Bidder Requirements Checklist v.3.pdf
PDF 130 KB Posted
- Solicitation number
- 143529
- Issued by
- Polk County, Florida
About this file
This is a Bidder Requirements Checklist for a Florida state and local contract opportunity (Bid #C007111) titled "Mowing and Weed Control Services—Rapid Infiltration Basins." The contract encompasses maintenance, inspection, cleaning, and repair services for rapid infiltration basin stormwater systems. Bidders must demonstrate relevant experience providing similar stormwater and infiltration system services and submit at least three project references completed within the last five years at a comparable capacity and scope. Work shall be performed between 6 AM and 5 PM, Monday through Friday, or as approved by the District. The bidder must coordinate scheduling mutually with the District and cannot arrive on-site without prior District approval. The contractor is prohibited from subcontracting any portion of the work. The bidder must provide the District with an employee list including outlined responsibilities within thirty days of bid award, with updates required within three days of any staffing changes.
All bidders must satisfy mandatory certification and licensing requirements as conditions of bid acceptance. Each employee performing landscape services must hold current Florida Green Industries Best Management Practices (GI-BMP) certification. Any employee applying chemicals—including pesticides, herbicides, or fertilizers—must possess active Florida Department of Agriculture and Consumer Services Pest Control Business License and Pest Control Operator Certificates. Temporary Traffic Control (TTC) certification is required, with one staff member holding Advance certification for submitting TTC plans for District roadways and all personnel performing TTC setup holding Intermediate certification. Bidders must provide all Safety Data Sheets (SDS) and chemical labels prior to any application and commit to emergency response within two hours of District notification. Storm response requires dedicated priority service with standby personnel contacts provided to the District Project Manager within 24 hours pre-storm. All hourly rates must be all-inclusive of direct and indirect costs. Failure to submit required certificates and licenses with the bid response will result in bid rejection.
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BIDDER REQUIREMENTS CHECKLIST
This checklist is required with bid response along with all documents specified below.
All licenses and certifications must be active and current at the time of bid opening.
DO NOT SUBMIT A BID IF ANY OF THE BELOW IS ANSWERED NO.
Bid#: C007111 Title: Mowing and Weed Control Services- Rapid Infiltration Basis
YES
NO
FLORIDA GREEN INDUSTRIES BEST MANAGEMENT PRACTICES (GI-BMP)
CERTIFICATION:
• Required for EACH employee that will perform landscape services.
• Include this certification with bid response for all individuals.
YES
NO
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
PEST CONTROL BUSINESS LICENSE AND PEST CONTROL OPERATOR
CERTIFICATE:
• Required for EACH employee associated with applying any chemical (pesticide, herbicides & fertilizers).
• Include the license and certifications with bid response for any individuals applying chemicals.
YES
NO
TEMPORARY TRAFFIC CONTROL (TTC) ADVANCE & INTERMEDIATE
CERTIFICATION:
• Advance: Bidder will have one individual on staff who will submit TTC plans for
District Roadway’s or rights-of-way.
• Intermediate: Required for EACH individual who will perform any TTC set up along a District roadway or right-of-way.
• Include these certifications with bid response.
WORK HOURS AND SCHEDULING:
• Bidder will perform the basic services between the hours of 6 AM and 5 PM, Monday through Friday or as deemed necessary and approved by Owner.
• The Bidder will not arrive on job site without the District’s approval. The District and Bidder will mutually agree on a schedule to complete the work.
YES
NO
EXPERIENCE AND REFERENCES: Bidder has demonstrated experience providing rapid infiltration basin operation, maintenance, inspection, cleaning, repair, or similar stormwater/infiltration system services, and can the bidder provide at least three (3) relevant project references completed within the last five (5) years at a similar capacity and scope.
YES
NO
SAFETY DATA SHEET (SDS): Bidder will provide District with all (SDS) and chemicals labels of herbicides and pesticides utilized prior to any application.
YES
NO
EMERGENCY RESPONSE:
• Bidder will respond and arrive at the job site within two (2) hours of an emergency call from the District.
• Bidder understands multiple failures to respond to calls needed within the two
(2) hour response timeframe is cause for contract default.
BIDDER REQUIREMENTS CHECKLIST (CONTINUED)
DO NOT SUBMIT A BID IF ANY OF THE BELOW IS ANSWERED NO.
Bid#:C007111 Title: Rapid Infiltration Basis Maintenance- Continuing Contract
STORM PREPARATION AND RESPONSE: The Bidder guarantees a dedicates priority response to the District. Prior to the storm, a list of contacts for standby personnel will be provided to the District Project Manager within 24 hours.
YES
NO
ALL INCLUSIVE RATES : Bidder affirms their hourly rates include all direct and indirect costs.
BIDDER/COMPANY AFFIDAVIT
By checking the boxes above, Bidder acknowledges they understand and agree to the solicitation requirements. Bidder will provide the Owner with an employee list including outlined responsibilities within thirty (30) days from the date of bid award, which must be updated within three (3) days of any staffing change and provided to Owner with required documents. Not having certificates, licenses and requirements submitted with bid response will be cause for bid rejection.
Company Name: _____________________________________________________ Date:__________
Officer/Authorized Representative Signature: ______________________________________________
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