ITB-31-2026_-_Chemicals_for_Water_Resources_JMT_2.19.26_-_4910-0723-1376_1.pdf

THE CITY OF MURFREESBORO

INVITATION TO BID

This Invitation to Bid (ITB) is subject to the instructions, conditions, specifications, addenda, and any other elements of this ITB, including those incorporated by reference.

DATE ISSUED: March 3, 2026

BID TITLE: ITB-31-2026 – Chemicals for Water Treatment Plant

CITY CONTACT PERSON: Cathy Smith

TELEPHONE NUMBER: (615) 849-2629

E-MAIL ADDRESS: purchasing@murfreesborotn.gov

All bid responses must be received and acknowledged in the Purchasing Department’s Office on or before the day and time listed below. All bids must be submitted electronically via OpenGov.

Bid must include the bid title, bid opening date, and the bidder’s name. Failure to provide this information may result in the bid not being considered. Do not submit bids by fax. Bids submitted by fax cannot be accepted or considered for award.

BID OPENING DATE: April 8, 2026

BID OPENING TIME: 2:00 p.m., Central Time

1. INSTRUCTIONS AND CONDITIONS

1.1. Bid Submission to the City of Murfreesboro (the “City”)

The City is seeking bids for “ITB-31-2026 – Chemicals for Water Treatment Plant” for the purchase of chemicals for potable water treatment for the Murfreesboro Water Resources Department.

Electronic bids will be received by the City until 2:00 p.m. local time on April 8, 2026, at which time the bids will be opened via Zoom. A Zoom link will be provided to all those proposers on file as following this ITB.

1.2. Deadline and Late Responses.

No bids received after the bid opening date and time will be accepted. Bids received by the Purchasing Department after the specified time will be considered late. The City shall not be responsible for bids that are mailed or sent via private delivery services. The City will not accept bids submitted by fax. The City will accept bids submitted electronically via our procurement portal, OpenGov.

1.3. Organization of Bid and Completeness.

Please submit one electronic copy of the bid to the Purchasing Department via the City’s e-procurement portal, OpenGov. Bidders must allow sufficient time to ensure receipt of the bid. It shall be the sole responsibility of the bidder to have completed the electronic bid form and uploaded the required documents to the City before the deadline. Partial or incomplete bids will be rejected.

All bid responses should be typewritten. If not typewritten, they must be written in ink and clearly legible, and numbers must be expressed in both words and figures. Erasures, whiteouts, and other modifications should be initialed. Bidders are cautioned to verify their bid response prior to submission.

1.4. Signature.

All bids must be signed by a duly authorized officer of the company empowered with the legal right to bind the company. A typed name will not be acceptable without the person’s written signature as well. Signatures are required where indicated; failure to comply with this requirement shall be cause for rejection of bid. All submitted bids must be binding for a period of ninety (90) calendar days from the bid submission deadline. The Signature Sheet must be uploaded to OpenGov with the bid submission.

1.5. Response to Terms and Conditions.

Unless an exception is taken, the awarded contract will contain the requirements of this ITB. In its sole discretion, the City reserves the right to either consider or reject any bid which takes exception to the specifications or attached contract.

1.6. Completeness of Invitation to Bid (“ITB”).

These documents, and those listed on OpenGov, constitute the complete set of specification requirements and ITB. The bidder is responsible for ensuring that all pages and all addenda are received. The City advises all bidders to closely examine this ITB package and immediately direct any questions regarding the completeness of this ITB package and any addenda to the City’s Contact Person via the Question/Answer tab on OpenGov. Bidders must register with OpenGov to ensure that all relevant written communications are available to them in the preparation of their proposal.

Registration can be accomplished through the website:

https://procurement.opengov.com/portal/murfreesborotn

1.7. Bid Interpretation. Communication with the Purchasing Department Cathy Smith is the City’s contact for coordinating communications between the department and firms/vendors submitting bids. If additional information is required in order to make an interpretation of items in this ITB, written questions will be accepted until five (5) business days prior (April 1, 2026) to the bid opening date by 2:00 p.m. All questions should be submitted through the Question/Answer tab in OpenGov. All questions and all responses will be visible to every bidder.

The City specifically requests that no contact concerning this ITB be made with any other City personnel until the selection process has been completed. Failure to honor this requirement will be viewed negatively in the award process and may result in the disqualification of a bid.

1.8. Discrepancies, Errors, and Omissions.

Any discrepancies, errors, omissions, or ambiguities in this ITB, the specifications, or addenda (if any) should be reported to the contact person for the City. If necessary, a written addendum will be issued to firms/vendors on record, and the addendum will be incorporated in the ITB and will become part of the contract. The City will NOT be responsible for any oral instructions, clarifications, or other communications, and no such oral communication may be relied on by any bidder.

The City of Murfreesboro is not responsible for technical errors or omissions made by prospective bidders during the bid submission process that may result in a bid not being submitted, being submitted incompletely, or being submitted incorrectly. In the case of technical issues that are verified to be a City error, the Purchasing Department will take reasonable steps to resolve the issue so that the process remains fair to all bidders.

1.9. Errors.

Certain mistakes may be corrected so long as the intended correct bid response is clearly evident.

In the event of a disagreement between unit price and extended price, the unit price will control.

1.10. Further Negotiation.

The City reserves the right to further negotiate contract terms, after the ITBs are opened at the discretion of the City.

1.11. Economy of Preparation.

ITB should be prepared simply and economically, providing a straightforward, concise description of bidder’s capabilities to satisfy the requirements of the ITB. Emphasis should be on completeness and clarity of content.

1.12. Subcontracting.

If any part of the work is, or is to be, subcontracted, the bidder shall provide within the ITB a description of the subcontracting organization and the contractual arrangements made therewith.

All subcontractors will be subject to approval by the City. The successful bidder will also furnish the corporate or company name and the names of the officers or principals of said companies proposed as subcontractors by the bidder.

1.13. Bid Registration and Modification.

Bidders must register with OpenGov to ensure that all relevant written communications are available to them in the preparation of their proposal. Registration can be accomplished through the website: https://procurement.opengov.com/portal/murfreesborotn. Bids may be modified, withdrawn, and/or resubmitted in writing to the City prior to the deadline for bid submission via the e-procurement portal. After this deadline, no withdrawals or resubmissions may be made for any reason.

1.14. Tax Exempt.

The City is exempt from federal and state taxes. Upon request, the City will provide a sales tax exemption certificate to the awarded firm. Contractors doing business with the City shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations to the City, nor shall any vendor be authorized to use the City’s Tax Exemption Number in securing such materials.

1.15. Contract Term.

If an award is made, any contract resulting from this ITB will be effective on the date the contract is signed. The contract shall not be effective until approved by the City Council and signed by all required parties. The contract period shall be for a term of one (1) year with the option to renew for up to three (3) additional one-year terms. All bid prices shall be effective until the end of the contract term. The City may terminate the contract in whole or in part if it is dissatisfied with the bidder’s product, service, or delivery, or if the bidder, without clear documentation of an increase in the cost or materials or labor costs, imposes an increase in the price of any item which the City is unwilling to accept.

1.16. Pricing Effective for One Year.

The successful bidder shall provide in the bid price the cost for the goods and services rendered.

Pricing shall be effective for one (1) year from the date of bid award. If, in the bidder’s opinion, additional equipment, goods, or services are necessary, this shall be included with an explanation in the bid. It is requested that bidders raise any such questions in advance of submitting a bid to the City. To submit a bid implies consent to the terms set forth in this ITB.

1.17. Approval Required.

No award or acquisition can be made until approved by the City Council. The City will not be obligated to bidders for equipment and/or services until the completion of a signed contract approved by authorized officials of the City. This solicitation in no manner obligates the City to the eventual rental, lease, or purchase of any equipment or services described, implied, or which may be proposed, until confirmed by a written contract. Progress towards this end is solely at the discretion of the City and may be terminated at any time prior to the signing of a contract.

1.18. Consideration of Bid.

Any contract awarded pursuant to this ITB shall be awarded to the lowest responsive and responsible bidder whose bid response meets the requirements and criteria set forth in this ITB. A “responsive bidder” means a person who has submitted a bid response, which conforms in all material respects to the ITB. A “responsible bidder” means a person who has the capacity, reputation, and experience in all respects to perform fully the contract requirements and the integrity and reliability, which will assure good faith performance within the time specified without delay or interference. The City may make such investigations as deemed necessary to determine the ability of the bidder to provide the products and services required by the bid package. Any items proposed deemed not of equal and/or better and of comparable quality as that specified shall be cause for rejection of a bid. The City will evaluate the bid based on the lowest cost, which fully conforms to specifications and whether the proposed costs and terms are, in the City’s judgment, consistent with current market pricing, appropriate for the services provided, and commensurate with the level of quality expected. In addition to the price, the following aspects will be considered in the award of a contract:

a. The ability of the bidder to perform the contract or to provide the material for the service required;

b. Whether the bidder can perform the contract and provide the material or service promptly or within the time specified without delay or interference;

c. The character, integrity, reputation, experience, and efficiency of the bidder;

d. The previous and existing compliance by the bidder with laws and ordinances relating to the contract and/or service;

e. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;

f. Terms and conditions stated in the bid;

g. Compliance with specifications and/or the ITB;

h. Utilization of the format set forth in this ITB for submittal of a bid; and

i. If applicable, Bidder’s past performance with the City.

The City will evaluate proposals for compliance and completeness.

1.19. Terms and Conditions.

The City reserves the right to reject any and all bids, to waive any irregularities in a bid, to make awards to more than one bidder, to accept any part or all of a bid, or to accept the bid (or bids) which, in the judgment of the governing body, is in the best interest of the City. The City also reserves the right to make revisions to any quantity shown on the bid form, dependent upon bid prices and available funding. Prices bid on each item shall be firm regardless of the actual quantity of item(s) purchased. The City reserves the right to increase or decrease amounts and/or quantities at its discretion. Quantities have been provided as an approximation and may be estimates of potential purchases and are not necessarily guaranteed initial purchase quantities.

1.20. Withdrawal of Bid.

No bidder may withdraw its bid for a period of 90 calendar days after the date and time set for the opening of the responses. In the event the City awards a contract to a bidder and during such 90 day period determines that such bidder will be unable to properly perform the contract, the City reserves the right to terminate the contract and award the contract to the next best offer without being required to re-advertise the project.

1.21. Cost of Response.

The City will not be liable for any costs incurred by the bidders in preparing a response to this solicitation. Bidders will submit responses at their own risk and expense. The City makes no guarantee that any equipment or services will be purchased as a result of the solicitation and reserves the right to reject any and all responses. All responses and their accompanying documentation will become the record of the City.

1.22. Contract.

The successful bidder’s response to this ITB shall be included as an addendum to the contract.

Should any conflict or discrepancy arise between the ITB and the contract, the contract shall control.

All bidders who are awarded contracts pursuant to this ITB agree to be bound by the terms and conditions set forth in the sample City contract provided in this ITB. If the bidder objects to any contract terms or proposes any additional terms, such objections and terms must be set forth in the bid. Rejection of any proposed City contract terms may be a basis for rejection of the bid.

1.23. Contract Termination.

The City reserves the right to cancel the contract for the equipment without cost or penalty to the City if, in the City’s opinion, there is a failure at any time by the contractor to adequately perform the contract, or if there is any attempt to willfully impose upon the City a material or product or workmanship which is, in the opinion of the City, of an unacceptable quality. Cancellation of the contract shall not impair any rights or claim of the City to damages for the breach of any covenants of the contract by the contractor. The contract awarded may be terminated upon any of, but not limited to, the following occurrences:

a) bankruptcy or insolvency of the bidder or one or more of the bidder’s principal owners;

b) unauthorized substitution of products other than those identified in the specifications or specifically approved by the City as a substitute prior to award of the contract;

c) unsatisfactory performance of products supplied by the bidder or services provided by the bidder;

d) fraud; and

e) any other breach of the terms of the ITB specifications or contract.

1.24. Contract Modification.

The contract may be modified only by written amendment executed by all parties and their signatories hereto.

1.25. Replacement or Repair.

No waiver of any provision of the contract shall affect the right of any party thereafter to enforce such provision or to exercise any right or remedy available to it in the event of any other default.

The City, at its option and in lieu of immediate termination, may request the awarded bidder replace or repair any defective goods or correct performance by written notice to the contractor. In that event, the contractor shall take corrective action within the amount of time specified by the City in the written notice. Exercise of this option shall not relieve the contractor of any liability to the City for damages for the breach of any covenants of the contract by the contractor. Contractor shall provide standard manufacturer’s warranties..

1.26. Expense of Legal Action.

The venue for any legal action shall be in the courts of Rutherford County, Tennessee. Awarded bidder agrees that, in the event either party deems it necessary to take legal action to enforce any provision of the contract, and in the event the City prevails, awarded bidder shall pay all expenses of such action including the City’s attorney fees and costs at all stages of the legal action.

1.27. Governing Laws.

The validity, construction and effect of the contract, and any and all extensions and/or modifications thereof shall be governed by the laws of the State of Tennessee.

1.28. Severability.

Should any provision of the contract be declared to be invalid by any court of competent jurisdiction, such provision shall be severed and shall not affect the validity of the remaining provisions of the contract. Any action between the parties arising from this agreement shall be maintained in the courts of Rutherford County, Tennessee.

1.29. Indemnification and Hold Harmless.

1.29.1. Contractor must indemnify, defend, and hold harmless the City, its officers, agents and employees from any claims, penalties, damages, costs and attorney fees (“Expenses”) arising from injuries or damages resulting from, in part or in whole, the negligent or intentional acts or omissions of contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, in connection with the performance of this Agreement, and, Expenses arising from any failure of Contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

1.29.2. Pursuant to Tennessee Attorney General Opinion 93-01, the City will not indemnify, defend or hold harmless in any fashion Contractor from any claims arising from any failure, regardless of any language in any attachment or other document that Contractor may provide.

1.30. Statutory Disqualification.

By submitting a response, it is represented that neither it nor any of its officers, directors, shareholders, member, or partners has been convicted or plead guilty or nolo contender to any violation of the Sherman Anti-Trust Act, mail fraud, or other state or federal criminal violation in connection with a contract let by the City of Murfreesboro or any political subdivision of the State of Tennessee.

1.31. Contractor’s Employment Practices.

Bidder, after being first duly sworn, affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to the individual’s age, race, sex, color, national origin, and it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

1.32. City’s Employment Practices.

It is the policy of the City not to discriminate on the basis of age, race, sex, color, national origin, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this contract, Contractor certifies and warrants it will comply with this policy.

1.33. Non-Discrimination.

It is the policy of the City not to discriminate on the basis of age, race, sex, color, national origin, veteran status, disability, or other status or class protected under federal or state law in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this Agreement, Contractor certifies and warrants that it will comply with this policy. No person may be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the City’s contracted programs or activities, on the grounds of handicap and/or disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or Tennessee State Constitutional or statutory law; nor may they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the City or in the employment practices of the City’s Contractors.

Accordingly, all proposers entering into contracts with the City may, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places that are available to all employees and applicants, notices of nondiscrimination.

1.34. Conflict of Interest.

By submitting a response, it is represented that no officer, committee member, or director of the City or other persons whose duty is to vote for, let out, overlook, or in any manner supervise any work on any contract for the City has a “direct interest”, as defined by Tenn. Code Ann. § 12-4-101, in the bidder or in the work which is subject to this ITB.

1.35. Ethical Standards.

Bidder understands that it shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement of a contract or subcontract or to any solicitation or bid therefore.

1.36. Breach of Ethical Standards.

A breach of ethical standards could result in civil and/or criminal sanctions and/or debarment or suspension from being a contractor or subcontractor under City contracts.

1.37. Payments.

Payments under the contract shall be made by the City after goods and services have been satisfactorily provided and accepted and properly invoiced as indicated in the contract and/or purchase order. Invoices must bear the purchase order number. If the parties agree within the contract to submit invoices and payments in installments, then each installment payment will be made upon the submittal of an invoice after the performance of the portion of the services for which each payment represents. The final payment shall not be made until after the performance is complete.

1.38. Codes & Regulation.

All services and/or equipment must comply with city, county, state, and federal laws, rules, codes and regulations. The contractor will obtain and pay for all permits, if any, necessary to complete the work.

1.39. Delivery.

Bid prices shall include delivery of all items F.O.B. destination. The term “F.O.B. destination” shall mean delivered and unloaded in-house or on-site service, with all charges for transportation and unloading prepaid by the bidder/contractor.

1.40. Iran Divestment Act of Tennessee

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Tenn. Code Ann. § 12-12-106. Bids not conforming with this provision shall not be considered. Failure of any bidder to comply therewith shall void such bid and such bid shall not be considered.

1.41. Non-Boycott of Israel.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting Israel pursuant to Tenn. Code Ann. § 12-4-119 and will not boycott Israel during the term of contract. This applies to contracts of $250,000 or more and to contractors with ten (10) or more employees.

2. BID SPECIFICATIONS

Bidders must upload the signed specifications sheet along with the signed Bid Response Form to the OpenGov portal.

2.1. Scope of Project

Specifications are minimums. Substitutions that exceed minimums may be allowed where such substitutions are in the best interests of the department and do not affect the intended use. All material shall be available for inspection, sampling, and testing by the City at the point of destination before receiving approval to offload material. A Chemical Product Data sheet MUST be provided with each chemical bid.

2.2. Product Specifications

2.2.1. Chemical purity shall meet or exceed the specifications listed. Chemicals for potable water treatment shall carry an NSF approval or UL certification that it meets NSF Standard 60 and shall meet AWWA Standards where AWWA Standards are available with no exceptions. All chemicals must be manufactured/produced in the United States.

Shipments shall be accompanied by a certified analysis from the manufacturer or supplier. Water Resources staff shall have access to collect a sample for compliance with the appropriate standards before offloading chemical.

2.2.2. Quotations are requested on brand specific products in some instances, and it is expected that contracts will be awarded on the basis of low bids for these specific products. This statement does not preclude bidders from offering other products of comparable quality for consideration, except for the CIBA dry polymer, for which no substitutes will be allowed. The right is reserved to award contracts on the basis of alternate products when it appears advantageous to the City. For any product substitution proposed, the vendor must agree to furnish representative samples, if appropriate, for testing. If full scale testing of any product appears desirable, the vendor and the City may negotiate a contract for a 30-day trial. It shall be understood and agreed that consideration of alternate products will be optional on the part of the City, and in no way obligates the City to consider, test, or accept any product. The City reserves the right to reject any or all bids.

2.2.3. It is the intent of the City to award contracts based on unit prices and upon the individual low bid for each of the chemicals, provided the products are of an acceptable quality and delivery can be made in an acceptable manner. Previous history has shown that "whole contracts" have not been in the best interest of the City, and vendors who might only supply one chemical are encouraged to bid.

2.2.4. Safety Data Sheets must be supplied with the initial shipment of each material, whenever changes in a product or a product classification occur, and whenever a new product is being considered.

2.2.5. All materials shall be labeled in accordance with NFPA standards and EPA, OSHA, and

DOT regulations.

2.2.6. Individual chemical specification sheets are provided in the following pages. A signed individual chemical specification sheet must be returned for each chemical bid.

2.3. Product Failure

2.3.1. In the event any product fails to meet specifications, the supplier shall, at no expense to the City, remove the unused portion of the product and refund the purchase price of such unused portion to the City.

2.3.2. Chemicals in dirty, broken, or damaged containers shall be deemed unacceptable and considered a failed product.

2.3.3. Products that meet chemical specifications but fail to perform satisfactorily in actual plant conditions shall be deemed unacceptable and considered as failed product.

2.3.4. Products that meet chemical specifications but fail to meet quality control check at the plant shall be deemed unacceptable and considered as a failed product.

CALCIUM OXIDE – QUICKLIME

For potable water treatment at the SRWTP

1. CALCIUM OXIDE (QUICKLIME) HIGHLY REACTIVE – BULK

ESTIMATED ANNUAL USAGE – 1,250 tons / 2,500,000 lbs

BID AMOUNTS Brand Bid Price/lb

Quicklime _______

Freight Charge per pound _______

TOTAL _______

PRODUCT SPECIFICATIONS

General Requirements

Must meet NSF/ANSI Standard 60 latest revision. Must meet or exceed AWWA Specification B202, latest revision, including requirement for slake test, Section 4:3, and shall be suitable for pneumatic unloading by the hauler; material of uniform particle size.

Chemical and Physical Requirements

CaO 94.5% available CaO MgO <1.00%

Silica <0.80% Heavy Metals 0% Loss on ignition 0.75% Granular ¼” minus

Must rise 40° C within first 3 minutes of reactivity test as stated in AWWA Standard B202.

Sample must come from truck at time of delivery.

Meets NSF/ANSI Standard 60 Meets AWWA Standard B202

Location from which chemical will be shipped:

TERMS

Bidder's Firm Name Salesperson's Name

Street Address Title

City

State Zip Code Signature

Signature above confirms that product meets NSF 60 certification and AWWA standard B202.

FLUOROSILICIC ACID

For potable water treatment at SRWTP

2. FLUOROSILICIC ACID – BULK

ESTIMATED ANNUAL USAGE – 100,000 lbs

BID AMOUNTS Brand Bid Price/lb

Product ________

Freight Charge per pound ________

TOTAL ________

PRODUCT SPECIFICATIONS

General Requirements

Must meet NSF/ANSI Standard 60 and AWWA Specification B703 latest revision.

Fluorosilicic acid is a direct additive used in the treatment of potable water. This material must be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking Water Treatment Chemicals – Health Effects. Shipments shall be accompanied by a certified analysis from the manufacturer or supplier.

Color Water white to amber Matter Shall be clean and free from visible suspended matter H2SiF6 Concentration 20-30% H2SiF6 by weight H2SiF6 Content Maximum 1%

Meets NSF/ANSI Standard 60 Meets AWWA Standard B703

Location from which chemical will be shipped:

Signature above confirms that product meets NSF/ANSI 60 certification & AWWA standard B703.

SODIUM CHLORIDE

For potable water treatment at SRWTP

3. SODIUM CHLORIDE – BULK

ESTIMATED ANNUAL USAGE – 150 tons 300,000 lbs

BID AMOUNTS Brand Bid Price/lb

Product Morton Salt Culinox 999 ______

Freight Charge per pound ______

TOTAL ______

PRODUCT SPECIFICATIONS

General Requirements

Must meet NSF/ANSI Standard 60 and AWWA Standard B200 latest revision. The material shall be high purity, homogenous and in a granular form. The material shall be free from dirt, fibers, lint, chips, trash or other foreign matter. An affidavit of compliance of this specification and the AWWA Standard is required with each load. All shipments must be accompanied with a certified weight certificate. No Yellow of Prussiate of Soda is allowed.

Sodium Chloride 99.95 % or greater Sulfate <0.03 % Surface Moisture <0.1 % Calcium/Magnesium as Ca <60 ppm Copper <0.3 ppm pH 5-9.5

Meets NSF/ANSI Standard 60 Meets AWWA Standard B200

Location from which chemical will be shipped:

Signature above confirms that product meets NSF 60 certification and AWWA standard B200.

Item No.

Chemical Price/lb Price/gal Minimum Delivery Quantity

Freight Charge per Delivery

Total Delivered Price/lb

Total Delivered Price/gal

1 CALCIUM OXIDE

(QUICKLIME

2 Fluorosilicic Acid

3 Sodium Chloride

PURCHASING DEPARTMENT

BID FORM

NAME OF BID: Chemicals for Water Resources

Name of Bidder:

Date:

INSTRUCTIONS: Return this form plus the completed and signed chemical specification sheet for each chemical bid. Freight charges shall be listed separately and may be adjusted for fuel cost once during the term of the contract.

All prices must include all costs. Costs included in the bid prices shall include any other standard equipment necessary to provide this service. Pricing for each component shall be effective for one (1) year from the date of bid award. The City is not subject to sales tax.

Sample Agreement for Chemicals for Murfreesboro Water Resources Department

This Agreement is entered into and effective ____________________, by and between the City of Murfreesboro, a municipal corporation of the State of Tennessee (the "City"), and _______________, a _________________ of the State of Tennessee (“Contractor”).

This Agreement consists of the following documents:

⋅ This document;

⋅ ITB-31-2026 – Chemicals for Water Treatment Plant, issued March 3, 2026 (the “Solicitation”);

⋅ Contractor’s Proposal, dated __________ (“Contractor’s Proposal”);

⋅ Contractor’s Price Proposal, dated _________ (the “Price Proposal”); and ⋅ Any properly executed amendments to this Agreement.

In the event of conflicting provisions, all documents will be construed according to the following priorities:

⋅ First, any properly executed amendment or change order to this Agreement (most recent amendment or change order given first priority);

⋅ Second, this Agreement;

⋅ Third, the Solicitation; and ⋅ Lastly, Contractor’s Proposal.

1. Duties and Responsibilities of Contractor.

Contractor shall provide and City shall purchase the materials based on Contractor’s Proposal and Price Proposal and the specifications set forth in “ITB-31-2026 – Chemicals for Water Treatment Plant.”

2. Term.

The term of this Agreement commences on the Effective Date and expires in one (1) year, unless extended by mutual agreement of Contractor and the City or earlier terminated as set forth herein Termination. Contractor's services may be terminated in whole or in part:

a. Upon 30-day prior notice, for the convenience of the City.

b. For the convenience of Contractor, provided that Contractor notifies the City in writing of its intent to terminate under this paragraph at least 30 days prior to the effective date of the termination.

c. For cause, by either party where the other party fails in any material way to perform its obligations under this Agreement. Termination under this subsection is subject to the condition that the terminating party notifies the other party of its intent to terminate, stating with reasonable specificity the grounds therefore, and the other party fails to remedy the problem within 15 days after receiving the notice.

d. Should Contractor fail to fulfill in a timely and proper manner its obligations under this Agreement or if it should violate any of the terms of this Agreement, the City has the right to immediately terminate this Agreement. Such termination does not relieve Contractor of any liability to the City for damages sustained by virtue of any breach by Contractor.

e. Should the appropriation for Contractor’s work be withdrawn or modified, the City has the right to terminate this Agreement immediately upon written notice to Contractor.

3. Payment and Delivery.

a. The price for the goods and other items to be provided under this Agreement is set forth in the Price Proposal. Pricing shall be effective for one (1) year. Contractor shall submit price increases six weeks prior to the one (1) year of this Agreement for approval and acceptance by the City. Any compensation due Contractor under this Agreement shall be made upon submittal of an invoice after performance of the portion of the services which each payment represents. The City agrees to pay Contractor after goods and/or services have been received, accepted, and properly invoiced as indicated in this Agreement and/or purchase order. Invoices must bear the purchase order number. Final payment shall not be made until after performance is complete.

b. Deliveries of potable water treatment items shall be made within fourteen (14) days of order to the Stones River Water Treatment Plant located at 5528 Sam Jared Drive, Murfreesboro, TN. Contact Person, Joe Russell (jrussell@murfreesborotn.gov) (629-201-6463) must be notified of delivery date and time within two (2) days prior to delivery.

c. Should the Contractor fail to deliver items on or before its stated date, the City reserves the right to cancel the order or this Agreement. The Contractor shall be responsible for making all claims against carriers for missing or damaged items.

d. Delivered items will not be considered “accepted” until an authorized agent for the City has, by inspection or test of such items, determined that they fully comply with specifications.

The City may return, for full credit and at no expense to the City, any items(s) received which fail to meet the specifications as stated in the ITB.

e. All deliveries made pursuant to this Agreement must be made pursuant to the written purchase order of the City. The City assumes no liability for goods and/or services provided without a written purchase order from the City. Delivery and freight charges are to be prepaid and included in the bid price.

4. Product Failure. In the event any product fails to meet specifications, the supplier shall, at no expense to the City, remove the unused portion of the product and refund the purchase price of such unused portion to the City. Chemicals in dirty, broken, or damaged containers shall be deemed unacceptable and considered a failed product. Products that meet chemical specifications but fail to perform satisfactorily in actual plant conditions shall be deemed unacceptable and considered as failed product. Products that meet chemical specifications but fail to meet quality control check at the plant shall be deemed unacceptable and considered as a failed product.

5. Taxes. The City of Murfreesboro is exempt from State sales tax and will issue a tax exemption certificate to the Contractor as requested. City shall not be responsible for any taxes that are imposed on Contractor. Furthermore, Contractor understands that it cannot claim exemption from taxes by virtue of any exemption that is provided to City.

6. Insurance. During the term of this Agreement, Contractor must maintain comprehensive general liability insurance with limits of not less than $1,000,000, as well as automotive and workers’ compensation insurance policies. Contractor will provide to the City: (i) a standard certificate of insurance evidencing this coverage prior to commencement of work and upon renewal or expiration of the policies reflected thereupon, (ii) upon request, an endorsement naming the City as additional insured under the terms of the policy as follows: “The City of Murfreesboro, Tennessee, its officers, employees, contractors, consultants, and agents.”

7. Indemnification.

a. Contractor must indemnify, defend, and hold harmless the City, its officers, agents and employees from any claims, penalties, damages, costs and attorney fees (“Expenses”) arising from injuries or damages resulting from, in part or in whole, the negligent or intentional acts or omissions of contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, in connection with the performance of this Agreement, and, Expenses arising from any failure of Contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

b. Pursuant to Tennessee Attorney General Opinion 93-01, the City will not indemnify, defend or hold harmless in any fashion Contractor from any claims arising from any failure, regardless of any language in any attachment or other document that Contractor may provide.

c. Copyright, Trademark, Service Mark, or Patent Infringement.

I. Contractor, at its own expense, is entitled to and has the duty to defend any suit which may be brought against the City to the extent that it is based on a claim that the products or services furnished infringe a copyright, Trademark, Service Mark, or patent.

Contractor will indemnify, defend, and hold harmless the City against any award of damages and costs made against the City. The City will provide Contractor immediate notice in writing of the existence of such claim and full right and opportunity to conduct the defense thereof, together with all available information and reasonable cooperation, assistance and authority from the City in order to enable Contractor to do

so. The City reserves the right to participate in the defense of any such action.

Contractor has the right to enter into negotiations for and the right to effect settlement or compromise of any such action provided (i) any amounts due to effectuate fully the settlement are immediate due and payable and paid by Contractor; (ii) no cost or expense whatsoever accrues to the City at any time; and (iii) such settlement or compromise is binding upon the City upon approval by the Murfreesboro City Council.

II. If the products or services furnished under this Agreement are likely to, or do become, the subject of such a claim of infringement, then without diminishing Contractor's obligation to satisfy the final award, Contractor may at its option and expense:

a. Procure for the City the right to continue using the products or services.

b. Replace or modify the alleged infringing products or services with other equally suitable products or services that are satisfactory to the City, so that they become non-infringing.

c. Remove the products or discontinue the services and cancel any future charges pertaining thereto; provided however, Contractor will not exercise this option until Contractor and the City have determined that each of the other options are impractical.

III. Contractor has no liability to the City if any such infringement or claim thereof is based upon or arises out of the use of the products or services in combination with apparatus or devices not supplied or else approved by Contractor, the use of the products or services in a manner for which the products or services were neither designated nor contemplated, or the claimed infringement in which the City has any direct or indirect interest by license or otherwise, separate from that granted herein.

8. Notices. Notice of assignment of any rights to money due to Contractor under this Agreement must be mailed first class mail or hand delivered to the following:

If to the City of Murfreesboro:

City Manager City of Murfreesboro 111 West Vine Street Murfreesboro, TN 37130

If to Contractor:

9. Maintenance of Records. Contractor must maintain documentation for all charges against the City.

The books, records, and documents of Contractor, insofar as they relate to work performed or money received under the Agreement, must be maintained for a period of three full years from the date of final payment and will be subject to audit, at any reasonable time and upon reasonable notice by the

City or its duly appointed representatives. Accounting records must be maintained in accordance with the Generally Accepted Accounting Principles.

10. Modification. This Agreement may be modified only by written amendment executed by all parties and their signatories hereto.

11. Relationship of the Parties. Nothing herein may in any way be construed or intended to create a partnership or joint venture between the parties or to create the relationship of principal and agent between or among any of the parties. None of the parties hereto may hold itself out in a manner contrary to the terms of this paragraph. No party becomes liable for any representation, act, or omission of any other party contrary to this section.

12. Waiver. No waiver of any provision of this Agreement affects the right of any party thereafter to enforce such provision or to exercise any right or remedy available to it in the event of any other default.

13. Employment. Contractor may not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to age, race, sex, color, national origin, veteran status, or any other status or class protected under federal or state law or which is in violation of applicable laws concerning the employment of individuals with disabilities.

14. Non-Discrimination. It is the policy of the City not to discriminate on the basis of age, race, sex, color, national origin, veteran status, disability, or other status or class protected under federal or state law in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this Agreement, Contractor certifies and warrants it will comply with this policy. No person may be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the City’s contracted programs or activities, on the grounds of handicap and/or disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or Tennessee State Constitutional or statutory law; nor may they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the City or in the employment practices of the City’s Contractors.

Accordingly, all proposers entering into contracts with the City may upon request be required to show proof of such nondiscrimination and to post in conspicuous places that are available to all employees and applicants, notices of nondiscrimination.

15. Gratuities and Kickbacks. It is a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement of a contract or subcontract or to any solicitation or proposal therewith. It is a breach of ethical standards for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or a person associated therewith, as an inducement for the award of a subcontract or order. Breach of the provisions of this paragraph is, in addition to a breach of this Agreement, a breach of ethical standards which may result in civil or criminal sanction and/or debarment or suspension from being a contractor or subcontractor under the City contracts.

16. Assignment. The provisions of this Agreement inure to the benefit of and are binding upon the respective successors and assignees of the parties hereto. Except for the rights of money due to Contractor under this Agreement, neither this Agreement nor any of the rights and obligations of Contractor hereunder may be assigned or transferred in whole or in part without the prior written consent of the City. Any such assignment or transfer does not release Contractor from its obligations hereunder.

17. Integration. This Agreement sets forth the entire agreement between the parties with respect to the subject matter hereof and governs the respective duties and obligations of the parties.

18. Force Majeure. No party has any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civil disturbance, riot, war, national emergency, act of public enemy, or other cause of similar or dissimilar nature beyond its control.

19. Governing Law and Venue. The validity, construction and effect of this Agreement and any and all extensions or modifications thereof are governed by the laws of the State of Tennessee regardless of choice of law doctrine or provision in any attachment or other document that Contractor may provide. Any action between the parties arising from this agreement may only be filed in the courts of Rutherford County, Tennessee.

20. Severability. Should any provision of this Agreement be declared to be invalid by any court of competent jurisdiction, such provision will be severed and not affect the validity of the remaining provisions of this Agreement.

21. Attorney Fees. In the event any party takes legal action to enforce any provision of this Agreement, should the City prevail, Contractor will pay all expenses of such action including attorney fees, expenses, and costs at all stages of the litigation and dispute resolution.

22. Effective Date. This Agreement is not binding upon the parties until signed by each of the Contractor and authorized representatives of the City and is thereafter effective as of the date set forth above.

IN WITNESS WHEREOF, the parties enter into this agreement as of the “Effective Date” first listed above.

City of Murfreesboro, Tennessee

By: _____________________________ Shane McFarland, Mayor

Company

By: ___________________________ Name, Title

Approved as to form:

Kelley Blevins Baker, Interim City Attorney