ITB_2633_PreBid_Agenda_and_SignIn_Sheet.pdf
PDF 897 KB Posted
- Attached to
- Landscape Maintenance and Mowing Services
- Solicitation number
- 26-33
- Issued by
- Seminole County, Florida
About this file
This is a pre-bid meeting agenda and sign-in sheet for the City of Oviedo, Florida's landscape maintenance and mowing services solicitation (ITB 2633). The document indicates that a pre-bid conference was held to address inquiries from potential bidders regarding the scope of work, which encompasses landscape maintenance and mowing services throughout city rights-of-ways and municipal properties. The agenda and attendance roster facilitated communication between city representatives and interested contractors prior to the September 1, 2026 bid submission deadline, allowing bidders to clarify project requirements, specifications, and service expectations before preparing their proposals.
The pre-bid meeting sign-in sheet documents bidder engagement and confirms which contractors attended the conference to gather information about the solicitation requirements. This meeting format is a standard practice to ensure transparency in the bidding process and provide all potential respondents with equal access to clarification on project scope, specifications, and evaluation criteria. The attendance record serves as documentation of bidder interest and participation in the procurement process for landscape maintenance services.
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Text version
Pre-Bid Meeting Agenda Bid Number 26-33: Landscape Maintenance and Mowing Services
City of Oviedo Council Chambers 400 Alexandria Boulevard, Oviedo, FL 32765
Date: August 13, 2026, Time: 2:00 P.M.
PROJECT CONTACTS
City of Oviedo:
• Alexis Stewart, P.E. – Assistant Public Works Director/City Engineer
• Mala Persaud – Engineer III
• Chris Wenner - Special Contract Inspector
• Jacqueta Scott – Procurement Manager
INTRODUCTION
• This is the non-mandatory pre-bid meeting for the Bid Number 26-33: Landscape Maintenance and Mowing Services.
• Each attendee must sign in.
• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the Purchasing Division at purchasing@cityofoviedo.net.
• Questions deadline is August 18, 2026, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager.
• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bidding.
• Bids are due on or before 2:00 p.m., September 1, 2026. Electronic Submission is required.
• Anticipated City Council approval in October 2026. Beginning of Landscape Contract is anticipated in FY 2026-2027 (Anticipated - October 1st, 2026).
SCOPE OF WORK
• Contractor is required to perform all aspects of the project in accordance with contract documents and the direction of the Owner.
o Project location: Oviedo, FL
• Landscape Maintenance and Mowing Services within the City of Oviedo Rights-of-Ways and other City Properties.
• The firm awarded this contract must be experienced in similar contracts and verify them through references.
SPECIAL CONSIDERATIONS
• This is a monthly payment that will be based on work performed.
• All roads shall remain open to the public at all times.
• A Special Contract Inspector will be on-site monitoring the work. The Contractor is required to schedule key inspection activities with the City’s Special Contract Inspector.
http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards mailto:purchasing@cityofoviedo.net
• Working hours/schedule is from 7:00 a.m. to 5:00 p.m., Monday through Friday. The contractor must provide to the City a written request to work beyond the listed hours and days. The City requires a minimum of 48-hour advanced notice.
• Bidders shall carefully examine the bidding documents and inspect the project site to fully inform themselves of all existing conditions and limitations. Bidders will not be given extra payment or contract time for conditions which could have been determined by such examinations.
REQUIRED WORKSHEETS/SCHEDULES
• Schedule A - Facilities
• Schedule B – Roadways/Improved
• Schedule C – Roadways/Ponds – Major Roads
• Schedule D – Roadways/Ponds – Minor Roads
• Schedule E – Roadways - Other
• Schedule F - Parks
• Schedule G – Utility Facilities
• Schedule H - Ditches
• Schedule I – Additional Services
REQUIRED FORMS
☐ Bid Form and Individual Bid Form for Each Service Area (Schedules A-I) ☐ Bid Bond and Power of Attorney ☐ Statement of Insurance Compliance Form ☐ Non-Collusion Affidavit of Bidder ☐ Conflict of Interest Statement ☐ Disputes Disclosure Form ☐ Drug Free Workplace Certification Form ☐ Public Entity Crime Information Statement ☐ Prohibition Against Contracting with Scrutinized Company ☐ Compliance with Employment Eligibility Requirements ☐ Affidavit of Compliance with Foreign Entity Laws ☐ Anti-Human Trafficking Affidavit ☐ References ☐ List of Sub-Contractors ☐ Company Information Form ☐ List of Equipment Form ☐ Proof of Licenses/Certification ☐ Proof of Insurance
QUESTIONS FROM ATTENDEES
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