Electronic_Reading_Room_Access_Instructions.docx

TSO IT Services Contract Electronic Reading Room Access and Recipient List Instructions

AMRDEC SAFE

Electronic Reading Room

AMRDEC SAFE application has been chosen to support the TSO IT Services Contract Electronic Reading Room in order to send large files which would normally be too large to send via email. It has been determined that the use of a secure file exchange would best serve us in disseminating this information. There are no user accounts required for AMRDEC SAFE. The instructions below will guide you through the process to follow in order to access the information package associated with this opportunity. Vendor POCs will need to monitor email should changes or updates be made available for download. We appreciate your expressed interest.

Getting Added to the Recipient List

In order to be added to the Electronic Reading Room (ERR) Recipient List you must submit your company issued email address to the TSO Point of Contact (POC). Please do not submit personal email addresses.

TSO POC: ERR2-TSOITSVCCNT@MCW.USMC.MIL

Receiving Files You will automatically be notified via electronic email from the sender name No-Reply@amrdec.army.mol when you have been added as a recipient of the package. The email you receive will contain a link and a password. Clicking on the link will take the recipient to a page where you will be asked for the password. The best way to enter the password is to copy it from the email and then paste it into the password box.

Sample Email: (All package information contained in this sample is generic in nature.)

***DO NOT FORWARD***

Please note, IAW Para 4-5.a(8) and 4-12.c, AR 25-2, it is a violation of SAFE security policy to share/forward Package passwords.

You must contact the Package originator to have the Package re-sent via SAFE (https://safe.amrdec.army.mil/safe/) to other users.

NOTICE: If any doubt exists as to the safety or origin of the file(s) or the veracity of the sender, the recipient reading this message should NOT download the file(s) and should contact the appropriate Information Assurance Security Officer immediately for further guidance.

John Doe, John.Doe@mcw.usmc.mil has granted you access to a file(s).

File Description: Sample Email Package ID: 1234567 The file(s) will be available at:

https://safe.amrdec.army.mil/safe/pickupfiles.aspx?id=1234567 Until: *14 Days from the date received The password is *#V$2kzdQ9$L*&3 NOTE: This password can only be used ONCE.

If you require assistance, please contact SAFE.Team@amrdec.army.mil and reference Package ID 1234567 and include a copy of this email message in your request.

Password Confidentiality All passwords received by recipients are strictly confidential and are for use by the intended recipient exclusively. They should not be shared by anyone. The TSO POC will receive a notification via email when a recipient downloads the package.

Downloading Files within the Package After logging in, the recipient will be able to download all the files within the package. It is recommended right-clicking on each file and selecting the "Save Target As" option to select the location to save the file to.

Recipient Lock Out After downloading every file within the package, the recipient will not be able to log back in, to download the files again. The user will not be locked out by simply logging out or starting a download. In order to be locked out, the recipient must successfully download every file within the package.

ERR Availability Dates The package that you receive will be accessible for 14 days from the date you receive your recipient notification email. This means that it is imperative that you open and download the package as soon as you receive it.

Resending Recipient Notifications If you lose or never received your notification to pick up the files, the notification can be resent. For this to take place you will need to contact the TSO POC to verify your organization and your email address.