contractor shall recommend to the COR adjustments in range or depth of the Inventory. Recommendation shall include range and depth decreases based upon Dead Stock (zero hits in previous 24 months). Increases in Inventory depth attributed to routine replenishment action based on economic order quantities and/or established reorder policies are not subject to prior COR approval. Inventory reduction savings shall be tracked by the contractor and provided to the COR upon request. As required, the contractor shall submit the IAR electronically. Contractor format is acceptable. The IAR shall include the following data:

a. Part Number

b. Nomenclature

c. Quantity (from/to)

d. Estimated Unit Cost

e. Extended price

f. Quantity Per End Item (QPEI)

g. Justification

h. Current authorized allowance/stock level and recommended new stock level indicating the time frame being supported.

i. Estimated delivery date.

The contractor shall use a Government approved sparing model for sparing analysis. Authorization to procure items in accordance with new allowances will be provided by the COR. The contractor shall enter the new approved authorized allowance and applicable data into the ADP by contactor.

3.2.6 Configuration Control

The contractor shall coordinate proposed engineering changes, supplier changes such as product improvements, and other change actions provided by the COR and subcontractors. The contractor shall ensure that no changes in configuration are made by subcontractors without expressed consent of the COR. The contractor is not responsible for maintaining configuration of systems and components fabricated and / or installed by another contractor unless appropriate documentation is officially provided to the contractor by the COR. The contractor shall maintain configuration of current Inventory with Government approved modifications to the E-6B weapon system spare and repair parts.

3.2.7 Configuration Changes Changes to the baseline configuration and associated P/N shall be by approved Engineering Change Proposal (ECP), Supplier Change Proposal (SCP) or Service Letter / Service Bulletin. The ECP will be the primary method for changing configuration of spares and repair parts. The originator of the ECP will report these changes in a Technical Directive (TD). The contractor shall review COR provided TD(s), ECP(s), SCP(s) and Service Letters / Service Bulletins issued by the Government and initiate corrective action to update appropriate Inventory records and on-hand spares.

3.2.8 Hardness Critical Items

Hardness Critical Items (HCI) are those items which directly affect the Hardness Maintenance (HM) of the weapon system and are coded as HCI. The proper maintenance of the aircraft weapon system’s nuclear hardness is of primary importance to the E-6B Program. The contractor shall implement controls within ADP to ensure all assigned equipment, including nuclear-hardened HCI equipment, is maintained in its latest approved configuration. At no time shall the contractor procure or issue HCI material in other than the documented configuration.

3.2.9 Certification of Vendors

The contractor shall ensure that all repair sites and sources for E-6B material are FAA or OEM certified; and / or are in compliance with FAR 46.202-3 and 46.203. The contractor shall maintain a file of all vendor FAA certificates when FAA certified sources are utilized, and make available for Government inspection.

3.2.10 Warranty Administration

The contractor shall maintain a warranty program to administer supplier-offered warranties on equipment and material procured or repaired for all managed items. The contractor shall obtain, when feasible and cost effective, warranties on material, repairs and services. The contractor shall monitor compliance and invoke the terms of warranties where applicable.

3.2.11 Disposition of Material

The contractor shall recommend to the COR disposition of excess Inventory that is unserviceable or Beyond Capability of Maintenance (BCM). The COR will provide disposition instructions within45 days, and the contractor shall comply with these instructions within 60 days. Items rendered excess by approved engineering changes shall be reported by the contractor by applicable TD.

3.2.12 Subcontractor Management

The contractor shall manage the material procurement process to meet support objectives. The contractor shall develop and implement a method to track subcontractor performance relative to product quality, responsiveness, costs, repair turn around time, and work with the subcontractor, as necessary, to enhance overall program performance, and minimize cost to the Government.

3.2.13 Backorders

Backorders are defined as items requisitioned by the Government not in Inventory. The contractor shall endeavor to minimize the number of backorders. The contractor shall provide to SCW-1 and the Contracting Officer’s Representative (COR) by 0700 daily, a briefed backorder summary report for IG-I requisitions and weekly briefed backorder summary report for all other requisitions. The report shall contain the following information, contractor format is acceptable.

a. P/N

b. Nomenclature

c. Date ordered

d. Ordered for (Squadron) and Location

e. Requisition number

f. Bureau number

g. JCN

h. Unit of issue

i. Qty

j. Project code

k. Status date

l. Status code

m. Estimated delivery date

n. Supplier source

o. Comments 3.3

PROCUREMENT OF SPARES, REPAIR PARTS AND OTHER SERVICES

The contractor shall provide the services to procure parts and services, including replenishment of shelf stock, vendor lay-ins in support of repair, consumables, replacement of repairable parts whose repair costs exceed 80% of a new acquisition cost, and SE requirements as requested by the COR. Replenishment parts shall conform to the same quality standards for form/fit/function as those required for production. These services shall include the utilization of Military Standard Requisition and Issue Procedures (MILSTRIP) when parts are available and approved by the COR. Consistent with the contractor's approved purchasing system, the prime contractor shall procure supplies and services in accordance with the procedures established for the contracting officer in FAR 12, 13.106; 14; and 15.4. The contractor shall conduct appropriate cost or price analyses to establish the reasonableness of negotiated subcontract prices; and obtain subcontractor certified cost or pricing data, as required. The proposal analysis techniques in FAR 15.404-1(b) may be used as guidelines. The contractor shall determine the subcontract price fair and reasonable, including lower level subcontracting cost, and shall maintain documentation in its contract file supporting commercial item determinations, sole source justifications, and responsibility determinations.

3.3.1 Replenishments

The contractor shall take timely action to replenish authorized Inventory levels to preclude a not in stock situation.

3.3.2 Not Carried Items

Upon receipt of an authorized requisition from a support activity for a spare or repair part that is not carried in the current Inventory, the contractor shall take action to provide the requested material within the requirements in Section 1.4.

3.3.3 Bills of Material

As requested by the COR, the contractor shall procure Bills of Material for requested items.

3.3.4 Additional Support Services (CLIN 0009 and Option Year CLINs 0X09)

The Contractor may be tasked with additional support services due to the special mission tasking associated with the E-6B. These tasks are determined based upon historical events or potential events that may impact the mission of the E-6B. These tasks will be requested by the COR as modifications are signed by the PCO.

Tasks may include, but are not limited to:

a. Yearly subscription of navigation database disks for the Flight Management Computer (FMCS) for both pre and post E-6B Multifunction Display System (MDS) configurations.

b. Data receipt from subcontractors (i.e., Bills of Material)

c. Physical Marking (UID) of inventory, to include equipment.

d. Relocation of inventory 3.4

REPAIR OF REPAIRABLES (ROR)

The contractor shall manage a program to repair, modify, and restore aircraft repairable equipment including calibration, load tests and repair parts for SE to meet maintenance requirements and ensure airworthiness of aircraft repairable equipment. As applicable, the contractor shall utilize Unique Repair Documents. The program shall allow the contractor to:

a. Ship parts to vendors for repair

b. Tag / mark parts to reflect material condition

c. Track all shipped components

d. Actively manage repair TAT

e. Disposition condemned Inventory at the depot level

NOTE: The contractor shall obtain and maintain the Boeing Repair Data License throughout the period of performance (CLIN 0X03).

The Government did not procure engineering data rights for most E-6B structures and components; therefore, providers of services under this solicitation should establish agreements with Original Equipment Manufacturers (OEMs) of systems/components of the E-6B platform.

3.4.1 Repair of Repairables (Aircraft)

The contractor shall provide repair support for the aircraft and its subsystems to return retrograde spares to a RFI condition within the stipulations of paragraph 3.2.9.

3.4.2 Repair of Repairables (SE)

The contractor shall provide repair support for the E-6B SE to return retrograde spares to an RFI condition.

3.4.3 Non-Ready for Issue Repairables Turn-In

The contractor shall notify SCW-1 of overdue retrograde parts via a “Delinquent Material Reports” form, contractor format is acceptable. The report shall identify:

a. Part number

b. Nomenclature

c. Requisition number

d. JCN

e. Bureau number

f. Issue date

g. Turn-in due date

h. Activity

i. Days Late

j. Remarks Parts shall be considered overdue if not turned in to the SRC within 24 hours of replacement part issue.

3.4.4 Vendor Lay-in

The contractor shall identify critical repair parts (anticipated or demand based) to minimize TAT that, if stocked, would expedite the repair process and keep total asset TAT within 60 days. Vendor lay-in is to be processed as an Inventory adjustment. These assets shall be retained in the contractor’s custody until required for repair of the end assembly by the subcontractor. The vendor lay-in may be located at the subcontractor facility if no management / Inventory carrying costs are incurred and inventories are periodically performed by the contractor to ensure record accuracy.

3.5

KITS

3.5.1 War Reserve Kits

The contractor shall maintain and store complete War Reserve Kits in the SRC, until they are required for dispersal. The requirements for War Reserve assets are to be determined by the Government. The contractor, upon written request from COR, shall issue these kits to the Government within specified time frame for dispersal. Stock levels on War Reserve Kit items shall be adjusted with COR concurrence to meet this requirement. The contractor shall take immediate action upon return of the kits to replenish items issued from the kit during deployment. War Reserve Kit parts shall not be issued by the contractor as part of normal CLS Inventory without SCW-1 concurrence.

3.5.2 ECP / TD / RAMEC Kits

As requested by the COR, the contractor shall build kits for supporting the ECP / TD / Rapid Action Minor Engineering Change Proposal (RAMEC) process. In addition, kits shall be built by the contractor to support organizational level phase maintenance, as well as depot level inspection tasks.

3.5.3 In-flight Spare Kits

As required, the contractor shall provide In-flight spares kits. The Government will provide the appropriate containers for these kits.

4.0

SUPPORT EQUIPMENT MANAGEMENT

The contractor shall manage the support of common and peculiar SE.

4.1

SUPPORT EQUIPMENT REPAIR AND SUPPLY SUPPORT

The contractor shall repair common and peculiar SE used to support the E-6B weapon system. Depot level maintenance requirements for SE that are beyond the capability of the contractor shall be performed at a Government depot, if available or, if the Government elects, at a commercial depot provided for in this contract (Note: cost for repair at a commercial depot will be funded under CLIN 0X04).

4.2

SUPPORT EQUIPMENT TRAINING

The contractor shall provide training to Government and contractor personnel in the use and operation of SE by providing formal and informal operator training on SE as detailed in Sections 4.4 – 4.6.

4.3 Individual Material Readiness List (IMRL)

The contractor shall manage all IMRL assets. (Note: This includes P, L & E coded items as defined in OPNAVINST 4790.2 latest series for all sites except NAS Patuxent River, MD where these items are provided and managed by the base (FRC Mid- Atlantic PAX River). The contractor shall use the Government provided Support Equipment Standardization System (SESS) and the Local Asset Management System (LAMS) software databases. LAMS is an automated management information system that provides for standardized local management of IMRL assets. SESS is used as a tool for Inventory management of assigned SE. Specifically the contractor shall:

a. Accept/store/transfer/ship IMRL items.

b. Submit gain/loss Transaction Reports (TR)(s) to SCW-1.

c. Monitor calibration and preventive maintenance cycles on all IMRL and induct for…