38065_Aug_3_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by Middlebury Public Works in Connecticut for heavy equipment rental services with operators and laborers. The Town of Middlebury seeks sealed bids for rental of small bulldozers, wheel loaders, large excavators, motor graders, and screening plants with accompanying operators and laborers to support Department of Public Works projects within Middlebury's municipal boundaries. Bids are due July 30, 2026 at 9:45 a.m. EDT, with public opening scheduled for 10:30 a.m. the same day at Middlebury Town Hall. The contract term spans five years from August 1, 2026 through June 30, 2031, with hourly rental rates requested for five separate one-year periods. All equipment must be delivered complete and fueled to job sites with a minimum eight-hour rental period per usage. Prospective bidders must have a minimum of five years of documented experience in heavy equipment rental for road and site work in Connecticut, and each bidder may submit only one proposal. Use of subcontractors is prohibited, and all bids remain valid for sixty days from the opening date.

Payment is made within thirty days of invoice receipt following inspection and acceptance by the Director of Public Works, calculated solely on hours worked as documented by daily reports signed by the Director or designee and supported by weight tickets or sales invoices. The Town furnishes a Cert-134 sales tax exemption form and covers all traffic control costs. The successful bidder must provide a Certificate of Insurance naming the Town as additional insured with Commercial General Liability coverage of $1 million per occurrence and $2 million aggregate, Automobile Liability of $1 million per accident, and Workers' Compensation insurance as required by Connecticut law. Delivery terms are Free On Board Destination, and payment terms are vendor-specified. Specification and contract documents are available at the Public Works Administrative Offices located at 1 Service Road, Middlebury, Connecticut during regular business hours Monday through Friday from 7:30 a.m. to 2:30 p.m. Interested vendors should contact Paul Pronovost at 203-577-4169 or ppronovost@middleburyct.gov for additional information.