Method of Operation

M4017 – Medical Supplies and Pharmaceuticals Revised June 15, 2026

1.0 Contract Information:

Effective Dates: Through January 5, 2030, with the possibility of three (3) one-year extensions.

2.0 Price Lists:

Price Lists are not posted for this Contract. Using Agencies are to reach out to the contact person for the Contractor listed in Section 8 of the Method of Operation.

3.0 Background/Contract Exclusions:

The State of New Jersey Division of Purchase and Property has awarded Contracts for Medical Supplies and Pharmaceuticals. The Contractors have agreed to extend the Contract awarded to the cooperative purchasing program participants.

The Contract awarded provides a wide range of Medical Supplies and Pharmaceuticals, as detailed below:

The above examples are a general overview of what may be able to be ordered under the Contract awarded.

Prior to purchasing contracted products from M4017 Medical Supplies and Pharmaceuticals, State Using Agencies shall ensure that the item requested for purchase is not available via pre-existing Contract, the State Distribution and Support Services Unit (DSS), the Department of Corrections' Bureau of State Use Industries/DEPTCOR (DOC), or the Central Non-profit Agency (CNA).

Using Agencies must determine if the same or similar products are available from these sources in the following order of precedence:

1. Existing State Contracts:

· Includes, but is not limited to, the following T#’s:

· T0115 Scientific Equipment;

· M0052 Office Supplies and Recycled Copy Paper;

· T1621 Nutritional Formulas, Feeding Pumps, and Infant Formulas;

· M0002 Child Safety Seats;

· G2004 Furniture Office, Dormitory, Residential, Library, Classroom, Lounge and System.

· Go to: www.njstart.gov

· In the search bar, select “Contracts” from the drop down menu

· Enter the T#### of the applicable Contract and click the magnifying glass

· The current Contract list will appear under “Results”

2. State Distribution and Support Services Unit (DSS)

· Click the link: https://www.nj.gov/treasury/dss/supplychain.shtml and then please call the Customer Service Unit to create an account.

· If an account is ready created, click eCommerce website and click the product category.

· For additional information, call the Customer Service Unit at (609) 530-3308.

3. Department of Corrections' Bureau of State Use Industries/DEPTCOR (DOC)

· Please check the “Attachments” tab and the “Items” tab in NJSTART for TSU01-MACS GENERATED FOR PIMS/OTHER T-NOS FARM OPERATIONS, MEAT CONTRACT.

· For additional information, call Customer Service at (800) 321-6524.

4. Central Non-profit Agency (CNA)

· Please check the “Attachments” tab and the “Items” tab in NJSTART for T1817- Commodities Council Dept. of Human Services (Goods).

Before the Using Agency purchases items under this Contract, the Using Agency shall first utilize any products available through DEPTCOR, DSS, CNA and existing State Contracts (in that order).

If the required product is not available from the above sources, the Using Agency can utilize the M4017 contracts:

4.0 Contract Line Items and Related Information:

Medline:

The Contract consists of the following line item:

McKesson:

The Contract consists of the following line item:

School Nurse Supply:

The Contract consists of the following line items:

Claflin:

The Contract consists of the following line items:

The percentage discounts offered by the Contractor under the Sourcewell contract are as follows:

25% off Medline List Price for Non-Medline/National Brand Products

39% off McKesson List Price for all Non-McKesson/National Brand Products

45% off McKesson List Price for Rx, SRx (generic and brand names prescription pharmaceuticals) and Core-Vax (Vaccines)

0% off Controlled Substances

*Price Lists are not published for the Contract under M4017. Reach out to the Contractor listed in Section 8.0 to access the Sourcewell pricing.

The Contractor can add fees related to delivery fees, expedited delivery charges, return shipping charges or restocking fees. (Refer to Section 6.0 for information on delivery charges).

Using Agencies will negotiate expedited delivery charges and return shipping charges with the Contractor prior to the issuance of a purchase order.

Sourcewell also permits ‘Hot List Pricing’, which means that at any time during the Contract, the Contractor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Contractor determines it will offer ‘Hot List Pricing’, it will be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form, as defined in Article 4 of the Sourcewell contract. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Hot List Pricing is published under the Sourcewell contract and is made available to all Using Agencies.

5.0 Contract Selection Process:

Contract users shall make purchases from that Contractor whose Contract terms and conditions are most advantageous, price and other factors considered. Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods and/or services to be ordered, based solely upon the Using Agency’s needs. At the time of auditing, the Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list and Contract discount, a Contract user shall determine the final purchase price for each Contract for a given price line item. The Contract user must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

All documentation shall be preserved and presented to auditors upon request. This Bid Solicitation is designed to establish convenience Contracts only and not to replace the Contract selection process outlined above. The Division's Contract Compliance and Audit Unit (CCAU) may conduct an audit of any Contract user's purchase transactions and documentation at any time during and after the Contract term.

Contract users shall report all purchases made under Contracts resulting from this Bid Solicitation to the CCAU upon request. The report shall include the reasons for selecting a particular Contract and identify the Contract user, parts description, State Contract and line #, quantity purchased and total purchase order price.

6.0 Delivery Timeframes and Delivery Charges:

Medline:

Lead Time: Standard lead-time is 2 days after receipt of order for stocked products and 3-5 days after receipt of order for non-stocked products.

Minimum Order Requirements: There is no minimum order requirement. All stock items will ship free of charge.

Orders meeting the following requirements may be subject to shipping charges:

· Emergency/rush orders;

· Orders outside the Using Agency’s ship schedule;

· Non-stock items or items shipped directly from the manufacturer

· Capital equipment/furnishings (large items with additional delivery requirements);

· Orders requesting white-glove delivery* service.

*For more information on white-glove delivery, see brochure posted under the Attachments Tab in NJSTART.

McKesson:

Lead Time: Standard lead-time is next day after receipt of order for stocked products; Larger equipment items and non-stocked items may be dropped shipped with variable lead times.

Minimum Order Requirements:

There is no minimum order requirement. All stock items will ship free of charge.

Any freight, delivery, or shipping charge shall be communicated at time of order.

School Nurse:

Lead Time: Most orders ship out of their IL warehouse 1-2 days after receipt of order.

Transit time is approximately 5 business days.

Minimum Order Requirements:

There is no minimum order requirement. All stock items will ship free of charge.

Any freight, delivery, or shipping charge shall be communicated at time of order.

Claflin:

Lead Time: Average lead time is 45 days after receipt of order, but many items ship sooner. The lead time varies depending on product line, the Claflin representative will advise the delivery time at time of ordering.

Large items such as medical carts and exam tables may have extended lead times.

Minimum Order Requirements:

There is no minimum order requirement. All stock items will ship free of charge.

Any freight, delivery, or shipping charge shall be communicated at time of order.

Deliveries:

Contractor deliveries shall be made in strict accordance with the instructions from the Using Agency.

The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The State of New Jersey will not be bound to any minimum, average or maximum order quantities during the term of the Contract, including any extensions thereof.

The Contractor shall contact the Using Agency location prior to each delivery with the estimated date and time of arrival for the product delivery and the estimated start time for any services being provided.

7.0 Account Setup:

Using Agencies may be required to create an account prior to utilizing the contract. Reach out to the contacts listed in Section 9.0 below.

8.0 Dealers/Distributors and Subcontractors:

The Contractor is permitted to use dealers/distributors and/or subcontractors under the Contract.

The use of any subcontractors will be listed in a separate document and published under the Attachments tab under the Contract in NJSTART.

If the Contract contains dealers/distributors, those dealers/distributors will be listed under the Contract in the “Distributors” tab under the “Vendor” tab in NJSTART.

The Contractor may add or remove dealers/distributors or subcontractors during the term of the Contract, or any extensions thereof. To add or remove dealers/distributors or subcontractors, the Contractor must to do in the form of a written request to the Procurement Specialist assigned to the Contract.

The following forms and certifications are required for the addition of a dealer/distributor:

1. New Jersey Business Registration (N.J.S.A. 52:32-44);

2. Ownership Disclosure (N.J.S.A. 52:25-24.2); https://www.state.nj.us/treasury/purchase/forms/OwnershipDisclosure.pdf

3. Disclosure of Investment Activities in Iran (N.J.S.A. 52:32-55 et seq.) https://www.state.nj.us/treasury/purchase/forms/DisclosureofInvestmentActivitiesinIran.pdf

4. Executed MacBride Principles (N.J.S.A. 52:34-12.2); https://www.state.nj.us/treasury/purchase/forms/MacBridePrinciples.pdf

5. Completed Contractor Certification and Disclosure of Political Contributions (N.J.S.A. 19:44A-20:13 et seq.); https://www.state.nj.us/treasury/purchase/forms/eo134/Chapter51.pdf

6. Disclosure of Investigations and Actions Involving Bidder https://www.state.nj.us/treasury/purchase/forms/DisclosureofInvestigations.pdf

7. Vendor Certification (P.L. 2005, c.271); https://www.state.nj.us/treasury/purchase/forms/CertandDisc2706.pdf

8. Source Disclosure Certification (N.J.S.A. 52:34-13.2); https://www.state.nj.us/treasury/purchase/forms/SourceDisclosureCertification.pdf

9. Cooperative Purchase Form; https://www.state.nj.us/treasury/purchase/forms/CooperativePurchasingForm.pdf

10. Proof of insurance as specified herein;

11. Proof of compliance with New Jersey Affirmative Action requirements (N.J.A.C. 17:27-1.1 et seq.)New Jersey Form AA-302 Affirmative Action Employee Information Report; or New Jersey Affirmative Action Certificate; or Federal Affirmative Action Approval Letter. http://www.nj.gov/treasury/purchase/forms/AA_%20Supplement.pdf.

The forms can be found on the Division of Purchase and Property website at: https://www.state.nj.us/treasury/purchase/forms.shtml

9.0 Contract Contact Information and References:

Medline Industries LP

Phillip Reed

Phone: 843-602-6584

Email: preed@medline.com

McKesson

Stephen Amadio

Phone: 856-465-1265

Email: Stephen.amadio@mckesson.com

School Nurse Supply

Jeff Giesel

Phone: 800-485-2737

Email: jgiesel@schoolnursesupply.com

Claflin Service Company dba CME

Recheal Iafrate

Phone: Office: 800-338-2372;

Cell: 401-603-9623

Email: riafrate@cmecorp.com