MED56 Pharmaceutical Prime Vendor Bidder Response Form 4142023.xlsx
XLSX spreadsheet 398 KB Posted
- Contract number
- MED56
- Issued by
- Massachusetts
About this file
This document is a Bidder Response Form for the MED56 Pharmaceutical Prime Vendor Statewide Contract (SWC) issued by the Commonwealth of Massachusetts. The bid solicitation is designed for pharmaceutical wholesale prime vendor services, requiring bidders to complete multiple tabs including submission checklists, bidder information, references, pricing details, and an environmental products and practices form. The document is to be submitted through the COMMBUYS procurement platform and is intended for pharmaceutical vendors seeking to provide statewide pharmaceutical distribution services.
The contract requires bidders to have at least 5 years of experience in U.S. Pharmaceutical Wholesale Prime Vendor business, with valid pharmacy and DEA licenses for controlled substances. Pricing is structured around an Acquisition Price model, with potential discounts based on payment terms ranging from 7 to 45 days. Bidders must demonstrate statewide service capabilities, including coverage of Massachusetts islands, and provide detailed information on emergency response capabilities, sustainability practices, and corporate references. The contract emphasizes environmental preferable practices, requiring vendors to disclose sustainability initiatives, packaging reduction strategies, transportation practices, and relevant certifications. Key contract expectations include prioritizing supply during emergencies, maintaining prompt payment to suppliers, and offering competitive pricing for generic and brand-name pharmaceuticals.
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Other files
| File | Type | Posted |
|---|---|---|
| MED56%20-%20Contract%20User%20Guide_06.4.2025.pdf | ||
| MED56 Pharmaceutical Prime Vendor Amended RFR 42620232.pdf | ||
| MED56 - Contract User Guide_06.4.2025.docx | DOCX document | |
| MED56 - Prompt Pay Discount Form.docx | DOCX document | |
| MED56 Bidder Reference Template.docx | DOCX document | |
| MED56-SDP Plan Form.xlsx | XLSX spreadsheet | |
| Cardinal MED56 New Account Packet Form v3_2024_Fillable.pdf | ||
| MED56 Pharmaceutical Prime Vendor Intent to Award Notification.pdf | ||
| WTO MED56 Pharmaceutical Prime Vendor.pdf | ||
| MED56 - Reference Standard Contract Form and Terms and Conditions.pdf | ||
| Purchase History 4.1.22 to 3.31.23.xlsx | XLSX spreadsheet | |
| Buyer Notice MED55_03.01.2025 ~1.docx | DOCX document |
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Text version
INSTRUCTIONS
INSTRUCTIONS FOR BIDDERS:
This is the Bidder Response Form for SWC MED56 - Pharmaceutical Prime Vendor. This is a required document for all bidders responding to SWC MED56.
Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR:
| · | Instructions |
| · | Submission Checklist |
| · | Bidder Information |
| · | Bidder Reference Form |
| · | Current Environmentally Preferable Products Form (CEPF) |
| Questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline. |
| See the RFR Estimated Procurement Schedule Section 1.2 |
Failure to provide the requested information may result in your response being disqualified.
Submission Checklist
| MED56 Bidder Submission Checklist |
| Bidders must follow the file naming convention specified in RFR Section 7.2.2 File Naming Convention'. |
| This tab is intended as a guide to assist you in file organization while completing your quote submission. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. |
| Required/Mandatory Documents | ||||
| Description Enter in COMMBUYS during upload | File format | File Name Assign when creating files | Submitted (Yes/No) | |
| Company Name SDP Form | .doc | CompanyName_SDPform.doc | ||
| Company Name Implementation Plan | .doc | CompanyName_Imp.doc | ||
| Bidder Current Environmentally Preferable Products/Practices Form | .xlsx | Company Name_EPPform.xls |
Bidder Profile & Qualifications
| MED56 - Pharmaceutical Prime Vendor |
| BIDDER PROFILE AND QUALIFICATIONS |
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Red boxes are required fields. Once filled, boxes will turn gray, for example: | Company Name, Inc. | |
| Provide answers by selecting the corresponding gray box next to the desired field | ||
| Sections left blank without justification will not be considered |
| Bidder Profile | |
| 1. Bidder Information (provide information below) | |
| Company Name: | Years in Business: |
| Company Address: | Days/Hours of Operation: |
| Company Phone: | Company Website (optional): |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the Contract Manager.
| Name | Phone | ||
| Primary Account Manager (AM): | |||
| Primary Reporting Contact (if not AM): | |||
| Secondary Reporting Contact (if not AM): | |||
| Primary Admin Fee Contact (if not AM): | |||
| Seondary Admin Fee Contact (if not AM): | |||
| Customer Contact (if not AM): | |||
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name | Phone | ||
| Emergency Contact Person: | |||
| Emergency Contact Person: |
| Company Experience |
| 5. RFR Section 3.1.1 Business background (provide information below) |
| Bidders must have been in the U.S Pharmaceutical Wholesale Prime Vendor business for 5 or more years and holds pharmacy and DEA licenses for all legal controlled substances, both Federal and MA for at least the 5 most recent consecutive years prior to the RFR submission deadline. Please respond with # of year in business / # of years with both licenses. A copy of the liscence(s) must be provided when you submit the Bidders Response Form (See RFR Section 1.2, Estimated Procurement Calendar). |
| RFR Section 2.5.1 Certification of Good Standing. Please provide copy with submission of Bidders Response Form. |
| RFR 3.2 Employee and/or business technical/business experience, certifications, licenses |
| RFR 3.3 Continuity of Operations Plan (COOP) (Provide Bidder Instructions for this section here) |
| Yes/No: |
| If 'Yes' Provide copy of COOP Plan as attachement. If 'No' provide justification |
| RFR 3.4 Emergency Response Capabilities (Provide Bidder Instructions fror this section here) |
| Georgraphic Service |
| RFR 4.4 Geographic Service (Provide a Yes/No answer as well as justification if necessary below) |
| Bidders are required to provide service to cover the entire state of Massachusetts. Can you provide Statewide Service (with islands)?: |
Bidder Questions
| MED56 - Pharmaceutical Prime Vendor |
| BIDDER RESPONSE |
| INSTRUCTIONS | Each gray box is a response field. For example: | Company Name, Inc. |
| Provide answers by selecting the corresponding gray box next to the desired field | ||
| Sections left blank without justification will not be considered |
BIDDER QUESTIONS
| Question # | Question | Response (Yes/No or N/A) provide further information as needed |
| 1 | Our business recongnizes tha at the start of a Commonwealth Fiscal Year Purchasers may not be able to meet their committed payment schedule; and we agree that for July, August, and September, we will not increase to a longer payment period price. | |
| 2 | Our business will orderproducts not stocked to be drop shipped from a manufacturer to the Purchaser, for which the percentage difference from our Acquisition Price (see Glossary in RFR) will be zero percent (0%) in determining the Net Price. | |
| 3 | If your business will provide access to your own generic Rx and OTC lines, list te additional % discount steps your business will offer for corresponding % usage of your own generics. If no discounts, state that. | |
| 4 | Our business has a working relationship the Commonwealth's Pharmaceutical Group Purchasing Organization? | |
| 5 | In a state of emergency, your business may be asked to prioritze supply to the Commonwealth. If you have an Emergency Operations Plan, list: contract name, position/title, phone, email & cell phone, building location(s) and the areas of MA they cover. | |
| 6 | List your business's date of last bankruptcy filing and the status of the filing (or state never filed). | |
| 7 | List your business's current litigation over its unpaid bills with name of its creditor(s) and amounts(s) (or state no current litigation over its unpaid bills). | |
| 8 | Our business during the previous 12 months did not exceed 120 days past terms to pay supplier invoices. |
Bidder References
| MED56 - Pharmaceutical Prime Vendor |
| BIDDER REFERENCES |
| INSTRUCTIONS | Each gray box is a response field. For example: | Company Name, Inc. |
| Provide answers by selecting the corresponding gray box next to the desired field | ||
| Sections left blank without justification will not be considered |
| Bidder References |
| RFR 2.6 Bidders must submit 3 minimum/5 maximum professional references (Provide Bidders with instructions from RFR) Submit copy of required documents with naming convention |
Reference/Entity Company Contact Person Phone Email
Acquisiton Price
| MED56 - Pharmaceutical Prime Vendor | ||
| PRICING | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Each gray box is a response field. For example: | Company Name, Inc. | |
| Provide answers by selection the corresponding gray box next to the desired field | ||
| Sections left blank without justification will not be considered |
Acquisition Price
| For Payment with ___ days of buyers receipt of weekly statement, enter the discount ___% your business will subtract from your Acquisition Pricee (see Glossary in RFR) to calculate Net Prices to be paid by the Commonwealth | |
| Days | Discount (please reference total month purchase price, drugs, and discount %) |
| 7 days | |
| 10 days | |
| 15 days | |
| 20 days | |
| 30 days | |
| 45 days |
Env Products and Practices Form
| MED56 - Pharmaceutical Prime Vendor | |
| Environmental Products Practices Form | |
| Instructions: | Bidders must respond to questions below to be responsive. |
| Provide answers by selecting the corresponding Red box next to the desired field. Once filled, boxes will turn Gray | |
| Sections left blank without justification will not be considered. |
| Primary Purpose |
| Bidders are encouraged to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. |
| Company Name: |
| Bidder Sustainability Program/Environmental Business Practices | |||
| Indicate what types of corporate sustainability policies/plans your company has by yes or no AND attach (or provide link) to policies/plans in the field to the right: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any |
| Climate Action Plan: | |||
| Zero Waste Policy: | |||
| Toxics Reduction Strategy: | |||
| Green Fleet Policy: | |||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy: | |||
| Anti-Idling Policy: | |||
| Waste Prevention and/or recycling policy/program: | |||
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above: |
Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments.
Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets:
| Decarbonization | ||
| Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Indicate what types of corporate sustainability policies/plans your company has AND attach (or provide link) to policies/plans: | ||
| What commitments and efforts has the company made to cut its carbon footprint? Describe: | ||
| Company reports Greenhouse Gas emissions and climate change strategy to the Carbon Disclosure Project (CDP) or publicly disclose an equivalent amount and type of information on an annual basis. Indicate which strategy: |
| Bidder Facility Sustainability Practices | |||
| List individual steps not indicated in the above sections that your firm has taken to improve the sustainability at your own operations AND attach (or provide link) to policies/plans: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any |
| Uses at least 50% remanufactured toner cartridges in printers. |
Provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges:
Implemented a green cleaning program at our own facilities.
Describe program and provide a list of third-party certified products used:
Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products:
Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products:
Incorporates green building design elements into all construction and renovation projects.
List green design elements and provide supporting documentation to substantiate:
Owns or leases buildings certified to LEED or other green building standard.
Describe any data collected and provide link to any published reports:
Purchases or creates renewable electricity onsite (Through solar or wind systems, for example).
Describe and indicate the % of energy that is derived from renewable sources:
Has internal recycling and composting programs.
List all materials included in the program:
Has received a 3rd party energy audit (usually through a utility) and implemented recommendations.
Attach audit recommendations and what has been completed:
List other sustainable initiatives not listed above and provide any measurable data.
| Packaging | |||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Do you incorporate packaging reduction, reuse, and recycling in purchasing practices. Describe all practices that apply: |
| Shipping/Transportation | |||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Has your company implemented any environmentally sound shipping and transportation practices? Examples include, but are not limited to: using alternative fuel vehicles (provide description of type), using biodiesel fuel in vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc), or is a member of the EPA's SmartWay Partnership? Provide a description of the practices: |
| Training and Education | |||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Provide a description of the practices: |
Describe how your company trains educates customers on the products or service that involves an environmentally preferable component? Provide a description of the practices:
| Certifications | |||
| Bidders should familiarize themselves with the various certifications and standards for products and processes that are available within the industry in which they operate, with particular attention to those concerning environmental issues. Has your company or any of its manufacturers and/or subcontractors obtained any of the following product / industry certifications? In order to receive credit, please attach a copy certifications listed below: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any |
| Is LEED Certified. List to what standard: | |||
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). |
Attach proof of an EMS audit.
Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program.
Attach certification.
| Other industry environmental standards where applicable. Examples include CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards. List standard(s): |
| Is a certified B Corporation. Describe: |
| Other Environmental Criteria | |||
| Bidders may provide additional information about environmentally preferable products or practices that are not indicated and explained above. | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any |
| Attach any appropriate documentation to substantiate claim: |
Have you provided required documentation with the appropriate naming convention ('Submission Checklist' tab)?
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