(2nd dRFP) Attachment 11 Section L.docx

Solicitation/Request for Proposal (RFP) M67004-20-R-0007

ATTACHMENT 12 – SECTION L INSTRUCTIONS TO OFFERORS

Proprietary information. All offers shall certify that they did not rely on any proprietary information, other than their own proprietary information in developing their proposal. This statement shall be incorporated in Binder V, Contract Documentation.

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Proposal compliance check. The offeror must show in their proposal compliance with Section L.

Exception/Deviation/Waiver. Offerors shall identify whether they are taking any exception, deviation and/or requesting a waiver from any of the terms or conditions of this solicitation. The Exception/Deviation/Waiver statement shall be incorporated in Binder V, Contract Documentation. Please be advised that any exception, deviation or request for waiver from the instructions provided in Section L, Instructions to Offerors – or any other section, of this solicitation may render your proposal unacceptable and ineligible for award.

If an offeror is taking any exception, deviation or request for waiver from any of the terms or conditions of the solicitation, notwithstanding the express warning above, the offeror shall complete and submit with its proposal the certification using the following language:

“I, (Name and Title), certify that: 1) I am an official authorized to bind the entity; and 2) I further certify that (Insert Entity Name) is taking exception to, deviating from, or requesting waiver from the following term(s) or condition(s) of the solicitation (identify section of proposal).”

If an offeror is not taking any exception, deviation or request for waiver from any term of the solicitation, the offeror shall complete and submit with its proposal the certification using the following language:

“I, (Name and Title), certify that: 1) I am an official authorized to bind the entity; and 2) I further certify that (Insert Entity Name) is not taking exception to, deviating from, or requesting waiver from any of the terms or conditions of the solicitation.”

Point of Contact. The Contracting Officer or *designated representative, are the points of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer or *designated representative. Written requests for clarification may be sent to the Contracting Officer or *designated representative at the address located in Block 7 of the RFP. *All correspondence related to this solicitation should be directed to the Government Contract Specialist identified below:

Contracting Officer: Kimberly Dandridge Phone Number: (229) 639-6753 Fax Number: (229) 639-8232 E-mail address: kimberly.dandridge@usmc.mil

Contract Specialist: Felecity Burns Phone Number: (229) 639-6783 Fax Number: (229) 639-8232 Email address: felecity.burns@usmc.mil

NOTE: CONTACT THE CONTRACT SPECIALIST OR CONTRACTING OFFICER FOR A COPY OF THE RFP ATTACHMENTS AND/OR EXHIBIT A CONTRACT DATA REQUIREMENTS LISTS (CDRLs).

SOLICITATION INFORMATION AND AMENDMENTS WILL BE POSTED TO THE BETASAM WEBSITE AT HTTPS://BETA.SAM.GOV/. OFFERORS MAY E-MAIL WRITTEN QUESTIONS REQUESTING CLARIFICATION OF THE RFP TO THE GOVERNMENT. QUESTIONS WILL BE ACCEPTED UP TO 7 CALENDAR DAYS AFTER THE RELEASE OF THE RFP. QUESTIONS MUST BE IN WRITING AND SUBMITTED VIA E-MAIL TO FELECITY.BURNS@USMC.MIL. NO QUESTIONS BY TELEPHONE WILL BE ACCEPTED. RESPONSES TO QUESTIONS WILL BE DONE VIA AMENDMENT TO THE SOLICITATION. OFFERORS ARE REMINDED THAT THE TIME FOR RECEIPT OF PROPOSALS CLOSES AT 4:00 P.M. EST ON THE DATE SPECIFIED ON PAGE ONE (1), BLOCK 9, OF THE SF 33.

Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror should notify the PCO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

Omissions. Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

Confidential Information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

Organizational Conflict of Interest (OCI) Note: There are a number of contractors involved in the execution of the current SECREP management program. Similarly, the successful contractor under this award may not employ directly or as subcontractors, individuals or firms who are actively involved in the administration of this program absent an acceptable OCI plan.

Organization/Distribution/Number of Copies/Page Limits. The purpose of this format standardization is to enable the evaluation teams to more effectively and efficiently evaluate each Offeror’s proposal. All pages shall be numbered to allow the evaluation team a reference point. See paragraphs below for specific details. . Binders I – IV that exceed the page limit will have the excess pages removed and these excess pages will not be evaluated. EACH SIDE OF A SHEET OF PAPER IS A PAGE AND SHALL BE COUNTED AS SUCH, EVEN IF THE PAGE IS BLANK, AND SHALL THEREFORE BE COUNTED AS PART OF THE TOTAL PAGE LIMIT.

The electronic files (“Original” and “Redacted”) shall be in a format that is compatible with and capable of being opened in Microsoft Office Suite 2016 or Adobe Acrobat Reader. The “Original” and “Redacted” copies presented in electronic format shall be identical, except for branding (see below) requirements of the “redacted” copies. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. If files are compressed, the necessary decompression program must be included.

Branding. ALL branding (i.e. Company Names, LOGO's, Registered Trademarks, colors, initials, address, phone number and individual’s name) shall be removed/redacted from all paper copies. All paper copies shall be submitted in grayscale. This only applies to the technical and past performance binders. Only the “original” shall include branding. Comment by Drone CIV Robert J: Do instructions permit a paper proposal to be submitted? No it does not, see above. Comment by Locke CIV Zebulon H: Instructions now permit paper copies.

All required “Redacted” copies shall accompany the “Original” proposal.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements as stated in the PWS, but rather provide convincing rationale to address how the Offeror intends to meet those requirements. Offerors shall assume that the Government has no prior knowledge of their abilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

The proposal acceptance period is specified in Section A of the RFP. In accordance with FAR 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will dispose of extra copies of unsuccessful proposals. Offerors may arrange to have remaining copies of proposals picked up or delivered back to them at their own expense. Comment by Drone CIV Robert J: Perhaps this was necessary when offeror’s submitted paper copies in binders, but now everything is electronic. Is this section required? If so, what is written is saying that if an offeror request, the Contracts staff will send the proposal back to the offeror via DoD SAFE. Is that what is intended? Comment by Locke CIV Zebulon H: Instructions now permit paper copies.

Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed obligations to which the contractor committed itself in proposal TBD dated TBD in response to MCLC Solicitation No. M67004-20-R-0007.

Binding and Labeling. A cover sheet shall be in each binder, clearly marked as to binder number, title, copy number, RFP identification and the Offeror's name. . For the electronic redacted copies of the technical and past performance binders, the cover sheet shall adhere to the branding requirements of the solicitation. The “original” proposal shall be clearly marked “ORIGINAL.” Comment by Drone CIV Robert J: Sentence is not grammatically correct “the cover sheet and shall …” Correct sentence. Comment by Drone CIV Robert J: Punctuation belongs inside the quotation mark.

Page Format Restrictions and Limitations. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced (except for the reproduced sections of the solicitation document). EACH SIDE OF A SHEET OF PAPER IS A PAGE AND SHALL BE COUNTED AS SUCH, EVEN IF THE PAGE IS BLANK, AND SHALL THEREFORE BE COUNTED AS PART OF THE TOTAL PAGE COUNT. All pages and paragraphs shall be numbered. The Table of Contents and the Section Divider Tabs shall not be considered part of the page limit.

The font size shall be 12 point. Exception: foldout/enclosure documents may be submitted using paper sizes other than 8.5 x 11 inches and font sizes other than 12 points (maximum 11 x 17 paper size and minimum 8 point font size), as long as they fit in the binder, and are labeled accordingly. Use at least one-inch margins on the top and bottom and 3/4 inch side margins. Headers and footers are excluded from the margin and font size requirement. Pages shall be numbered sequentially in binder. All pages, foldouts, enclosures, and attachments MUST fit in the applicable Binder.

Foldouts/Enclosures. Optional information submitted by the offeror as a response to the Solicitation. Legible tables, charts, graphs and figures shall be used wherever practical (or as directed below) to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. The 11 by 17 inches in size for foldouts/enclosures count as two pages. Foldout/enclosure pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. Foldouts and enclosures must be labeled accordingly. For tables, charts, graphs and figures, the font shall be no smaller than 8 point. All foldouts/enclosures must be referenced in the response text pages. Foldouts/enclosures not referenced shall be disregarded. Foldouts/enclosures are considered part of the page limitation.

Pricing Information. All pricing information shall be addressed ONLY in the Price Proposal binder. If adequate price competition is not received and none of the other exceptions in FAR 15.403-1(b) applies, prior to contract award the Contracting Officer may require submission of certified cost or pricing data. Offerors will be notified if Certified Cost or Pricing Data is required.

Glossary of Abbreviations and Acronyms. Each binder shall contain a glossary of all abbreviations and acronyms used; with an explanation for each (these pages are exterior to the page limit).

Table 1

BINDER FORMAT (required)

1. Binder I: TECHNICAL

0. The offeror shall address the three (3) Sections listed below.

0. A table of content is REQUIRED and all response pages and sections and subsections shall be sequentially numbered, even if the page is left blank.

0. The Cover Sheet, Table of Contents and the Section Divider Tabs shall not be considered part of the page limit. Table of Contents shall be numbered, i, ii, iii, to differentiate from the response pages.

Section 1: Experience managing the remanufacture, overhaul and repair (ROR) Section 2: Contractor-Owned, Contractor-Operated IT Tracking System Section 3: Experience Repairing & Handling Controlled Cryptographic Items

1. Binder II: PAST PERFORMANCE

a. All information relevant to past performance only.

1. A table of content is REQUIRED and all response pages and paragraphs shall be sequentially numbered, even if the page is left blank.

1. The Cover Sheet, Table of Contents and the Section Divider Tabs shall not be considered part of the page limit. Table of Contents shall be numbered, i, ii, iii, to differentiate from the response pages.

1. Binder III: SMALL BUSINESS

a. The offeror shall address the two (2) sections listed below.

b. A table of content is REQUIRED and all response pages and paragraphs shall be sequentially numbered, even if that page is left blank.

c. The Cover Sheet, Table of Contents and the Section Divider Tabs shall not be considered part of the page limit. Table of Contents shall be numbered, i, ii, iii, to differentiate from the response pages.

Section 1: Small Business Participation Plan, for small and large businesses Section 2: Subcontracting Plan, for large businesses only

1. Binder IV: PRICE

a. All information relevant to price only.

b. A table of content is REQUIRED and all response pages and paragraphs shall be sequentially numbered, even if the page is left blank.

c. The Cover Sheet, Table of Contents and the Section Divider Tabs shall not be considered part of the page limit. Table of Contents shall be numbered, i, ii, iii, to differentiate from the response pages.

1. Binder V: CONTRACT DOCUMENTATION

4. All information relevant to contract documentation only.

4. A table of content is REQUIRED and all response pages and paragraphs shall be sequentially numbered, even if that page is left blank.

FACTOR 1. TECHNICAL

Section 1: Experience managing the remanufacture, overhaul and repair (ROR) Section 2: Contractor-Owned, Contractor-Operated IT Tracking System Section 3: Experience Repairing & Handling Controlled Cryptographic Items

FACTOR 2. PAST PERFORMANCE

FACTOR 3. SMALL BUSINESS

Section 1. SMALL BUSINESS PARTICIPATION PLAN

Section 2. SUBCONTRACTING PLAN

FACTOR 4. PRICE

FACTOR RESPONSES - At a minimal, the “sections” referenced under a Factor shall be addressed in the overall proposed Technical response.

FACTOR 1: TECHNICAL

Binder I: Technical – The following shall be addressed in the technical proposal:

Responses to the specific sections will be evaluated in their entirety for strengths, weaknesses, significant weaknesses, deficiencies, and applied to the Evaluation Criteria and assigned a rating. Your submission shall clearly demonstrate the following:

Section 1 - Demonstrate a minimum of three years of experience managing the remanufacture, overhaul and repair (ROR) of repairable assemblies from the following four categories (Communications-electronics, Ordnance, Motor transport, and Engineer items). The offeror’s demonstrated experience must be across multiple geographically dispersed locations and on a scale similar to that required in the PWS. A similar scale is defined as a minimum volume of 7,000 repairs per year covering a minimum of 600 items/assemblies. The experience must demonstrate the offeror’s ability to act as a pass-through integrator (Third Party Logistics (3PL) provider) responsible for establishing and maintaining a vendor base capable of executing the ROR in accordance with technical manuals or OEM specifications within specified turnaround times (TAT) and with warranties offered to the customer for repairs.

Section 2 - Demonstrate that the contractor-owned, contractor-operated IT tracking system meets the requirements of paragraph 5.11 of the PWS. Explain in detail how each element of Section 5.11 of the PWS will be met.

Section 3 – Demonstrate experience Repairing and Handling Controlled Cryptographic Items.

FACTOR 2: PAST PERFORMANCE

Binder II: Past Performance Information

1. Offerors shall submit past performance information for up to five contracts, not to exceed five (5) performance references, whose efforts are/were recent and relevant to the effort required by this solicitation. The offeror is to include the contract number, period of performance, contract type, contract value, program name, and Procuring Contracting Officer, Contracting Officer Representative, and Program Manager name, phone number and email address for each past performance contract. At a minimum, the contracts submitted shall include those that were used by the offeror to demonstrate the experience required by the technical factor. “Recent” is defined as a contract in-progress or completed within the last five years.

1. “Relevant” is defined as a contract that is of similar scope, magnitude and/or complexity to the requirements set forth in this solicitation.

1. Scope addresses the areas defined in the PWS.

1. Magnitude addresses similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

1. Complexity measures the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines to the PWS.

All offerors shall address historical compliance with the requirement of FAR Part 52.219-8 (Utilization of Small Business Concerns) and large business offerors are requested to address historical compliance with the requirements of FAR Part 52.219-9 (Small Business Subcontracting Plan) and DFARS 252.219-7003 (Small Business Subcontracting Plan, DoD Requirements). The Government may solicit information from (5) five of the Offeror’s customers and business associates; Federal, state and local government agencies and databases; and from other persons and organizations. The Government reserves the right to limit the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors that have no record of relevant past performance (e.g., new businesses) must submit a statement to that effect.

FACTOR 3. SMALL BUSINESS

Binder IV – Small Business Plan

Small Businesses include Service-Disabled Veteran-Owned Small Business, Historically Underutilized Zone Small Business, Small Disadvantaged Business, and Women-Owned Small Business.

Section 1. Small Business Participation Plan (small and large business offerors)

0. Offeror’s shall submit a Small Business Participation Plan. Offerors shall propose the level of participation of small businesses (as a small business prime and/or small business subcontractors) in the performance of this contract relative to the small business Minimum Quantitative Requirement set forth below.

0. Submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed by both Prime and Subcontractors).

0. Offeror’s shall indicate the total percentage of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category.

0. Offeror’s shall list all principle small business firms by name and/or socioeconomic category and the supplies/services to be performed.

0. Offeror’s shall describe the extent of commitment to use each of the identified small business. Offerors do not need to submit copies of commitment instruments in their proposals. Rather, identify what types of commitments are in place with each company —i.e. a written contract, letter of commitment, verbal agreement, joint venture, mentor-protégé agreement, including how long agreement in place. Large Business must comply with DFARS 215.304(c)(i)(C).

Section 2. Subcontracting Plan (large business offerors only)

1. Separate from Small Business Participation Plan, other than U.S. Small Business offerors must also submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003(Class Deviation 2019-O0005) (Jan 2019). Other than U.S. Small Businesses must submit acceptable subcontracting plans to be eligible for award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan.

1. Minimum Quantitative Requirement (MQR) – The MQR provides a baseline for the socio-economic categories under this requirement and is not intended to be a goal that offerors’ must meet.

Minimum Quantitative Requirement

FACTOR 4: PRICE

Binder III: Price Proposal

The offeror shall provide a completed pricing spreadsheet (Attachment 7). The pricing spreadsheet will include the following columns: NSN; Name; Estimated Quantity; fixed ROR price; fixed TD&E, and total ROR plus TD&E price for contract year and the 6-month option to extend services. For RFP submission and evaluation purposes the proposed ROR price shall not include the TD&E element. The TD&E is provided separately in its own column. The TD&E price will be added to the ROR price for the total ROR price for each NSN. When ROR is not approved during contract performance, only the TD&E price will be paid. The TD&E price shall not include shipping cost. ROR and TD&E fixed unit prices shall be provided for each NSN item for each contract year and the 6-month option to extend services. The sum of all items will determine the lowest price.

Prices provided in this volume will be evaluated based on adequate price competition and will include a determination as to whether the proposal contains unbalanced pricing. The Offeror shall identify and fully explain any price anomalies.

Certified Cost and Pricing Data are not required in accordance with FAR 15.403-1(b), however the Contracting Officer reserves the right to request information other than certified cost and pricing data should it be necessary to allow the Government to make a fair and reasonable price determination or determine whether the proposed prices are unbalanced.

The electronic copy of the Price Binder, excel spreadsheet, should contain the formulas showing how calculations were made (if applicable). Electronic submissions of the Price Binder must be on a separate media from the other Binders.

The following is also provided in the NSN detail list:

· The Government required warranty periods will be reflected.

· The Government required TATs are defined by line item.

· The level of repair for each NSN is defined.

· The Government has determined that some line items on the NSN list must be repaired at specific sources of repair. The directed sources, usually the OEMs, for those items are marked “Directed Sources”.

· This is an all or none award.

· The TD&E unit price will not include the shipping cost. The shipping cost will have a separate line item. If an O&A offer is not approved, or if the SECREP item is deemed beyond economical repair (BER), beyond physical repair (BPR), or if the requirement is cancelled before being repaired, only the TDE price is charged.

Additional Data.

Data beyond that required by this instruction shall not be submitted, unless it is considered essential to document or support the cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the binder for the proposal designated as Price.

Binder V – Contract Documentation

The purpose of this Binder is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the SF33 and acknowledgement of all amendments (SF 30). This includes: Completion of blocks 12 through 16 and signature and date for blocks 17 and 18 of the SF33. Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover.

Completed Clauses. Fill in/complete any clauses as required. Include acknowledgement that Representations and Certifications were completed online.

Representations and Certifications. Completed representations, certifications, and acknowledgments must be entered and accessed electronically via the System for Award Management (SAM) website at https://www.sam.gov.

Mission-Essential Contractor Services Plan. Per DFARS 252.237-7023 Continuation of Essential Contractor Services (OCT 2010), the Contractor must submit this plan and will be incorporated upon award. This plan will not be technically evaluated, but is required to address at a minimum the requirements of DFARS 252.237-7023(b)(2) to be considered responsive to the solicitation requirements.

Quality Control Plan (QCP). The offeror shall provide a Quality Control Plan to operate and manage PWS requirements. This plan will not be technically evaluated, but is required to be considered responsive to the solicitation requirements.

ISO 9001:2008 certifications or equivalent. The offeror shall provide copies of their ISO 9001:2008 certification or equivalent.