Attachment_2_15R0001_PWS.pdf

PERFORMANCE WORK STATEMENT

M00263‐15‐R‐0001

1. PURPOSE

2. BACKGROUND

3. SCOPE OF WORK

4. PERFORMANCE

5. TRAINING DAYS (TD)

6. FORECASTED RECRUIT INPUT

7. FORECASTED PERMANENT PERSONNEL

8. CONTRACTOR FURNISHED MATERIAL

9. GOVERNMENT FURNISHED MATERIAL/PROPERTY

10. WORKMANSHIP

11. PRESSING

12. SEWING ON OF NAME/SERVICE TAPES

13. PROVIDING NAME/SERVICE TAPES WITH UTILITIES TO THE CONTRACTOR

14. PICK UP & DELIVERY OF UTILITY UNIFORM FOR NAME/SERVICE TAPES FOR RECRUITS

15. PICK-UP AND DELIVERY OF UTILITY UNIFORMS FOR NAME/SERVICE TAPES OF PERMANENT

PERSONNEL - ORGANIZATIONAL CLOTHING

16. UNIFORMS CLOTHING ISSUE/APPOINTMENTS

17. DELIVERY SCHEDULE FOR UNIFORM ALTERATIONS

18. PICK-UP AND DELIVERY OF GARMENTS

19. EMERGENCY RECRUIT APPOINTMENT

20. RESPONSIBILITY FOR UNIFORM CLOTHING IN CONTRACTOR’S POSSESSION

21. EQUIPMENT, MATERIAL AND PERSONNEL REQUIREMENTS FOR CONTRACT PHASE-IN

22. QUALITY ASSURANCE

23. SAFETY REQUIREMENTS

24. CONTRACTOR PERSONNEL

25. HOURS OF WORK

26. PLACE OF PERFORMANCE

27. CONTRACTOR ACCESS

28. VEHICLE REGISTRATION AND OPERATION

29. FACILITY MAINTENANCE

30. INVOICING PROCEDURES

31. PERFORMANCE REQUIREMENTS SUMMARY

1. PURPOSE

The purpose of this contract is to obtain the services of a contractor to alter Marine Corps uniforms in support of the depot’s mission to “make Marines”. The place of performance is the Marine Corps Depot, Parris Island, South Carolina (MCRDPI). This requirement is being solicited under the provisions of FAR Part 12 Acquisition of Commercial Items and FAR Part 15 Contracting by Negotiation. Solicitation M00263-15-R-0001 is issued as a Request for Proposal under NAICS 811490. The Government intends to issue a Firm Fixed-Price Performance-Based contract for a base period of eight (8) months and four

(4) – one (1) year option periods. The base year period of performance is 7 June 2015 – 6 February 2016.

Period of Performance: (Tentative)

Base 7 June 2015 – 6 February 2016 Option I 7 February 2016 – 6 February 2017 Option II 7 February 2017 – 6 February 2018 Option III 7 February 2018 – 6 February 2019 Option IV 7 February 2019 – 6 February 2020

2. BACKGROUND

The recruit training process is twelve (12) weeks long, and consists of 70 TDs (training days). At the beginning of the training cycle recruits are issued uniforms by the Marine Corps that most closely fit their body type. Each recruit appears before a contractor employee who will mark the uniforms, if required for alterations, in accordance with the Performance Work Statement (PWS). A second clothing appointment is held near the end of the training period. Again each recruit appears before the contractor employee and any uniform needing alteration is marked. Early in the training cycle each recruit is also issued Utility Uniforms, which require affixing of a one (1) service tape and two (2) name tapes to the uniform. Permanent Personnel are also allowed alterations, the affixing of service tapes and name tapes in accordance with the Performance Work Statement.

3. SCOPE OF WORK

The contractor shall furnish all labor, tools, materials, equipment and supervision necessary for the performance of all operations incidental to the commercial alterations of male and female military uniform clothing in accordance with the PWS of the contract.

Prospective offerors are directed to provide per recruit and per Marine (permanent personnel) pricing for the subCLINs provided in the SF1449 to establish their price proposal. For each period of performance there are a total of six (6) subCLINs that require per unit pricing: Regular Recruits-Male, Regular Recruits-Female, Reserve Recruits-Male, Reserve Recruits-Female, Permanent Personnel-Male, and Permanent Personnel-Female. Attachment (1) of the SF1449 contains a population sample of 16,543 recruits and 225 permanent with the associated quantity and types of alterations. On average, recruit attrition at Parris Island is 6% for males and 8% for females. These attrition factors have not been applied to the total # of recruits for this population sample. As a result, of the total population sample, not all recruits will graduate. The time period for this population sample was Fiscal Year 2014. The totals for each period (Base Period through Option Year IV) will be entered under each CLIN - Amount for each period of uniform alterations.

Given the complexity and criticality of alterations to MCRDPI, it is essential that the contractor can plan for the all aspects of this PWS. The following are four (4) key planning documents that shall be maintained by the contractor:

A. Contingency Planning Document: The contractor shall submit a Contingency Planning Document. This document shall be updated periodically to reflect operational, contingency requirements. At a minimum, this Contingency Planning Document shall provide the contractor’s proposed solutions for unplanned events such as unscheduled work, steam & power outages, handle sudden surges in workload, and/or shortened time frames for performance.

B. Quality Control Plan: The contractor shall submit a plan that details the procedures that will be implemented to ensure the high quality performance standards outlined in the contract. The plan shall include, at a minimum: 1) Controls to ensure timely and complete accomplishment of all scheduled actions. 2) Procedures for accomplishing and verifying corrective action on noted deficiencies. 3) Maintenance of records that identify time frames for noted discrepancies and corrective actions taken. This document shall be updated periodically to reflect operational, requirements.

C. Personnel Plan: The contractor shall submit a synopsis of the company’s proposed structure to manage this contract. This synopsis shall include a snapshot of offeror’s Management/Key Personnel team with information regarding education, tenure, and relative organizational experience in military uniform alterations. Uniform alterations experience shall include the level and depth of Offeror’s managerial and organizational experience in performing military uniform alterations, similar in size, scope, and complexity to the PWS. In addition, the offeror shall provide an initial staffing plan and any plan to recruit additional personnel.

D. Equipment Plan: Offeror shall provide information that will accurately demonstrate offeror’s available resources, and offeror’s ability to respond to the requirement within the time frames established in the solicitation. At a minimum, an Offeror shall furnish a listing of Offeror’s proposed equipment by make, model, and year, in order to demonstrate ability to perform the PWS. The list shall be divided into the following categories: 1) Equipment on hand, and 2) Equipment pending acquisition.

4. PERFORMANCE

Services shall be performed in compliance with the latest TM 10120-15/1B, Marine Corps Uniform Fitting and Alteration Manual, unless otherwise directed by the Contracting Officer, or his authorized representative (See Attachment 4). Labor employed to perform any and all services described herein shall be competent and experienced in military uniform clothing alterations.

5. TRAINING DAYS (TD)

A training week is defined as Monday through Saturday, excluding Sundays. Federal Holidays that fall on any other days than Sunday within the twelve-week process are counted as training days (TD). For the purpose of performance under this contract, the contractor is normally required to work Monday through Friday, excluding Federal Holidays. Henceforth, training days will be referenced as TD.

6. FORECASTED RECRUIT INPUT

The following list provides a realistic estimated total quantity for recruit scheduling during the contract period. The source document for the forecast is the Recruit Master Projection Plan (MPP). The MPP may change from time to time; the government will share the MPP with the awardee on a continuing basis. The following is annual estimated quantities for FY 2016 - FY 2020: In addition to the bilateral modification mentioned previously; prior to the exercising of each option year, the contractual quantities will be also reviewed and adjusted (if needed) to align with the most current, recruit MPP forecast. On average, recruit attrition at Parris Island is 6% for males and 8% for females. These attrition factors have not been applied to the total # of recruits provided below.

The table below reflects the actual number of recruits by month for Fiscal Years 12 -14:

FY 12 FY 13 FY14

OCT 1361 1518 1354

NOV 1286 1414 1082

DEC 1031 1249 1158

JAN 1388 1692 1177

FEB 975 1211 1089

MAR 1078 1198 1262

APR 881 1096 1048

MAY 1292 1518 739

JUN 2478 2493 2006

JUL 2056 2633 1959

AUG 2699 1993 1826

SEP 2597 2185 2254

TOTAL 19,122 20,200 16,954

7. FORECASTED PERMANENT PERSONNEL

275 realistic estimated total quantity for permanent personnel may require uniform alterations per year under this contract. Of this 275, 80% are male and 20% are female. Like the recruit alterations quantities, this quantity may fluctuate. Like the recruit forecast, at the end of each period of the contract.

8. CONTRACTOR FURNISHED MATERIAL

FY Male Female Total

2016 11540 2800 14340

2017 12316 2800 15116

2018 12244 2800 15044

2019 12286 2800 15086

2020 12286 2800 15086

The contractor, except as specified in paragraph (9), shall provide all materials and supplies. Materials used to alter garments shall be of the kind and quality required by federal and military specifications applicable to those garments requiring alteration services.

a. Military Specifications: Exhibit No. 1 provides a list of applicable military specifications. At no time will any material and/or supply be used which deviates from the original intended design, appearance, or standard required by the United States Marine Corps, as specified in the latest TM10120-15/1B, Marine Corps Uniform Fitting and Alterations Manual. Specifications, standards, and data item descriptions are indexed in the Acquisition Streamlining and Standardization Information System (ASSIST), and may be downloaded from the ASSIST database (http://assist.daps.dla.mil).

b. Zippers: Any zipper requiring replacement shall be provided at the contractor’s expense, and shall conform as closely as possible to the original zipper in appearance.

c. Thread: Thread shall be olive (#67134A-A-50199) and khaki P-1(A-A-50199TP2) poly-core cotton or polyester covered.

d. Equipment: The contractor shall install all contractor owned equipment during the phase-in period indicated in paragraph 21. This equipment shall include but not limited to transportation vehicle(s), presses, clothing carts, and sewing machines.

e. Clothing Carts: The contractor is responsible for maintaining the equipment required to transport garments. The contractor shall maintain enough equipment (normally carts) capable of transporting the approximately 1800 uniform items per appointment.

f. Cleaning / Consumable Supplies: The Contractor shall furnish all cleaning and consumable supplies required for the day-to-day maintenance and operation of the Bldg# 6007 facility to include restroom facilities and employee lounge area.

g. Local and Long-Distance Telephone Service: All costs for these services, including installation, fees for local and long distance telephone calls, internet, equipment charges, maintenance fees and taxes shall be the contractor’s responsibility.

h. Office Equipment, Supplies, and Tools: The Contractor is responsible for furnishing any office equipment, office supplies, or tools necessary to meet the performance requirements stated in the contract. This includes administrative supplies and other products needed to perform the requirements of this contract.

9. GOVERNMENT FURNISHED MATERIAL/PROPERTY

The Government will provide water, sewer, steam (where applicable), heating and cooling, and electrical power services at Building # 6007, MCRDPI for alterations. The fitting appointments shall be performed at designated areas on MCRDPI.

a. Uniforms: The Government will provide the uniforms to be altered by the Contractor.

b. Clothing Accessories: All uniforms, buttons, epaulets, collars, belt loops, pocket flaps (excluding snaps), chevrons, NCO stripes, and name tapes required will be furnished by the Government.

c. Building #6007: The Government will provide approximately 8,563 square feet workspace, 600 square feet of office space, and 200 square feet of storage space in building # 6007.

d. Steam and Power Outages: Occasionally, both planned and unplanned outages occur aboard MCRDPI. In the event of a planned steam and/or power outage during performance of this contract, the contractor must adjust its schedule to accommodate the outage. In the event of an unplanned outage, the contractor is expected to account for these outages in its contingency plans.

The Government will review the possibility of extending the delivery time, when possible, if extending the delivery time will alleviate the contractor from incurring additional cost. However, if the delivery date cannot be extended, the contractor will not be entitled to compensation. There is a potential for an average of ten (10) hrs of steam outages and eight (8) hours of steam & power outages per year.

10. WORKMANSHIP

a. Alterations Marking. Qualified tailors who are both experienced and familiar with altering military uniform clothing shall make all alteration markings. Alteration marking shall be performed while the garment is on the individual to be fitted, and shall include all markings necessary to alter the garment to within the tolerances specified in TM10120-15/1B.

b. Sewing, Stitching, Cutting, and Tailoring. All sewing, stitching, cutting, and tailoring shall be performed by qualified contractor personnel in accordance with Federal Standard 751 http://www.everyspec.com/FED-STD/FED-STD-751A(AMENDMENT1)_7244/ and shall conform to the original intended appearance of the garment within the tolerances permitted by

TM 10120-15/1B.

c. Original Design. No uniform alteration shall alter or change the basic design or appearance of the uniform on the Marine. Further, no uniform alteration shall deviate from the normal alteration method specified in military or federal specifications applicable to that altered garment.

d. Alteration to Linings. Alterations shall include alteration to the uniform linings. For the all-weather coats, increase or decrease length of each sleeve (including position of sleeve strap), if necessary. Alteration to the coat lining is also included, if it is required.

e. Skirt Alterations. Skirt alterations shall be done so that the skirt hangs straight and even. Hems shall be even and not less than two (2) inches and not more than three (3) inches in width.

f. Hems and Seams. Hems and seams must be smooth and must not pucker. Hemstitching shall not be conspicuous or noticeable from the outside of the garment. Hems of trousers shall be between two (2) and three (3) inches in width.

g. Fitting. Government fitters are responsible for issuing the recruits with the proper size uniforms.

Contractor Tailor will recommend uniform alterations, when required. If the Government Fitter determines the recommended alteration is not required, the alteration will not be performed and the board sheet will be annotated.

h. Standard Practices. Alterations shall conform to standard industry tailoring practices, and shall include: pressing altered seams flat, pressing cuffs flat, removal of any chalk markings after hemming, etc.

NOTE: In the event of any unresolved conflict between standard commercial tailoring practices and military specifications, the Clothing Officer or COR (Contracting Officer Representative) will bring the issue to the Contracting Officer. The Contracting Officer shall direct the contractor in its performance.

11. PRESSING

a. Pressing shall be as required by the COR/COTR (Contracting Officer Technical Representative).

The pressing shall be accomplished at government expense, at the rate specified on the Alterations List.

b. All garments that require pressing after alteration shall be pressed utilizing commercial quality, steam powered equipment.

12. SEWING ON OF NAME/SERVICE TAPES

a. Tapes shall be sewn on utility uniforms with the ends of the tape turned under. A plain straight stitch shall be used with thread that matches the tape fabric.

b. Tapes shall be sewn with the bottom of the tape immediately above and parallel to the top of the pocket flap.

c. Ends of the tape shall extend to and shall be aligned with the edges of the pocket flap.

d. One nametape shall be sewn over the right breast pocket.

e. The service tape shall be sewn over the left breast pocket.

f. The second nametape shall be sewn above the right rear trouser pocket.

g. Thread shall be olive (#67134A-A-50199) and khaki P-1(A-A-50199TP2) poly-core cotton or polyester covered.

h. The Contractor shall sew on name/service tapes and return the uniforms to the proper locations in accordance with the schedules listed in Paragraphs 13 - 15.

13. PROVIDING NAME/SERVICE TAPES WITH UTILITIES TO THE CONTRACTOR.

Except for new utility uniforms, all utilities shall be laundered and thoroughly dried prior to being given to the contractor to sew on name/service tapes. The contractor shall not accept any utility uniform in a soiled or wet condition.

a. Recruits.

1. The COR will provide the contractor the number of recruits in each platoon for which nametapes had been ordered.

2. The contractor will provide the COR instruction sheets and color-coded laundry tickets for each platoon for the first pick-up.

3. The COR will provide nametapes, instruction sheets, and color – coded laundry tickets to drill instructors.

4. Recruits will write their name, platoon and laundry number on the laundry tickets and attach a laundry ticket to each garment (i.e., one per jacket and one per trouser)

5. Recruits will place one nametape in the right breast pocket of each utility jacket

6. Recruits will place one service tape in the left breast pocket of each utility jacket

7. Recruits will place one nametape in the right rear pocket of each trouser (leaving the pocket unbuttoned).

8. Recruits will unbutton all shirt fronts and trouser flies.

9. COR will provide the contractor a total number of shirts and trousers being turned in for each platoon.

10. If required, the contractor will be advised by the COR when to pick up uniforms from the designated areas as specified in Paragraph 15.

11. The contractor shall sew on the name/service tapes, and return the utilities to the COR in accordance with the schedule outlined in Paragraph 13.

b. Permanent Personnel/Organizational Clothing.

1. Organizational Clothing (Depot Property Control) will notify the contractor and the contractor shall pick up the utilities, as required, from Organizational Clothing at building #159 for Drill instructor Students. Weapons Battalion Coaches or any other recipients of Organizational Clothing shall deliver their utilities to the contractor in building #6007.

2. The contractor shall have five (5) working days from the date of receipt to sew on the name/service tapes. Contractor shall return Drill Instructor Students utilities to organizational Clothing in building #159, as required. All other organizational clothing shall be delivered to the COR in building #6007.

14. PICK UP & DELIVERY OF UTILITY UNIFORM FOR NAME/SERVICE TAPES FOR

RECRUITS

The designated building location for pick-up and delivery will be provided to the contractor by the COR at least one working day prior to pick-up, if required.

a. Male Recruits.

NOTE: If the company office is not located on the first floor, utilities will be transported by the Government to the first floor.

1. Two sets (two WOODLAND during hot SOP; two DESERT during cold SOP) will be picked up at 0745 on Wednesday, TD 20, from the respective Company office, if required. Return of uniforms, if required, will be to an area designated by the COR/COTR by 1500 on Friday, TD28 with proper name/service tapes sewn on. Holiday schedule changes will be coordinated with the COR/COTR.

2. Three sets (three DESERT during hot SOP; two WOODLAND and one DESERT during cold

SOP) will be picked up at 0745 Thursday, TD 33, from the respective Company office, if required. Return of uniforms, if required, will be to an area designated by the COR/COTR by 1500 on Wednesday, TD 44 with proper name/service tapes sewn on. Holiday schedule changes will be coordinated with the COR/COTR.

b. Female Recruits.

1. Two sets (Two WOODLAND during hot SOP; two DESERT during cold SOP) will be picked up, if required, at 0900 on Wednesday, TD 20, from 4th Battalion S-4 office (Bldg. #927), and returned, if required, by 1500 on Friday, TD 28 with proper name/service tapes sewn on.

Holiday schedule changes will be coordinated with the COR/COTR.

2. Three sets (three DESERT during hot SOP; two WOODLAND and one DESERT during cold

SOP) sets will be picked up at 0900 on Thursday, TD 33, from 4th Battalion S-4 office Building 927- and returned, if required, by 1500 on Wednesday, TD 44 with proper name/service tapes sewn on. Holiday schedule changes will be coordinated with the

COR/COTR.

3. Pick-up and delivery shall be with a designated 4th Battalion representative.

At the time of pick-up or drop off the Government shall ensure that the utilities have been laundered, and in serviceable condition. Government personnel may, at the Government’s discretion, assist the contractor in loading and unloading his truck when picking up and returning the utilities. The contractor is responsible for all supplies and clothing while in his possession.

15. PICK-UP AND DELIVERY OF UTILITY UNIFORMS FOR NAME/SERVICE TAPES OF

PERMANENT PERSONNEL - ORGANIZATIONAL CLOTHING.

Contractor shall pick up and deliver utility uniforms for personnel in this category as specified in paragraph 17(c). as required by the COR/COTR.

16. UNIFORMS CLOTHING ISSUE/APPOINTMENTS

a. Male Recruits

1. First Clothing Appointment (02) – Training Day (TD) 26 (Wednesday) and TD 27 (Thursday)

Clothing that require alterations at this appointment are listed as follows:

(i) One (1) all weather coat (By exception only)

(ii) One (1) green gabardine. Poly, or poly/wool coat

(iii) Two (2) long sleeve khaki shirts (Seasonal) (By exception only)

(iv) Three (3) short sleeve khakis shirts (Seasonal) (By exception only)

(v) Two (2) pair green gabardine, poly/wool trousers

(vi) One (1) green gabardine, poly or poly/wool belt

2. Second Clothing Appointment (03) –TD 54 (Monday) and TD 55 (Tuesday)

Clothing that requires alterations at this clothing appointment should be a result of discrepancies in fit discovered at the Company Commander’s Inspection (recruits typically bring one (1) green gabardine coat, a pair (2) of green gabardine trousers, and one (1) long sleeve khaki shirt to determine if additional alterations are required). In addition, recruits bring one (1) Dress Blue Coat and one (1) Dress Blue Trouser.

3. By Exception Alterations (04) – TD 67 (Tuesday) and TD 68 (Wednesday) Clothing that require alterations at this time should be a result of discrepancies in fit discovered at the Battalion Commander’s Inspection.

b. Female Recruits

1. First Clothing Appointment (02) - (TD) 26 (Wednesday) and TD 27 (Thursday)

Clothing that require alterations at this appointment are listed as follows:

(i) One (1) all weather coat (By exception only)

(ii) One (1) green gabardine. Poly, or poly/wool coat

(iii) Two (2) long sleeve khaki shirts (Seasonal) (By exception only)

(iv) Three (3) short sleeve khakis shirts (Seasonal) (By exception only)

(v) Two (2) pair green gabardine, poly/wool trousers

(vi) One (1) green gabardine skirt

2. Second Clothing Appointment (03) –TD 54 (Monday)and TD 55 (Tuesday)

Clothing that requires alterations at this clothing appointment should be a result of discrepancies in fit discovered at the Company Commander’s Inspections, and one (1) Dress Blue Coat, one (1) Dress Blue Skirt, and one (1) Dress Blue Slacks.

3. By Exception Alteration (04) – TD 67 (Tuesday)

Clothing that requires alterations at this time should be a result of discrepancies in fit discovered at the Battalion Commander’s Inspection.

c. Permanent Personnel-Drill Instructor Students.

1. Alteration fitting appointments furnished for Drill Instructor (DI) Students shall be performed in building #159, MCRDPI Carolina.

2. There are approximately 80 drill instructor students per class four classes per year that require uniform alterations. Clothing will normally be issued on or around Training Day TD 40 of the DI School schedule. Clothing that require alterations at this training day are listed as follows:

i. Three (3) men’s gabardine, wool, poly, poly/wool trousers

ii. Three (3) men’s quarter length shirts (Sew chevrons only)

iii. One (1) men’s long sleeve shirt (By exception only)

iv. Two (2) women’s gabardine, wool, poly, or poly/wool slacks

v. Two (1) women’s gabardine, wool, poly, or poly/wool skirt

vi. Three (3) women’s quarter length shirt (By exception only)

vii. One (1) women’s long sleeve shirt (By exception only)

17. DELIVERY SCHEDULE FOR UNIFORM ALTERATIONS

Alteration services furnished for male recruit clothing shall be performed in Building #6007, MCRDPI. There are approximately 560 male recruits per week that require uniform alterations.

1. Fitting Schedule/Return Date for Male Recruits:

APPOINTMENT SERIES Uniforms Fitted and Marked Uniforms Return to Government

First Clothing Appt. 02 Follow TD 26 (Wed) 0700-1100 TD 44 (Wed) by 1500 TD 26 (Wed) 1300-1700 TD 44 (Wed) by 1500

When Monday falls on a holiday return on TD 45 (Thurs)

Lead TD 27 (Thurs)0700-1100 TD 45 (Thurs) by 1500 TD 27 (Thurs)1300-1700 TD 45 (Thurs) by 1500

Second Clothing Appt 03 Lead TD 54 (Mon) 0700-1500 TD 64 (Fri) by 1500*(Greens) TD 68 (Wed) by 1100 (Blues)

Follow TD 55 (Tues) 0700-1500 TD 64 (Fri) by 1500*(Greens) TD 68 (Wed) 1100 (Blues)

By Exception Appt 04 Lead TD 67 (Tues) 0800-1200 TD 69 (Thurs) by 1100 Bn CO Inspection Follow TD 68 (Wed) 0800-1200 TD 69 (Thurs) by 1100 *The return date for Greens shall be extended to Monday, TD 66, for all 03 Appt make-ups that come in after TD 55.

2. The alteration of garments shall be accomplished in two (2) clothing appointments. The first clothing appointment (02) shall take place on TD 26 (Wednesday) and TD 27 (Thursday). All garments will be passed to the contractor upon completion of this appointment. Under normal delivery schedules, all garments issued to recruit personnel during this initial clothing appointment, which require contractor alterations shall be altered and returned to the COR no later than 1500 on TD 44 (Wednesday). (If Monday falls on a federal holiday, the garments will be returned on TD 45 (Thursday)).

No shows from the recruit company’s 02 Appointment shall be made up as soon as possible, but no later than 1200 the immediate Friday following the company’s 02 appointment.

Scheduling and cost of altering any make-ups after the Friday deadline will be negotiated and/or mutually agreed upon between the contracting officer and the contractor on an individual basis. All uniforms requiring alterations during a recruit company’s 02 Appointment will be given to the contractor by the platoon as soon as the appointment is completed.

NOTE: All alterations shall be accomplished at the 02 Appointment and shall not be deferred to the 03 Appointment because of clothing shortages and scheduling conflicts. If a holiday conflicts with an 02 Appointment on TD 26 or TD 27 the appointment will be rescheduled with mutual agreement between the Contractor and the Clothing Officer and/or COR.

The second clothing alterations appointment (03) will take place on TD 54(Mon) and TD55 (Tues). If during this appointment, the garments require further alteration, the contractor shall re-alter the garments. The garments received during this appointment will be altered and returned to the COR by 1500 on Friday TD 64(Greens) and by 1100 on Wednesday TD68 (Blues).

Necessary make-ups on the 03 Appointment, including Chevrons for Meritorious Awards shall be seen as soon as possible, but NLT 1300, on the immediate Tuesday following the scheduled 03 Appointment (TD61). The Contractor shall have the option to accept or reject any alterations received after these Tuesday deadlines. Scheduling and cost of alterations for any make-ups after the above deadlines shall be negotiated between the Contracting Officer and the Contractor on an individual basis.

3. The “by exception” alterations will take place on TD 67 (Tuesday) and TD 68 (Wednesday).

All altered garments will be subject to command review at the recruits Battalion Commander’s Inspection. At this final review, garments requiring further alterations, as determined by the Commander and the authorized government representative, will be returned to the contractor for re-alteration. Research will establish whether the recruit’s weight has changed, or if the uniform was not marked or altered properly. That decision determines who is responsible for payment; the Government or contractor. The COR will inform the Contracting Officer and advise the Clothing Officer of any alteration in question for responsibility of payment. The Contracting Officer will make the final determination. Re-altered garments will be returned to the COR by 1100 on TD 69 (Thursday). If the garment to be altered is the “in-season” uniform for recruit graduation, the contractor will be required to press the entire uniform and return it to the COR, or an authorized representative, on an appropriate garment hanger. The COR will inform the contractor of the current “in-season” uniform.

4. When emergency clothing appointments are directed, delivery schedules will be specified individually at each subsequent order as specified in Paragraph 18.

5. The contractor must receipt for all garments taken for alteration.

b. Female Recruits Alteration services furnished for female recruit clothing shall be performed in Building

# 6007. Fitting appointments for female recruits shall be performed in Building 941, MCRDPI. There are approximately 280 female recruits every two weeks that require uniform alterations.

1. Fitting Schedule/Return Date for female Recruits:

APPOINTMENT PLATOON Uniforms Fitted & Marked

Uniforms Returned to Government

First Clothing Appt.

“A” TD 26 (Wed)0700-1100 1300-1700

TD 44 (Wed) by 1500

When Monday falls on a federal holiday return

TD 45 (Thurs)

“B” TD 27 (Thur)0700-1100 TD 44 (Wed) by 1500 1300-1700

Second Clothing Appt

“B” TD 54 (Mon)0700-1500 TD 64 (Fri) by 1500*(Greens)

TD 68 (Wed) by 1100 (Blues)

“A” TD55 (Tues)0700-1500 TD 64 (Fri) by 1500*(Greens) TD 68 (Wed) 1100 (Blues)

By Exception Appt 04 TD 67 (Tues) TD 69 (Thurs) by 1100 Bn CO Inspection TD 67 (Tues)0700-1100 TD 69 (Thurs) by 1100

*The return date for Greens shall be extended to Monday, TD 66, 1500 for all 03 make-ups that come in after TD55.

2. The alteration of garments shall be accomplished in two (2) clothing appointments. The first clothing appointment (02) shall take place on (TD) 26 (Wednesday) and TD 27 (Thursday).

All garments will be passed to the contractor upon completion of this clothing appointment.

Under normal delivery schedules, all garments issued to recruit personnel during this initial clothing appointment which require contractor alterations, shall be altered and returned to the COR no later than 1500 on TD44 (Wednesday). (If Monday is a federal holiday, the garments will be returned on TD 45 (Thursday).

No shows from the recruit company’s 02 appointment shall be made up as soon as possible, but no later than 1200 the immediate Friday (TD 34) following the company’s 02 Appointment. Scheduling and cost of altering any make-ups after the Friday deadline will be negotiated and/or mutually agreed upon between the contracting officer and the contractor on an individual basis. All uniforms requiring alterations during a recruit company’s 02 Appointment will be given to the contractor as soon as the appointment is completed.

NOTE: All alterations shall be accomplished at the 02 Appointment and shall not be deferred to the 03 Appointment because of clothing shortages and scheduling conflicts. If a holiday conflicts with an 02 Appointment on TD26 or TD 27, the appointment will be rescheduled with mutual agreement between the Contractor and the Clothing Officer and/or COR.

The second clothing alterations appointment (03) will take place on TD 54 (Mon) and TD 55 (Tues). If during this appointment, the garments require further alterations, the contractor shall re-alter the garments. The garments received during this appointment will be altered and returned to the COR by 1500 on Friday TD 64 (Greens) and by 1100 on Wednesday, TD 68 (Blues).

Necessary make-ups on 03 Appointments, including Chevrons for Meritorious awards, shall, shall be seen NLT 1300 on the immediate Tuesday (TD61) following the scheduled 03 Appointment. The Contractor shall have the option to accept or reject any alterations received after these Tuesday deadlines. Scheduling and cost of alterations for any make-ups after the above deadlines shall be negotiated upon between the Contracting Officer and the Contractor on an individual basis.

On occasion, some meritorious chevrons will be received on TD62. So long as these chevrons are provided to the contractor no later than 1630 on TD 62, these chevrons will be completed by the contractor. In the event chevrons are received after TD62, the Contractor and the Government will review on a case by case base.

3. The “by exception” alterations will take place on TD 67 (Tuesday). All altered garments will be subject to command review at the recruits Battalion Commander’s Inspection. At this final review, garments requiring further alterations, as determined by the Commander and the authorized government representative, will be returned to the contractor for re-alteration.

Research will establish whether the recruit’s weight has changed, or if the uniform was not marked or altered properly. That decision determines who is responsible for payment; the Government or contractor. The COR will inform the Contracting Officer and advise the Clothing Officer of any alteration in question for responsibility of payment. The Contracting Officer will make the final determination. Re-altered garments will be returned to the COR by 1100 on TD 69 (Thursday). If the garment to be altered is the “in-season” uniform for recruit graduation, the contractor will be required to press the entire uniform and return it to the COR, or an authorized representative, on an appropriate garment hanger. The COR will inform the contractor of the current “in-season” uniform.

4. When emergency clothing appointments are directed, delivery schedules will be specified individually at each subsequent order as specified in Paragraph 18.

5. The contractor must receipt for all garments taken for alterations.

Note: The bulk of the estimated quantities of clothing identified in subparagraph (a) and (b) above, will need to be transported during the (02) appointment. Clothing shall be transported via the Bldg #6007 freight elevator by the contractor using carts from the 1st floor to the 2nd floor.

Quantities of clothing required to be transported during the (03) and by exception appointments will be considerably lower. In the event the Freight Elevator is not operational, the Government will assist the Contractor with transporting the Clothing to the 2nd Floor.

c. Permanent Personnel – Organizational Clothing

1. Alteration fitting appointments furnished for all Drill Instructor (DI) Students shall be performed in building #159, MCRDPI. Clothing will normally be available for alterations on or around Training Day (TD) 40 of the DI School schedule. The contractor shall have five (5) working days from the date of receipt to alter and return drill instructor clothing to Organizational Clothing in building #159. Under normal delivery schedules, garments shall be inspected by the COR.

2. Contractor shall provide alteration services for authorized Organization Clothing recipients during their tour of duty on MCRDPI. Recipients who qualify for these alteration services shall deliver and pick up their uniforms at Depot Clothing, building #6007. The contractor shall have five (5) working days from the date of receipt to alter and return the altered uniforms to Depot Clothing. Under normal delivery schedules, garments shall be inspected by the COR.

18. PICK-UP AND DELIVERY OF GARMENTS.

All male recruit garments received by the contractor in Building #6007 will be transported from the fitting deck to the contractor’s work site by the contractor at his expense. The contractor shall return all altered garments to the COR separated by recruit platoons. The contractor is responsible for maintaining the equipment required to transport garments. The contractor shall maintain enough equipment (normally carts) capable of transporting the following estimated quantities of clothing per appointment:

EST

ITEM QTY

Dress Blue Coats 210 Gabardine, Wool, Poly/wool Coats 210 Dress Blue Trousers 210 Gabardine, Poly/Wool Trousers 420 Long Sleeve Shirts 75 All Weather Coats 8

b. Female Recruits

The contractor, at the contractor’s expense will transport all female recruit garments received by the contractor in building #927 to the contractor’s work site. The contractor shall return all garments to the COR separated by recruit series. The contractor shall provide transportation capable of transporting the following estimated quantities of clothing per appointment:

EST

ITEM QTY

Dress Blue Blouse 60 Dress Blue Trousers 60 Gabardine, Wool, Poly/wool Blouse 60 Gabardine, Poly, Poly/Wool Slacks 120 Gabardine, Poly, Poly/ Skirts 60 Qtr Length Shirts 20 Long Sleeve Shirts 20 All Weather Coats 2

c. Permanent Personnel-Organizational Clothing

1. Contractor shall pick-up and receipt for Drill Instructor (DI) student’s garments in building #159 (male students). Garments will be transported to the contractor’s work site at building #6007 at contractor’s expense. The contractor shall return all altered garments to organizational Clothing in building #159. The contractor shall have five (5) working days from the date of receipt to alter and return Drill Instructor student’s clothing. Under normal delivery schedules, garments shall be inspected by the COR prior to delivery to building #159. The contractor shall provide transportation capable of transporting the following estimated quantities of clothing per class

EST

ITEM QTY

Men’s gabardine, wool, or poly/wool trousers 210 Men’s quarter length shirts (sew chevrons only) 210 Men’s long sleeve shirts 70 Women’s gabardine, wool, poly/wool slacks 30

Women’s gabardine, wool, poly/wool skirts 15 Women’s quarter length shirts 45

Women’s long sleeve shirts 15

2. Authorized Organizational Clothing recipients, who during their tour of duty on MCRDPI, qualify for alteration services shall deliver and pick up their uniforms at Depot Clothing, building #6007. The contractor shall have five (5) working days from the date of receipt to alter and return the clothing to Depot Clothing. Under normal delivery schedules, garments shall be inspected by the COR.

19. EMERGENCY RECRUIT APPOINTMENT

a. Emergency clothing appointments may occur, which require complete alteration services for recruit personnel under an accelerated delivery schedule. When an emergency clothing appointment is directed by the COR, the contactor must provide delivery of the required alteration(s) within two (2) hours of receipt of clothing.

b. There are estimated to be 180 emergency appointments per year, one individual per appointment. The contractor shall not receive additional compensation for emergency clothing appointments.

20. RESPONSIBILITY FOR UNIFORM CLOTHING IN CONTRACTOR’S POSSESSION.

a. Custody. The contractor shall be responsible for all garments requiring alterations. Upon receipt of such garments, the contractor’s custodial responsibility shall remain in effect until such time as the altered garments are returned and accepted by the COR, on the appropriate form.

b. Identification. The contractor shall provide a color-coded string tag as a means of marking or identifying all garments requiring alterations. A different color shall be used to identify each platoon.

At least (10) colors are required. The Government will tag and mark each garment requiring alteration, prior to turn-in to the contractor, to identify the individual that was originally issued the garment. Contractor may submit alternate proposals for new and/or improved tagging systems that shall be approved by the Contracting Officer prior to implementation. A sample of contractor’s tagging system shall be provided upon submission of the proposal.

1. The COR will notify the contractor, in writing within 24 hours, setting forth an itemized list of damaged, lost, and/or missing Government clothing. The status, supported by details (i.e.

platoon number, individual alteration number, description of the garment, and present status of garment,) shall be included. A copy of the itemized list shall be forwarded to the Contracting Officer.

2. Within five (5) calendar days after receipt of the COR’s notification of damaged, lost, and/or missing garments, the contractor shall: repair or correct the damaged articles or replace missing articles by means of a purchase from Cash Sales through the COR at the current price.

(The price is subject to change each fiscal year.) All replacements shall be provided to the COR prior to recruit graduation.

3. The contractor shall be responsible for all garments in his possession, the maximum value being approximately $1,100,000 for any single day. Non-repairable articles of clothing that have been replaced by the contractor with new articles of clothing will become the property of the contractor.

21. EQUIPMENT, MATERIAL AND PERSONNEL REQUIREMENTS FOR CONTRACT

PHASE-IN

a. The contractor will be required to have installed all equipment; all material and have all personnel available to begin performance on7 June 2015. Any proposal contingent upon the ability to procure equipment, material, and hire personnel from the incumbent in order to perform shall be rejected as technically unacceptable. Continuity of service is critical to Marine Corps Recruit Depot operations. Contractor shall ensure that the Government does not experience a lapse or interruption in service due to contractor’s phase-in transition.

b. The contractor shall complete all equipment installation during the period 6 June 2015 through 7

June 2015. Contractor shall coordinate this phase-in period with the Contracting Officer to ensure the transition phase does not disrupt clothing appointments. Contractor may request a staging area for its equipment prior to the installation date, provided the Contractor submits his request to the Contracting Officer in writing fifteen (15) days prior to the required installation date. A staging area for a tractor-trailer will be provided.

22. QUALITY ASSURANCE

See SF1449 Attachment 8 -Quality Assurance Plan.

23. SAFETY REQUIREMENTS

a. In performing the services required herein, the contractor shall conform to all safety codes and regulations applicable to buildings, facilities, and equipment that are in effect during the time of performance of this contract. Specifically, Depot Order P5100.16F, Marine Corps Order 5100.8, and the Federal Occupational Safety and Health Administration (OSHA) regulations, as may be reasonably required to assure accident free performance.

b. Should the contractor fail to comply with any of the applicable laws and regulations, the

Contracting Officer may issue a notice of noncompliance. If the contractor fails to take corrective action, the Contracting Officer may order the contractor to stop all or part of the work until satisfactory corrective action has been implemented. The contractor shall not be entitled to adjustment of price, or request reimbursement resulting from increased costs, or lost revenue due to the mandate for remedial performance

24. CONTRACTOR PERSONNEL

a. The contractor shall be required to furnish a sufficient number of qualified personnel with the experience necessary to perform all the technical and managerial aspects of military uniform alterations. The contractor shall provide adequate personnel to accomplish work within the time set forth in the delivery schedule.

b. The contractor and its employees shall be guided in their conduct, with respect to recruits, by the current edition of DepO 1513.1 (Standing Operating Procedures for Recruit Training). Contractor shall ensure that contractor’s Employees are familiar with the Order, particularly Paragraph 2003, and how it applies to contractor’s performance.

25. HOURS OF WORK

a. The normal working hours for the Clothing Section are 7:30 a.m. – 4: 00 p.m., Monday through

Friday. During peak periods of recruits input, normally between June and December, the hours of the Clothing Section may be extended to 5:00 p.m. The contractor shall be required to adjust its work schedule to provide alteration service during these extended hours.

b. Tailors shall be on the Phase II fitting deck, Building 6007 from 0800 – 1600 for 02 Clothing

Appointments and 0800 – 1600 for 03 Clothing Appointments.

c. The contractor’s work schedule and manpower should be flexible enough to cover the following scenarios without expectation of additional compensation:

1. Recruits missed or arrived late for schedule appointments

2. Recruits were not issued clothing at the appropriate appointment

3. Volume of recruits

26. PLACE OF PERFORMANCE

a. All alterations covered by this contract shall be performed at the Men’s Clothing Outlet, Building # 6007, MCRDPI. Fitting appointments are performed at designated areas on MCRDPI. The Government will provide approximately 8,563 square feet workspace, 600 square feet of office space, and 200 square feet of storage space in building # 6007.

If an Alternate Proposal is awarded by the Government, then the alterations may be accomplished at the Contractor’s facility vice Government furnished facilities, however; all fittings will be performed at designated areas on MCRDPI.

b. The Government will provide adequate space to perform clothing fitting appointments in designated areas. Workspace and utilities shall be available to the contractor at “No Cost,” subject to the terms and conditions of this contract. Telephones are not considered a utility, and will not be furnished by the Government. The contractor shall be required to maintain telephone service at contractor’s own expense.

27. CONTRACTOR ACCESS

The Marine Corps Recruit Depot/Eastern Recruiting Region policy allows no weapons or illegal drugs to be brought aboard our military installations. Individuals operating a vehicle aboard our military installations are required to have a valid driver licenses, registration, and insurance.

a. The contractor shall understand and comply with Depot Order 5512.11 Access Security. The contractor shall obtain base identification for all contractor personnel who perform work on the Marine Corps Recruit Depot cited in the contract and vehicle passes, if required. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation.

b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The format for the letter must be in compliance Depot Order 5512.11. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward to the Depot Security Manager Office for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and any additional requirements to comply with local security procedures to obtain a vehicle pass.

c. The Contract awardee shall be responsible for obtaining required identification for newly assigned personnel. The contractor is required to complete access forms for all employees requiring access aboard the Depot for completion of the background check by the Depot Security Manager and approval by the contracting officer prior to commencing work.

d. A criminal background check conducted by the Depot Security Managers Office shall be required for all contractor personnel who make frequent visits to or perform work on the Marine Corps Recruit Depot cited in the Contract, prior to the start date of the contract. Contractors are required to review any proposed employee prior to submitting their names for the background check.

Depot access maybe denied if it is determined that the employee(S):

1. Is on the National Terrorist Watch List.

2. Is illegally present in the United States.

3. Is subject to any outstanding warrant.

4. Been issued a debarment order and currently ineligible to enter any military installation.

5. A habitual criminal offender.

6. Been convicted of a felony within the past ten (10) years.

7. Been convicted of a crime involving drugs or drug paraphernalia within the past five

(5) years.

8. Knowingly submitted a false of fraudulent information in connection with an employment questionnaire.

9. A registered sex offender.

10. Displays or has displayed conduct that the Commanding General deems prejudicial to the good order and discipline of this installation.

e. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are properly returned to the issuing office.

f. Failure to comply with these requirements may result in withholding of final payment.

28. VEHICLE REGISTRATION AND OPERATION

a. Before services commence the contractor must obtain identification cards for employees and vehicle passes to be used aboard the Marine Corps Recruit Depot.