Medical AC SOW.pdf

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS .------------.

FCIWaseca

BUREAU OF PRISONS

NORTH CENTRAL REGION

FACILITIES '>!VISION

CONTHACTOR RESPONSIBLE FOR

THE DIMENSIONS. QUANTITIES.

Statement of Work - 9/19/2018 AND CONFORII.IITY WITH THE CONTRACT OOCUMr.NTS

Health Services Air conditioning change-out APPROVED

0 MAKE NOTED

COHR~CTIONS

PART 1 GENERAL INFORMATION ....................................................................... 0 NOT APPROVED

RESUBMIT

A. INTROOUCTION .................................................................. ... ....... . ............................ i.,D...,AT..,.E------- - ~

8. BACKGROUND

C. SCOPE

D. APPLICABLE DOCUMENTS

KTWM P

PART 2 WORK REQUIREMENTS

I-/C%

A. TECHNICAL REQUIREMENTS

1. Removal of existing condenser

2. Removal of existing evaporator

3. Removal of existing refrigerant piping

4. Installation of new condenser

5. Installation of new evaporator

6. Installation of new refrigerant piping

7. Controls

8. Startup of system

B. DELIVERA8US

PART 3 SUPPLEMENTAL INFORMATION

A. CONTRACTOR USE OF PREMISES ........................................... ,

8. CONTRACTOR PERSONNEL, EQUIPMENT ANO SECURITY

Part I: General Information

A. Introduction: This requirement is for contractor managed labor and materials for change out / installation of a 30 ton air conditioning complete condensing unit, evaporator coil; to include piping, metering devices and control system tie in. This workplace is within the secure environs of the Federal Bureau of Prisons FCI Waseca Inst itution in Waseca, Mn. 56093

B. Background: The 25 ton Air Conditioning unit responsible for cooling FCI Waseca's Health services department, is an appro><imately 23 year old R-22 split DX system which due to its age and extreme weather condit ions (sub-zero temperatures, hail, ect.) is currently in poor condition and is failing to meet the cooling needs of the Health Services building.

C. Scope: The overall project purpose is to provide managed labor, materials and equipment to remove the existing 25 ton condensing unit and evaporator coil; including piping and metering devices and install a 30 ton 410a condensing unit and evaporator coil; including piping, metering devices and control system tie in. A pre bid site visit is encouraged as to gain an understanding of the logistical and security requirements of working in this correctional environment.

D. Applicable Documents: EPA Section 608, current N.E.C. guidelines, current 0.S.H.A. guidelines, Applicable local and State codes and Federal Bureau of Prisons Technical Design Guidelines.

Part II: Work Requirements

A. Technical Requirements: Task 1. Removal of existing condensing unit: The existing condensing unit shall be physically removed (by the Awarded contractor) from the roof top above the Health Services building and relocated to an area TBD on the institution grounds for future recycling (by BOP).

Recovery of unit refrigerant, disconnection of piping (from condensing unit) and electrical service shall be conducted by Bop staff prior to the awarded contractor's arrival to complete this task. All labor, equipment and technical direction shall be provided by the awarded contractor. All work shall be conducted in accordance with (IAW) not only the aforementioned codes and guidelines (Section

I, D), but also IAW all other industry standard "Best Practices".

Task 2. Removal of existing evaporator: The existing evaporator located in the below grade mechanical room air handler unit (in the Health Services building) and all associated refrigerant oil, shall be removed from the air handler unit (by the Awarded contractor). Refrigerant oil shall be collected in approved containers. The evaporator coll and all refrigerant oil collected during removal of the evaporator coil shall be relocated (by the Awarded contractor) to an area TBD on the institution grounds for future recycling (by BOP). Awarded contractor shall also be responsible for disconnection of evaporator coil piping and disassembly of air handler (as needed for removal) .. All labor, equipment and technical direction shall be provided by the awarded contractor. All work shall be conducted in accordance with (IAW) not only the aforementioned codes and guidelines (Section

I, D), but also IAW all other industry standard "Best Practices".

Task 3. Removal of existing piping: The awarded contractor shall remove the existing refrigerant piping and collect all refrigerant oil (in approved containers) associated with this task. The refrigerant piping and oil associated with this task shall be relocated (by the Awarded contractor) to an area TBD on the institution grounds for future recycling (by BOP). Roof top or other structural penetrations which are opened during this task shall be physically secured daily (by the Awarded contractor) to ensued weather tight integrity and physical security of the institution is not compromised (as determined by BOP). All labor, equipment and technical direction shall be provided by the awarded contractor. All work shall be conducted in accordance with (IAW) not only the aforementioned codes and guidelines (Section I, D), but also IAW all other industry standard "Best Practices".

Task 4. Installation of new 30 ton condensing unit: Awarded Contractor shall physically set new 30 ton condensing unit (see unit specifications below in "Task 4") onto the existing platform on the

Health services building rooftop. Bop shall provide power disconnect at condenser site which meets awarded contractors specifications. Final power connections to condensing unit will be made by awarded contractor using appropriate weather rated materials. Any fabrications or changes to the existing platform should be included in the initial bid, determined by and performed by the awarded contractor. All labor, equipment and technical direction shall be provided by the awarded contractor.

All work shall be conducted in accordance with (IAW) not only the aforementioned codes and guidelines (Section I, D), but also IAW all other industry standard "Best Practices".

New Condensing unit Specifications:

Condensing unit tonnage: 30 tons

System type: DX, cooling only

Voltage: 208-3-60

Refrigeration Circuits: dual (individual) circuits

Refrigerant type: 410a

Compressor quantity: 2

Compressor type: Scroll

Min outdoor ambient cooling temperature: 32.0 F

Number of outdoor fans: 2

Unit operating weight not to exceed (NTE): 1300 lbs

EKlstlng platform description:

Construction: 6" Steel I-Beam

Length: 132 3/8"

Width: 68 ¾"

Existing Condensing unit:

Make: Trane

Model: RAUCC2JGBK0301

Serial: J95L82855

Task 5. Installation of new evaporator coil(s): Awarded contractor shall install a new evaporator coil

(which is properly matched to the newly installed condenser) in to the existing air handler. Awarded contractor's installation shall include proper mounting of evaporator coil, metering devices and solenoid valves/coils or other associated component s. This task includes proper installation of all piping, w iring and insulation required for the proper function of the evaporator portion of this

System. A visible sight glass shall be installed in the liquid (high side) refrigerant line (on each circuit) adjacent to the air handler unit. Accessible ¼ inch standard HVAC Schrader valve ports shall be installed on both the liquid (high side) and vapor (low side) lines (of each circuit) adjacent to the air handler. It shall be the responsibility of the awarded contractor to ensure new evaporator meets the proper specifications for performance and fit in to the existing air handler. The model and serial number of the existing air handler coil section are listed below.

Existing air handler:

Make: Trane

Model: MCCA0201

Serial number: K96B09693

Task 6. Installation of new refrigerant piping: Awarded contractor shall install all refrigerant piping

IAW all applicable codes. All Piping shall be properly sized, new, approved ACR (Air conditioning/Refrigeration) nitrogenized copper tubing/piping. All fittings shall be new ACR fittings and properly installed. In the event that the newly installed Condensing unit DOES NOT include a liquid line (high side) sight glass; Awarded contractor shall install a visible sight glass (on each circuit) on the liquid line (high side) adjacent to the condensing unit. Awarded contractor shall insulate all vapor (low side) piping, components and manifolds not enclosed within the air handler unit with at least ½" thick, fiber-free closed cell elastomeric foam insulation designed for HVAC refrigeration piping.

Task 7. Controls: Awarded contractor shall ensure newly installed units are properly interfaced with current Building Automation System (BAS) to include Unit control modules and Building control unit.

Control wiring, materials and any potential interface hardware or software upgrades/changes shall be included in the contractor's bid and WILL NOT be supplied by FCI Waseca.

Task 8. Startup of system: Awarded contractor will leak test and repair as necessary all contract related, installed components. Contractor will charge unit and perform a proper startup of system and document details of start up in accordance with manufacturer's recommendations.

B. Deliverables: All work shall be completed within 112 days of the execution of project contract. Upon completion of unit installation, unit shall function per manufacturer specifications and properly be controlled by the current BAS system as documented by a delivered commissioning report.

Part Ill Supplemental Information

A Contractor use of premises:

1. The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP Contracting Officer's Representative (COR).

2. All visitors to the construction site shall register with the FBOP site officials.

The Contractor shall not allow employees to have personal visitors on site.

3. The project site will be open to the Contractor from Monday through Friday, with the exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40 hour work week. The Contractor shall establish a normal work week schedule for the duration of the project.

a. Work outside the secure perimeter of the institution will be allowed between the hours of 7:00 AM to 4:00 PM. This w ill allow the Contractor's work force to arrive on-site in the morning and prepare for entering the secure perimeter of the institution. It will also allow the Contractor's work force to button-up their lay-down/staging area after exiting the secure perimeter at the end of the work day.

b. Work inside the secure perimeter of the institution will be allowed between the hours of 7:30 AM to 3:00 PM. Work inside the secure perimeter is restricted to the operation of the institution's rear gate. The Contractor's work force will be allowed to enter the rear gate at approximately 7:30 AM each workday. At this t ime, the FBOP staff will begin personnel and tool security check-in procedures. Once the check-in procedures are completed, the Contractor will be escorted by an FBOP escort to the work area. The rear gate closes at 3:00 PM;

therefore, the Contractor's work force will be escorted back to the rear gate by FBOP staff no later than approximately 2:30 PM, in order to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter.

4. Contraband: The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc .. , will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

5. Explosives: The use of explosives is absolutely forbidden without written authorization from the FBOP Contracting Officer upon no less than thirty (30) days advance written request.

6. Cell phones, pagers, laptop/notebook computers, !pads/tablets and radios are not allowed within the secure perimeter.

7. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP Contracting Officer's Representative {COR).

8. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP Contracting Officer's Representative (COR).

9. The Contractor shall review his or her site layout plan for staging, stockpiles, etc .. , with the FBOP Contracting Officer's Representative (COR). The Contractor shall maintain all staging and construction areas in a neat and orderly fashion.

10. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold, or heat so as to maintain all work, materials, apparatus and fixtures free from injury or damage.

11. Clothing: When on federal property belonging to FCI Waseca, MN the fol lowing dress is not permitted: Forest green or camouflage shirt/pant/outerwear and shorts.

12. Materials: All construction materials/equipment required for work on this project is required to be processed by the Contractor and delivered to contractor's off-site storage. Any construction related deliveries which are delivered to the site can be received by the Contractor between the hours of 7:30 a.m. to 3:00 p.m. Monday through Friday, excluding federal holidays. The contractor is responsible for receiving this material and is reminded that there is limited space to store materials on site. At no point will a FBOP staff member receive or sign for a delivery. The contractor is required to notify the COR when product is to be delivered, then be there at the institution to accept and sign for it. Under no circumstances will FCI Waseca or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time.

B. Contractor Personnel and equipment security:

1. Contractor employees working at a FBOP facility will be subject to a background Investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Contracting Officer's Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees approved to work at the institution. If a Contractor' s employee is not approved, only that fact will be communicated to the Contractor. No additional justification will be released, in compliance with Privacy Act requirements.

2. Contractor employees working within the secure perimeter shall wear a clearance badge issued by the institution at all t imes, and shall be escorted by an institution staff member.

3. Tools brought into the institution's secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

a. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

b. No e><plosive action tools shall be used on the property at any time.

c. Materials brought inside the secure perimeter of the institution shall be limited to a one day supply. Surplus materials that are not installed in on work day must be moved outside the secure perimeter at the end of the day.

4. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution. These rules Include, but are not limited to the following:

a. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

b. Do not give, or offer to give, anything to an inmate.

c. Do not bring any correspondence into or out of the institution.

d. Do not accept gifts or favors from inmates.

e. Leave personal items locked in your vehicle or secure them at the Contractor's lay-down area.

f . A form of photo ID is required to enter the facility.

g. Revealing clothing is not acceptable attire and work attire is required at all times.

h. Conduct yourself in a responsible, mature manner.

Report any unusual action(s) or behavior to FBOP staff.