Juvenile_Delinquency_First-Time_Offender_Diversion.pdf

REQUEST FOR PROPOSAL

JUVENILE DELINQUENCY FIRST-TIME OFFENDER DIVERSION

(NO. 2026.070-REQ)

FOR

Washington County, Oregon

RELEASE DATE: July 31, 2026 DEADLINE FOR QUESTIONS: August 12, 2026

RESPONSE DEADLINE: August 19, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Juvenile Delinquency First-Time Offender Diversion

1. Request for Proposal (RFP) w/Pre-Prop

2. Introduction

3. Overview and Purpose

4. Evaluation Phases

5. Evaluation and Award Process

6. Instructions to Proposers

7. Terms and Conditions

8. Vendor Submissions

Attachments:

A - 1 - Personal Professional Services Contract, Rev 02.18.2026 B - 2 - Attachment C - Insurance Requirement Summary Form C - 3 - Attachment E - State Insurance Program Requirements D - 4 - Attachment F - Business Associate Agreement E - 5 - Attachment G - PREA Acknowledgement Form, 01.09.2024 F - 6 - Attachment L - Background Check G - 7 - Certification and Contract Offer H - 8 - Guidelines for Budget Forms

Juvenile Delinquency First-Time Offender Diversion

1. 1. Request for Proposal (RFP) w/Pre-Prop

Washington County, Oregon is requesting proposals from qualified firms to provide Juvenile Delinquency First-Time Offender Diversion.

A pre-proposal conference will be held on Tuesday, August 11, 2026 at 11:00 am. Information distributed or responses to questions at the pre-bid meeting will not in any way alter or affect any of the provisions contained in the bidding documents and contract requirements.

Statements made by the agency’s representatives at this meeting do not change the provisions and requirements of the solicitation documents unless confirmed by written addendum issued by the Agency. More information can be found in the Introduction Section of the Procurement Portal posting under Timeline.

Proposals must be received by 2:00 pm Wednesday, August 19, 2026.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://secure.procurenow.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

The Washington County Board of Commissioners reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Kiersten Vanderhoof, Senior Procurement Analyst

Posted to: Friday, July 31, 2026 OregonBuys https://secure.procurenow.com/portal/washington-county-or

Juvenile Delinquency First-Time Offender Diversion

2. 2. Introduction

The following instructions, terms, and conditions apply to all solicitations to provide either goods or services to Washington County.

1. 2.1. Summary

Washington County is fortunate to have a diverse, capable, and growing population of youth. As young people mature, it is natural that some will make missteps that can cause harm or lead to violations of the law. While the Juvenile Department plays an essential role in responding to delinquent behavior, research and experience show that the most effective approach for first-time, low-level offenses is to address them within the community. Early diversion from the juvenile justice system helps youth repair harm, learn accountability, and stay connected to supportive environments that promote healthy development.

To achieve this, Washington County aims to continue working collaboratively with cities, schools, community organizations, law enforcement, and service providers. The County seeks to partner with a community-based provider who will contract with the Juvenile Department to serve youth referred for first-time delinquency. The selected provider will guide youth in taking responsibility for their actions, support victims of delinquent acts to be restored, and help youth engage, and help youth engage in positive activities and programs that build skills, strengthen connections, and promote long-term well-being.

The County has already established a strong foundation of support among school districts, law enforcement agencies, and internal partners. This collaborative network will work closely with the contracted provider to develop, launch, implement, and evaluate the community diversion program. This unified effort reflects Washington County’s commitment to restorative practices, evidence-based approaches, and community engagement—all aimed at creating better outcomes for youth and fostering safer, healthier communities.

2. 2.2. Background

Washington County is a suburban county located on the western edge of Portland, Oregon, stretching from the city’s boundary to the forested slopes of the Coast Range. Home to approximately 610,000 residents, the County encompasses a diverse mix of urban, suburban, and rural communities. The eastern half is more densely populated and features service industries, light manufacturing, commercial development, and residential neighborhoods. In contrast, the western portion consists primarily of agricultural lands, private forests, and several smaller incorporated and unincorporated communities that reflect the region’s rural heritage.

The county seat of government is located in Hillsboro, Oregon, a community that has become a central hub for government services and regional economic activity. Over the past fifty years, Washington County has experienced substantial growth, driven largely by advancements in electronics and high-tech industries. In recent years, roughly twenty percent of Oregon’s overall

Juvenile Delinquency First-Time Offender Diversion population growth has occurred within Washington County, underscoring its role as one of the state’s primary economic and demographic engines.

Washington County operates as a home rule county governed by five elected Commissioners.

The Board appoints a County Administrator who serves as the chief executive, overseeing daily operations and ensuring effective delivery of services. Approximately 2,300 employees work across County government, providing an array of critical services to residents, businesses, and partner cities.

Within this context, the Juvenile Department is deeply committed to research-based and data-driven approaches to addressing delinquency. Juvenile justice research demonstrates that community-based programming is significantly more effective in reducing the likelihood that a youth with a first-time, low-level offense will reoffend. Early diversion leads to fewer victims, fewer delinquent acts, and fewer youth progressing deeper into the juvenile justice system due to receiving a response that better fits their developmental needs.

To advance these outcomes, Washington County intends to continue its partnership with cities, schools, community organizations, law enforcement, and service providers to create a community-based diversion program for youth referred to the Juvenile Department for first-time delinquency. The County seeks to contract with a community provider who will support youth in taking responsibility for any harm caused, assist victims in being restored, and connect youth with positive activities and programs that foster healthy development and strengthen ties to their communities.

A strong coalition of support already exists across County departments, school districts, and law enforcement agencies. This network will collaborate with the selected provider to develop, launch, implement, and evaluate the diversion program. The County aims to finalize the contract in September 2026 and begin referring youth in November 2026, with an estimated 200–250 youth participating annually. The Juvenile Department’s Research and Evaluation team will work closely with the provider to establish an effective evaluation process to ensure continuous improvement and long-term success.

3. 2.3. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

Juvenile mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

Juvenile Delinquency First-Time Offender Diversion

4. 2.4. Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from the County's Procurement Portal.

Date of Legal Advertisement July 31, 2026

Pre-Proposal Meeting (Non-Mandatory) August 11, 2026, 11:00am Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/244882856 796022?p=NdaGIx5ziGgpJdVypx Meeting ID: 244 882 856 796 022 Passcode: hm6d62wY

Question Submission Deadline August 12, 2026, 5:00pm

Submittals Due August 19, 2026, 2:00pm

Contractor Selection Date August 26, 2026 https://teams.microsoft.com/meet/244882856796022?p=NdaGIx5ziGgpJdVypx https://teams.microsoft.com/meet/244882856796022?p=NdaGIx5ziGgpJdVypx

Juvenile Delinquency First-Time Offender Diversion

3. 3. Overview and Purpose

1. 3.1. Juvenile Delinquency First Time Offender Diversion Program

A. Between 200-250 low-level, first-time offenders, ages 11-17, who have been charged by law enforcement with misdemeanor and violation offenses, will be referred to the diversion program. The goal is for youth referred to receive a response that will support them from further involvement in the juvenile justice system. The following services will be provided:

1. Program staff will meet with each referred youth and their parent

2. A screening/assessment will be conducted to determine if youth's involvement in the program is appropriate. Youth's eligibility for the diversion program is determined using the Oregon Juvenile Crime Prevention Screen and Assessment (JCP Assessment) which screens for:

a. Behavior issues

b. Family functioning

c. School issues

d. Substance use

e. Peer relationship and other relationships

f. Attitudes, values, and beliefs

B. A shortened version of the JCP Assessment will be utilized to determine if the youth is low-risk. If determined low-risk, the youth will be offered the opportunity to participate in the diversion program. If not low-risk, or if the youth declines involvement in the diversion program, the youth will be referred to the Juvenile Department rather than engage in the diversion opportunity. If the youth decides to participate in the program:

1. Program staff will enter into an agreement with the youth that addresses accountability for the harm caused, youth’s agreement to remedy the harm, and youth’s identification of pro-social positive youth development activities in which they agree to participate that will address the youth's risk and resiliency.

2. Program staff will support youth to follow through with the agreement within an approximate 3-month timeframe.

3. Youth will be connected with opportunities to earn restitution to repay the victim, to perform community service to repay the community, and to engage in prosocial activities to decrease the impact of their risk factors and increase their resilience.

4. Once youth have completed their agreements, their cases will be closed and the youth will be informed of the timeline and process for expunction of their record.

Juvenile Delinquency First-Time Offender Diversion

5. Program staff will work with local law enforcement and schools as appropriate to support youth accountability, skill-development and risk reduction.

6. Other services program staff may refer youth to, as indicated appropriate for each youth include:

a. Parent support, and training

b. Employment/Job Skill development

c. Skill-building classes

d. After-school programming

e. Restorative dialogue services

2. 3.2. Best Practices

A. The diversion program will embrace best practices principles, values, and methodologies.

1. It will embrace the Balanced approach and integrate a Restorative Justice model that balances the needs/concerns of the victim, the safety and relational needs/concerns of the community and the skill building and resource needs of the youth.

2. It will embrace and be administered through a trauma-informed perspective, understanding the stress and trauma youth and families have experienced.

3. It will embrace motivational and supportive approaches, rather than punitive, threatening, or negative approaches.

4. It will be delivered from an approach that is cognizant of the Developmental Model, meeting each youth where they are, being responsive to them as individuals.

5. It will use a positive youth development approach that recognizes

a. the intrinsic value of each youth

b. that is intentional and strength-based

c. that builds on youth assets

d. that is client-centered

e. that encourages leadership and civic involvement through service to community

f. that is based on partnership with adults

g. that recognizes and builds on existing strengths and resiliency factors such as a competent caring adult

B. It will be delivered from a risk needs, responsivity model that supports social emotional and cognitive behavioral learning.

Juvenile Delinquency First-Time Offender Diversion

3. 3.3. Steering Committee

Program staff and administrative representatives will participate in a Steering Committee that meets regularly, The Steering Committee is comprised of justice system partners, school representatives, law enforcement personnel, juvenile justice representatives and other community partners working with youth, to collectively provide support and thinking in program development and delivery.

4. 3.4. First Time Referrals

A. First time law enforcement referrals eligible for the program include:

1. Criminal Mischief II

2. Criminal Mischief III

3. Criminal Trespass II

4. Disorderly Conduct II

5. Failure to Display a Driver’s License

6. Failure to Wear Protective Headgear

7. Harassment – with the exception of intimate partner and family violence related referrals

8. Initiating a False Report

9. Minor in Possession of Alcohol

10. Misconduct with Emergency Phone Cals

11. Misrepresentation of Age by a Minor

12. Offensive Littering

13. Minor in Possession of Marijuana

14. Possession of Tobacco

15. Telephone Harassment

16. Theft II

17. Theft III

5. 3.5. Funding Overview

It is estimated that $1,490,381 will be available for this Request for Proposal process from September 1, 2026 to June 30, 2031. Each fiscal year after the first will include a 3% COLA increase. Actual dollars available and/or allocated for contracting in any given fiscal year may increase or decrease depending on available funds. Proposers should anticipate allocating expenses as follows:

Sept 1, 2026 to Jun 30, 2027 - $241,515

Jul 1, 2027 to Jun 30, 2028 - $298,513

Jul 1, 2026 to Jun 30, 2029 - $307,468

Juvenile Delinquency First-Time Offender Diversion

Jul 1, 2029 to Jun 30, 2030 - $316,692

Jul 1, 2030 to Jun 30, 2031 - $326,193

Juvenile Delinquency First-Time Offender Diversion

4. 4. Evaluation Phases

Proposal not to exceed twelve (12) pages.

1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Page Count Pass / Fail 10 (8.7% of Total)

Juvenile Delinquency First-Time Offender Diversion

2. Introduction and Experience A. Introduce your agency and provide primary office location

B. Highlight your experience providing services to at-risk youth engaged in the juvenile justice system. Specifically describe:

1. Your experience utilizing the Oregon Juvenile Crime Prevention Risk Assessment to determine the level of intervention and types of services delivered to youth

2. Your experience delivering programs to divert youth from formal engagement in the juvenile justice system or further progression into the system though positive youth development

3. Your experience with Restorative Justice principles and programming

4. Your experience working with families and youth as partners

5. Your experience and ability to provide trauma informed programming responses

6. Your experience and ability to address and work to reduce and ethnic disparities with referred youth and families

7. Your experience working with victim of crime and working with youth to take accountability for any harm caused, including restitution for monetary loss

C. Describe your organization’s ability to provide services to youth in the community, including at schools, and your experience and ability to connect them with other community resources.

1. Provide information about your ability to provide services throughout the geographic County

2. Describe the community benefit your organization provides to Washington County residents.

For example, this may include local employment, sponsored events, community education, etc.

A.

0-5 Points 20 (17.4% of Total)

Juvenile Delinquency First-Time Offender Diversion

3. Management A. Submit a proposed organizational structure for the operation of this contract

B. Provide the number of full-time and part-time staff available to serve Washington County participants in the Diversion program or how many you anticipate you will need.

C. Describe your In-House training for staff and volunteers who work with youth and families.

Provide electronic copies of any current policies, including sections regarding non-discrimination, training, staff development, safety, conflict of interest and abuse reporting.

How is this monitored?

D. Describe your internal monitoring system for assuring operational efficiency and effectiveness, fiscal integrity compliance with current rules and regulations and contract performance requirements.

0-5 Points 20 (17.4% of Total)

4. Implementation A. Describe your plan to start up a Diversion Services within Washington County should your company be awarded the contract. Specify what you will be doing with youth/families and your objectives. Describe what community organizations you might work with or refer to in supporting youth plans.

B. Describe your approach to working with youth and families. How will you make contact with them, engage with them, conduct the screening/assessment, enter plan for youth response to law violations and how you will monitor case plan progress

C. Describe your ability to work effectively with County Juvenile Department staff and administration, law enforcement, and school personnel. Describe your ability to have a site location rented and available at the onset of this contract.

D. Describe the process to recruit, orient, and train new staff and volunteers who may or may not have experience working with youth in the Juvenile justice system.

E. Describe how the organization supervises and supports staff and volunteers.

0-5 Points 30 (26.1% of Total)

Juvenile Delinquency First-Time Offender Diversion

5. Administrative A. Describe how you will gather, and report required participant data

B. Describe how you will communicate with Juvenile Department staff on youth who are not successful in their Plans

C. Describe how you, or will you, measure participant satisfaction with the mean program

D. Provide your written participant grievance policy. Provide your written customer complaint process. Describe your standard for notifying police, Child Protective Service, or other authorities when appropriate. Describe your process for addressing complaints and grievances. How is this information monitored and used to improve organizational performance?

0-5 Points 15 (13% of Total)

6. Collaboration and Volunteers A. Describe your agencies plan to recruit, orient, train and utilize volunteers in the Diversion program

B. Describe other potential sources of funding that may enhance the service delivered under the Diversion program, i.e. grants, other governmental funding, fundraising, internal agency funds.

0-5 Points 10 (8.7% of Total)

7. Program Budget A. Please detail the costs you expect the Diversion program to cost your agency. How many youth do you anticipate working with each month once you are established? What administrative costs (e.g. space rent, personnel cost, materials and supplies) will you have? See attachment labeled Guidelines for Budget forms for assistance.

B. Which of these administrative costs are one time start-up fees and which would be a monthly charge? Please breakdown these cost in a concise format.

0-5 Points 10 (8.7% of Total)

2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Refrences Provide two professional references and one consumer reference.

0-5 Points 15 (50% of Total)

Juvenile Delinquency First-Time Offender Diversion

2. Interviews When two or more qualified candidates are identified, they will be invited to participate in oral interviews. If interviews occur, the written proposal scores will be considered preliminary.

Final scores will be determined through a review and re-evaluation of the written proposal scores, plus an additional 15 points assigned based on interview performance.

Points Based 15 (50% of Total)

Juvenile Delinquency First-Time Offender Diversion

5. 5. Evaluation and Award Process

1. 5.1. Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation, demonstrations, and or interviews have occurred, a single firm will be identified that is best able to provide the services to the County. The County reserves the sole right to determine the best Proposal. A notice of intent to award will be published and a recommendation will be presented to the County Administrator or Board of Commissioners for their consideration.

2. 5.2. Interviews

Top scoring proposers may be selected for interviews. If oral interviews are determined to be necessary, the scores from the written proposals will be considered preliminary. Final scores will be determined based on the points assigned to the interview process.

3. 5.3. References

The County reserves the right to check references only on the highest scoring proposers or depending on the scoring differential just the highest proposer.

Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

4. 5.4. Period Proposal Validity

All proposals shall remain firm for a period of 180 calendar-days after date specified for receipt of proposals.

5. 5.5. Acceptance, Rejection and Cancellation of Award

Washington County reserves the right to accept or reject any or all proposals received as a result of this RFP and to negotiate with any qualified proposer(s) for all or part of the requested goods and services. All proposals become the property of the County.

This RFP does not commit the County to award a contract or to pay any costs incurred by respondents. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award. All costs of the

Juvenile Delinquency First-Time Offender Diversion proposal process, interviews, contract negotiations, and related expenses are the responsibility of the proposer.

Acceptance of a proposal is subject to budget approval, appropriation and budgetary constraints.

6. 5.6. Award Recommendation

The notice of intent to award will be posted on the County's Procurement Portal website at least seven (7) days before the award of the contract. See PROTESTS AND JUDICIAL REVIEW OF CONTRACT AWARD below for protest of award.

The decision by the Board or the County Administrator to award the contract shall constitute the final decision of the County to award the contract.

7. 5.7. Inspection of Proposals

Subject to the provisions of the Oregon Public Records Law, all proposals received will be available for public inspection after the notice of intent to award has been published. Proposals will be provided via an electronic link.

Copies of material from proposal files may be obtained from the Washington County Procurement Division upon payment of a charges based upon the current County Fee Schedule.

Prepayment is required for providing materials from the proposal files.

8. 5.8. Protests and Judicial Review of Contract Award

Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A proposer may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A proposer must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

Delivery. A proposer must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract.

Content of Protest. A proposer’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Proposer may not protest the content of specifications in an award protest. Proposers may protest only deviations from laws rules, regulations, or procedures including procedures set out in this RFP. Disagreement with the scoring by the Selection Committee is not a basis for protest. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

County Response.The County shall not consider a proposer’s contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may in its sole discretion either award the

Juvenile Delinquency First-Time Offender Diversion contract to the successful protestor or cancel the procurement or solicitation. The County shall not consider any protest against award based on the content of specifications.

Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

9. 5.9. Negotiation with Awarded Contractor(s)

The County reserves the right to negotiate final contract terms with the awarded contractor to the fullest extent allowed by law and as in the best interest of the County.

10. 5.10. Contract Term

The term of the contract will be Initial contract term will be one year, with the option to renew for up to a total of five years. Changes in the term of the contract are allowed if agreed upon by both parties and not to exceed 5 years.

The maximum term of the contract will be five years.

The estimated expenditure for the contract is approximately ___________. Actual expenditures may be more or less depending on actual requirements.

11. 5.11. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor’s liability, or status as independent contractor, and contractor will remain responsible for the cost of all permits unless otherwise specified.

Juvenile Delinquency First-Time Offender Diversion

6. 6. Instructions to Proposers

1. 6.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Precedence of Proposal Documents

The order of precedence of documents is as follows:

A. Instructions to Proposers

B. Contract Terms & Conditions (from attached sample contract)

C. Terms and Conditions

D. Project Details/Scope of Work

3. 6.3. Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of proposals is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected. Failure to abide by this may be grounds for disqualification.

4. 6.4. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid proposal documents. It is the proposer's responsibility

Juvenile Delinquency First-Time Offender Diversion to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

5. 6.5. Pre-Proposal Conference

1. Statements made by County’s representative(s) at the pre-proposal conference are not binding upon the County unless confirmed by written addendum.

2. The purpose of the pre-proposal conference is to offer the prospective proposers an opportunity to ask questions and clarify RFP contract and instructions to ensure proposals submitted meet the criteria.

3. To guarantee the most appropriate use of time, proposers are expected to review the RFP before the pre-proposal conference. Questions regarding the project/proposal information will be discussed at the pre-proposal conference.

6. 6.6. Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in the County's Procurement Portal.

7. 6.7. Specification Protest Process

Delivery:A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2026.070-REQ Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content:A proposer’s written protest must include:

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

Juvenile Delinquency First-Time Offender Diversion

Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

8. 6.8. Phone Proposals, Late Proposals or Modifications

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. The system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail or FAX.

9. 6.9. Interpretations and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal.

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their response.

B. Questions received after Wednesday, August 12, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by the County.

G. After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

Juvenile Delinquency First-Time Offender Diversion

H. The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

10. 6.10. Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to the County's Procurement Portal.

Proposals must be uploaded by 2:00 pm Wednesday, August 19, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

• Any proposal response forms listed in the Attachment Section.

• Responses, Certifications, or Agreements required in this solicitation.

• Proposers shall provide a copy of any contracts, licensing agreements, or other documents that the County will be asked to sign if they are the chosen contractor. These do not count against the page limit.

• Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or/projects/287221/document?section=2768869

Juvenile Delinquency First-Time Offender Diversion

7. 7. Terms and Conditions

1. 7.1. Laws and Regulations

A. The proposer is assumed to be familiar with all Federal, State, County or City laws or regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the proposer shall discover any provision in these specifications or project information, plans or contract documents which is contrary to or inconsistent with any law or regulations, they shall report it to County in writing.

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for obtaining applicable permits and licenses.

2. 7.2. Recycled Materials and Sustainable Products and Processes

A. Contractor is encouraged to use recycled and recyclable products to the maximum extent economically feasible during the performance of the Contract.

B. Washington County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

C. Washington County supports and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of this Contract.

3. 7.3. Proprietary Information, Ownership and Use of Documents

A. All documents submitted to the County shall become public records, subject to disclosure, unless otherwise protected pursuant to the Oregon Public Records Law.

B. The County is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires the County to disclose all records generated or received in the transaction of County business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law. Examples of exemptions that could be relevant include trade secrets (ORS

192.501 (2)) and computer programs (ORS 192.501(15)). The County will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations:

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C. The entire RFP cannot be marked confidential, nor, shall any pricing be marked confidential.

D. All pages containing the records exempt from disclosure shall be marked “confidential” and segregated in the following manner:

1. It shall be clearly marked in bold and on each page of the confidential document.

2. It shall be kept separate from the other RFP documents in a separate file upload.

3. Where this specification conflicts with other formatting and response instruction specifications, this specification shall prevail.

E. Where such conflict occurs, the Proposer is instructed to respond with the following:

“Refer to confidential information enclosed.” This statement shall be inserted in the place where the requested information was to have been placed.

F. Proposers who desire that additional information be treated as confidential must mark those pages as “confidential”, cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. Should a proposal be submitted as described in this section no portion of it can be held as confidential unless that portion is segregated as described above.

G. Notwithstanding the above procedures, the County reserves the right to disclose information that the County determines, in its sole discretion, is not exempt from disclosure or that the County is directed to disclose by the County’s Attorney, the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, the County will notify the Proposer. If the Proposer disagrees with the County’s decision, the County may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney’s fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

4. 7.4. Rights of the County

The County expressly reserves the following rights:

A. To waive irregularities in the proposals submitted.

B. To cancel the procurement or reject any proposals or portions thereof in accordance with ORS 279B.100.

C. To base awards with due regard to quality of services, experience, compliance with specifications, proposal response, and other such factors as necessary in the circumstances.

D. To make the award to any proposer whose proposal, in the opinion of management and the Board, is in the best interest of the County.

E. To negotiate contract terms and conditions.

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5. 7.5. Subcontractor Payment Reporting

A. Contractor shall report payment information and utilization data for subcontractors that perform any services, using a County-designated online reporting system. As of the effective date of this contract, such system is accessible at:

https://washcopurch.mwdbe.com/?TN=washcopurch. Contractor must log in to an account in the system in order to submit reporting information. Reporting information must be submitted at least once monthly, concurrent with Contractor’s invoice submission, or on such other frequency as the Project Manager may require. Contractor must designate a representative to administer the reporting function and be a point of contact for the County.

B. Progress payment requests, except the first request, shall include the Contractor’s verification that Subcontractor payment data and workforce data (if applicable) for all tiers have been entered into the County’s online reporting systems

6. 7.6. Qualifications, References and Responsible Proposer

A. Qualifications of proposers will be evaluated when determining the award. Proposers may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

B. The County reserves the right to investigate references and to consider the past performance of any proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the proposer.

C. Before awarding a contract, the County shall determine that the apparent successful proposer has met the requirements of responsibility outlined in ORS 279B.110.

7. 7.7. Social and Lawful Fairness in Access and Treatment

A. In order to promote economic growth, the County seeks to maximize the participation of consultants, partners, contractors, and suppliers with varied experience and backgrounds throughout the duration of the project.

B. Working in a way that promotes the empowerment of individuals, organizations, and communities most affected by unlawful fairness in access and treatment is a practical method of achieving County goals. The County wants to integrate empowering and lawfully fair strategies that allow for authentic voice to be heard and ultimately represented in decisions from this delivery of service.

C. The County values the community as a whole and calls out those providing and receiving services should have a positive economic impact from the delivery of services that is long term and positively changes our hierarchical systems to incorporate those who are most affected by inequities.

https://washcopurch.mwdbe.com/?TN=washcopurch

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D. It is the County’s desire to create full and equal access to opportunities for all people that enable them to attain their full potential. We pay particular attention to the development of income and wealth for communities most affected by unlawful fairness in access and treatment.

8. 7.8. Cooperative Purchasing

A. Pursuant to the intent of Oregon Revised Statutes, Chapter 279A.200, any publicly funded city, county, district, agency or similar entity shall have the authority to purchase specified goods/services directly from contractor under the terms and conditions of this contract.

B. The proposer agrees to extend identical pricing and services to other public agencies for the same terms.

C. Each contracting agency will execute a separate contract with the successful proposer for its requirements. Any ordering and billing shall take place directly between the proposer and such entity.

D. Any proposer, by written notification at the time of the proposal due date and time, may decline to extend the prices, services and terms of this proposal to any, and/or all other public agencies. There is no penalty for declining cooperative procurements.

9. 7.9. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document, attachments provided, and the successful proposer's response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

10. 7.10. Insurance Requirements

The insurance requirements for this contract are outlined in the attached Attachment C.

11. 7.11. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's

Juvenile Delinquency First-Time Offender Diversion commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

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8. 9. Vendor Submissions

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

1. 1. Electronic Submittal* By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

2. 2. Solicitation Requirements* Proposer read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

3. 3. Cooperative Purchasing* Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

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4. 4. Past Employment* Have you or a member of your staff been an employee of Washington County in the last six months?

☐ Yes

☐ No *Response required

5. 5. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.

*Response required

6. 6. Tax* The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Yes

☐ No *Response required

7. 7. Contact Name, Email, and Phone Number* Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.

*Response required

8. 8. Proposal Content The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.

Proposal should contain no more than twelve (12) 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides.

1. 8.1. Proposal Content* Upload your proposal here. After uploading documents responders are encouraged to open and review uploaded…