Exhibit A - Scope of Services Mowing and Weed Control Services-

Rapid Infiltration Basins

ITB No.: C007111 Project: Mowing and Weed Control Services - Rapid Infiltration Basins

SECTION 1. SCOPE OF SERVICES

1.1 The Central Florida Tourism Oversight District (herein after “District”, “Owner” and “CFTOD”) is a Special

Taxing District that serves as a local government entity. The District is responsible for its public infrastructure including, but not limited to roads, bridges, and water control system.

As part of maintaining the safety and functionality of its infrastructure, the District is seeking a qualified contractor to provide maintenance of property surrounding District-owned Rapid Infiltration Basins.

1.2 Contractor shall provide all necessary transportation, equipment, and incidentals required to safely deliver the products in accordance with all applicable federal, state, and local regulations, as well as the requirements set forth in this solicitation. The resulting contract shall be for a period of three (3) years with an optional two (2) years renewal.

1.3 Typical items of work will include, but not be limited to:

A. Mow all grass areas within Rapid Infiltration Basins (“RIB”) fencing and all non-solar grass areas.

B. All mowing shall utilize a tractor and batwing attachment (not finish mower).

C. Rake/aerate ALL RIB sand bottoms (soil aeration) twice monthly. Raking/aeration should be at a depth of 6-12 inches.

Mowing Frequency

Rapid Infiltration Basins ("RIB") and All Non-Solar Grass Areas

March through September Weekly

October through February Twice Monthly

Raking/Aerate Frequency

All RIB Sand Bottoms

January to December Twice Monthly

D. Prune trees as needed for proper vehicle and equipment access.

E. Maintain any storm related tree issues on chain link fence monthly. This includes down storm related trees in the area as well.

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F. Spray RIBs and (8) eight Compliance Wells (located on each side of the SR 429) for weed control.

i. Area to spray includes the tops and bottoms of the HDPE liners, as well as the 12’’ meter sets for all RIBs.

Herbicide Frequency

October through December Once

January through March Once

April through September Once per week

ii. Herbicides shall consist of two types. Roundup (non-aquatic) shall be used for the meter sets and the top portion of the RIB liner. Rodeo (aquatic) or similar herbicide containing at least 41% by weight of Isopropyl amine salt of glyphosate shall be used at the bottom off the RIB liner, where it has the potential to come in contact with highly treated effluent disposal. At no time shall utility vehicles be driven on the HDPE RIB liners to spray for weeds. Any damages associated to the RIBs that require repairs, resulting from weed control services will be at the cost of the Contractor.

iii. Contractor shall submit to Owner all SDS and chemical labels of herbicides used on properties.

This shall be done prior to any application.

iv. Contractor shall be responsible to provide a weed free area by adhering to the Florida Green Industries Best Management Practices (B.M.P.) throughout the scope of Services.

v. Contractor is responsible for following all Florida Statute/Laws/Regulatory requirements as they relate to applying herbicides.

vi. Contractor shall dispose of all containers off property according to Florida Statute/Laws/Regulatory requirements.

G. Grade the main road with a pull behind grader monthly, and/or when storm-related events occur.

1.4 Hours of Operation:

Standard hours shall be between the hours of 6:00 AM and 5:00 PM Eastern Standard Time, Monday through Friday. The Contractor must not begin work without the District’s approval to come onsite. The Contractor and the District will mutually agree on a schedule to complete the work.

1.5 Emergency Response:

Emergency rate will be billed when Contractor is called back afterhours, with a 2-hr or less mobilization.

This rate is only allowed if the Contractor complies with arriving in 2 hours or less to the jobsite after notification. If arriving outside of that timeframe, only the afterhours rates may be charged. Multiple failures to respond to calls needed within the 2-hour response is cause for contract default.

In the event the Contractor cannot respond within the required response time, the District reserves the right to procure emergency services from another contractor. The Contractor will be responsible for any additional costs incurred by the District resulting from the failure to meet the required response time.

The Contractor shall make available to the District a 24-hour “hotline” telephone number for emergencies, ITB # C007111 Page 3 of 7

365 days per year, including District recognized holidays. Contractor will be on-site within two-hours on an emergency call.

1.6 All bidders are to submit Exhibit B - Emergency Response Form on PlanetBids.

1.7 Contractor shall provide their contact information for all service calls and emergencies with their bid response.

1.8 The District will pay for travel time for calls out by the hourly labor rate. All pricing provided for hourly rates must include all indirect and direct costs.

1.9 Pricing provided must contain all direct and indirect costs relative to the performance of services as described within this solicitation.

1.10 This agreement will be non-exclusive and without limitation upon the District to obtain services from third parties as the District deems appropriate in its sole discretion.

SECTION 2. ADDITIONAL SERVICES

2.1 Should the District elect to have the Contractor perform any work outside of the Scope of Services, the

District may request a time and material quote. Any materials purchased will be billed at cost plus a reasonable mark-up for handling to the District.

SECTION 3. DELIVERABLES AND MANDATORY REPORTING

3.1 Report all information monthly.

3.2 The supplier of services must be able to provide Safety Data Sheet (“SDS”) and labels for chemicals purchased in accordance with the Federal “Right-to-Know” Regulations implemented by Occupational Safety and Health Administration for services provided.

SECTION 4. STORM PREPARATION & RESPONSE

4.1 When a named storm has formed (or weather event threat is identified) and it is likely that there will be impacts to the District and the surrounding area it is crucial to the District’s operations and the safety and welfare of the public to provide disaster response as quickly and efficiently as possible. Failure to do so could result in contract default.

4.2 The Contractor must guarantee a dedicated priority response to the District. Prior to the storm, a list of contacts for standby personnel are to be given to the Project Manager within 24 hours. When safe to travel, the Contractor must respond where directed by and make the restoration and repairs required by District staff.

4.3 Stagging will be approved and coordinated with District staff.

SECTION 5. LICENSING/PERMITS/CERTIFICATIONS/REQUIREMENTS

5.1 Contractor shall have demonstrated experience providing rapid infiltration basin operation, maintenance, inspection, cleaning, repair, or similar stormwater/infiltration system services. Contractor shall provide a reference list of at least three (3) relevant projects completed within the last five (5) years where services were provided at a similar capacity and scope. For each reference, the Similar Exhibit D

- Project Reference Form shall be completed and shall include information regarding the Contractor’s

ITB # C007111 Page 4 of 7 experience, staffing, equipment, safety practices, basin inspection and maintenance procedures, debris and material removal, supervision, responsiveness, service documentation, and overall performance.

5.2 Florida Department of Agriculture and Consumer Services Pest Control Business License and Pest Control Operator Certificate. Required for EACH employee associated with applying any chemical (pesticide, herbicides & fertilizers). Include the license and certifications with bid response for any individuals applying chemicals.

5.3 Florida Green Industries Best Management Practices (GI- BMP) Certification: Required for each employee that will perform landscape services. Include this certification with bid response for all individuals.

5.4 Contractor shall not subcontract any part of Work.

5.5 Temporary Traffic Control (TTC) Advance & Intermediate Certification

A. Advance: Bidder will have one individual on staff who will submit TTC plans for District Roadway’s or rights-of-way.

B. Intermediate: Required for each individual who will perform any TTC set up along a District roadway or right-of-way.

C. Include these certifications with bid response.

5.6 In order to use the Central Florida Tourism Oversight District (the District) Building & Safety online permitting services to apply for permits, schedule inspections and obtain general permitting information, all users must be registered with the District in the main permitting system. All information must be verified and kept up to date throughout the year, including the main email address. Once established in our main permitting system, all approved users can then apply for a login registration with our online permitting system, Accela Citizen Access (ACA), at https://ca.rcid.org/citizenaccess.

Additional information on how to register with ACA (ACA User Guide) along with other information regarding permitting can be found on the Building Department website page:

https://www.oversightdistrict.org/doing-business/building-department/.

SECTION 6. AWARD

6.1 The District reserves the right to accept or reject any or all bids.

6.2 The District is awarding one contract. This contract will be for an initial term of (3) three years with an optional (2) two year renewal.

6.3 The District reserves the right to waive any irregularities and technicalities any may, at its sole discretion, request a clarification or other information to evaluate any or all bids.

6.4 Any exceptions made to the District's standard contract language noted in the submitted bid/proposal may be cause for bid rejection at the sole discretion of the District.

6.5 The basis of award will be the lowest responsive and responsible bidder of the combined pricing for all line items listed in PlanetBids. However, the District may choose to award in its best interest.

6.6 BuyLocalNow, Veteran, or Opportunity Zone qualified bidders may receive a bid preference as noted in the Procurement Policy PRO-100. If a bidder is eligible for a preference, bidder must complete the Affidavit of Eligibility Form and include it with the bid submission by the bid due date for consideration.

https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fca.rcid.org%2Fcitizenaccess&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965820559%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uKbPupzEiMnzuykNohtc2TfBPVK1NeTHikil%2BFuo08c%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.oversightdistrict.org%2Fdoing-business%2Fbuilding-department%2F&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965831157%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1IUGwRbRjxnM%2FReyVK6BZpw6rjBT7ejuFMsexnijcAs%3D&reserved=0 https://www.oversightdistrict.org/wp-content/uploads/2023/09/CFTOD-Procurement-Manual-08-23-2023.pdf

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Affidavit of Eligibility Forms are available within the solicitation documents on PlanetBids. Forms must be uploaded into PlanetBids as a separate attachment from bid submission.

SECTION 7. QUALITY CONTROL AND WARRANTY

7.1 Contractor shall establish a quality control/quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

7.2 The District will have the right at any stage of the operation to reject any or all work and material that in the District’s opinion does not meet the requirements of the scope.

7.3 Contractor warrants all labor, materials, and equipment furnished under this solicitation are new, of the type and quality required for the Project, and installed in a good and workmanlike manner in accordance with the Solicitation Documents. Contractor shall guarantee the work is free from any defects in workmanship for a period of not less than ONE (1) year from the date of project completion. Contractor shall guarantee the materials provided shall be free from any defects for the longer of: ONE (1) year from the date of the project completion; or (b) the period of warranty provided by any supplier or manufacturer. If warranty period offered is greater than one (1) year, Contractor is to submit the Warranty Offered Form attached to this solicitation.

SECTION 8. DAMAGE

8.1 Any damages caused by the Contractor shall be repaired by the Contractor within twenty-four (24) hours, or shall be repaired by the District and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the Contractor shall be the responsibility of the Contractor.

8.2 Contractor must report all damages to the District immediately.

8.3 Damages attributed from the Contractor will be at no cost to the District.

SECTION 9. TEMPORARY TRAFFIC CONTROL

9.1 Due to the close proximity to roadways and traffic patterns, work schedules must be coordinated with the District to reduce traffic hazards.

9.2 Contractor is responsible for the safety of its employees and must meet the requirements of Florida Department of Transportation (“FDOT”) statutes, laws, and regulations in accordance with the Temporary Traffic Control (“TTC”) and must communicate all TTC work within the District.

9.3 The Owner places great emphasis upon the Contractor’s duties respecting proper, advance coordination and proper performance of any and all Temporary Traffic Control (TTC) required in conjunction with the performance of the Services hereunder. Contractor shall be responsible for strictly abiding to all FDOT rules, statutes, and regulations applicable to the Temporary Traffic Control (TTC) and shall communicate all TTC work within the District prior to implementation.

9.4 To obtain a right-of-way permit for TTC, all TTC plans must be submitted to the CFTOD Planning and Engineering Department for approval before any work can be started. It is noted that the Planning and Engineering department will require all TTC plans to be certified and stamped by a Traffic Engineer or equivalent.

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9.5 Contractor must implement permanent TTC plans on District roadways and right-of-ways.

9.6 All TTC hardware used by the Contractor for the performance of its Services must be in excellent condition at all times.

9.7 Contractor must acquire all permits necessary for required TTC plans in accordance with current FDOT Index 102-600 series. To obtain a right-of-way permit for TTC, all TTC plans must be submitted to the Central Florida Tourism Oversight District Planning and Engineering Department for approval before any work can be started. The Planning and Engineering Department will require all TTC plans to be certified and stamped by a Traffic Engineer or equivalent.

9.8 Improper or unsafe activities will result in all work being shut down.

9.9 Any costs associated with an approved TTC plan will be included within the bid submittal pricing.

9.10 Any proposed lane closures must require the District’s review and approval a minimum of fourteen (14) calendar days prior to the intended closure dates. Lane closures may be restricted to nights and/or off-peak hours unless otherwise approved by the District.

9.11 All Contractors’ employees must wear brightly colored safety vests (Florida Department of Transportation “FDOT” specifications by road speed) when working within fifteen feet (15’) of any roadway. All safety apparel (including but not limited to vests) must be properly maintained.

SECTION 10. SAFETY

10.1 Contractor is responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and must provide protection to prevent injury to all persons involved in any way in the Work provided.

10.2 Contractor must acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work to the District. Contractor must be accountable for all training and certifications (i.e., heavy equipment and guest relations). Except as otherwise specified, the Contractor’s services must conform to accepted practices as used in the trade or to the satisfaction of the District.

10.3 All Contractor’s equipment shall be properly maintained with all safety equipment intact and operational.

10.4 Contractor shall maintain safe working environments in conformance with all applicable Occupational Safety and Health Administration (“OSHA”) standards, Walt Disney World (“WDW”), Reedy Creek Energy Services (“RCES”), and CFTOD safety standards and requirements.

SECTION 11. DISTRICT GUIDELINES

11.1 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the services.

11.2 Any and all complaints or calls for assistance from the District or its agents or representatives shall be responded to by the Contractor within twenty-four (24) hours of the District’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by the Contractor.

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11.3 The District is located and operates in an area that caters to many visitors and guests from different parts of the country and world. Employees performing their jobs may frequently encounter these visitors as well as various clients of the District. The image that you project plays a role in the impression of the District and its staff and can affect the overall experience of our visitors to the Central Florida area.

Therefore, everyone must strive to make positive impressions by maintaining a neat and clean appearance that is appropriate for the workplace setting and for the work being performed. All vendor employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Contractor must ensure all vehicles and uniforms used by their staff are identified with their company name and logo.

11.4 Employees may be required to meet special dress and grooming standards, such as wearing uniforms or personal protective equipment (“PPE”) depending on the nature of their job. The Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, hard hat, safety vest, eye, ear, and hand protection.