MB2026 - Heavy Equipment With Operators.pdf

TOWN OF MIDDLEBURY

NOTICE OF BID

Heavy Equipment Rental – With Operators and Laborers

The Town of Middlebury invites multi-year bids for hourly pricing for the labor and equipment needed to supplement DPW project activities within the borders of the Town of

Middlebury. Bids will be received by Seth Bernstein, Chief Financial Officer, Middlebury

Town Hall, 1212 Whittemore Road, Middlebury, Connecticut, 06762 until 10:00 a.m.

Thursday July 30, 2026. Bids will be publicly opened and read aloud in the Conference

Room on the third floor of the Town Hall 10:30 a.m. Thursday July 30,2026.

All information for Bidders, Bid Proposal Form, Specifications and other contract documents may be obtained or examined Monday – Friday from 7:30am to 2:30pm at the

Public Works Admin. Offices, 1 Service Road, Middlebury, Connecticut 06762. Proposals must be submitted on the forms provided and submitted in a sealed envelope plainly marked "Heavy Equipment Rental – With Operators 2026".

To receive consideration, bids must be delivered to Seth Bernstein, Chief Financial Officer no later than the day and hour mentioned above. The Town of Middlebury reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid deemed in the best interests of the Town of Middlebury. The successful contractor will be required to provide a Certificate of Insurance naming the Town of Middlebury as an additional insured, and a completed W-9 form. All bids will be considered valid for a period of sixty (60) days from the date and time of opening.

INFORMATION FOR BIDDERS

BID OPENING DATE:

➢ All bids must be in a sealed envelope and received prior to the bid opening. Bids will be opened and read aloud at the Conference Room on the third floor of Town

Hall, 1212 Whittemore Road, Middlebury, CT. 06762.

PREPARATION OF PROPOSALS:

➢ Proposals must be made upon the forms provided herein. All spaces in the Bid

Proposal must be filled in correctly.

➢ The Bidder must present the rates for which he proposes to complete each item of the work contemplated. The Bidder shall sign his Proposal, if the Bid Proposal is made by a firm, partnership, or corporation, the Bid Proposal must be signed by an official of the firm, partnership, or corporation that has authorization to sign contracts, and must include the business address and business telephone number, partnership, or corporation, failure to do so may disqualify the bid.

➢ The Town of Middlebury is not liable for any cost incurred for the preparation of proposals or submission of samples by the firms submitting proposals for the work requested in this bid document or request for proposals.

➢ Corrections and/or modifications to bid proposals received after the closing time specified will not be accepted.

➢ Each Bid Proposal must be submitted in a sealed envelope clearly marked on the outside "Heavy Equipment Rental – With Operators 2026" and addressed to:

Seth Bernstein, Chief Financial Officer

Town of Middlebury

1212 Whittemore Road

Middlebury, CT 06762

SUBMISSION OF BID PROPOSALS:

➢ All bid proposals and literature shall be submitted on/attached to the proposal form contained herein.

➢ Descriptive literature containing complete specifications must accompany each bid.

If a bidder wishes to furnish additional information, more sheets may be added.

➢ Bid proposals shall be delivered by traditional method of mail or hand delivery. Bid proposals delivered via email or fax will not be considered or accepted!

ESTIMATE:

➢ For bidding purposes, the hourly prices being bid may be applied to a road job or for site work. The Town of Middlebury will assume the responsibility for all traffic control including signs, cones, flaggers and uniformed officers if deemed necessary.

BID WITHDRAWAL:

➢ Bidders may withdraw their proposals at any time prior to the bid opening date.

Withdrawals of bids shall be in writing and formally received, dated and time stamped and be recorded by Seth Bernstein, CFO prior to the date and time of the bid opening.

➢ No Bidder shall withdraw, cancel or modify their proposal for a period of sixty (60) days after the bid opening.

USE OF SUBCONTRACTORS:

➢ The use of subcontractors is prohibited in this bid.

BIDDER QUALIFICATIONS:

➢ In determining the qualifications of a bidder, the Town of Middlebury may consider their record in the performance of any contracts for similar work into which he may have previously entered.

➢ The Town expressly reserves the right to reject the bid of any bidder if it is disclosed that such bidder, in the opinion of the Town, has not properly performed such contracts or has habitually, and without just cause, neglected the payment of bills or has otherwise disregarded his obligations to subcontractors, suppliers, state or local codes, men or employees of subcontractors.

➢ The Town may make such investigation as they deem necessary to determine the ability of the bidder to perform the work and the bidder shall furnish all such information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by or the investigation of such bidder fails to satisfy the Town that such bidder is properly qualified, or that such bidder misrepresented material facts in the bid documents.

DISQUALIFICATION OF BIDDERS:

➢ More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the same work will cause the rejection of all proposals in which such Bidder is interested.

➢ Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders and all participants in such collusion will not be considered in future proposals for the same work.

➢ Proposals in which the prices are obviously unbalanced may be rejected. No

Contract will be awarded except to competent Bidders capable of performing the class of work contemplated.

PAYMENT:

➢ The Town, after inspection and acceptance of workmanship, and in consideration of the faithful performance by the Bidder of all covenants, promises, and agreements contained herein, agrees to pay the Bidder for the full completion by him of the work embraced in this Contract, within (30) Thirty Days of the receipt of the invoice.

➢ Bid prices will be considered as NET, if no discount is shown.

➢ The successful bidder shall submit invoices to the following address:

Town of Middlebury

Accounts Payable Dept.

1212 Whittemore Road

Middlebury, CT 06762

IT IS UNDERSTOOD AND AGREED THAT SHOULD A BID BE ACCEPTED, IT

WILL AUTOMATICALLY BECOME THE CONTRACT.

➢ Notification of the bid award will be made by issuance of a purchase order.

➢ Bidders are to list their bids on the appropriate attached sheets.

SALES TAX:

➢ The Town of Middlebury will furnish the successful Bidder with a Cert-134 form.

CARE AND PROTECTION OF PROPERTY:

➢ The Successful Bidder shall take particular care to avoid damages to all private and public property and to private or public improvements within the Town's right of way.

➢ The Successful Bidder shall make good any damages to public or private property to the satisfaction of the Town. There shall be no additional compensation from the

Town for the repair or restoration of damaged property or vehicles owned by or caused by the successful bidders work.

AWARD:

➢ The Town of Middlebury reserves the right to award this contract or not, accept or reject any or all bids to best serve its interests, or to hold the bids for sixty (60) days before decision is made. The Town reserves the right to reject any and all bids (or any part thereof), to waive defects in proposals, or to accept any proposal deemed to be in its best interest.

INSURANCE REQUIREMENTS:

A. Commercial General Liability:

Each Occurrence: $1,000,000

Personal/Advertising Injury per Occurrence: $1,000,000

General Aggregate: $2,000,000

Product/Completed Operations Aggregate $2,000,000

Fire Damage Legal Liability $ 100,000

B. Automobile Liability:

Each Accident: $1,000,000

Hired/Non-Owned Auto Liability $1,000,000

C. Owners, Contractors Protective Liability, $1,000,000 per occurrence. The contractor will provide the Town with an original document of the full policy.

D. Worker's Compensation and Employer’s Liability as required by the State of

Connecticut.

E. “Claims Made” coverage is unacceptable, with the exception of Professional

Liability.

F. The "Town of Middlebury" shall be named as additional insured on the contractor’s general liability and automobile liability Certificate of Insurance.

Said certificate shall clearly indicate service provided or some easily identifiable reference to the relationship to the Town of Middlebury and indicate a thirty (30) day endeavor to notify requirement in the event of cancellation or non-renewal of coverage.

G. All insurance is to be provided by a company authorized to issue such insurance.

GUARANTEE:

➢ The Successful Bidder shall unconditionally guarantee their work for a period of one (1) year from the date of completion; including to but not limited to workmanship and installation. If within the guarantee period there are any defects or signs of deterioration the bidder shall repair, adjust or replace the item(s) to the complete satisfaction of the Town of Middlebury. These repairs, adjustments, or replacements are at the sole expense of the Successful Bidder and shall be made to the satisfaction of the Director of Public Works and performed at times acceptable to the Town.

NONDISCRIMINATION IN EMPLOYMENT:

➢ The Town of Middlebury is an Equal Opportunity Employer and the successful bidder shall agree and warrant that, in the performance of this contract, he will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, sex, religion, or national origin in any manner prohibited by

State, Federal, County, or Municipal law.

ADDITIONAL INFORMATION TO BIDDERS:

Bidders shall:

➢ Have at least five years of experience in this type of work in the State of

Connecticut.

➢ Provide a list of references for road work and site work performed over the last five years in the State of Connecticut.

WORKMANSHIP

➢ All workmanship shall be of the highest quality. Any workmanship determined to be below the high standards of the particular craft involved will not be accepted, and will be corrected and/or replaced as required by the Director of Public Works and at no additional charges to the Town of Middlebury.

INSPECTION FOR PAYMENT

➢ Payment shall be only for the hours worked, according to the price bid per hour.

➢ Inspection and acceptance of the contractor’s work by the Director of Public Works shall be required before payment is made.

➢ Payment invoices shall require the submission of daily reports, for each day worked and signed by the Director of Public Works or his designee.

➢ Weight tickets or sales invoices shall accompany the daily reports submitted each day. Weight tickets and sales invoices shall be required to document the amount of materials used on the job.

➢ Quarry materials being used from stockpiles at DPW shall require a weight ticket from the Transfer Station scale.

➢ Each individual product being taken from DPW stock shall be accounted for and noted on the daily report being submitted each day.

QUESTIONS

➢ Questions pertaining to scope of work should be emailed to Nick Sidorick, Public

Works Director, at nsidorick@middleburyct.gov

➢ To request copies of bid specs, please email Paul Pronovost, Executive Assistant, at ppronovost@middleburyct.gov mailto:dnorton@middlebury-ct.org mailto:cbrunswick@middlebury-ct.org

Town of Middlebury

BID PROPOSAL SHEET

Please submit on this form for HOURLY RENTAL RATES of the heavy equipment as described. Write in the equipment with operators (unless specified otherwise) that you have to offer for rent to the Town of Middlebury. BID PRICE SHALL BE LISTED AS

COMPLETE, FUELED, AND TRANSPORTED TO THE JOB SITE, READY TO

WORK. For the purposes of this bid, the minimum rental period shall be eight (8) hours of work.

Bidder’s Business Name:

to be returned

Offering:

Year:

Make:

Model:

Aug. 1, 2026 to

June 30, July 1, 2027 to

June 30, July 1, 2028 to

June 30, July 1, 2029 to

June 30, July 1, 2030 to

June 30, Sm. Bulldozer;

Less than

20,000 lbs, 75 - 125 HP

Med.

Bulldozer;

20,000 -

60,000 lbs, 125 – 250 HP

Lg. Bulldozer;

60,000 -

100,000 lbs, 125 – 250 HP

Sm. Wheel

Loader; 1 - 2

CY Bucket, 60 – 105 HP

Med. Wheel

Loader; 3 - 4

150 – 235 HP

Lg. Wheel

Loader; 5 - 7

255 - 360 HP

Sm. Excavator;

Rubber Tracks,

0.5 Cubic Yd.

trenching and grading buckets, to 45 HP

Continued on next page.

Bidder’s Business Name:

to be returned

Offering:

Year:

Make:

Model:

Aug. 1, 2026 to

June 30, July 1, 2027 to

June 30, July 1, 2028 to

June 30, July 1, 2029 to

June 30, July 1, 2030 to

June 30, Medium

Excavator;

1 – 1.5 Cubic

Yd. Bucket, 90 – 160 HP

Large

Excavator;

2 – 3 Cubic

To 265 HP

Extra Large

Excavator;

4 – 5 Cubic

To 420 HP

Screening

Plant Rental;

Furnished with required size screens.

(no operator)

Motor Grader;

Tandem Axle, Over

20,000lbs, 12’-

14’ wide blade

Small

Maintainer

Type Grader, 8,000lbs, 8’ wide blade

Laborer Rates per Hour

Straight

Time

8 hrs. per

Laborer Rates per Hour

O.T. Rate

NOTE: The Town of Middlebury is requesting bids for multi-year pricing but reserves the right to eliminate any portion of the work which it deems not to be in its best interest.

Securely attach all three pages of this bid form together.

Payment Terms:_________________________________________________________

BIDDER’S BUSINESS NAME:_________________________ __________________

BUSINESS ADDRESS:____________________________________________________

PHONE NUMBER: __________________________EMAIL:______________________

BY:________________________________TITLE:______________________________

(Print Name)

DATE:__________________________________________________________________

SIGNATURE:__________________________________________________