ITB_2633_Addendum_02__Landscape_Maintenance_and_Mowing_Services.pdf

Addendum No. 2 / August 21, 2026

Bid: LANDSCAPE MAINTENANCE AND MOWING SERVICES ITB No. 26-33 City of Oviedo Florida

Date: August 21, 2026

TO: All Holders of Bidding Documents of Record - Addendum No. 2

This addendum forms a part of and modifies the Bidding/Contract Documents dated July 26, 2026 for the above referenced bid. Bids for the LANDSCAPE MAINTENANCE AND MOWING SERVICES are due September 1, 2026 on or before 2:00p.m. in the Purchasing Agent’s office.

Receipt of this addendum must be acknowledged in the space provided on the Bid Form.

Failure to do so will subject the Bidder to disqualification.

This addendum consists of seventeen (17) pages as follows:

• Addendum – Four (4) pages 8 ½ x 11

• Bid Form Worksheet Schedule C - Three (3) pages 8 ½ x 11

• Bid Form Worksheet Schedule F - Two (2) pages 8 ½ x 11

• Bid Schedule C (Map #6) – One (1) page 8 ½ x 11

• Bid Schedule F (Map #1,3, 11) – Three (3) pages 8 ½ x 11

• Appendix B – One (1) page 8 ½ x 11

• Pre-Bid Meeting Minutes – Two (2) pages 8 ½ x 11

• Pre-Bid Sign in Sheet – One (1) page 8 ½ x 11

Below are Changes, Additions, and Clarifications to the Contract Documents dated August 21, 2026.

GENERAL COMMENTS FROM THE PREBID MEETING:

1. Attached as part of this addendum is a copy of the pre-bid meeting minutes and sign-in sheet.

ADDITIONAL CLARIFICATIONS

1. Question: “I need clarification on the irrigation portion of Schedule F. In the bid packet for Schedule F irrigated properties it only lists Boston Hill, Long Lake, Round Lake, Sweetwater, Riverside and Gym/Aquatic. Yet the actual worksheets on Schedule F for numerous locations have space for an irrigation price, only a few have NA in the space.

Can you confirm which locations need irrigation prices?”

Response: Please see the revised Bid Form Worksheet F and Revised Irrigated Properties List.

2. Question: “Schedule E – Map #26 and Schedule G – Map #7 are duplicates of the same area. Not sure if you need to revise those maps or not?”

Response: Schedule E represents the field, and Schedule G represents the finish mowing.

3. Question: “Also, I know that you made some changes to the bid forms and deleted some pages and revised them. The addendum pages are now different than the ITB pages. Are you able to resend the ITB with the correct page numbers so they are in sequential order? Example – Schedule D was pages 42, 43, and 44. Schedule D is now 38, 39, 40. Let me know if you need to resend the ITB with the correct page numbers or if that doesn’t matter for the submittal process.”

Response: The ITB 26-33 will not be resubmitted with the correct page numbers.

4. Question: “Chapman Rd. Well Field, can the map be revised to reflect just the finish mowing areas and the tractor mowing areas.”

Response: No.

5. Question: “Is there a specific bag type that contractors should use to resupply/change out the Doggie Waste Stations?”

Response: Use standard roll size.

6. Question: “What size gallon trash bags should contractors utilize for the bush station

Trash cans?”

Response: The contractors should utilize commercial grade 55-gallon bags for the bush station trash cans.

7. Question: “Should the trash and pet waste bag change out (twice per week) be during the actual service week or 52 weeks out of the year?”

Response: Follow Schedule B - #10.

8. Question: “Can the total number of palm trees to be pruned twicer per year be provided, preferably by Schedule?”

Response: Please follow the 9am and 3pm pruning role.

9. Question: “How many total soil tests are required, per year, per location?”

Response: The maximum soil test required is 1 test per year, per location.

10. Question: “Are all turf areas to be fertilized, or only select locations? If select locations, can you provide a list? Specifications make mention of “improved turf areas” but no further detail is given.”

Response: See schedules A thru F, column “Fert/Pest” where applicable.

11. Question: “What locations include irrigated Bahia, and can the total SF be provided, per Schedule?”

Response: Schedule F and 10,000 SF.

12. Question: “What locations include non-irrigated shrubs, and can the total SF be provided, per Schedule?”

Response: None.

13. Question: “Where should bidders include pricing for pressure washing of bus stop improvements under Schedule B?”

Response: The pricing is included as line item #10 of Schedule B.

14. Question: “I just noticed that several areas listed on the Schedule H Bid Form are not listed on the description sheet for the maps. There are 32 sites listed on the bid form but only 28 sites on the description sheet. I have highlighted the sites that are missing.

Can you please confirm all locations and make sure the map aligns with the locations on the bid form?”

Response: Follow Schedule H Bid Form.

REVISIONS TO SPECIFICATIONS

1. Bid Form Worksheet – Schedule C

Delete “Bid Form Worksheet-Schedule C” and replace with attached Bid Form Worksheet- Schedule C annotated as “Addendum No.2/August 21, 2026”.

2. Bid Form Worksheet – Schedule F

Delete “Bid Form Worksheet-Schedule F” and replace with attached Bid Form Worksheet- Schedule F annotated as “Addendum No.2/August 21, 2026”.

3. Appendix B – Irrigated Properties

Delete “Irrigated properties” in its entirety and replace with attached Irrigated Properties annotated as “Addendum No.2/August 21, 2026”.

REVISIONS TO SCHEDULES

4. Schedule C – Map #6

Delete “#6 SR 434 N” and replace with attached #6 SR 434 N annotated as “Addendum No.2/August 21, 2026”.

5. Schedule F – Map #1

Delete “#1 Riverside Park: 1600 Lockwood Blvd” in its entirety and replace with attached #1 Riverside Park: 1600 Lockwood Blvd annotated as “Addendum No.2/August 21, 2026”.

6. Schedule F – Map #3

Delete “#3 Oviedo on the Park: Cultural Center Parking Lot” in its entirety and replace with attached #3 Oviedo On the Park: Cultural Center Parking Lot annotated as “Addendum No.2/August 21, 2026”.

7. Schedule F – Map #11

Delete “#11 Mike Roberto Way” in its entirety and replace with attached #3 Oviedo On the Park: Cultural Center Parking Lot annotated as “Addendum No.2/August 21, 2026”.

END OF ADDENDUM NO. 2

Landscape Maintenance and Mowing Services No. 26-33 Page 36

BID FORM WORKSHEET

FOR SCHEDULE C:

Schedule C – Roadways / Ponds – Major Roads (Page 1 of 3)

Monthly Cost (Heavy Growing Season) Monthly Cost (Dormant Growing Season) Location Description Landscape /

Mowing Irrigation Fert/Pest Season Total Landscape /

Mowing Irrigation Fert/Pest Season Total

1 Clara Lee Evans Way Alexandria Blvd. to E. Mitchell Hammock Rd. both sides

N/A N/A N/A N/A

2 W. Mitchell Hammock Rd N. and S. sides – Broadway St.to S.

Central Ave - including medians

N/A N/A N/A N/A

3 W. Mitchell Hammock Rd.

Pond #67

Pond on north ROW of W. Mitchell Hammock Rd., E. of SR426 (not fenced)

N/A N/A N/A N/A

4 FDOT Pond # 4242 - W.

Mitchell Hammock Rd

FDOT Pond located along north ROW of FDOT of Mitchell Hammock Rd., East of SR426 (fenced)

N/A N/A N/A N/A

5 E. Mitchell Hammock Rd Medians – SR434 to Lockwood Blvd.

including weeding and cutting back muhly grass in February

6 SR 434 N Mitchell Hammock Rd to SR 417 – both sides and medians N/A N/A N/A N/A

7 FDOT Pond SR 434 at Hammock Lane

Pond along north ROW of SR434 at Hammock Lane (fenced) N/A N/A N/A N/A

8 FDOT - SR434 Pond D Pond along west ROW of SR434, north of Chapman Rd. N/A N/A N/A N/A

9 FDOT – SR426 Pond 6 Pond along east ROW of SR426 located behind Wawa and Valvoline N/A N/A N/A N/A mpersaud Text Box Addendum No. 2/August 21, 2026 mpersaud

Landscape Maintenance and Mowing Services No. 26-33 Page 37

Schedule C – Roadways / Ponds – Major Roads (Page 2 of 3)

Monthly Cost (Heavy Growing Season) Monthly Cost (Dormant Growing Season) Location Description Landscape /

Mowing Irrigation Fert/Pest Season Total Landscape /

Mowing Irrigation Fert/Pest Season Total

10 SR426 - Broadway St SR426 (Broadway Street) from SR434 (S.

Central Ave.) to Mitchell Hammock Rd – both sides and medians

N/A N/A N/A N/A

11 FDOT – SR426 Pond # 424.5

Behind Oviedo Plaza - pond and access to

ROW N/A N/A N/A N/A

12 FDOT - SR426 Pond #

424.3 and ROW

Off from Oviedo Medical Dr, including

ROW N/A N/A N/A N/A

13 Red Bug Pedestrian Bridge/Trail

Home Depot driveway to SR426 -including bridge deck N/A N/A N/A N/A

14 Lockwood Blvd.

CR419 to CR426 both sides, median, north monument and around the corner on CR426 to first light pole.

15 Lockwood Blvd Pond # 225

Waverlee Woods south of Ashland Trail (west side) N/A N/A N/A N/A

16 Lockwood Blvd.

Pond # 227

South of Rocky Bluff (east side) N/A N/A N/A N/A

Lockwood Blvd.

Pond # 228 West side, opposite S. Stone St. N/A N/A N/A N/A

18 Lockwood Blvd. Pond # 229 North of Oviedo Forest St. (east side) N/A N/A N/A N/A

Addendum No. 2/August 21, 2026 mpersaud

Landscape Maintenance and Mowing Services No. 26-33 Page 38

Schedule C – Roadways / Ponds – Major Roads (Page 3 of 3)

Monthly Cost (Heavy Growing Season) Monthly Cost (Dormant Growing Season)

Location Description Landscape / Mowing

Irrigation Fert/Pest Season Total Landscape / Mowing

Irrigation Fert/Pest Season Total

19 East Magnolia St. Bridge Keep Guardrail and sidewalk clear N/A N/A N/A N/A

20 W. Magnolia N. Central Ave. to N. Lake Jessup Ave, north side of road N/A N/A N/A N/A

Lockwood Blvd. between CR 419 and Mitchell Hammock Rd

Lockwood Blvd medians between CR419 and Mitchell Hammock Rd N/A N/A N/A N/A

22 S. Lake Jessup Ave and Clonts St.

S. Lake Jessup from Clonts past Forest Tr on E. Side of road N/A N/A N/A N/A

23 SR 426 Between Pine St. and SR 434. Includes Ponds N/A N/A N/A N/A

24 Trail Connector From Solary Park across from Geneva Dr to Oviedo Blvd. N/A N/A N/A N/A

25 Citizens Lane From Geneva Dr. to SR434 N/A N/A N/A N/A

26 Lockwood Blvd. Lockwood Blvd from Simmons Rd to Seminole State College

N/A N/A N/A N/A

27 W Mitchell Hammock Rd* 16ft medians and reduced ROW N/A N/A N/A N/A

March 1st through September 30th (7 months) October 1st through February 28th (5 months)

Heavy Growing Season: March 1st through September 30th / once every seven (7) days Heavy Season $ ______________ Dormant Growing Season: October 1st, through February 28th / once every fourteen (14) days Dormant Season $ ______________ All concrete medians shall include removal of litter, debris, dirt and weeds Total $ ______________

Note *Indicates pending future project

Addendum No. 2/August 21, 2026 mpersaud

Landscape Maintenance and Mowing Services No. 26-33 Page 43

FOR SCHEDULE F:

Schedule F – Parks (Page 1 of 2)

Mowing Irrigation Fert/Pest Season Total Landscape /

Mowing Irrigation Fert/Pest Season Total

1 Riverside Park 1600 Lockwood Blvd NA NA

2 Long Lake Park 1350 Carolyn Drive and ROW NA NA

3 Oviedo on the Park Parking lot NA NA

4 Oviedo Blvd Gymnasium, perimeter, pond, and trailhead NA NA

5 Riverwoods Park Trail, parking lots, and pond area

NA NA

6 Round Lake Park 891 E. Broadway St. NA NA

7 Sweetwater Park 201 E. Magnolia St. NA NA

8 Solary Park Solary Park and Franklin St. parking lot

9 Center Lake Park Around pond and Amphitheatre

Addendum No. 2/August 21, 2026 mpersaud

Landscape Maintenance and Mowing Services No. 26-33 Page 44

FOR SCHEDULE F:

Schedule F – Parks (Page 2 of 2)

Mowing Irrigation Fert/Pest Season Total Landscape /

Mowing Irrigation Fert/Pest Season Total

10 E. Mitchell Hammock Rd. City Plaza Way to Oviedo Blvd., behind sidewalk

11 Mike Roberto Way Mike Roberto Way/weeding planters and tree boxes

12 City Plaza Way City Plaza Way/weeding tree boxes and planters

13 Boardwalk Ave Boardwalk Ave grass and weed tree boxes

14 City Walk Ln Weeding tree boxes and planters

15 Windy Pine Wy Windy Pine Wy, stormwater pond area mow

March 1st through September 30th (7 months) October 1st through February 28th (5 months)

Heavy Growing Season: March 1st through September 30th / once every seven (7) days Heavy Season $ ______________ Dormant Growing Season: October 1st, through February 28th / once every fourteen (14) days Dormant Season $ ______________ Schedule F includes Top Choice or Equivalent Application Total $_______________

Addendum No. 2/August 21, 2026 mpersaud

Addendum No. 2/August 21, 2026

Parking Lot mpersaud

IRRIGATED PROPERTIES

SCHEDULE A:

Location City Hall Complex Alexandria Blvd.

Fire Station 48 Public Works Complex South Lockwood Monument

SCHEDULE B:

Location SR 426 Roundabout/Oviedo Blvd. (419-426) Oviedo Blvd.

SR434 Medians Winter Springs Blvd.

SCHEDULE C:

North Lockwood Monument Mitchell Hammock Medians

SCHEDULE F:

Solary Park Center Lake Park E. Mitchell Hammock Rd.

Mike Roberto Way City Plaza Way Boardwalk Ave City Walk Ln Windy Pine Wy

SCHEDULE G:

Mitchell Hammock Water Treatment Plant

PRE-BID MEETING AGENDA

ITB 26-33 City of Oviedo Landscape and Maintenance and Mowing Services

Annex-Council Chambers

Date: August 13th, 2026 400 Alexandria Boulevard, Oviedo, FL 32765 Start Time: 2:00 PM End Time: 2:30 PM

1. Project Contacts City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Alexis Stewart, P.E. – Assistant Public Works Director/ City Engineer

• Mala Persaud – Engineer III

• Chris Wenner - Special Contract Inspector

Engineer of Record:

• NA

2. Introduction

• This is an optional pre-bid meeting for the Landscape and Maintenance and Mowing Services, Bid Number 26-26.

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is August 18, 2026 at 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager (see bid package for details). An addendum will be issued which will include minutes from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid.

Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due on or before 2:00 p.m., September 1, 2026 to the procurement manager’s office.

• Anticipated City Council approval in September 2026. Beginning of Landscape Contract is anticipated in FY 2026-2027 (Anticipated - October 1st, 2026).

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

• The cost estimate for this project is NA.

http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

PRE-BID MEETING

2 | P a g e

3. Scope of Work Contractor is required to perform all aspects of the project in accordance with contract documents and the direction of the Owner.

Project location: Oviedo, FL.

The project scope generally consists of:

• Landscape Maintenance and Mowing Services within the City of Oviedo Rights-of-Ways and other City Properties,

• The firm awarded this contract must be experienced in similar contracts and verify through references.

4. Special Considerations

• This is a monthly payment that will be based on work performed.

• All roads shall remain open to the public at all times.

• A Special Contract Inspector will be on-site monitoring the work. The Contractor is required to schedule key inspection activities with the City’s Special Contract Inspector.

• Working hours/schedule is from 7:00 a.m. to 5:00 p.m., Monday through Friday. The contractor must provide to the City a written request to work beyond the listed hours and days. The City requires a minimum 48-hour advanced notice.

• Bidders shall carefully examine the bidding documents and inspect the project site to fully inform themselves of all existing conditions and limitations. Bidders will not be given extra payment or contract time for conditions which could have been determined by such examinations.

5. Questions from Attendees

a) Question: “Can contractors use the 48-hour advanced notice to work on the weekend (Saturday’s)?”

City Response: There are no staff available on the weekends and if there are severe storms or heavy rains during the weekdays please plan accordingly.

b) Question: “ How should the bid cost be shown, on the individual bid sheet or an overall bid form?”

City Response: There is a sheet included in the RFP that shows the combined total for all schedules. The breakdown of each schedule can be shown on the bid worksheet that is included in Appendix B.

c) Question: “Can the schedule be bidded separately?

City Response: Only one contract will be awarded for all schedules.