Second M67004-20-R-0007 dRFP Industry Comments (10Sep20).docx

Industry Questions and Government Responses for Second Draft RFP for M67004-20-R-0007

The following are answers to questions received from potential Offerors. The answers provide clarification only and DO NOT constitute an amendment to the solicitation.

For clarification purposes only, there are questions from Industry Day 20 February 2020 with revised Government Responses.

1. What is the correlation between the RFP FFP CLINs (0002 & 0003) for services and the individual item pricing in the Pricing Workbook?

R: The RFP FFP CLINS (0002 & 0003) is the summation (total) of the individual item (NSN) pricing listed in the Pricing Workbook.

2. Similarly, CLINs 0002 & 0003 are described as FFP, but then the verbiage in Attachment 7 Pricing Workbook – Markup Percentages reads as if only the markup rate for each type of work is fixed. Please confirm that the price will be fixed only at the mark up for each line item and that the total contract value is not fixed?

R: CLINs 0002 & 0003 prices are FFP at the individual NSN level. Both the NSN vendor price and the markup rate are fixed. The total contract value represents the budget ceiling for all SECREP repairs.

3. Will the government’s estimate be broken down by line item or will each bidder need to obtain quotes for the repair of each line item?

R: The Government’s Estimate will not be broken down by line item. Each Offeror will need to propose a price for each NSN item listed.

4. PWS 4.5.4 Facilities indicates that “The Contractor shall be given access and tenancy to existing Government-provided facilities at each regional location in which to conduct LIS operations.” PWS 1.1 indicates “The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ROR for SECREP items as defined in this Performance Work Statement”. Please clarify the specific facilities that the contractor will be provided by the Government.

R: The contractor employees will be co-located with government personnel in a government facility located at each of the six (6) induction locations identified in Section F of the solicitation. The specific physical locations will be identified during the Transition Phase-in Period after contract award.

5. Similarly, please clarify the expected requirements for facilities provided by the contractor.

R: The LIS SECREP requirements identified in the Performance Work Statement (PWS) do not include a requirement for a contractor facility.

6. If repair/overhaul is performed locally, what equipment will be made available by the Government?

R: The repair/overhaul services shall be performed at the subcontractor/vendor facility selected by the prime contractor (Offeror). The equipment available for use by the contractor is identified in the PWS paragraph XXX entitled Government Furnished Equipment i.e., forklift XXXXX

7. Are bidders expected to perform any/all of the repair/overhaul? Or should the proposed effort consist only of vendor management with repair/overhaul outsourced?

R: The Offeror (bidder) is solely responsible for all SECREP repairs and management in accordance with the terms and conditions of this solicitation and resultant contract. The proposed effort should not only include vendor management and the government is not responsible for outsourcing the repair/overhaul services.

8. The PWS under Technical Definitions states “The Contractor (not the OEM/ROR Vendor) is responsible for Warranty execution and Warranty management.” In the event an OEM or ROR vendor should dispute the warranty coverage for an item, will the government still expect the contractor to enforce the warranty?

R: Yes, the Government will expect the contractor to uphold the warranty in the terms of the contract.

9. In cases where a vendor refuses to honor a warranty, would a government representative become involved with the contractor to ensure the OEM/ROR provider honors the warranty coverage?

R: No, the contract is between the Government and the prime contractor (integrator), not the vendor/subcontractor.

10. Will the government provide item cost and historical ROR cost data for SECREPs?

R: No, the Government will not provide item cost or historic ROR cost data.

11. In the Pricing Workbook, would the government accept average costing data for expensive and frequently requested items?

R: No, the Offeror shall propose a fixed price for each SECREP item (NSN) identified in the Pricing Workbook.

12. Will the Government provide historical pricing data for the specific NSNs listed on Attachment 7 Pricing Worksheet?

R: No, the Government will not provide historic pricing data for NSNs.

13. Please confirm that the Government will reimburse the integrator for each specific item inducted for maintenance.

R: The Government will pay the FFP agreed upon in the resulting contract, which were proposed by the Offeror. A reduction in price may be applied for missed contractual turnaround times.

14. Since the CLINs are estimates, will the integrator invoice only for the specific items inducted for repair and maintenance on a monthly basis?

R: The contractor will invoice only for the work performed on each task order, regardless of the time in which those Task Orders are issued.

15. Page 12 Clause G7, O&A Repair

Request this clause be updated to be consistent with the pricing worksheet which allows a mark-up on OAR repairs. The clause as currently written indicates that only the cost of the repair from the vendor will be allowed.

R: The clause will be/has been updated to include the cost of the O&A repair and the contractor mark-up rate. Note: Clause is now G-6 after removal of another G clause.

16. Section L Binder III - Small Business

This Binder is limited to 16 pages and consists of the Small Business Participation Plan as well as the Subcontracting Plan IAW FAR 52.219. Clause 52.219-7003 allows for the use of an approved Master Subcontracting Plan. Most plans are in excess of 20 pages. Therefore, request the Subcontracting Plan or DCMA Master Subcontracting Plan be excluded from the page count.

R: Binder III page count limit will be reconsidered. Resultant changes will be reflected in the final solicitation.

17. Section L Binder IV - Price Section L requires that the Pricing Binder contain "all information relative to price only" and also provides for a table of contents and Section Dividers under paragraph 4. What is required to be submitted as part of the price proposal? Will offerors be required to provide pricing methodology to assist the Government in determining price reasonableness and risk?

R: Binder IV requires an Offeror completed Pricing Workbook spreadsheet at a minimal.

18. Section L Page Format Restrictions and Limitations.

Page Format Restrictions and Limitations. ..."All ... paragraphs shall be numbered.

Can the customer clarify that only paragraph headings should be numbered?

R: Yes, only paragraph headings should be numbered.

19. Section L and Section M Key Personnel PWS 2.3 - Key Personnel definition requires 4 key personnel resumes to be provided with the proposal. There are no Section L requirements for submission of resumes and Section M does not indicate how they will be evaluated. Recommend resumes be included as part of factor 1, Technical.

R: Solicitation Section M Factor 1 – Technical has been updates. The instruction to submit resumes as part of the Offeror proposal has been added to Solicitation Section L.

20. Reference: Solicitation Attachment 12-Section L (ITO):

In Factor 3 – Small Business, is the Minimum Quantitative Requirement (MQR) percent defined as a percent of total contract value or as a percent of “total subcontract value?

R: The MQR percent is based on the total contract value.

21. Reference: Solicitation Attachment 12-Section L (ITO):

Can the Government provide and/or clarify the shipping delivery address for paper proposals?

R: (double check this response after receiving the guidance from Karen) Zeb: No paper proposals will be required.

22. Reference: Solicitation Attachment 12-Section L (ITO):

Please provide clarification for the “Branding” paragraph instructions. Instructions state that “ALL branding shall be removed/redacted from all paper copies. All paper copies shall be submitted in grayscale. This only applies to the technical and past performance binders. Only the “original” shall include branding.”

Question 1) For the requirement “Only the ‘Original’ shall include branding,” please clarify which set of documents are the designated original—one or both of the electronic original copies, or the not-redacted paper copy? Please clarify which original should include branding.

R: No paper copies will be required. The government requires 2 electronic original copies each of Binders I – V and 2 redacted copies each of Binders I – Technical and II – Past Performance. Original copies may contain branding as where redacted copies must have branding removed.

Question 2) Can the Government clarify the applicability of the sentence “This only applies to the technical and past performance binders.” Is it the Governments intent that the Technical and Past Performance paper copies, both redacted and not-redacted, be submitted in grayscale?

R: No paper copies will be required. The government requires 2 electronic copies each of Binders I – V and 2 redacted copies each of Binders I – Technical and II – Past Performance.

23. Reference: Solicitation Attachment 12-Section L (ITO):

Volume III and Volume IV appear to be reversed in error in Table 1. In Table 1, Volume III is Price and Volume IV is Small Business. In the Binder Format, Evaluation Factors, and Factor Responses sections Volume III is Small Business and Volume IV is Price. Also, under the heading FACTOR 3. SMALL BUSINESS, Binder IV is listed rather than Binder III and under the heading FACTOR 4: PRICE, Binder III is listed rather than Binder IV.

R: Solicitation will reflect Volume/factor/binder sequence as follows:

1 – Technical 2 – Past Performance 3 – Small Business 4 - Price

24. Reference: Solicitation Attachment 12-Section L (ITO):

Table 1 identifies Binder I as Technical (Including Mission Essential Plan) with a page limit of 100 pages. In the volume descriptions/instructions, the Mission-Essential Contractor Services Plan is required to be included Binder V, Contract Documentation.

Question: Please clarify if the Mission-Essential Contractor Services Plan should be included in the Technical Binder and is subject to the 100-page Technical page limitation, or should it be included in Contract Documentation Binder and with no page limits?

R: The Mission Essential Plan is now titled Continuation of Essential Services Plan (CESP). The CESP will be submitted in Binder V and not be subject to the 100 page limit of the Binder I.

Revised Responses from Industry Day 20 February 2020

1. Do the Government have historical data on the number of management personnel?

R: Yes. Available space provided for contractor management personnel will be provided per location in PWS Section 3.1

2. Will there be a consideration to allow fees for of Over and above?

R: Yes, the Government will allow a “markup percentage/rate” for Over and Above work.