(dRFP3) Attachment 1 PWS - LIS SECREP RFP (10Sep20) (2).docx

Logistics Integration Support

(LIS)

Program

Performance Work Statement

(PWS)

3 September 2020

Solicitation Attachment 1

Part /Para

Table of Contents

Page

PERFORMANCE WORK STATEMENT (PWS)

SECREP LOGISTICS INTEGRATION SUPPORT PERFORMANCE WORK STATEMENT

Part 1

General Information

1.0 GENERAL: This is a non-personal services contract to acquire logistics consulting services from a Contractor who will coordinate the complex repair process for the Supply Chain Marine Command (SCMC) Logistics Integration Support (LIS) Secondary Repairable (SECREP) program. The LIS SECREP program is responsible for the physical distribution and logistics for over 10,000 individual Marine Corps (MC) Ground Equipment SECREP items. The Contractor will be required to develop and maintain a vendor base to perform remanufacture, overhaul or repair (ROR) on over 900 National Stock Numbers (NSNs) through consultation with the LIS SECREP program office. The vendors will be subcontractors (contract service providers) to the LIS SECREP Contractor. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor serving as the Integrator, who, in turn, is responsible to the Government.

1.1 Description of Services: Through consultation with the LIS SECREP program office, the Contractor will manage and operate the logistics of all LIS SECREP ROR activities that result in efficient and effective repair cycle time for Marine Corps LIS SECREP items and an improved Marine Corps LIS SECREP supply chain for SECREP services provided under this contract. In this effort, the consulting services provided by the Contractor include: 1) productivity improvement; 2) quality assurance and quality control; 3) inventory management; 4) distribution networks; 5) transportation and shipment of goods and materials; and 6) materials management and handling. In support of the consulting services provided in this contract, the Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ROR for SECREP items as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this PWS.

1.2 Background: The LIS program supports Government customers at both the retail level of supply via the FMF Reparable Issue Point (RIP) and the wholesale level of supply via the Marine Corps Wholesale (MCW) to receive damaged SECREPs, determine whether to remanufacture, overhaul or repair (ROR) each item and return it to the USMC SECREP inventory. The FMF RIP customers consist of Hawaii, Blount Island Command, Okinawa, USMC Forces Reserve, Camp Pendleton and Camp Lejeune. The MCW customers consist of Production Plant Albany, Marine Corps Wholesale Activity (MPB) and Barstow. In order to effectively manage their inventory, ensure they have items on the shelf for exchange, and/or maintain production schedules, ROR customers desire a reliable (warranted), fixed unit price, fixed Contractual Turn Around Time (KTAT), SECREP ROR source and accountability of Government Furnished Property (GFP).

1.3 Scope: The scope of this contract covers the ROR and/or tear down and evaluation (TD&E) of Marine Corps Ground Equipment SECREP items turned in at designated Government locations (CONUS and OCONUS). When new items are fielded by the Marine Corps to replace similar items currently included in this contract, those replacement items shall be considered within the scope of this contract. When new Marine Corps Ground Equipment SECREP items of a type included on this contract other than replacements for items currently included in this contract require ROR, the Contracting Officer will make a determination as to whether the items are within the original scope of this contract based on their similarity to existing items in type, purpose, estimated ROR price, and complexity. In the course of orchestrating ROR actions with the commercial vendor base (on behalf of the Marine Corps), the Contractor will develop unique insights for process improvement opportunities and will provide advice (i.e., consulting services) on improving productivity, product/process quality, inventory management, distribution of goods, and materials management.

1.3.1 Technical Direction

ROR services shall be initiated by the Contractor upon receipt of technical direction from the Contracting Officer’s Representative (COR)/Contracting Officer’s Technical Representative (COTR). The COR/COTR technical direction will be provided using the ZBE format (Appendix 8 of PWS). Each ZBE will be tied to the contract and the associated Contract Line Item Number (CLIN). The ZBE will be sent from the COR/COTR via facsimile, mail or electronic commerce (typically email) and will contain the following information, if applicable, consistent with the terms of the contract:

a. Document Number (containing the RUC and Julian date)

b. National Stock Number

c. Quantity (always 1)

1.4 Desired Outcomes:

The Performance Requirements Summary (PRS) (Appendix 1) identifies the desired outcome showing the specific performance standards, acceptable quality levels and surveillance measurement techniques required for each performance objective. The National Stock Number (NSN) list/ Pricing Workbook (Solicitation/Contract Attachment 2) identifies the NSNs on contract. The individual configuration checklists are located at the LOGCOM website. These checklists indicate the level of work (remanufacture, overhaul or repair) and configuration required for each item submitted. The work standards by NSN are located at the LOGCOM website.

Desired Outcomes

Corps SECREP Supply Chain

1.5 Performance of Contract Terms and Condition: Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed obligations to which the contractor committed itself in proposal TDB dated TBD in response to MCLC Solicitation No. M67004-20-R-0007.

Part 2

DEFINITIONS

2.0 DEFINITIONS:

2.1 General Definitions:

Advice: Advice (i.e., Consulting Services) is the information/recommendation provided by the Contractor to the government when, in the course of integration activities for ROR, the Contractor identifies potential changes that could improve productivity, product/process quality, inventory management, distribution of goods, and materials management.

Contract Data Requirement List (CDRLs): CDRLs detail required data that must be provided by the Contractor to the contracting officer (KO) as identified in the contract or Performance Work Statement.

Contractor: A contractor is a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this PWS refers to the Integrator.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR)/Contracting Officer’s Technical Representative (COTR): Individual appointed by the contracting officer in writing having the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Performance Requirements Summary (PRS): The PRS identifies the performance objectives and performance thresholds (Acceptable Quality Levels (AQLs)) for mission-critical service tasks required by the contract.

Quality Assurance Surveillance Plan (QASP): The QASP is an organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance. It describes the methods of surveillance that may be used to monitor the services and deliverable to be provided under the contract. This is a Government owned living document to be changed and updated as the Government deems necessary.

Quality Control: Measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor or Integrator. The Government does not have privity of contract with the subcontractor.

2.2 Technical Definitions: (specific to this contract)

Beyond Economical Repair (BER): Assets are considered BER when the repair costs exceed eighty percent (80 %) of the replacement value. Only the Government is authorized to determine when/if an item is BER. This is considered during the over and above (O&A) and Warranty processes. All SECREPs declared to be BER will be returned to their respective customers.

Beyond Physical Repair (BPR): Items are considered BPR when it has been determined that the items is physically incapable of being repaired. If the Vendor cannot repair the item because it is BPR, the Contractor will notify to the Government via the O&A work order and detail the description associated to the BPR determination. All SECREPs declared BPR will be returned to the customer.

Configuration Checklist: The configuration checklist identifies the item being turned in, components to be turned in with the item, the primary end item, model number, part number, modifications, and special instructions associated with the item. The configuration checklist is used by the Government and Contractor for conducting joint inspection at the time of induction and upon receipt from repair. Also, when adding new NSNs to contract, the configuration checklist is submitted to the Contractor with the request for proposal.

Contractual Turn Around Time (KTAT): The KTAT is the binding/agreed upon time given for completion of ROR. KTAT is the number of days between when the Contractor accepts an item for ROR (date/time on the configuration checklist, which is completed during the joint inspection) and when the Government accepts an item back from ROR (date/time on DD 1348).

Controlled Cryptographic Item (CCI): Secure unclassified telecommunications or information handling equipment that embodies a CCI component or CCI assembly.

Core Items: Core Items are components of an item that the Contractor can expect to reuse during the ROR process. Any items designated as Core Items in the NSN configuration checklist which cannot be reused (e.g., out of tolerance, damaged or missing) in the ROR process shall be submitted as O&A charges.

Directed Scope of Work (DSW): DSW is any work requested and authorized by the Government for repairs or services which has a price less than the firm fixed price.

Directed Source: A directed source (often an OEM) is an ROR source that has been identified by the government as the exclusive source for ROR for a given NSN.

Exchange: Exchange means transferring custody of a SECREP carcass from the Government to the Contractor and then subsequently transferring custody of an OEM spec SECREP back to the Government within a specified KTAT. This exchange can be the return of the actual SECREP originally turned in as GFP, or a like item, at the Contractor’s option. Although the Government anticipates that exchanges will generally involve the acceptance, ROR and subsequent return of the same actual SECREP, the Contractor may choose to maintain a production line or inventory of items and return a like SECREP within the specified KTAT for each item turned in. As this is primarily expected to be a ROR contract, the Government will not purchase or otherwise provide “seed stock” or inventory for the Contractor, nor will the Government own any excess inventory in the Contractor’s possession.

Failure/Root Cause Analysis: Failure/Root Cause Analysis is conducted for each NSN (using CDRL 0005) as specified by the government to determine and document root causes for failures. As part of the solicitation of this contract, the government will specify which NSNs will require a Failure/Root Cause Analysis (not all NSNs will require a Failure/Root Cause Analysis). After award of the contract and at any time during contract execution, the government may determine that a Failure/Root Cause Analysis is needed on an NSN that was not previously specified by the government as requiring a Failure/Root Cause Analysis. When this happens, the government will initiate the Request For Quote (RFQ) process to address any cost impact associated with this new requirement for Failure/Root Cause Analysis. Additionally, as new NSNs are added to the contract, the government may identify these NSNs as requiring Failure/Root Cause Analysis. The process for adding the new NSN will include a RFQ and the cost of Failure/Root Cause Analysis will be addressed during the RFQ process.

Global Combat Service Support-Marine Corps (GCSS-MC): GCSS-MC is the primary technology enabler for the Marine Corps Logistics Modernization strategy and provides the backbone for all logistics information required by the Marine Air Ground Task Force (MAGTF). The core is modern, commercial-off-the-shelf enterprise resource planning software (Oracle 11i e-Business Suite). GCSS-MC design is focused on enabling the warfighter to operate while deployed with reach-back from the battlefield.

Government Furnished Equipment (GFE): The equipment that is owned by the Government and delivered to, or made available to a Contractor.

Government Furnished Property (GFP): The Government property that is in the possession of the Contractor for performance of a contract. For this contract, GFP is SECREP items (carcasses) furnished for repair, overhaul, or remanufacture.

Mandatory Replacement Items: Any items designated as mandatory replacement items in the authorized maintenance publications or in the NSN configuration checklist shall be replaced by the Contractor during ROR and shall not be submitted as O&A in the case that they are missing or unserviceable.

Normal Wear and Tear: The expected decline in condition of an item due to use. Any components of an item that are not designated Core Items or Mandatory Replacement Items are subject to O&A charges if they are missing or unserviceable due to damage above what would result from normal wear and tear.

NSN Work Standards: Each NSN has a scope of work summary located on a LOGCOM website that summarizes information for ROR of each item.

Original Equipment Manufacturer (OEM) Specifications: For the purposes of this contract, OEM specifications means that an item meets or conforms to a current set of published specifications as defined by the OEM.

Over and Above (O&A) Charges: O&A charges are additional charges incurred by the Government when conditions are encountered that are beyond what was intended and reasonable when assigning the fixed price unit for each SECREP. Typically these charges relate to missing components, damage not due to normal wear and tear, and unit requests such as special packaging. O&A pricing is offered by the Contractor and are subject to the acceptance of the Government. Once accepted by the Government, the O&A price and new KTAT (if applicable) become contractual.

Overhaul: Overhaul is the complete disassembly, cleaning, evaluating, and reassembly of an item/assembly (to include all of its components and sub-components) for the purpose of replacing any parts that are out of tolerance for serviceability. Component parts that are within acceptable tolerance are reused. Overhauled items/assemblies must meet OEM specifications.

Remanufacture: Remanufacturing is the process of returning a used, worn out, or otherwise unserviceable item/assembly to a condition that is as close to new as possible. The item/assembly is completely disassembled, cleaned, inspected, re-machined, reassembled, aligned/calibrated, and tested to ensure functional operation and conformance to quality standards. All core items are reworked to meet all of the OEM specifications thereby ensuring that the remanufactured item/assembly meets original equipment specifications. Wearable component parts such as bearings, rings, pistons, and gaskets are replaced per OEM instructions. Remanufactured items/assemblies are returned to a like new condition in regard to performance and reliability.

Remanufacture, Overhaul and Repair (ROR): ROR means the remanufacture, overhaul or the repair of a SECREP as determined by the specified ROR method for each NSN.

Repair: Repair is rework/replacement of failed component part(s) to restore an item/assembly to a serviceable condition that performs within the OEM's specification tolerances. Disassembly and reassembly of the item/assembly is limited to the extent necessary for rework/replacement of failed component part(s). Reliability and remaining service life of the item/assembly are determined by the aggregate condition of the item's associated component parts.

Request for Quote (RFQ): RFQ is a process by which new NSNs are added to the contract with proposed FFP and KTAT. RFQ is also used to remove NSNs from the contract, NSNs administrative changes and checklist changes.

Request for Relief: A request from the contractor to the KO related to items that miss the contractual turnaround time and/or the O&A contractual processing time. The KO either approves or does not approve the request.

Special Packaging: Packaging instructions specified by the Government in excess of that required in the PWS. This may include Hazmat, Magnetic Special Handling, ATAC shipping requirements, and Preservation, etc.

Stop Work Order: A written order from the Contracting Officer to the Contractor requiring the Contractor to stop all, or any part, of the work called for by this contract for a specified period as defined in the stop work order after the order is delivered to the Contractor, and for any further period to which the parties may agree.

Teardown and Evaluation (TD&E) Cost: The cost to conduct the initial TD&E of an item (including 2-way shipping if applicable) before any ROR is begun, and is a component of the total cost of ROR for each SECREP. The total cost of ROR ($ROR) consists of the TD&E cost plus the cost of the ROR action. For example, in cases where an O&A requirement is identified by the Contractor during the TD&E and the Government determines that it will not approve the O&A charges, or the SECREP is declared BER/BPR, the Contractor will be paid only the TD&E cost for that item (not the $ROR).

Warranty: An agreement that the Contractor is responsible for the repair/replacement of assets (under certain conditions and for a certain period of time) that have been through the LIS ROR process. The Contractor (not the OEM/ROR Vendor) is responsible for Warranty execution and Warranty management. The two types of warranties are the Storage Warranty (SW) and the Operational Warranty (OW). Every NSN will not necessarily have a SW, but every NSN will have an OW. If an SW exists for an NSN, the SW starts the date the SECREP is turned over to the government and lasts for a specified period of time as identified in each warranty. The OW starts the day the SECREP is issued to the end user which will terminate any existing SW. The OW will not exceed the storage warranty.

Example:

If a SECREP has a 180-day SW and a 90-day operational warranty:

· If the item is issued from storage on day 120 of the SW, then the OW will only be 60 days.

· If the SECREP is issued on day 10 of the SW, then the OW is still only 90 days.

· If the SECREP is issued after the SW is expired the OW is void (there will be no operational warranty) In cases where no SW exists for an NSN, the OW starts the day the ROR’d SECREP is turned over to the government.

Warranty conditions are as follows: Warranty does not apply to any SECREPs that have been installed or operated in a manner not recommended by the OEM; nor to any SECREP in which parts not manufactured or approved by the OEM have been used; nor to any accessories installed on the SECREP where the accessory manufacturer has its own warranty; nor to normal maintenance services or replacement of normal service SECREPs. The Warranty shall not cover damage as a result of improper installation, overheating, vehicle misapplication; engine caused failures (vibration, misalignment), improper cooler/filter function, fluid contamination, shift shock, improper maintenance, or standard preventive maintenance.

Warranty Resolution Reports: A Warranty work order that is generated by the Contractor when a SECREP is inducted during the active warranty period. The Contractor assesses the SECREP for warranty defects and documents the findings. If the defect is warranted there will be no cost to Government for rework.

ZBE: Is a generic Routing Identifier Code (RIC) assigned to items inducted in the LIS SECREP ROR Program.

2.3 Key Personnel Definitions

Key Personnel are the Program Manager (PM), Operations Manager (OM), Site Managers (SM), and IT Support Manager (ITM). Following are descriptions of Key Personnel roles:

Program Manager (PM): The PM has overall responsibility of the Program and collaborates with the government on Strategic and Continuous Process Improvement (CPI) efforts aimed at improving the program and support of the government customer. The PM must have at least 10 years of experience and possess a Bachelor’s degree or 5 years of experience with a Master’s Degree.

Operations Manager (OM): The OM has the day-to-day responsibility to ensure that all Program processes are being followed and that the government customer is receiving the highest level of support possible on a daily and on-going basis. The OM collaborates with the PM and other Program personnel to implement initiatives/process changes for improvement. The OM must have at least 10 years of experience and possess a High School degree or 5 years of experience with a Bachelor’s Degree.

Site Manager (SM): There is an SM at each LIS induction point and the SM is responsible for activities at that site to include interaction with the government customer and OEM/ROR Vendors to receive and issue/ship assets and address or escalate (as needed) any issues related to the LIS Program. The SM is responsible for implementing initiatives/process improvement changes at their respective site. The SM must have at least 7 years of experience and possess a High School degree or 5 years of experience with a Bachelor’s Degree.

Information Technology Support Manager (ITM): The ITM is responsible for ensuring that all IT related needs of the Program are addressed to ensure the highest level of government customer support on a daily and ongoing basis. The ITM will also support the identification and implementation of process changes to improve support to the government customer. The ITM must have at least 5 years of experience and possess a High School degree or 3 years of experience with a Bachelor’s Degree.

The Program Manager, Operations Manager, and Site Manager (exclusive of the IT Manager) must possess the following competencies:

a) Administrative and management experience

b) Experience applying quality assurance

c) Proficiency with Microsoft Suites

d) Experience and knowledge of military ground equipment

e) Knowledge and understanding of military maintenance programs and supply chain management

f) Critical and strategic thinking

The Contractor shall demonstrate qualifications (through education and/or experience) to fill the key personnel position. The inability of the Contractor to obtain qualified personnel shall not constitute an excuse for non-performance. Key Personnel positions shall not be vacant for more than 24 hours. In the event of absences due to vacation, sick leave, or any other absence (except TAD), the Contractor must appoint (in writing via email or official correspondence to the COR) an “acting” PM, OM, SM or ITM in their place, and obtain approval from the KO and the COR. In the event a key personnel position becomes vacant due to unemployment (resignation or termination), the Contractor must notify the COR within 24 hours, and immediately upon notification appoint an “acting” PM, OM, SM or ITM in writing to the KO/COR and provide the KO/COR a resume for “acting” personnel for review/coordination. A replacement must be hired and on site within 30 calendar days from the official notification of the initial vacancy. Prior to hiring a permanent replacement, a resume will be provided to the KO/COR for review/coordination. OVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES Part 3

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government – Furnished Equipment: The Government will provide office space and warehouse space at each SECREP exchange location. Material Handling Equipment (MHE) sufficient to move and load/unload any SECREP will be available through coordination with the co-located Government facility operators. The Contractor is not required to provide MHE (forklifts) or MHE operators (forklift operators). All other tools and equipment is to be provided by the Contractor.

3.2 Government – Furnished Property: Items (carcasses) turned in to the Contractor for ROR shall be considered Government-Furnished Property.

3.3 Government – Furnished Documents:

a) Configuration checklists will be made available when required by posting on a public website or presentation on a CDROM

b) Work Standards by NSN will be made available when required by posting on a public website or on a CDROM

c) NSN RFQ as needed to add in-scope SECREPs to the contract

d) Monthly Program Review

e) Configuration Checklist Change

f) Request for Relief response to CDRLs (A007 & A008) On Time Delivery report and O&A notification Report

3.4 Transfer of Government Furnished Property

a) Receive and return GFP from and to the LIS customer. The Contractor will use the GFP module within the Procurement Integration Enterprise Environment (PIEE) website at https://piee.eb.mil

b) GFP Transfer Training for Contractors is located on the Procurement Toolbox website at https://dodprocurementtoolbox.com/site-pages/gfp-training

Part 4

SPECIAL REQUIREMENTS

4.0 SPECIAL REQUIREMENTS:

Subparagraphs in Section 4 provide amplifying information to support LIS operations.

4.1 Contractor Furnished Equipment: Computers, desks, internet access, copy machines, phones, packing supplies, tools, pallet jacks, personal protective equipment for Contractor personnel.

4.2 Travel: Travel necessary for effective performance of the contract shall be the responsibility of the Contractor. No travel is required during standard operations beyond that inherent in meeting the performance requirements. During start-up (transition phase-in) the Awardee will be required to attend a post contract award conference in Albany, Georgia. The cost for transition phase-in will be included in CLIN 0001 only. All other Contractor travel costs relevant to this contract will be imbedded into the firm fixed pricing scheme.

4.3 Signage Requirements:

No Contractor signs or logos are permitted in government provided office or warehouse spaces.

4.4 Contractor Provided Documents:

a) Over and Above (O&A) Requests . O&A requests will include supporting photographs when needed to clarify the need for O&A charges. When photographs are provided, they should contain a specific identifier, preferably the serial number for the SECREP.

b) Warranty Resolution Reports (WRRs). WRRs will include supporting photographs that should contain a specific identifier, preferably the serial number for the SECREP.

c) NSN Change Request. NSN change requests will be submitted when the actual SECREP that arrives at the vendor is not what was identified on the ZBE. The NSN change request will be submitted via email to the contracting officer for resolution. (CDRL A001)

d) Monthly On Time Delivery (OTD) Requests for Relief (RFRs) for deliveries missing the KTAT citing reasons for such request. The OTD RFR change request will be submitted via email to the contracting officer for resolution. At a minimum, the OTD RFR should contain the work order number, document number, NSN, original KTAT, induction date, return date, actual KTAT, number of day past KTAT, and reason for relief. (CDRL A002)

e) Monthly O&A timely notification RFR for exceeding contractual terms and conditions citing reasons for request. The O&A RFR will be submitted via email to the contracting officer for resolution. At a minimum, the O&A RFR should contain the work order number, document number, NSN, KTAT, joint inspection induction date, date the O&A work order request was submitted to the government.(CDRL A003)

f) Monthly Estimated Delivery Date (EDD) report for items with EDDs that exceeds KTAT indicating the EDD. (CDRL A004)

g) Monthly Failure Report (FR) & Root Cause Analysis (RCA) identifying failures and the faults related to a system, an equipment, a software or a process. Report analysis findings indicate the root cause. (CDRL A005)

h) Frustrated Asset Report (FAR): The FAR identifies misidentified assets by regional locations; i.e., wrong NSN/Part Number, NSN not on contract, NSNs that are not condition code “F.” (CDRL A006)

i) Continuous Process Improvement Report (CPI): Quarterly, the Contractor will complete a CPI Report advising the Government on potential changes in the Marine Corps SECREP Supply Chain for improvement of productivity, product/process quality, inventory management, distribution of goods, and materials management. The CPI Report will summarize the process improvement opportunity, the benefits of the process change, and the recommendation from the Contractor. (CDRL A007)

j) Quality Control Plan (QCP). The QCP must address all efforts to comply with the minimum AQLs defined in the performance requirements summary (PRS) (Appendix 1). The QCP shall be submitted with the proposal. The Contractor shall maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means of assurance that the work complies with the requirements of the contract. If any changes are required, the Contractor shall provide one copy of a comprehensive written QCP to the Contracting Officer’s Representative (COR) within 5 working days. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to its QC system.

k) Work Breakdown Structure (WBS). The WBS and a list identifying all key POCs in areas of program management, ROR site management, warranty management, supply chain management contract management, payment management and IT management shall be submitted to the contracting officer for review and approval NLT 1 week after contract award.

4.5 Security

DD Form 254 (Attachment 4). Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254. All Contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC). The Contractor shall manage and ensure that all personnel are properly cleared to access designated base(s)/ worksite(s). Required security clearances and Common Access Cards (CAC) shall be at no direct expense to the Government. Neither the Contractor nor any of its employees shall disclose, or cause to be disclosed, any information concerning operations (e.g., deployment dates, times, numbers of personnel) which could result in, or increase the likelihood of, a breach of the activity's security or interruption of continuity of operations. Contractors with access to Personal Identification Information (PII) may be required to have a Secret Clearance (SECNAV M-5510.30). Contractor personnel shall maintain the minimum required level of security for the life of the contract.

4.5.1 Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The Contractor shall establish and maintain comprehensive, effective, and continuous security programs, and provide ongoing security training for all employees. The Contractor shall ensure that security procedures and methods do not expose Government information and property to potential loss and/or damage.

4.5.2 Key Control

The Contractor shall establish and implement methods to ensure that no keys, key cards, nor codes issued to the Contractor by the Government are lost or misplaced, nor used by unauthorized personnel. Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall develop procedures addressing key control to be included in the Quality Control Plan (QCP) and shall submit a list of all Contractor personnel issued keys to the LIS PMO (CDRL A001). This list shall be updated whenever keys are re-issued, returned, or replaced. These procedures shall include turn-in of issued keys for those personnel no longer requiring access to secured areas. The Contractor shall immediately report any occurrences of lost or duplicated keys to the COR/KO, via the LIS PMO. This does not include access to classified facilities.

4.5.3 Access to Procedures, Records, Data, and Facilities

All records/information entered into, contained within or derived from the Government-Owned Contractor Operated Information Technology (GOCO-IT) systems are the property of the Government. The Government shall determine the access levels required for Contractors to enter a GOCO-IT system.

4.5.4 Facilities

The Contractor shall be given access and tenancy to existing Government-provided facilities at each regional location in which to conduct LIS operations. The Contractor shall not install materials or equipment, modify existing facilities, or construct new facilities or structures on Government property. The Government retains the authority to modify or realign facilities and space provided to the Contractor based on Marine Corps guidelines for space utilization, mission, and personnel requirements of the Contractor. Structural repairs required during the term of this contract shall be reported to the designated Government representative. The Contractor shall reimburse the Government for repairs made by the government to government provided facilities for damages not attributable to normal wear and tear.

4.5.5 Key Personnel

Key personnel are to be considered critical to the successful performance of this contract. Prior to replacing any of these key personnel, the contractor shall obtain written consent of the contracting officer. In order to obtain this consent, the contractor, when possible, must provide 30 days advance notice of the proposed changes and must demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

Key Personnel are identified in the PWS Section 2.3

4.5.6 Hours of Operation

NSN item exchanges will occur during normal working hours. In the rare event there is a requirement for exchange outside of normal working hours, authorization to proceed shall be approved by the Contracting Officer and adjustments to the fixed price may be considered.

4.6 Safety

4.6.1 Occupational Safety and Health Administration (OSHA) Voluntary Protection Programs (VPP)

LOGCOM is in the process of pursuing OSHA Voluntary Protection Programs (VPP) recognition, or has already received VPP recognition from OSHA. VPP affects all applicable Contractors operating on site. It is the Contractor's responsibility to ensure its employees and managers are in full compliance with OSHA requirements and have a general understanding of VPP. All Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of LOGCOM. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall comply with commercial safety standards as identified by the Occupational Safety and Health Administration. The Contractor shall comply with all Federal, State, DoD, Navy, Marine Corps (MC), and local rules and regulations to include, but not limited to, OSHA Standards, National Fire Protection Association (NFPA) Standards, Navy Marine Corps Directive (NAVMC DIR) 5100.8x, Marine Corps Order (MCO) 5100.8x, and MCLCO (LCO) 5100.8x. The Contractor must have a written Safety Plan and submit it to the COR for review and approval by the KO within 10 calendar days after contract award. In addition to the requirements listed above, the Contractor’s written Safety Plan shall, as a minimum, address the following: (CDRL A008)

1. Mishap reporting procedures

1. Weekly safety meetings

1. Employee training requirements

1. Monthly safety inspections

1. Requirements for vendors to comply with the safety provisions of this contract

4.6.2 Additional Safety requirements

4.6.2.1 Applicable Contractors

These requirements apply to Contractors, vendors, and their employees or agents.

4.6.2.2 Days Away, Restricted, and or Transfer Case Incident Rate (DART)

In response to the VPP MCLC HQ annual self-assessment, report number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given period.

4.6.2.3 Total Case Incidence Rate (TCIR)

In response to the VPP MCLC HQ annual self-assessment, report total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given period.

4.6.2.4 Mishap and Incident Reporting

As soon as reasonably possible but no later than 24 hours of any mishap or incident resulting in personal injury (OSHA recordable) and/or significant property damage while performing work authorized by this contract, the Contractor shall notify the following:

1. The activity’s Safety Representative – Name/Phone Number: ________________________________;

1. The COR;

1. The KO;

1. MCLC Environmental Health and Safety (EH&S) office. A written report of the mishap/incident shall be sent within 24 hours to EH&S/S11. Contact 229-639-5402 or email smblogcomie@usmc.mil;

1. Installation Safety Office, Marine Corps Logistics Base, Risk Management Office 229-639-5249.

1. Local Safety Office where the Mishap or Incident occurred

4.6.2.5 Mishap notifications shall contain, as a minimum, the following information:

1. Contract Number, Name of Company, and Name and Title of Person(s) Reporting

1. Date, Time, and exact location of accident/incident

1. Brief narrative of accident/incident (Events leading to accident/incident)

1. Cause of accident/incident, if known

1. Estimated cost of accident/incident (material and labor to repair/replace)

1. Nomenclature of equipment and personnel involved in accident/incident

1. Corrective actions (taken or proposed)

1. Other pertinent information

4.6.2.6 Contractor must fully cooperate with the Marine Corps safety personnel during safety inspections of the workplace and inspections of required documentation.

4.6.2.7 Safety requirements listed in this package that do not relate to the Contractor’s operations or services may be waived by the KO. Objections made by the Contractor must be reported to the KO within 10 days of contract award. Objections will be considered on a case-by-case basis.

4.6.2.8 Smoking and the use of tobacco products is allowed in designated areas only.

4.6.2.9 All vehicle operators and passengers of Contractor and privately owned vehicles are required to wear seatbelts while their vehicle is in operation on the installation and/or performing work under this contract. The use of seatbelts is also required on all mobile construction equipment operating on the installation and/or performing work under this contract.

4.6.2.10 All vehicle operators and passengers are prohibited from using a cell phone, personal digital assistant (PDA), or any other electronic device, unless the vehicle is safely parked or the operator is using a hands-free device. The use of portable headphones, earphones, or other listening devices (except for hand-free cell phones) while operating a motor vehicle is also prohibited.

4.6.2.11 Should an accident occur and in the event the US Government investigates the mishap, the Contractor and vendors shall cooperate fully and assist Government personnel during the investigation period. Instructions pertaining to the assistance required from the Contractor in support of an investigation and the point of contact of the MCLC safety personnel involved in an investigation will be provided by the COR or the KO

4.6.2.12 Contractor must gather the following required information at the end of each calendar year in support of the annual VPP MCLC HQ annual self-assessment:

0. Name of Contractor

0. Total Work Hours

0. Total number of Recordable Cases

0. TCIR

0. Number of Cases involving days away from work, restricted activity or job transfer

0. DART

0. Three Year Rate (current CY plus the two prior years if contracted with MCLC during those two years). This contract information must be forwarded to the following list of people not later than 30 January.

0. The activity’s Safety Representative – Name/Phone Number: _________________________;

0. The COR (if applicable);

0. The Contracting Officer;

0. MCLC Environmental Health and Safety (EH&S) office. Contact 229-639-5402 or email smblogcomie@usmc.mil;

4.7 The Continuation of Essential Services Plan (CESP)

The CESP will include the Continuity of Operations Plan (COOP), Emergency Action Plan (EAP), Natural Disaster Plan (NDP),and the Active Shooter Plan (ASP). The Contractor shall provide its draft CESP as part of the proposal. The contractor will follow the local installation (base, post or station) procedures for the CESP to ensure that all Contractor personnel receive the appropriate training. The Contractor shall provide a final CESP no later than Day 1 ready. The Contractors shall submit an official letter or email to the LIS PMO with the status of the required CESP training within 30 calendar days after Day 1 Ready. (CDRL A009)

4.8 Transition Period

The terms Awardee and Incoming are synonymous.

The terms Incumbent and Outgoing are synonymous.

The purpose of the transition period is to allow sufficient time for the incoming and outgoing Contractors to conduct turnover of functions necessary to facilitate continued, uninterrupted operation of the LIS SECREP Program. The transition period will run concurrently with the Incumbent’s contract period of performance. The Awardee and Incumbent shall begin turnover functions at the start of the awarded contract period of performance. (e.g., hire and provide the employee with a CAC, eMRS access, etc.). During the transition period, the government will ensure that the Awardee is provided access to data needed by the Awardee to start work.

· Transition Phase-In. Occurs at the beginning of the Awardee’s contract period of performance. This scope of work shall be included in CLIN 0001 only.

· Transition Phase-Out Occur at the end of the Awardee’s contract period of performance. This scope of work shall be included in CLINs 0002, 0003, and 0004 (0005 and 0006 if exercised).

Both the transition phase-in and phase-out periods will be assessed and rated in CPARS during the appropriate CPARS evaluation following the event.

4.8.1 Transition Phase-In Period

The phase-in period allows the Awardee to assume accountability and transfer of functions from the Incumbent. The Awardee shall develop a Transition Phase-in Plan to meet the requirements of Section 4.8. The Transition Phase-in Plan shall include a turnover plan from the Incumbent to the Awardee, a mitigation plan to minimize interruptions or delays to work in progress that would affect the mission, a plan for the transfer of work control, delineating the method for processing and assigning tasks, and a plan for completing the phase-in period by the Incumbent by the contract performance period end date. The Awardee shall permit the Incumbent to conduct its remaining Government approved closeout activities (i.e., Incumbent contractor-owned equipment removal), at each location following the Awardee’s assumption of LIS SECREP operations.

The final phase-in plan shall be submitted by the Awardee within three (3) calendar days following the post award conference. The phase-in period is approximately 21 calendar days from contract effective date to the expiration of the Incumbent’s contract. The Awardee shall initiate turnover activities so that it can assume full responsibility to manage and operate the LIS SECREP ROR process on Day 1 Ready. THE INCUMBENT IS SOLELY RESPONSIBLE FOR LIS SECREP ROR OPERATIONS UNTIL CONTRACT EXPIRATION. The Awardee assumes responsibility at the end of phase-in period. All travel incurred during the phase-in period shall be included in the phase-in CLIN (0001) only.

The list below, while not all inclusive, lists items necessary to maintain continuity of services and facilitate turnover from the Incumbent to the Awardee. The phase-in plan shall include, at a minimum:

· An integrated schedule for all key events, which highlights Contractor and Government support requirements. The Government will provide government authorizations (SAARs, CAC approvals, IT System approvals, etc.) where necessary.

· An integrated staffing, training, and action plan that clearly demonstrates ability to perform at or above the levels indicated and shall identify any unusual impacts to the LIS SECREP customers (delays, reduction in service, etc.).

· Training, safety, certifications

· Set up IT accounts through government process (e.g., SAAR for eRMS)

· Give PMO access to the Contractor’s IT system that will manage LIS SECREP assets.

· A plan to address the hiring of existing employees by the Awardee, how this may impact phase-in, as well as, how any associated risks and potential conflicts of interests will be mitigated.

· Rationale and justification for any planning assumptions taken.

· A plan to take occupancy of the Government-furnished facilities and work in partnership with the military/civilian employees of each respective base, camp, or station. The Government will provide access to warehouses and facilities during turnover activities and conduct joint inspection of equipment.

· Attend and participate with the LIS PMO and the Incumbent in a post award conference held at the MCLB (Albany, GA).

· Support functions necessary to continue LIS operations.

The Awardee Contractor shall provide a written brief of the status of the turnover to the KO on a weekly basis. The brief shall consist of the phase-in events and tasks completed for the reporting period.

Note 1: Day 1 Ready (Start of Work) – The phase-in period and Incumbent’s contract has ended. On Day 1 Ready, the Awardee will assume FULL operational control and responsibility of all LIS Operations, at all LIS SECREP sites, providing and supporting all requirements listed in the PWS. Day 1 Ready begins contract performance under CLINs 0002, 0003, and 0004.

4.8.2 Transition Phase-Out (End of Awardees contract period of performance) The phase-out period allows the Incumbent time to close out their responsibilities and transfer/turnover functions to the Awardee. The Incumbent is responsible for the ongoing LIS SECREP process during the transition phase-out period. The Incumbent shall afford the Awardee the opportunity to observe the day-to-day operations in the performance of all required maintenance and support during the Transition Phase-In period.