JPACE_LJPACE_Market Research-Lot 0002_Final.docx

Controlled Unclassified Information (CUI) Market Research Survey JPACE, LJPACE and OFERK/LFERK Repair Kits

It should be noted that this inquiry, in no way, should be interpreted as a solicitation for offers. No information provided in response to this inquiry will be considered binding between the vendor and the Government. With these facts in mind, it is requested that you review the acquisition strategy/details listed below for Lot 0002 under the subject solicitation and answer the questions below. There are two separate and distinct market research surveys: one for each lot. The answers you provide will remain confidential. Please return this survey to Jessica De La Hoz, by 3 PM Thursday, June 17, 2021 via email at Jessica.delahoz@dla.mil.

NOTE: The below is a MARKET RESEARCH SURVEY for Lot 0002 of two separate and distinct lots, NOT A REQUEST FOR A BID/PROPOSAL. If interested in submitting an offer on Lot 0002, please review and answer the questions listed below to the best of your ability at this time. If interested in submitting an offer on Lot 0001 please complete the Market Research Survey for Lot 0001.

DLA Troop Support is conducting market research on the item(s) listed below and is requesting industry feedback:

Items: COVERALLS, CHEMICAL PROTECTIVE, JPACE/LJPACE AND REPAIR KITS PGC: 03585 – Male, Type I, Class 1 – Coveralls with Lining (JPACE), Sage PGC: 03586 – Female, Type I, Class 1 – Coveralls with Lining (JPACE), Sage PGC: 00140 – Male, Type II, Class 1 – Lightweight Coveralls with Lining (LJPACE), Sage PGC: 00142 – Female, Type II, Class 1 – Lightweight Coveralls with Lining (LJPACE), Sage PGC: 32823 – Outershell Field Expedient Repair Kit (OFERK) PGC: 32824 – Lining Field Expedient Repair Kit (LFERK)

Purchase Description: JPMP-PD-JPACE-01C, dated March 31, 2020, CAGE Code 32263 Drawing: 01-NCTRF-09D dated 2018-12-06

IMPORTANT NOTICE REGARDING TECHNICAL DATA:

The JPACE & LJPACE are items that require consistently high standards of manufacturing quality. These items are Critical Safety Items subject to International Traffic in Arms Regulations (ITAR). In order to be eligible to receive the technical data, firms are required to have a JCP certification and sign a Non-Disclosure Agreement (see Attachment A “Important Notice Regarding Technical Data” and Attachment B “Non-Disclosure Agreement”).

Any prospective offeror shall provide a completed DD Form 2345 (MAY 2019) with JCP certification number in block 7b and the Non-Disclosure Agreement in order to receive a copy of the technical data, associated patterns, and any other necessary documentation for the manufacture of the JPACE & LJPACE.

This item contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq) or the Export Administration Act of 1979 (Title 50, U.S.C. APP2401 et seq) as amended. Violations of these export laws are subject to severe criminal penalties. Dissemination is in accordance with provisions of DoD Directive 5230.24 and 5230.25. Distribution of technical data is authorized to the Department of Defense and U.S. DoD contractors only. Critical determination was made 12 February 2009.

The dissemination of the technical data for the JPACE & LJPACE falls under the Joint Certification Program (JCP). The JCP was established in 1985 to allow United States (U.S.)/Canadian contractors to apply for access to Department of Defense/Department of National Defence (DOD/DND) unclassified export controlled technical data/critical technology on an equally favorable basis in accordance with DODI 5320.25 “Withholding of Unclassified Technical Data and Technology from Public Disclosure”, and Canadian Technical Data Control Regulations. For additional information please go to: http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JCP.aspx

NOTES:

1. Contractors residing outside of the US and Canada will need to contact your state department on policies and procedures on becoming certified.

2. Certification is a lengthy process!! If interested, it is highly recommended to initiate this process immediately.

What this means for you: Distribution of the JPACE & LJPACE technical data is only authorized after the interested offeror completes a Non-Disclosure Agreement and all requirements for obtaining JCP certification – a DD Form 2345 (MAY 2019) Militarily Critical Technical Data Agreement (with certification). The DD Form 2345, detailed instructions on how to fill out the form, and additional requirements for submission are attached to this Market Research Survey.

ACQUISITION INFORMATION:

The acquisition approach listed below was designed to promote competition and to ensure a viable industrial base for the supply of Male & Female JPACE & Male & Female LJPACE. For this reason, DLA Troop Support would appreciate your firm sharing your expertise and insight into how these items can be most efficiently procured. DLA Troop Support anticipates issuing a solicitation in August 2021 for the referenced item(s) and awarding two Indefinite Delivery, Indefinite Quantity Contracts, one for the Male & Female JPACE backorders (approximately 12,000-13,000 JPACE coveralls), LJPACE, and Repair Kits and one for the Male & Female LJPACE and Repair Kits.

Solicitation will be issued as Unrestricted using Best Value Trade Off Source Selection Procedures. The evaluation factors are: 1) PDMs, 2) Past Performance Confidence Assessment, and 3) Small Business Participation. Solicitation will be issued with two separate and distinct lots:

· Lot 0001 for the Male & Female JPACE and Repair Kits with the intent to convert to LJPACE after the first delivery order of approximately 12,000-13,000 JPACE.

· Lot 0002 for the Male & Female LJPACE and Repair Kits. (NOTE: The Government reserves the right to add the Male & Female JPACE to this contract, if deemed necessary) Each of the two resulting Firm-Fixed Price, Indefinite Delivery, Indefinitely Quantity contracts will consist of a two-year base term with tiered pricing whereby the offerors may offer separate prices for year one and year two.

Progress payments will be included.

Government Requirement – Lot 0002 ONLY:

There is a total of two Lots associated with this procurement. This market research survey pertains to Lot 0002 ONLY. If interested in Lot 0001, please fill out the market research survey for Lot 0001.

Lot 0002 is for the Male & Female LJPACE and Repair Kits.

Lot 0002 (LJPACE):

The quantities provided below are estimates and may change at the time of solicitation based on changes in demand and supply position.

PGC: 00140 – Male, Type II, Class 1 – Lightweight Coveralls with Lining (LJPACE), Sage Unit of Issue: EACH (EA) Lead NSN: 8415-01-675-5221 Sizes: Even Sizes 34 through 48, in three different lengths: Short, Regular, and Long

PGC: 00142 – Female, Type II, Class 1 – Lightweight Coveralls with Lining (LJPACE), Sage Unit of Issue: EACH (EA) Lead NSN: 8415-01-675-5032 Sizes: Even Sizes 32 through 42, in three different lengths: Short, Regular, and Long

PGC: 32823 – Outer Shell Field Expedient Repair Kit (OFERK) Unit of Issue: Kit (KT)

NSN: 8415-01-548-5253

PGC: 32824 – Lining Field Expedient Repair Kit (LFERK) Unit of Issue: Kit (KT)

NSN: 8415-01-548-5252

Notes:

1. AEQ = Annual Estimated Quantity

2. AOLQ = Annual Order Limitations Quantity

3. The Government reserves the right to order any combination of the Male and/or the Female LJPACE coveralls in order to satisfy the Government’s combined minimum quantity of 6,376 LJPACE Coveralls.

4. Ordering period for the Base term is two (2) years or 24 months

5. Delivery Destination: Peckham, Inc. – Lansing, MI

Please provide as much insight/information as possible on the following questions to the best of your knowledge at this point in time:

Company Information:

1. Company Name: _______________________________________________

2. CAGE Code: ________________________________

3. Business Size (Large/Small) _______________________________________ NOTE: Business Size is based on NAICS code 315210, Cut & Sew Apparel Contractors

4. Business Type (Manufacturer/Dealer) _______________________________________ Contract Terms:

Government proposes awarding one Indefinite Delivery, Indefinite Quantity Firm-Fixed Price Contract for the Male & Female LJPACE coveralls and Repair Kits so that there is flexibility in ordering quantities.

Please review the Minimum, Annual Estimated Quantity and Annual Order Limitation Quantities for Lot 0002 listed above and answer the following questions:

1. Are the quantities for Lot 0002 listed above within your company’s production capacities?

(Y/N) _____________

2. If the quantities for Lot 0002 listed above are not within your minimum/maximums/economic production capacities, what is your company’s required:

a. Minimum Monthly Quantity: ________________________________________

b. Maximum Monthly Quantity: ________________________________________

c. Monthly Economic Production Quantity: ________________________________________

3. If the Government decides to continue with the minimum/annual estimated/maximum quantities listed above, will this deter your company from submitting a proposal?

4. Are you also interested in submitting an offer on Lot 0001? (Y/N) _______________

a. If you receive an award one Lot 0001, do you plan to withdraw your offer on Lot 0002 if you plan to offer on both? __________________________________________________________________________

5. Do you believe more favorable pricing will be offered if the Government permitted the award of more than one lot to one manufacturer?

6. If there is a lot your company is not interested in, can you please let us know why? (Ex: not interested in making that type, etc.)

Product Demonstration Models (PDMs) are required to be submitted with offeror’s proposal prior to the solicitation closing: One (1) LJPACE Male size 48-Long; One (1) LJPACE Female size 34-Short; One (1) sample of each type of repair kit shall be submitted. PDMs will be examined for visual, dimensional, and manufacturing defects in accordance with the JPACE/LJPACE PD JPMP-PD-JPACE-01C. The solicitation will be posted for 60 days.

1. Is 60 days enough time to submit a proposal and Product Demonstration Models (PDMs)? (Y/N) _________________

a. If no, how many days will be required to prepare your submission? Why? (Example: 130 days because of component x’s lead time, which is 90 days and then we will need an additional 30 days for production, a few days for inspection and shipping) First Article Testing is required. A total of forty-five (45) LJPACE coveralls are required (see below for sizes); Fifty (50) OFERK kits; Ten (10) LFERK Kits. Samples will be pulled for physical testing, chemical testing, FR testing, and laundering. FAT samples to be delivered 120 days after contract award.

Male

Female

1. Is 120 days enough time to submit FAT samples? (Y/N) _________________

a. If no, how many days will be required to submit FAT samples? Why? (Example: 130 days because of component x’s lead time, which is 90 days and then we will need an additional 30 days for production, a few days for inspection and shipping) Production Lead Time Government proposes an initial Production Lead Time of 360 days for the first delivery of LJPACE and 150 days for subsequent/follow-on deliveries to the Government’s 3PL, Peckham, Inc. in Lansing, MI.

1. Are the production lead times (initial & follow-on) possible/realistic? (Y/N) ____________

a. If no, please provide a Production Lead Time for initial production: ____________ days and a Production Lead Time for subsequent deliveries based on continuous production: _____________ days

b. Please provide a justification for the proposed Production Lead Time(s) in 1.a.: ___________________________________________________________________________________________________________________________________________________________________________________________

2. What material/component has the longest lead-time? _____________________________________________________________________________

3. What is the longest lead-time for the material/component (in days, weeks, or months)? _____________________________________________________________________________

4. Have you identified all the necessary suppliers for all the materials/components necessary to manufacture the LJPACE? (Y/N) ______________

5. If NO, which material/component domestic suppliers still need to be identified? ______________________________________________________________________________

6. What is the manufacturing lead-time? __________________________________________________

7. Do you anticipate any lead-time problems with any of the components? _____________________________________________________________________________

8. Are any of the materials/components sole sourced other than the Tex-Shield fabric? ____________________________________________________________________________

9. If the Government decided to stay with the production lead times listed above, will this deter your company from submitting a proposal? __________________________________________________________________

Unit Prices The Government proposes a two-year base term with tiered pricing whereby the offerors may offer separate prices for year one and year two.

1. Are these terms acceptable? (Y/N) _____________________

a. If the terms are not acceptable, why?

b. What length of terms/pricing structure would be preferable for your company?

c. If the Government decides to stay with the 2-year base term with tiered pricing, will this deter your company from submitting a proposal? (Y/N) ____________

i. If yes, why?

d. If the terms are acceptable, please provide estimated prices for tier 1 (month 1-12) and tier 2(month 13-24) NOTES: Unit Prices shall be:

1) Inclusive of all costs associated with the manufacturing costs, shipping, handling, and transportation costs of PDMs, FAT, & Samples for Production Lot Testing

2) Include all costs associated with the manufacturing, shipping, handling, and transportation costs of articles to be delivered/sold to the Government for stock/inventory

3) Based on Inspection/Acceptance at Origin

4) F.O.B. Destination.

NOTE: This is a MARKET RESEARCH SURVEY, NOT A REQUEST FOR A BID/PROPOSAL. No information provided in response to this inquiry will be considered binding between the vendor and the Government.

Male LJPACE, Type II, Class 1 (Sage Green)

Female LJPACE, Type II, Class 1 (Sage Green)

PGC 00140

PGC 00142

Estimated Average Price

Estimated Average Price

- OR -

34 Short

32 Short

34 Reg

32 Reg

36 Short

34 Short

36 Reg

34 Reg

36 Long

36 Short

38 Short

36 Reg

38 Reg

36 Long

38 Long

38 Short

40 Short

38 Reg

40 Reg

38 Long

40 Long

40 Short

42 Short

40 Reg

42 Reg

40 Long

42 Long

42 Reg

44 Short

42 Long

44 Reg

44 Long

46 Short

46 Reg

46 Long

48 Reg

48 Long

Manufacturing Capability:

1. Manufacturing Facility Location(s)/Address(es) (Please include street address, city, state, and zip code):

NOTES:

a. Include street address, city, state, and zip code

b. If any part of the production of the LJPACE will occur outside the United States also include the Country

c. Separate buildings collocated at the same shipping address should be considered a single facility.

1) _____________________________________________________________________

2) ___________________________________________________________________

3) ___________________________________________________________________

2. If the production of the LJPACE will occur at MORE THAN ONE location/facility what operations will be performed at each facility? Use the table below to list the facility name, facility location and the operation numbers being performed at that facility (e.g., 1, 3-25, 41-47).

NOTE: The Operation Numbers are located in Table XIII. Coveralls Table of Operations on pages of 32-55 of the LJPACE PD

3. Will the final inspection and shipping of the LJPACE be performed at the same facility as the production of the LJPACE? (Y/N) ____________________

a. If not, please list the facility were each of the following will occur:

Final Inspection

Packaging

QAR Inspection

Shipping

Controlled Unclassified Information (CUI) Market Research Survey – Lot 0002 JPACE, LJPACE and OFERK/LFERK Repair Kits

Source Selection Information – See FAR 2.101 & 3.104 Page 2 of 2

4. Labor / Employee Information

a. Do you have the necessary labor to begin production? (Y/N) _____________________

b. If not, how many days/weeks/months will it take to hire and train personnel? ________________________________________________________________________ Employee Breakdown by Department Information given should pertain only to areas of the company that would participate in the LJPACE production.

Site Management

Supervision

Machine Operators

Machine Maintenance

Materials Handling

Facility Maintenance

Administrative Support

Quality Assurance

Industrial/Process Engineering

Receiving/Packaging/Shipping

New Product Development/R&D

Other

Total FTE’s

Total Number of On-Site Employees

Total Employees potentially to be allocated for LJPACE

*FTE = Full Time Equivalent = 1 Man Year (2000 hours)

5. Labor Characterization

Number of days lost per year (for past 3 years) due to at-work accidents and/or work-related injuries

Have you experienced any labor dispute(s) that have adversely affected production?

If Yes, please attach an explanation of issue(s), resolution(s), and associated down time

Yes No

Is the labor at this facility organized into a union? (Y/N) ____________ If so, when does the current union contract expire? ______________________________

6. Facilities

a. Provide square footage for entire facility and portion that would potentially be allocated for LJPACE production.

Receiving

Cutting

Sewing

Inspection

Quality Auditing

Packaging

Warehousing

Shipping

Other

Compressed Air Capacity

HP CFMs PSI

Electrical Service

Volts _________Amps Phases

Boiler

HP Steam Output Lbs/hr

Vacuum

__HP ___CFMs ____inches of Hg

Back-up Electrical Service (Elec. Power Output)

Air Dryer (Type)

7. Material Handling Devices

Forklifts

Pallet Jacks

Overhead Hoist

Unit Production System

Conveyor

Rail

Other

8. Patterns and Cutting Devices

CAD System for Patterns & Markers

How many CAD operators do you have for each of the systems listed?

Spreading Table Dimensions

1)

2)

3)

4)

5)

6)

7)

8)

9)

10)

9. Existing Equipment

Use worksheets (copy as needed) to list all spreading, cutting, sewing, and specialized (e.g., seam sealing, die cutting, etc.) equipment

Category:

(Spreading/Cutting/Sewing/Specialized)

(E=Excellent, G=Good, F=Fair, P=Poor)

10. New Equipment Requirements

a. Do you have the necessary equipment to begin production? (Y/N) _____________________

b. If no, how many days/weeks/months will it take to get the equipment and set up the line? ____________________________________________________________________________________

c. List any new/additional equipment that would need to be acquired to produce the LJPACE. (Use additional sheets if necessary) New = Model not currently used by the staff in this facility Add = Additional copy of a model used by the staff in this facility

11. Product Experience

a. List up to five products currently or recently (within the past three years) constructed which are similar in type or complexity to the LJPACE (i.e., coverall and/or chemical protective clothing):

* If military item, please provide National Stock Number (NSN) ** Industrial Engineering Standard (standard allowed hours)

b. If subcontractors were used in producing the products identified above, please list in table below.

*Point of Contact

c. Production Control - Please complete the table below for each item listed in 11.a.

1)

Average Level of Work in Process

Average Cut Order Size

Average Bundle Size

Average throughput time per cut order

From ___________________ to ___________________*

*Throughput (Example: From cutting to shipping; from sewing to finished product; etc.)

2)

Average Level of Work in Process

Average Cut Order Size

Average Bundle Size

Average throughput time per cut order

From ___________________ to ___________________*

3)

Average Level of Work in Process

Average Cut Order Size

Average Bundle Size

Average throughput time per cut order

From ___________________ to ___________________*

4)

Average Level of Work in Process

Average Cut Order Size

Average Bundle Size

Average throughput time per cut order

From ___________________ to ___________________*

5)

Average Level of Work in Process

Average Cut Order Size

Average Bundle Size

Average throughput time per cut order

From ___________________ to ___________________*

12. Briefly describe your Inventory Process for incoming fabric and components.

13. Briefly describe your current Production Control Process.

14. Is your machine maintenance performed by in-house staff or service contracts?

Quality Control

1. If there is only one production facility, is the facility ISO certified? (Y/N) _______ ______ If ISO Certified, please provide a copy of the certification

2. If there are multiple facilities, are they all ISO certified? (Y/N) _______ ______ If ISO Certified, please provide a copy of all certifications with response to this survey.

If one or more of the facilities are not ISO certified please indicate which facility(ies) are not ISO certified.

3. If there is/are facility(ies) that are not ISO Certified, does/do the facility(ies) use a Quality Management System? (Y/N) __________________ If yes, please provide a copy of Quality Management Plan with response to this survey.

LJPACE Capacity

Vendors should provide a detailed description of the proposed approach that will be taken if a contract to produce LJPACE is awarded. The description should answer the following questions as completely as possible.

1. If awarded a contract to produce LJPACE, would a dedicated production line/team be established for production of LJPACE only? _________________________________________________________________________________

a. If no line is dedicated to production of LJPACE, what percentage of time would the line be devoted to production of LJPACE? _______________________________________________________________________________

2. What is the minimum number of LJPACE that your company must produce per month to remain sustainable? _______________________________________________________________________________

a. What is your proposed average pricing for the LJPACE at the minimum production rate? ____________________________________________________________________________

3. What is the maximum number of LJPACE that your company can produce in one month (assuming materials and components are available)? ________________________________________________________________________________

a. What is your proposed average pricing for the LJPACE at the maximum production rate? ____________________________________________________________________________

Additional Comments/Concerns:

Important Notice: Availability of Solicitations Availability of solicitations, FAR 5.102(d) applies, as our office no longer issues solicitations or amendments in paper form. Offeror should register to receive notification of this solicitation or solicitation amendments. The solicitation will be posted on https://www.dibbs.bsm.dla.mil//.

Important Notice: New Federal Business Opportunities FBO Website Federal Business Opportunities (FBO) moved to beta.SAM.gov the weekend of November 8, 2019. Visit beta.SAM.gov today to preview new features like saved searches and the ability to follow notices. For more information, please visit the beta.SAM.gov learning center at https://beta.sam.gov/help/new-to-sam.

Important Note on Foreign Content:

The Defense appropriations and authorization acts and other statutes (including what is commonly referred to as "The Berry Amendment" impose restrictions on the DoD's acquisition of foreign products and services. Generally, Clothing and Textile items (as defined in DFARS clause 252.225-7012) and "specialty metals" (as defined in DFARS clause 252.225-7014) must be grown, reprocessed, reused, melted or produced in the United States, its possessions or Puerto Rico, unless one of the DFARS 225.7002-2 exceptions applies.

Source Selection Information – See FAR 2.101 & 3.104 Page 1 of 20