Pre-Bid Site Visit Meeting AC Medical.pdf

PRE-BID CONFERENCE MEETING MINUTES

15B41520Q00000014 – REPLACE AIR CONDITIONER-MEDICAL

FCI WASECA- PROJECT 4C9G

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DATE: 11:00 am, Tuesday, June 9, 2020 Place: FCI Waseca

CONTRACTING OFFICER (Mr. Essler):

I. INTRODUCTIONS:

Attendee’s:

Jeremy Essler, Supervisory Contract Specialist, FCI Waseca Timothy Harrison, General Foreman/COR, FCI Waseca Dan Shortall, Schwickert’s Tecta America LLC Al Vossen, Paape Companies, Inc

II. PURPOSE OF MEETING:

Purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation and conduct a site visit.

III. MINUTES:

Advised minutes will be recorded and distributed via Federal Business Opportunities at www.beta.sam.gov.

IV. SITE VISIT INFORMATION:

Site visit includes visits to the roof and basement mechanical room.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the instructions on the cover letter in the Solicitation and all bids sent by mail shall be addressed to:

FEDERAL BUREAU OF PRISONS

FCI WASECA

jessler@bop.gov

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of quotes for this project is June 29, 2020 by 10:00 A.M. CST. To the above mentioned email.

http://www.beta.sam.gov/

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VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

• STANDARD FORM 1442 Pages 1 & 2: Please include DUNS number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14.

Ensure the address typed in block 14 matches the address in your SAM registration.

• COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

• PROVISION 52.0215-20 Alt. IV: Submit a cost breakdown of your quotation.

• REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238220 which is applicable to this acquisition.

• FAR PROVISION 52.204-8: Pursuant to the section (b) (1) of this provision, provision 52.204-7 is included in this solicitation. Bidders should not mark either of the two options under section (b) (2).

Leave these options unmarked.

• FAR PROVISION 52.204-24: Complete the fill-in under (c) Representation

• FAO-0021 BUSINESS MANAGEMENT QUESTIONNAIRE (PAGE 33): Complete fully and return with quote.

• BID GUARANTEE: A bid bond must be submitted in original (ink signatures) with your solicitation.

The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website. A bid bond is not required for bids of $150,000 or less.

• DEPARTMENT OF JUSTICE RESIDENCY REQUIREMENT CERTIFICATION: Complete and return with quote.

2. Other general items to be addressed:

• MAGNITUDE: The magnitude of the project is between $25,000 and $100,000

• WORK HOURS: Work hours within the secure perimeter shall be between 7:30 am and 3:00 pm

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Monday through Friday excluding weekends and federal holidays. Allow approximately 1 hour for in and out security checks and mobilization between security checkpoint and worksite.

• COR: The contracting Officer’s Representative (COR) is Timothy Harrison, General Foreman at FCI Waseca.

• PERIOD OF PERFORMANCE: The completion period is 112 calendar days after issuance of notice to proceed.

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and Contract Monitor as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

• PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

• PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

• QUESTIONS: All questions will be posed to Mr. Essler, via email, no later than Tuesday, June 16, 2020 no later than 4:00 pm CST.

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

• STORAGE OF MATERIALS: Storage of materials will be coordinated with the Contract Monitor.

• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

• INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

http://www.aiabookstore.com/

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VIII. ADDITIONAL NOTES:

Site visit questions and answers:

1. Where can a boom truck or crane be positioned?

The boom truck or crane can be positioned on the east side of the building.

2. What are the current electrical specs?

Electrical source is a 200A disconnect with 175A fuses. The breaker is approximately 141 feet below and appears to be 200A with 2/0 copper wire.

Meeting minutes recorded by:

Jeremy Essler, Supervisory Contract Specialist FCI Waseca

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).