M20-0070_Scope_of_Work_Enviro_Monitor_Control_Sys___Intrusion_Detection_Sys_CN.pdf

Department of Emergency and Military Affairs (DEMA)

Camp Navajo Training Site Maintenance/Operation

1 Hughes Avenue Bellemont, Arizona 86015

Scope of Work Project Specifications

Camp Navajo Environmental Monitoring Control System (EMCS) and Intrusion Detection System (IDS)

Point of Contact:

Brian Lomax

Phone: (928) 773-3373

TABLE OF CONTENTS

PART I: STATEMENT OF WORK

1. OVERVIEW

2. SCOPE

PART II: GENERAL REQUIREMENTS

3. SUBMITTALS

4. APPLICATION FOR PAYMENTS

5. TOOLS AND EQUIPMENT

6. SHIPMENT OF MATERIAL TO CAMP NAVAJO

7. SAFETY

8. SECURITY

9. WORKMANSHIP

10. CONTRACTOR PERSONNEL

11. ACCEPTANCE TESTING

12. PREVENTATIVE MAINTENANCE AND WARRANTY

PART III: SYSTEMS FEATURES

13. GENERAL STATEMENT

14. REPORTING AND RECORD KEEPING

15. REMOTE DIAGNOSTICS AND ACCESS

PART IV: DESIGN REQUIREMENTS

16. INTERFACE REQUIREMENTS

17. STANDARDS

18. SECURITY/IDS MONITORING FUNCTION (BUILDING 8- SECURITY

OPERATIONS).

19. ELECTRICAL POWER

20. BACKUP POWER

21. TAMPER PROTECTION

22. REMOTE SECURITY AREA OPENING AND CLOSING

23. SENSOR STATUS

24. SENSOR IDENTIFICATION

25. SENSOR SCANNING

26. HEATER CONTROL

27. RADIO NETWORK

PART V: DETAILED EQUIPMENT REQUIREMENTS

28. GENERAL

29. DATA ACQUISITION PANEL (DAP)

30. CONDUITS AND WIRING

31. STANDBY POWER SYSTEMS

PART VI: SYSTEM MAINTENANCE AND EMERGENCY RESPONSE

32. GENERAL

33. ITEMS COVERED

34. SERVICES REQUIRED

35. FIELD CALIBRATION

36. ON CALL/EMERGENCY CALL OUT BILLING

PART VII: CAMP NAVAJO FACILITY IDENTIFICATION AND TABLE 1-ALARM

PERAMETERS FOR EACH SITE.

37. LOCATIONS COVERED UNDER CONTRACT

PART VIII: ALARM PARAMETERS.

38. TABLE I: ALARM PARAMETERS

APPENDIX A: 001141 WORK RESTRICTIONS AND SPECIAL PROVISIONS

39. SEE SEPARATE DOCUMENT

PART I: SCOPE of WORK

1. OVERVIEW: This Statement of Work (SOW) establishes requirements for:

1.1. The maintenance and operation of the motor storage Environmental Monitoring Control System

(EMCS) and storage are Intrusion Detection System (IDS) for Camp Navajo, Bellemont Arizona.

1.2. The emergency and maintenance response service requirements for the system.

1.3. All Radio Frequency (RF) Communications must meet Hazards of Electromagnetic Radiation to Ordnance (HERO) requirements.

1.4. Current system must stay in place and be fully functional while any EMCS/IDS upgrades/improvements are occurring.

2. SCOPE

2.1. The existing EMCS/IDS system uses an AdvM2 software and web interface which monitors approximately 200 igloo magazines and the Rocket Motor Transfer Facility (RMTF) with a Remote Monitoring Station (RMS) in building 16. The scope of this project/service shall consist of the contractor maintaining and operating the existing EMCS/IDS/HMI and replacing input/output devices, as needed, to provide a fully functional and operating system. The contractor may be required to remove and replace proprietary devices (Balanced Magnetic Switches (BMS), temperature sensors, humidity sensors, etc.). Where possible these devices shall be used as is. The existing conduits, wiring and data radio system will be used and not replaced unless specifically required by the proposed system, or non-compliance with Army Regulations (AR) 190-11 or AR 380-5. Security shall have primary responsibility to monitor and respond to IDS alarms. After hours environmental alarm response shall be managed through an automated callout feature of the system. Camp Navajo will operate under a budgeted yearly amount for these services. Contractor will complete as many igloo locations, if required, as this budget will allow.

Remaining locations, as required, will be completed in subsequent years.

2.2. Specifically, the contractor shall be required to comply with the following parts of AR 190-11 and AR 380-5 and NAVSEA OP 3565.

2.2.1. AR 190-11

Section 3-6: Intrusion Detection System

2.2.2. AR 380-5

Section 7-14: Intrusion Detection System Standards Section 7-15: Selection of Equipment Section 7-16: IDS Transmission Section 7-17: System Requirements Section 7-18: Installation, Maintenance and Monitoring

PART II: GENERAL REQUIREMENTS

3. SUBMITTALS (As Required)

3.1. The contractor shall submit within 10 working days of the Notice to Proceed (NTP) one (1) copy of the following listed information to the owner for review. Submission shall be in Word 2003 or newer or PDF format.

3.1.1. Documents: Contractor is to provide documents for the EMCS and IDS system including annual maintenance schedules and operations activities required to keep the system fully functioning.

3.1.2. Manufacturer’s data specification sheets of any new or replaced equipment necessary to keep the system operational.

3.2. Procession Time: Allow 7 days for each submittal for review.

3.3. Transmittal: Assemble each submittal individually and appropriately for transmittal and handling.

3.4. Options: Identify options requiring selection by Owner.

3.5. Identify deviations from the Contract Documents.

3.6. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of maintenance and operation activities.

3.7. Use for maintenance and operations only.

3.8. Shop Drawing: Prepare drawing as appropriate for replacement items indicating any changes to the existing wiring configurations in support of maintenance and operations of the system.

3.9. Quality Assurance: If testing and inspection services are required to verify compliance with requirements specified or indicated these services are the responsibilities of the contractor.

Specified tests, inspections and related actions do not limit the contractor’s other quality-assurance and control procedures as required.

3.10. Specific tests and inspection requirements are not specified in this section.

4. APPLICATIONS FOR PAYMENT

4.1. Application for payment shall be in the line format as agreed upon between the owner and contractor and payments as certified by owner and paid by the owner.

5. TOOLS AND EQUIPMENT:

5.1. The contractor shall provide all required tools and test equipment. The tools and equipment shall be of quality and accuracy (calibrated and certified) to ensure conformance with all related documents, specifications and drawing, best practices and installation requirements.

6. SHIPMENT OF MATERIAL TO CAMP NAVAJO

6.1. See APPENDIX A- 011410 WORK RESTIRCTIONS AND SPECIAL PROVISIONS; 1.4 SECURITY REQUIREMENTS; Paragraph D, Contractor Supply and Delivery.

7. SAFETY AND SECURITY

7.1. The contractor shall provide and effective safety program. The contractor shall purchase and furnish all safety equipment needed to protect personnel and installed equipment per 011410

WORK RESTRICTIONS AND SPECIAL PROVISIONS.

8. SECURITY REQUIREMENTS

8.1. The contractor and/or his/her subcontractor personnel shall meet all security requirements for access. Contractor shall coordinate with Security POC to obtain work badges allowing Ammunition Storage Area (ASA) access to work sites.

9. WORKMANSHIP

9.1. The contractors workmanship shall conform with:

9.1.1. All the requirements of the publications of legally constituted authorities having jurisdiction.

9.1.2. The specifications and standards herein.

9.1.3. The best standard practice of the appropriate trade to assure safety, proper functioning, and service life.

9.2. Upon completion of the work, the contractor shall remove all debris and waste from the work site and adjacent work areas and shall leave the facilities in neat and orderly condition. During the instillation and certification period, if applicable; the contractor shall maintain a safe, clean and orderly work environment. Prior to the contractor’s or his/her subcontractor(s) leaving the work site each day, their employees shall remove all scrap material and leave the premises in a neat and orderly condition.

10. CONTRACTOR PERSONNEL

10.1. The contractor and their respective subcontractors shall be UNITED STATES citizens and shall be licensed in the type of work they will be performing. Reference Camp Navajo Security and Safety policy for additional site requirements.

11. ACCEPTANCE TESTING

11.1. The contractor shall demonstrate to the owner that the system is fully functional and operational after any newly installed, repaired or replaced equipment. System operational results shall be recorded and submitted to Camp Navajo.

12. PREVENTATIVE MAINTENANCE AND WARRANTY

12.1. The contractor shall warranty the system including parts and labor for a period of one (1) year from the date of acceptance. Should the software program(s) become outdated and a newer version becomes available, the contractor shall provide the upgrade at no additional cost for a minimum of five (5) years from the date of final acceptance. During the warranty period, the contractor shall provide all necessary preventative maintenance as recommended by the contractor on all supplied equipment under this scope of work.

12.2. Systems that require owner to purchase additional software to operate the system will not be considered unless the lifetime licensing and unlimited site license is provided on each additional supporting software package that is required.

12.3. Warranty Renewal Option: Owner shall have the option of renewing warranty on any/all parts, software required for system function. Any renewal agreement shall list those parts/software that will be covered in the event that a renewal of warranty is agreed upon between owner and vendor. Any/all replacement parts/software required due to defect/failure of the original shall be covered by an extended warranty that does not begin until successful installation of the part or the software. Any/all software and or parts required to operate the system shall not contain any type of lock-out/expiration feature to any portion of the software that is required to operate the system.

PART III: SYSTEM FEATURES

13. GENERAL STATEMENT. The following are features of the system that are required for Camp

Navajo. The contractor shall provide software update services for a period of five (5) years to ensure that Camp Navajo will have currently supported software as it is released. The system will be fully scalable allowing for future expansion. The system shall be fully integrating, allowing control of all functions and alarms (Security/IDS, Fire, EMCS, Heating, Ventilation, and Air Conditioning (HVAC) etc., as required. It shall be able to export all stored data in standard formats such as CVS, XML etc.

All equipment added shall be off-the-shelf and commercially available.

14. REPORTING and RECORDKEEPING. The system shall have the capability to take facilities off-line for repairs, mothballing due to inactivity, etc. The system shall store monitored data at the facilities for up to 30 days in the event of long term communication disruption. The data shall be retrieved automatically by the ADVM2 servers when communication is restored after an interruption.

15. REMOTE DIAGNOSTICS and ACCESS. The displays and controls shall be capable of secure remote network access to decrease response time for common/routine issues, system evaluation, troubleshooting, and repair. The contractor will be responsible for maintaining encrypted communications between the server(s) and their remote Field Technician. Encryption software at both endpoints will be provided and maintained by the contractor.

PART IV: DESIGN REQUIREMENTS

16. INTERFACE REQUIREMENTS: The displays and controls will interface with the existing remote PLC’s and sensors using existing conduits, wiring and data radio systems unless existing equipment is replaced with new equipment.

17. STANDARDS: All equipment, electrical/electronic devices, alarm equipment, sensors, wiring, and circuits for the Environmental and Security monitoring System shall meet the National Electric Code, UL Standard 1076 and manufacturer’s recommendations, as applicable.

18. SECURITY/IDS MONITORING FUNCTION (Building 8; Security Operations).

18.1. This function requires the monitoring of Balanced Magnetic Switches (BMS), tamper switches, and line supervision circuits (when practical). Each alarm sensor shall be continuously monitored to provide rapid alarm within 90 seconds at the operator terminal when any sensor detects possible intrusion or tampering. Communication between the Advm2 server and each Date acquisition Panel (DAP) shall be continuously monitored, and loss off communication with any DAP shall cause an alarm.

18.2. The DAP shall record the alarm event for 30 days. No alarms shall be lost due to multiple, simultaneous alarms. The system shall provide the capability to take magazines off IDS monitoring.

18.3. Camp Navajo maintenance personnel shall be able to control system functions and access system memory through the use of common scripting programming language. This is in addition to the use of a GUI control. The use of a common database program such as SQL is allowed.

18.4. Contractor shall monitor Advm2 system continuously for any maintenance problems on a 24/7/365 basis. This function may be subcontracted to another contractor.

19. ELECTRICAL POWER: Normal (primary) operating power for the security monitoring equipment shall be 60 hz/20 amp/12oVAC, which will be available at each DAP. All safety hazards shall be identified by caution labels as near as practical to the actual point of hazard.

20. BACKUP POWER: Camp Navajo shall provide emergency backup power (rechargeable batteries) to supply all components of the security monitoring equipment, including data radio components. A transfer between primary and backup power shall not cause any false alarms. No real alarm shall be lost during such a transfer. The failure of primary power and its restoration at any location shall be signaled at the Advm2 web interface. Battery capacity shall be sufficient to supply a minimum of eight (8) hours of normal operation. Automatic chargers shall be provided for all backup batteries, such that the batteries are maintained in a fully charged condition. All battery chargers shall be able to restore almost fully discharged batteries to at least 85% of full charge within 24 hours.

21. TAMPER PROTECTION: All security monitoring equipment that can be opened will initiate an alarm at the proper station when the component housing is opened. The tamper protection circuits shall be in continuous operation, regardless of the system mode (access or secure, day or night).

22. REMOTE SECURITY AREA OPENING and CLOSING: When the area is secure, tampering and line supervision (where feasible), shall continue to be monitored, and door opening shall cause an intrusion alarm. During the access period, the system will continue to monitor the affected BMS for tampering and line supervision (where feasible).

23. SENSOR STATUS: On command from the operator the system shall display or print the current status of the alarm sensor(s) at the Advm2 server. The use of this capability shall not interrupt or override normal alarm monitoring or reporting.

24. SENSOR IDENTIFICATION: The Advm2 system shall recognize a unique identification to each environmental sensor. Identifications shall be of sufficient length to permit ready recognition without reference to lists. Sensor identification shall be compatible with the Advm2 server.

25. SENSOR SCANNING: The system shall scan all sensors and new values shall be updated to the Advm2 server for any change in T and RH.

26. HEATER CONTROL: Where electric heaters are used to maintain temperature, heaters will be utilized in an alternating fashion, if possible; to prevent any one heater from being overused.

27. RADIO NETWORK: In order to minimize radio traffic on the Camp Navajo network, the contractor may utilize a series of short range radio sites on the 2.4 or 5 gigahertz band or range site which will relay the information to the Advm2 server.

PART V: DETAILED EQUIPMENT REQUIREMENTS

28. GENERAL: The equipment to be provided and installed, when applicable; or monitored by the contractor shall consist of, but is not limited to: The Data Acquisition Panels, BMS (as required), T sensors (as required), Rh sensors (as required), standby power systems, surge suppressors, and data radio modems. The equipment shall be protected from damage caused by any electrical power fluctuation or surge (e.g. due to thunderstorms, electrical motors with high starting currents, etc.).

29. DATA ACQUISITION PANELS (DAP): Each DAP shall be capable of monitoring the parameters in

Table 1. The DAP shall also:

29.1. Be lockable and tamper-protected. Attempts to open a DAP shall cause an alarm to be reported at the Advm2 server.

29.2. Identify each remote device connected to it, or pass adequate data over the communications circuit to allow the computer to identify each remote device connected to the

DAP.

29.3. Operate over a data radio transmission system between each DAP.

29.4. Be modular so that quick, efficient repair actions can be performed with minimum downtime.

29.5. Contain electronic line supervision equipment/circuits, (where feasible); to supervise the lines from the DAP to remote sensor/device or monitor separate electronic line supervision equipment.

29.6. Store monitored data in the event of communication disruption at least 30 days with automatic download capability when communication is restored.

29.7. Alarm sensors consist of combinations of the types listed below. Existing sensors shall be used in the new system as applicable.

29.7.1. Balanced Magnetic Switches (BMS) with tamper contacts.

29.7.2. Tamper Switches (Quantity TBD by design).

29.7.3. Environmental Sensors.

29.7.4. Heater operation or failure.

29.8. Provide for control at the DAP to control and test heaters, radio, and alarms.

30. CONDUITS and WIRING: The contractor shall use existing wiring and conduits between the BMS, T and RH sensor and DAP. The contractor shall use existing conduit and wiring and contacts that monitor surge suppressors and power transformer fuses to each DAP.

31. STANDBY POWER SYSTEMS: All equipment requiring primary power for operation, such as the DAP’s and data radio modems shall be supplied with battery backup power. All standby batteries shall have a minimum 8-hour capacity. Changeover from primary power to standby power (or vice versa) shall not cause any interruption of processing, or loss of data. All changeovers to or from standby power shall cause an alarm at the Advm2 server.

PART VI: SYSTEM MAINTENANCE AND EMERGENCY RESPONSE

32. GENERAL: This section describes the requirements for the Maintenance and Emergency Service Response subcontract for the Environmental monitoring/intrusion Detection System (EMCS/IDS) at Camp Navajo, Bellemont AZ. There shall be at least one (1) Camp Navajo employee available for escort when needed for maintenance response. The period of coverage for all newly installed EMCS/IDS systems for maintenance and emergency responses is from the date of final acceptance for one (1) year, as applicable. The maintenance portion of this contract shall be renewable for up to five

(5) years in one (1) year increments. The government shall have the ability to change the number of igloos covered under this agreement each year prior to opting for the renewal portion of this contract.

The contractor shall provide a per igloo cost to cover the normal routine maintenance requirements as specified in this document and per all manufacturer recommendations.

32.1. Preventative Maintenance: Preventative maintenance items are those ongoing things necessary to prevent more serious breakdowns in the future. Camp Navajo will provide some matters as part of its ownership responsibilities. Battery checks and replacements are examples of these. Some matters are considered to be for the contactor. Annual sensor calibration is an example of this.

32.2. System Maintenance: These items are necessary for ongoing system monitoring and operation. Interfaces with AdvM2 monitoring software are an example as is daily system monitoring.

32.3. Emergency response: If a problem cannot be expeditiously solved by cooperation between

Camp Navajo and the contractor then an emergency response is called for. Further details are available under Section 6.2; Services Required.

33. TEMS COVERED: All equipment (including software) installed by contractor(s) is covered under this contract that supports the Camp Navajo EMCS/IDS system. Equipment in igloos that is reused shall not be included in the maintenance program, even if it was installed by a previous contractor. All monitoring devices installed by the contractor for the EMCS/IDS shall be maintained and covered by the contractor.

34. SERVICES REQUIRED

34.1. Emergency and Maintenance service: The contractor shall provide all required

Maintenance and Emergency Service Responses on a 24/7/365 day per year basis. Emergency Service Response is defined as follows: If necessary to resolve an EMCS/IDS Operational problem (for example, repair/replace a sensor in an igloo having a stored motor, a data radio link defect, or a computer or monitoring equipment failure) if remote diagnostics/troubleshooting does not correct the problem then once approved by Camp Navajo the contractor shall be on site within a reasonable period of time, preferably within 24 hours of notice to proceed. Camp Navajo will provide road access to igloos during inclement weather (snow removal) for maintenance and service calls. The automated callout feature installed will normally report problems(s) to the contractor, with Camp Navajo personnel reporting occasionally. In Addition, the contractor shall provide preventative maintenance and a preventative maintenance list, as required. The preventative maintenance will be done as much as practicable during normal business hours. This contract shall cover the cost of all labor, transportation, and materials necessary to restore the system to normal operation for the igloos covered under this contract. The contractor shall strive to resolve all problems, issues, notifications, and callouts as much as possible by means of remote access into the system with the intent of minimizing emergency service calls.

34.2. For every service call, contractor shall e-mail a copy of the service report to:

Brian Lomax (Camp Navajo OES Telecomm Tech).

P.O. Box 16123/ #1 Hughes Ave., Bellemont AZ 86015 Phone: 928-773-3733 e-mail: brian.lomax @azdema.gov

35. FIELD CALIBRATION: Contractor shall calibrate or replace each temperature sensor, and perform a calibration verification of each relative humidity sensor, at least once during the one-year coverage period. Temperature sensors shall read within o.5 degrees and RH sensors shall read within 5% as measured by an accepted standard calibration device.

35.1. Calibration verification is a comparison of contractor EMCS Temperature and RH reading with a NIST traceable standard. Prepare a sticker with the due date (one year later) of the next calibration (or verification). Attach the sticker to the field panel in the igloo equipment room (NAVY Only).

35.2. Contractor shall monitor the due dates for each igloo and ensure that each calibration is completed prior to the next due date. Igloos may be grouped for calibration on the same date to reduce the number of service calls needed.

35.3. Each calibration service call to Camp Navajo shall be coordinated 30 days in advance with the designated Camp Navajo representative to verify igloo availability. For every field calibration, contractor shall e-mail a copy of the service report to the Camp Navajo point of contact.

35.4. All service calls for routine maintenance, calibration etc. shall be included in the annual maintenance cost.

36. ON CALL/EMERGENCY CALLOUT BILLING: The contract will include an on-call line item to pay for material, labor and normal overhead expenses for emergency service calls. Normal scheduled maintenance and calibration of equipment is not covered under this line item.

PART VII: CAMP NAVAJO FACILITY IDENTIFICATION AND TABLE 1 ALARM

PARAMETERS FOR EACH SITE.

37. The following locations are covered under this contract:

37.1. Igloo Area Bravo: B103, B104, B106, B108, B109, B110, B111, B113, B114, B116, B117, B119, B120, B124, B125, B126, B129, B130, B131, B132, B133, B134, B135, B136, B201, B202, B203, B204, B205, B206, B207, B208, B209, B211, B212, B214.

37.2. Igloo Area Charlie: C101, C102, C103, C104, C106, C107, C108, C109, C110, C111, C112, C113, C114, C116, C117, C118, C201, C202, C203, C204, C205, C206, C207, C208, C209, C211, C213, C214, C215, C216, C218, C219, C220, C221, C222, C223, C224, C302, C304, C306, C308, C309, C401, C402, C407, C409, C410, C413, C414, C415, C416, C417, C422, C423, C424, C425, C501, C502, C503, C507, C508, C509, C510, C511, C512, C513, C516.

37.3. Igloo Area Hotel: H101, H102, H103, H113, H114, H115, H122, H123, H128, H131, H132, H133, H134, H135, H138, H139, H140, H143, H144, H145, H146, H149, H150, H151, H153, H154, H155, H157, H160, H162, H163, H164, H165, H166, H168, H170, H172, H173, H174, H175, H177, H178, H179, H180, H201, H202, H204, H206, H209, H210, H211, H213, H214, H217, H219, H220.

37.4. Igloo Area Foxtrot: F106, F108, F112, F113, F114, F115, F116, F201, F202, F204, F206, F208, F209, F213, F215, F216, F229, F230, F235, F236, F310, F312, F316, F317, F319, F324.

37.5. Building 375: Motor Transfer Facility.

Part VIII: ALARM PARAMETERS

38. TABLE 1 Alarm Parameters

System Action

Function/Alarm Alarm Setting Alarm Record

Data Continuous Monitoring

Quantity of Sensors Remarks

ENVIRONMENTAL MONITORING

Low Battery X X AC Power Failure Good/Fail X Temperature 70 degree + or – 5 degrees X X X As Needed Can Be Changed

Relative Humidity <50% X X As Needed Can Be Changed

INTRUSION DETECTION

Door Balanced Magnetic Switches

Door Open = Alarm Door Closed = Alarm

X X X As Required

Heater Status Good/Fail X X X As Required Enclosure Tampering X X X Communication Loss X X X AC Power Failure Good/Fail X X X

APPENDIX A: 001141 WORK RESTRICTIONS AND SPECIAL PROVISIONS

39. SEE SEPARATE DOCUMENT