8_-_Guidelines_for_Budget_Forms.pdf

Guidelines for Budget Forms A-I Detailed Budget The following budget information must be completed for each service strategy being proposed.

Budget Summary: Provide the amount of funding requested in one or more program areas from the County to support the program. Indicate the total amount of revenue from other sources of funding which will also support the project. Detail regarding revenue sources will be given on the third page of the budget.

Part a: Salaries and Wages Instructions: Provide the position title for each position for which funding is sought. Indicate the number of months each position will be staffed during the fiscal year. Indicate the total FTE allocation, salary costs, and fringe costs for each position associated with the service strategy.

Fringe costs are costs for employee health insurance, retirement, unemployment, social security, and other payroll expenses. Indicate how fringe costs are computed - actual or a percentage of salaries. Include actual percentage used to calculate fringe costs.

Be sure to provide the salary and fringe cost for each position.

Part b: Materials and Supplies Instructions: List each line-item expenditure by cost per unit.

Example:

Travel: 1,000 miles @ $0.31 per mile = $310

(For each line item specify the total budgeted amount.)

This section should reflect the formula used by proposers to compute the amount budgeted for each line item reflected on the proposed budget. Some expenses lend themselves to a unit cost, and some don't; e.g. anticipated miles to be driven or hours of consultation to be purchased, rate of reimbursement per mile/hour, printing costs times "x" number of brochures, etc. Unit costs, as in the case of routine office supplies, may simply be the estimated cost per month times the number of months of proposed program operation. The intent is to be able to understand and evaluate how proposers have constructed their budgets.

Part c: Capital Outlay Instructions: Capital Outlay is any non-consumable item with a purchase price greater than $100 and a life expectancy of more than one year. Specify items included in this category.

Examples:

3 desks @ $175 each = $525 1 Dell Computer @ $2,000 each = $2,000 (For each line item specify the total amount budgeted for the service strategy.)

Part d: Indirect Cost Instructions: List each indirect cost by type and amount. Be specific. Also list indirect cost percentage used. (For each line item specify the total amount budgeted for the service strategy.)

Indirect costs are expenditures charged against all programs an agency operates.

For example, if your program is a branch office of a larger agency and some of the costs of that agency are charged to your program, they are indirect costs.

Indirect costs should not be duplicated under any other line item.

Part e: Total Projected Expenditures

Sum totals from Parts a. through d. and record where indicated.

Part f: Detailed Revenue Instructions: List by name other revenue sources for this application including grants from other funding sources, in-kind contributions, and project fees. Also specify the total projected revenue by source.

A-11. Budget Detail Form

Agency Name:

RFP Number:

JCP Funds Requested:

Other Revenue:

Total Budget:

Part a: Salaries / Wages (For additional positions, add additional pages)

Number of Months

% FTE Total Cost

Total Fringe @ ___ %:

Total Personnnel Cost:

Part b: Materials and Services

Total

Contract Services

Training & Development

IT Services

Program Supplies

Direct Services to Youth & Families

Telephone & Internet

Rent & Utilities

Event Expense

Position Title

Categorical Item

Total

Evaluation

Equipment

Office Supplies

Printing & Copying

Repair & Maintenance

Meeting Expense

Parking & Mileage

Subtotal Amount:

Part c: Capital Outlay

Total

Total Capital Outlay Costs:

Part d: Indirect Cost (Detailed Charges)

Total

Total Indirect Costs:

Categorical Item (continued)

Item Description

Description of Services

Part e: Total Projected Expenditures (a + b + c + d) Cost per Unit of Service: $

Please define Unit of Service and Explain Formula:

Percentage of Total Budget which is Indirect Cost: %

Part f: Detailed Revenue

Amount

Total Projected Revenue:

Projected Revenue Sources

Identify by name other sources for this service, providing detailed for Other Revenue given in the Budget Summary. (Include in-kind contributions and projected fees)