JCP Certification General Instructions_2021-04.docx

DLA Export Control Data Access The Defense Logistics Agency (DLA) has a responsibility to protect the export-controlled data entrusted to its care by the Military Services from unauthorized disclosure and IAW Trade Security Control laws. In an effort to meet this obligation, DLA suppliers requesting access to export-controlled technical data for a DLA solicitation/purchase order/contract must:

1. Have an approved US/Canada Joint Certification Program (JCP) certification (DD Form 2345).

2. Have an approved DLA Internet Bid Board System (DIBBS) account with an enabled DLA technical data distribution system (cFolders) account.

3. Have a business need for the export-controlled data (e.g., to quote on a DLA solicitation, fulfill a DLA purchase order/contract, or conduct a DLA approved research and development project).

4. Have an approved DLA-specific certification for access to export-controlled data. To request DLA-specific certification, you must:

i. Complete the “DLA Introduction to Proper Handling of DoD Export-Controlled Technical Data Training” (PDF) and return the “Certificate Statement of Export Control Compliance” to the JCP Office at JCP-ADMIN@DLA.MIL. The person signing the “Certificate Statement of Export Control Compliance” must be the same person that signs the JCP certification (DD 2345).

ii. Complete and return the “DLA Export Control Technical Data Management Questionnaire” (PDF) to the JCP Office at JCP-ADMIN@DLA.MIL. For help in determining your physical and MAC addresses, refer to “Finding Your MAC Address Instructions” (PDF).

When emailing your “Certificate Statement of Export Control Compliance” and "DLA Export Control Technical Data Management Questionnaire” to the JCP Office please identify your CAGE Code on the email subject line. After the JCP Office reviews these documents, along with your DD 2345, the DLA controlling authority will then complete a Trade Security Control (TSC) assessment to determine the eligibility of the DLA supplier seeking access to the export-controlled technical data. Approval for access to DLA export-controlled technical data is rendered by the DLA and not the JCP Office.

E-mail us at DLAJ344DataCustodian@dla.mil for questions or additional interest in DLA Export Control Data Access.

The JCP:

The JCP established in 1985 to allow United States (U.S.)/Canadian contractors to apply for access to Department of Defense/Department of National Defence (DOD/DND) unclassified export controlled technical data/critical technology on an equally favorable basis in accordance with DODI 5320.25 “Withholding of Unclassified Technical Data and Technology from Public Disclosure”, and Canadian Technical Data Control Regulations.

The JCO:

· is a jointly staffed office and the only DOD/DND agency that reviews and certifies the DD Form 2345 (PDF).

· provides customer support to defense contractors applying for certification.

· receives, processes and maintains approximately 9,000 DD Form 2345s (PDF) annually.

· establishes JCP policy based on DOD/DND Directives.

· consults and cooperates with government stakeholders in the development of common industrial security policies, procedures and technology controls.

· partners with DOD legal counsel and federal law enforcement on debarment actions.

The DD Form 2345 (PDF) is used for the following purposes:

· Bid on a DOD solicitation or execute a DOD contract that involves access to export controlled technical

· Conference/meeting attendance that discusses/shares DOD/DND export controlled material/data

· DOD/DND export controlled technical data exchange between vendors

· Obtain Request for Proposal (RFP) details involving DOD/DND export controlled data

· DOD Research/Development projects involving export controlled data

· Participation in a Directly Arranged Visit (DAV) (Canada to U.S. or U.S. to Canada) Joint Certification Program (JCP) DD Form 2345 Instructions General Instructions

1. Attention all JCP Customers:

Effective immediately, we are unable to accept or receive JCP applications by any means of sent (United States (U.S.) postal service, United Parcel Service (UPS), FedEx) mail. Until further notice, please submit all JCP applications to our office by e-mail at

JCP-ADMIN@DLA.MIL.

Thank you, Joint Certification Program Office

2. Use JCP Search to verify if your company has been or is already certified. Searches can be done by company name, Commercial and Government Entity (CAGE) Code, or JCP Certification number. This provides you with a first-hand view of your company’s information, which may require an update.

3. An active CAGE Code or a Canadian-issued North Atlantic Treaty Organization (NATO) Commercial and Governmental Entity Code (NCAGE Code) must be obtained and is required for all companies prior to the submission of your completed DD Form 2345.

United States (U.S.) companies should use JCP Search to verify your company’s CAGE Code.

Canadian companies should use NCAGE Search to verify your company’s NCAGE Code. E-mail the Canadian National Codification Bureau (NCB) at ncbcancage@forces.gc.ca to make corrections to your NCAGE data.

The information recorded here must exactly match the information you enter on the DD Form 2345. For companies doing business with the Department of Defense (DOD), you must have a Data Universal Numbering System (DUNS) and register in the System for Award Management (SAM) prior to submitting your DD Form 2345.

Note: If any changes must be done in CAGE/NCAGE, DUNS or SAM, please allow 24-48 hours for the system to update before submitting your DD Form 2345.