Instructions to Offerors 15B41520Q00000014.pdf

SOLICITATION NO. 15B41520Q00000014

REPLACE AIR CONDITIONER-MEDICAL

FCI WASECA

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

WASECA, MN 56093

ISSUE DATE: May 28, 2020

OFFER DUE DATE: JUNE 29, 2020, by 10:00 A.M. CENTRAL

OFFERS SHALL BE ADDRESSED TO:

ATTN: JEREMY ESSLER

JESSLER@BOP.GOV

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B41520Q00000014

TITLE: FCI WASECA

REPLACE AIR CONDITIONER-MEDICAL

DEADLINE FOR JUNE 29, 2020

RECEIPT OF OFFERS: 10:00 A.M. CENTRAL

SUBMIT OFFERS TO:

FCI WASECA

ATTN: JEREMY ESSLER, SUPERVISORY CONTRACT SPECIALIST

jessler@bop.gov

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 29-33 OF THE SOLICITATION DOCUMENT*

A. SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 6:

Provisions, page 26

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums. (See example in Attachments)

D. SECTION 7:

Representations and Certifications, pages 29-33

1. FAR Provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, offerors should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2. FAR Provision 52.204-24

Complete the fill-in under (c) Representation

3. FAO-0021

Complete in entirety.

E. Submit the Department of Justice Residency Requirement

Certification form with your offer. (See Attachments)

F. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 29-33 OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for Tuesday, June 9, 2020 at 11:00am CT at Federal Correctional Institution, Waseca, 1000 University Drive SW, Waseca, MN 56093.

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

Criminal history checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCI Waseca no later than Wednesday, June 3, 2020 4:00pm CT, email to Wendy Mitzel at wmitzel@bop.gov. For questions on filling out the Criminal History Check form, contact Wendy Mitzel at wmitzel@bop.gov or 507-835-8972.

*Title any email communication with: Replace Air Conditioner-Medical*

The forms must include a cover letter indicating they are for the Replace Air Conditioner-Medical project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any Criminal History Check forms that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for criminal history check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

*Due to COVID-19, visitors will be screened for body temperature and complete a brief medical questionnaire to determine if entrants are potentially exhibiting symptoms of COVID-19. Anyone with a temperature of 100.4 degrees Fahrenheit or above will not be allowed in the institution. Masks must be worn at all times.

The point of contact for the pre-quotation conference/site visit is Jeremy Essler, Supervisory Contract Specialist, jessler@bop.gov, 507-837-4516

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Jeremy Essler, Supervisory Contract Specialist, via email at jessler@bop.gov no later than Tuesday, June 16, 2020 at 4:00pm CT. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

Please submit the completed above referenced pages in Part I, quotation cost breakdown and the Department of Justice Residency Requirement Certification form to jessler@bop.gov by JUNE 29, 2020 10:00 A.M. CT.

mailto:wmitzel@bop.gov mailto:jessler@bop.gov mailto:jessler@bop.gov