CITY OF FERNANDINA BEACH

INVITATION TO BID

Fernandina Beach Marina Redevelopment

CITY ITB#: 26-10

PREPARED BY:

PASSERO ASSOCIATES, LLC

335 South Legacy Trail, Suite B-102

St. Augustine, FL 32092

PA PROJECT No. 99000047.0115 May 20, 2026

THIS PAGE INTENTIONALLY BLANK

Project No. 99000047.0115

May 20, 2026

Passero Associates

Fernandina Beach Marina Redevelopment

SECTION 000110 - Table of Contents

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. Table of Contents

B. Notice to Bidders

C. Invittation to Bid

D. Bid Forms

E. Sample Construction Services Contract

F. 00 31 00 - Available Project Information

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 10 00 - Summary

B. 01 20 00 - Price and Payment Procedures

C. 01 22 00 - Unit Prices

D. 01 25 00 - Substitution Procedures

E. 01 30 00 - Administrative Requirements

F. 01 32 16 - Construction Progress Schedule

G. 01 35 53 - Security Procedures

H. 01 40 00 - Quality Requirements

I. 01 45 33 - Code-Required Special Inspections

J. 01 50 00 - Temporary Facilities and Controls

K. 01 50 10 - Protection of Existing Structures

L. 01 51 00 - Temporary Utilities

M. 01 60 00 - Product Requirements

N. 01 70 00 - Execution and Closeout Requirements

O. 01 74 19 - Construction Waste Management and Disposal

P. 01 78 00 - Closeout Submittals

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. 02 41 00 - Demolition

B. 02 84 00 - Polychlorinate Biphenyl (PCB) Remediation

2.03 DIVISION 03 -- CONCRETE

A. 03 10 00 - Concrete Forming and Accessories

B. 03 15 00 - Concrete Joints and Accessories

C. 03 21 00 - Reinforcing Steel

D. 03 30 00 - Cast-in-Place Concrete

E. 03 30 00.01 - Cast-in-Place Concrete

F. 03 39 00 - Concrete Curing

2.04 DIVISION 05 -- METALS

Passero Associates

Fernandina Beach Marina Redevelopment

A. 05 05 23 - Welding

B. 05 10 00 - Structural Steel and Miscellaneous Metals

C. 05 50 00 - Metal Fabrications

D. 05 73 00 - Decorative Metal Railings

2.05 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 06 10 00 - Rough Carpentry

B. 06 15 23 - Plastic Decking

C. 06 20 00 - Finish Carpentry

2.06 DIVISION 08 -- OPENINGS

A. 08 34 73 - Flood Barriers

B. 08 42 39 - Pressure-Resistant Entrances

2.07 DIVISION 09 -- FINISHES

A. 09 93 00 - Staining and Transparent Finishing

B. 09 97 13 - Coating of Steel Waterfront Structures

2.08 DIVISION 22 -- PLUMBING

A. 22 00 00 - Plumbing

2.09 DIVISION 26 -- ELECTRICAL

A. 26 00 00 – Electrical

B. 26 50 00 – Lighting

2.10 DIVISION 31 -- EARTHWORK

A. 31 00 00 - Earthwork for Bulkhead

B. 31 41 16 - Steel Sheet Pile Bulkhead

C. 31 62 19 - Composite Marine Piling

2.11 DIVISION 35 -- WATERWAY AND MARINE CONSTRUCTION

A. 35 50 10 - Floating Docks and Gangways

2.12 CIVIL SPECIFICATIONS

A. Item C-100 - Contractor Quality Control Program (CQCP)

B. Item C-103 - Project Survey, Stakeout, and Record Drawings

C. Item C-105 - Mobilization & General Conditions

D. Item C-107 - Maintenance & Protection of Traffic

E. Item T-901 - Seeding

F. Item T-905 - Topsoil

G. Section 104 - Prevention, Control, and Abatement of Erosion and Water Pollution

H. Section 110 - Clearing and Grubbing

I. Section 120 - Excavation and Embankment

J. Item 334 - Superpave Asphalt Concrete

K. Section 425 - Inlets, Manholes, and Junction Boxes

L. Section 428 - Potable Water

M. Section 429 - Sanitary Sewer

N. Section 430 - Pipe Culverts

Passero Associates

Fernandina Beach Marina Redevelopment

O. Section 449 - Precast Concrete Drainage Products

P. Section 520 - Concrete Gutter, Curb Elements, and Traffic Separator

Q. Section 523 - Coquina Mix Concrete Sidewalk

R. Section 570 - Performance Turf

S. Section 981 - Turf Materials

T. Item 02940 - Dredging and Disposal

BASE BID “A” DRAWING INDEX

GENERAL

G-001 SYMBOLS & NOTES

CIVIL

C-100 GENERAL NOTES

C-200 EXISTING CONDITIONS

C-201 EXISTING CONDITIONS

C-300 HORIZONTAL & VERTICAL CONTROL PLAN

C-400 EROSION CONTROL & DEMOLITION PLAN PHASE I

C-401 EROSION CONTROL & DEMOLITION PLAN PHASE II

C-500 SITE PLAN

C-501 BOARDWALK & STABILIZATION PLAN

C-600 UTILITY PLAN

C-700 GENERAL DETAILS

C-701 GENERAL DETAILS

C-702 GENERAL DETAILS

C-703 DREDGE IMPROVEMENT PLAN

ARCHITECTURAL DEMOLITION

AD-100 SUBSTRUCTURE DEMOLITION I

AD-101 SUBSTRUCTURE DEMOLITION II

AD-102 SUPERSTRUCTURE DEMOLITION PLAN

AD-102.1 ENLARGED PLAN & DEMO PHOTOS

AD-103 DEMOLITION SECTIONS

AD-200 DEMOLITION ELEVATIONS

ARCHITECTURAL

A-100 OVERALL MARINA PLAN

A-500 DETAILS

A-501 DETAILS

STRUCTURAL (PIER & BOARDWALK)

S-01 GENERAL NOTES & SCHEDULES

S-02 SPECIAL INSPECTIONS

S-100 PILE LOCATION AND PIER FRAMING PLANS

S-301 SECTIONS & DETAILS

Passero Associates

Fernandina Beach Marina Redevelopment

STRUCTURAL (RESILIENCY WALL)

MS-001 STRUCTURAL GENERAL NOTES

MS-100 FOUNDATION PLAN

MS-101 SITE PLAN

MS-300 PROPOSED WALL SECTION

MS-500 CONCRETE CAP DETAILS

MS-501 BULKHEAD WALL AND HYDROPLANK SPECIFICATIONS

ELECTRICAL

E-001 ELECTRICAL NOTES

E-101 ELECTRICAL PIER LIGHTING PLAN

E-102 ELECTRICAL PIER POWER PLAN

FIRE SUPPRESSION

FS-101 FIRE SPRINKLER SITE PLAN

PLUMBING

P-101 PLUMBING SITE PLAN

BASE BID “B” DRAWING INDEX

FUEL SYSTEM GENERAL

FS-T-100 PROJECT LOCATION & SITE DATA FS-

T-110 PROJECT NOTES

FS-T-120 ABBREVIATIONS, LEGENDS, & FEMA DATA

FUEL SYSTEM CIVIL

FS-C-100 EXISTING CONDITIONS PLAN

FS-C-110 EROSION & SEDIMENT CONTROL PLAN

FS-C-120 DEMOLITION AND PIPE REMOVAL PLAN

FS-C-200 PROPOSED SITE PLAN

FS-C-210 PHASING PLAN

FS-C-300 FUEL SYSTEM GRADING PLAN

FUEL SYSTEM MECHANICAL

FS-M-100 TANK EQUIPMENT DRAWINGS

FS-M-200 DIESEL / GASOLINE EQUIPMENT SPECIFICATIONS

FS-M-210 DIESEL / GASOLINE EQUIPMENT SPECIFICATIONS

FS-M-300 BASE BID “B” FUEL SYSTEM SCHEMATICS

FS-M-301 BASE BID “B” ADD #1 FUEL SYSTEM SCHEMATICS

FS-M-400 UST INSTALL DETAILS & DEADMAN DEFINITION

FS-M-500 TANK MONITORING SCHEMATIC & DETAILS

FUEL SYSTEM DETAILS

Passero Associates

Fernandina Beach Marina Redevelopment

FS-D-100 FUEL SYSTEM & PIPING LAYOUT PLAN

FS-D-110 CONSTRUCTION DETAILS

FS-D-120 INSTRUMENT PLATFORM BASIS OF DESIGN

FS-D-200 FUELING FACILITY SIGNAGE & PROCEDURE

FS-D-300 TANK SUMP DETAILS

FS-D-310 VENT RISER / REMOTE FILL DETAILS

FS-D-320 PRODUCT / CONDUIT PIPING DETAILS

FS-D-330 DISPENSER & UDC SUMP LAYOUT DETAILS

FS-D-340 BASE BID “B” TRANSITION SUMP DETAILS

FS-D-350 BASE BID “B” ADD #1 TRANSITION SUMP DETAILS

FUELING SYSTEM ELECTRICAL

FS-E-100 FUELING FACILITY ELECTRICAL NOTES & LEGEND

FS-E-200 ELECTRICAL SITE PLAN AND INSTALLATION OVERVIEW

FS-E-210 ELECTRICAL POWER ROUTING PLAN (1 OF 4)

FS-E-220 ELECTRICAL POWER / INSTRUMENT ROUTING PLAN (2 OF 4)

FS-E-230 ELECTRICAL POWER / INSTRUMENT ROUTING PLAN (3 OF 4)

FS-E-240 ELECTRICAL POWER / INSTRUMENT ROUTING PLAN (4 OF 4)

FS-E-300 INSTRUMENT ROUTING PLAN

FS-E-310 CABLE CONDUIT SCHEDULE

FS-E-400 GROUNDING & BONDING PLAN

FS-E-410 GROUNDING & BONDING PLAN

FS-E-500 FUEL FARM ELECTRICAL RISER DIAGRAM

FS-E-510 FUEL FARM ELECTRICAL ONE-LINE DIAGRAM

FS-E-520 ELECTRICAL PANEL SCHEDULES

FS-E-530 EFSO CONTROL PANEL LAYOUT

FS-E-540 EFSO CONTROL PANEL LAYOUT

FS-E-550 EFSO CONTROL PANEL LAYOUT

FS-E-600 FUEL FARM NEC HAZARD ZONE PLAN

FS-E-700 E-STOP WIRING SCHEMATIC

FS-E-710 E-STOP CONTROL JUNCTION BOX DETAILS

APPENDICES

Appendix 1 - Geotechnical Engineering Exploration Report: Fernandina Harbor Marina-Fuel Tank (pages 1-7)

Appendix 2 - Geotechnical Engineering Exploration Report: Waterfront Resiliency Project (pages 8-189)

Appendix 3 - USACE Individual Permit Application: Brett's Waterway Cafe Demolition Nassau County, Florida (pages 190-244)

Appendix 4 - USACE ENG FORM 4345, MAY 2018: USACE Application for Department of the Army Permit (pages 245-248)

Appendix 5 - Timber Walkway Surrounding Brett's Construction Drawing: Phase I Timber Walkway and Pile Layout Plan (pages 249-250)

Passero Associates

Fernandina Beach Marina Redevelopment

Appendix 6 - Timber Boardwalk & Pier w/ Log Construction Drawing: Timber Decking/Walkway - Layout (pages 251-254)

Appendix 7 - Timber Boardwalk & Pier Construction Drawing: Timber Decking/Walkway - Details (pages 255- 256)

Appendix 8 - Pile & Cap Survey Under Brett's: Substructure Repair (pages 257-258)

Appendix 9 - Brett's Construction Drawings: The Restaurant (pages 259-279)

Appendix 10 - Bulkhead Under Brett's Construction Drawings: Proposed Extensions Waterfront Improvements (pages 280-283)

Appendix 11 - Substructure Under Brett's Construction Drawings: Welcome Station and Marina (pages 284- 302)

Appendix 12 - Marina Construction Drawings: Fernandina Harbor Marina South Basin Reconfiguration (pages 303-320)

Appendix 13 - Stationary Platform Dock Construction Drawing: Fuel Platform (pages 321-322)

Appendix 14 - NOAA Drawings: NOAA KIOSK TIDE STATION - STATION STRUCTURAL COMPONENTS, REV E (pages 323-335)

Appendix 15 - Geotechnical Engineering Exploration Report: Waterfront Resilient Project - Pile Design (pages 336-357)

Appendix 16 - Dredging Permit: Department of the Army Permit (358-402)

Appendix 17 - Final Report: Utility Designation Study - Fernandina Beach Marina Project, Fernandina Beach, Florida (403-413)

END OF SECTION

NOTICE OF INVITATION TO BID

ITB 26-10 FERNANDINA BEACH MARINA REDEVELOPMENT

The City of Fernandina Beach, Florida is accepting competitive sealed bids for

FERNANDINA BEACH MARINA REDEVELOPMENT

The City of Fernandina Beach will receive sealed bids through www.demandstar.com.

Submittals must be uploaded to Demandstar.com E-bidding System prior to July 2, 2026, 2:00PM (EST). The e-bid opening will be held via Zoom meeting as noted below.

A Mandatory Pre-bid meeting will be held on June 3, 2026, at the City of Fernandina Beach Utility Office, Commission Chambers, 204 Ash Street, Fernandina Beach, FL 32034. Submittals will not be considered from any firm that is not represented at the Mandatory Pre-bid meeting. Any bidder who arrives after the meeting has commenced will not be considered.

ITB documents can be found on the City of Fernandina Beach website, Bids/ Purchasing/Fernandina Beach, FL - Official Website.

As of June 1, 2025, The City of Fernandina Beach will be using the DemandStar E-bidding system for the notification and distribution of the City’s ITB, RFP and RFQ documents. Vendors should submit responses through the DemandStar website at www.demandstar.com. The City asks that all vendors register with DemandStar for notification of open ITBs, RFPs and RFQs.

To register, please go to www.demandstar.com/registration. On the registration form, enter the required information and be sure to select the City of Fernandina Beach as your Free Agency Registration.

DemandStar is an independent entity and is not an agent or representative of the City.

Communications to DemandStar do not constitute communications to the City. The City is not responsible for errors and omissions occurring in the transmission or download of any documents from this website.

Vendors who obtain ITBs, RFPs and RFQs from a source other than DemandStar are cautioned that the information may be incomplete.

Questions regarding the ITB requirements or process can be directed in writing to Wanda Weaks, Purchasing Specialist at wweaks@fbfl.org.

Topic: City of Fernandina Beach E-Bid Openings

Join Zoom Meeting https://us06web.zoom.us/j/88112532076?pwd=JjvRPVsRgVpyJH6B09hWc5K3mx6LDf.1

Meeting ID: 881 1253 2076

Passcode: 840329

One tap mobile

+13052241968,,88112532076#,,,,*840329# US

+16469313860,,88112532076#,,,,*840329# US

http://www.demandstar.com/ https://www.fbfl.us/86/Bids-Purchasing https://www.fbfl.us/86/Bids-Purchasing http://www.demandstar.com/ https://www.demandstar.com/registration mailto:wweaks@fbfl.org

CITY OF FERNANDINA BEACH, FLORIDA

INVITATION TO BID 26-10

FERNANDINA BEACH MARINA REDEVELOPMENT

INTRODUCTION

The City of Fernandina Beach, Florida (City) is seeking a qualified and experienced for Fernandina Beach Marina Redevelopment in Fernandina Beach, Florida.

The City of Fernandina Beach will receive sealed bids through the DemandStar.com E-bidding platform (www.demandstar.com) prior to 2:00PM, July 2, 2026, for timely receipt of submittal.

A Mandatory Pre-bid meeting will be held at 10:00AM, June 3, 2026, at the City of Fernandina Beach City Hall, Commission Chambers, 204 Ash Street, Fernandina Beach, FL 32034. Submittals will not be accepted from any firm that is not represented at the Mandatory Pre-bid meeting.

It shall be the sole responsibility of the Bidder to have its Bid submitted to the DemandStar website (www.demandstar.com) not later than the above date and time.

Facsimile, paper or telegraphic submittals will not be accepted. Delay in delivery shall be the sole responsibility of the Bidder. Submittals received after the deadline will not be considered. Award of the Bid is subject to authorization and appropriation of funds in the fiscal year budget.

BIDDERS ARE REFERRED TO THE ATTACHED GENERAL CONDITIONS FOR

OTHER IMPORTANT INFORMATION REGARDING THE BID PROCESS,

REQUIREMENTS AND EXHIBITS.

The bid shall be submitted on the specified Contact Sheet hereto attached as “Exhibit A”. The person signing the Bid Response Form shall have the authority to bind the proposer to the Bid. All information on the Bid form shall be provided, or the Bid may not be accepted.

The competitive sealed Bid shall be accompanied by a “Public Entity Crimes”, herein provided as “Exhibit B”, “Drug-Free Workplace Certification” herein provides as “Exhibit C”, “E-Verify Statement” herein provided as “Exhibit D”, “Proposer Acknowledgements and Agreements”, herein provided as “Exhibit E”, “Conflict of Interest”, herein provided as, “Exhibit F”, “Non-Collusion Affidavit”, herein provided as “Exhibit G” and “Dispute Disclosure”, herein provided as “Exhibit H”.

CONTRACTOR SHALL SIGN AND INCLUDE EXHIBITS “A-H”. Failure to do so, may result in rejection of the bid submittal.

Sample construction contract for the City of Fernandina Beach is included as a separate document.

http://www.demandstar.com/

In accordance with Item 16, General Terms and Conditions, please provide proof the Contractor/Vendor is not listed in the Excluded Parties List System, a federal suspension and debarment listing.

SCOPE OF WORK

The City of Fernandina Beach Riverfront Resiliency Project is the continuation to protect Historic Downtown Fernandina Beach from Blue Sky Tide Flooding, Sea-level Rise, and Storm Surges. “Fernandina Beach Marina Redevelopment” consist of the following. The demolition of Brett's Waterway Cafe and the removal of debris falling into the river;

dredging; a new pier is to be constructed to have the entrance be more in align with Center Street with a single entrance to the marina including improved site views. The location of the pier will allow the construction of the new pier to occur while the existing pier remains open. Then the demolition of the existing timber pier and reconnecting of floating docks “E” and “F”. Also, the proposed project will consist of a new concrete bulkhead and wooden boardwalk constructed over the water to replace the existing boardwalk and failing bulkhead under Brett's. The new bulkhead appearance and finish to match phase one of the Fernandina Beach Riverfront Resiliency Project which will be a concrete finish with recess amber lighting.

The new pier location will improve main access from Historic Center Street and improve sight lines from Front Street to the Amelia Waterway and the marina. The removal of existing piles including debris that have collapsed into water under Brett's, will overall improve waterway flow. The proposed materials for the pier will be a hybrid system in design and will consist of composite piles (allows for better waterflow and resiliency), pressure treated heavy timber beams and joists, with composite decking (resiliency minimizes the need to replace decking Annually). The pier railing will be a copy of phase one, which consists of pressure treated wood guard rails with stainless steel cable infill.

Note the pier railings will also include lighting to match recessed lighting used in phase one with amber lights, which are Florida Fish and Wildlife Conservation Commission approved.

This project will also require a temporary fueling setup to then be transitioned to a new fueling distribution system.

This is a summary of the scope of work. Each submitter shall refer to Specifications and Construction Drawings for a compete scope of work.

SAFETY

The Contractor shall provide all necessary barriers and signage and take necessary precautions to protect buildings, general public and Contractor personnel. The Contractor shall at all times guard against damage or loss of City property or the general public and shall be held responsible for replacing or repairing any loss or damage to the satisfaction of The City of Fernandina Beach.

GENERAL CONSTRUCTION GUIDELINES

1. The contractor shall be required to coordinate his work schedule with the City during the course of the project; including but not limited to Dicken’s on Centre in December and the Shrimp Festival at the end of April, first of May.

2. Survey Construction staking and testing of materials will be the contractor’s responsibility for all aspects of the work including, but not limited to, compaction, proof-rolling, concrete mix, gradations, and concrete testing. The cost of such testing shall be included in the Contractors bid, and no additional compensation will be made.

3. The City does not commit to furnishing full-time inspection or testing of the work in progress or at material sources. Lack of inspection and/or testing by the City or Architect/Engineer (A/E) will in no way relieve the Contractor of their responsibility to provide quality workmanship in accordance with the Contract Documents.

4. The Contractor is required to submit shop drawings and material submittals to the A/E for review and approval prior to delivery and installation.

5. Bidder agrees to commence work within ten days after the Notice to Proceed is issued and to complete all work within 460 calendar days from Notice to Proceed.

6. Contractor is solely responsible for all construction means, methods, techniques, sequences, procedures and coordinating all portions of Work under Contract.

7. Contractor is responsible for all acts and omissions of his Subcontractors.

8. Engineer will not establish limits of Work between Contractor and Subcontractors, nor will he act as an arbiter in establishing such limits.

CUTTING & PATCHING OF WORK

1. Contractor is responsible for all cutting, fitting, or patching that may be required to complete Work or to make its several parts fit together properly.

2. Contractor is responsible for cutting, fitting, or patching provided by Subcontractors.

DEMOLITION

1. Best Management Practices will be used for debris staging in an appropriate disposal container on land, prior to being trucked off site to be disposed of in an appropriate facility.

2. Best Management Practices will be used for Type III Curtains or equal DOT-compliant curtains will be installed and secured to shorelines parallel to flow. Curtains will be inspected for damage, sediment buildup, and secure anchoring daily, Erosion and Sediment control will be implemented; Basin/traps will be checked daily. All pollution prevention measures will be implemented.

EXCAVATING, DREDGING & BACKFILLING

1. Contractor is responsible for all excavating, trenching, backfilling or compaction that may be required to complete Work or to make its several parts fit together properly.

2. Contractor is responsible for excavating, backfilling, trenching or compaction provided by Subcontractors.

PERMITTING REQUIREMENTS

The contractor shall hold a Florida EDP Pollutant Storage Contractor license.

CONTRACT TIME

The Owner has established a contract performance time of 460 calendar days from the date of Notice-to-Proceed. All work shall be substantially completed within the stated timeframe. This project is subject to liquidated damages to be specified in the contract.

QUALIFICATIONS

Bidders must submit with the Bid Submittal evidence of capabilities to complete the Fernandina Beach Marina Redevelopment project. This will include a reference list of similar projects (scope and size) successfully completed in the past, a reference list, and equipment list, a list of subcontractors, and other information requested by the City of Fernandina Beach. Failure to submit qualification information with the Bid Submittal may result in rejection of a Bid.

AWARD

Award recommendation shall be made to the most responsive and responsible bidder offering the best value. The City reserves the right, based upon its deliberations and in its opinion, to accept or reject any or all submittals. The City also reserves the right to waive minor irregularities or variations to the specifications and in the bidding process.

Successful Bidder is required to have a Business License in the city where their home office is located. If Bidder's business office is located in the City of Fernandina Beach a business tax license is required.

Bid Package Bid Documents and Specifications are available to download from DemandStar at www.demandstar.com. Any questions regarding bid package can be directed to Wanda Weaks, Procurement Specialist, wweaks@fbfl.org.

CONTACT

Specification questions during the bid period shall be submitted in writing to Wanda Weaks, wweaks@fbfl.org.

Bidders are hereby put on notice that no contact shall be made with any of the City Commission members, other City staff, or others that may be involved in the selection process to discuss this request or to influence the outcome of the selected bid.

ADDENDA

A written response to bidder questions will be issued via Addendum and published to DemandStar at www.demandstar.com. It is the bidder’s responsibility to check the DemandStar.com website for Addenda prior to submitting their bid. The deadline for questions is 5:00PM (EST) on June 17, 2026.

If there is an Addendum it becomes part of the original Bid or RFP and shall be acknowledged by attaching a copy of the Addendum, signed by an authorized representative of the person or company submitting the bid or submittal. Failure to do so may disqualify the bid or submittal.

ITB 26-10 SCHEDULE

Invitation to Bid Date/Time

Advertisement of Bid May 20, 2026

Bid Package Available May 20, 2026

Mandatory Pre-Bid Meeting City of Fernandina Beach City Commission Chambers 204 Ash Street Fernandina Beach, FL 32034

10:00AM (EST) June 3, 2026

Deadline for submission of written questions

5:00PM (EST) June 17, 2026

Final Addendum issued 5:00PM (EST) June 24, 2026

Deadline for submission of Bids 2:00PM (EST) July 2, 2026

CONTRACTOR PERSONNEL

1. CITY reserves the right to reject any CONTRACTOR employee doing business for the awarded CONTRACTOR that has not received the proper safety training or is not performing work in a safe manner. Any costs resulting in a rejection of personnel will be solely at the CONTRACTOR's expense.

2. No sub-contractor shall be employed by CONTRACTOR for the provision of these services without the prior written approval of the CITY.

PROJECT SCHEDULE

CONTRACTOR shall begin no later than ten calendar days from issuance of Notice to Proceed; all work must be completed within 460 calendar days of Notice to Proceed.

TIME OF PERFORMANCE

1. CONTRACTOR may, upon approval by City designee, be provided weekends and after-hours access to the site, if necessary or desired, to complete the project, weather permitting. However, no additional sums shall be paid other than that specified in the bid response.

2. CONTRACTOR may set up equipment onto the jobsite without commencing work for a maximum of seven calendar days. Location of equipment storage will be provided by the City designee.

3. CONTRACTOR will, prior to any delay submit notification of delay in writing within five calendar days to the City designee. This notice of delay excludes weather-related days claimed by the contractor.

4. CONTRACTOR shall submit documentation explaining the cause of the delay.

CITY shall determine the extent of delay and extend the time for completing the work if, in CITY’s judgement, the findings justify an extension. Any delay shall not entitle CONTRACTOR to any additional compensation. The sole remedy of CONTRACTOR shall be an extension of time.

5. CONTRACTOR shall arrange with the City designee a sequence of procedure, means of access, space for storage of materials and equipment and use of approaches, corridors, and stairways. CITY shall not be responsible for lost or stolen materials or tools left on the job site.

SITE MAINTENANCE

1. Extreme care shall be taken to safeguard all existing facilities, paved walkways, site amenities, utilities, windows, and vehicles on or around the job site. Damage to public and/or private property shall be the responsibility of CONTRACTOR and shall be repaired and/or replaced in equal or better condition at no additional cost to the CITY. CONTRACTOR shall use all means to protect existing objects, structures and vegetation designated to remain. In the event of damage, immediately make all repairs, replacements, and dressings to damaged materials, to the approval of CITY, at no additional cost to the CITY. In the event of damage to public and/or private property, CONTRACTOR shall immediately contact the CITY’s designee and inform them about the location and extent of the damages and will stay on site until his investigation of the damage is concluded.

2. CONTRACTOR shall place all debris in refuse container and keep the premises free from rubbish at the end of each working day. The CONTRACTOR shall be responsible for supplying, emptying and the removal of waste containers/dumpsters, as necessary. Contractor is responsible for preventing migration of any/all debris from the job site at all times.

3.

CONTRACTOR shall arrange material storage so as not to interfere with the CITY’s operations.

4. CONTRACTOR shall at the completion of the job, remove unused material and rubbish from the site. If CONTRACTOR refuses at any time to remove the debris from the premises, or to keep the working area clean, such cleaning will be completed by the CITY and deducted from the balance due CONTRACTOR.

5. CONTRACTOR shall store all materials to be protected against weather, vandalism, and theft. Any materials found to be damaged or missing shall be replaced by CONTRACTOR at no cost to the CITY.

6. CONTRACTOR shall be responsible for clean up at the site at the conclusion of the project, including excess construction materials, and a thorough cleaning of all areas that were affected by CONTRACTOR or their subcontractors to the satisfaction of the CITY.

SAFETY

The Contractor shall provide all necessary barriers and signage and take necessary precautions to protect buildings, general public and Contractor personnel. The Contractor shall at all times guard against damage or loss of City property or the general public and shall be held responsible for replacing or repairing any loss or damage to the satisfaction of The City of Fernandina Beach.

1. CONTRACTOR shall be aware that this project is subject to public and private vehicular and pedestrian traffic at all times.

2. CONTRACTOR shall comply with all Federal/County/City laws/ordinances and City codes during the execution of this project.

3. CONTRACTOR shall continuously maintain adequate protection of all work from damage and shall protect public and privately owned property, structures, vehicles, utilities, and work of any kind against damage or interruptions of service, which may result from the operations of the CONTRACTOR.

4. CONTRACTOR shall provide Safety Data Sheets: If any chemicals or materials or products containing toxic substances, as defined by Chapter 442, Florida Statutes, are to be used at any time during this the contract period, CONTRACTOR shall furnish Safety Data Sheets to the City designee prior to commencing this project.

5. CONTRACTOR shall perform all work under supervision of a capable supervisor using skilled employees.

6. CONTRACTOR shall have a person who is on their payroll and with the authority to make decisions, on site at all times.

REQUIRED INSPECTIONS

Prior to the start of any work, CONTRACTOR shall examine all surfaces and report in writing to the City designee any conditions detrimental to work. Failure to observe this injunction constitutes a waiver to any subsequent claims to the contrary.

CITY’S RIGHTS TO INSPECT, REJECT, AND STOP WORK

1. Right to Inspect Work - CITY will have the right to inspect the work at all times.

Such inspection will not relieve CONTRACTOR of any of its obligations to perform the work in strict accordance with the contract documents.

2. Right to Reject Work - CITY will have the right to reject work which does not conform to the contract documents. No additional contract time will be allotted to remedy work rejected that does not conform with the contract documents.

CITY may require special inspection or testing of the work.

3. Right to Stop Work - If CITY reasonably believes that CONTRACTOR is failing to carry out the work in accordance with the contract documents; CITY may order CONTRACTOR to stop the work, or a portion of the work, until such time as the cause of such stop order has been eliminated.

4. Right to Carry Out Work - If CONTRACTOR fails to perform the work properly or fails to perform any provision of the contract documents, including unauthorized project schedule delays, CITY, after three days written notice to the CONTRACTOR without correction, may correct the deficiencies through the CITY's own forces or through others and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR.

WARRANTY

1. CONTRACTOR shall provide warranty stating that the Marina Redevelopment is complete in detail and finish, and free of hazardous conditions. The material warranty and workmanship must have a one-year warranty.

2. If CITY deems it unacceptable to have CONTRACTOR correct the work which has been incorrectly done, a deduction from the contract price shall be made as determined by CITY. Such a deduction from the contract price shall in no way affect the CONTRACTOR’s responsibility for defects, which may occur nor their ability for correcting them, and damage caused by them.

3. Supplies and/or services furnished as a result of this bid shall be covered by the most favorable commercial warranties, expressed or implied, that the bidder and/or manufacturer gives to any customer. The rights and remedies provided herein are in addition to and do not limit any rights afforded to the CITY by any other clause of this bid. Any applicable written warranty from the product manufacturer and/or representative company shall commence from date of completion and acceptance by the CITY.

PERFORMANCE STANDARDS/QUALITY REQUIREMENTS

In addition to those requirements set forth in the Scope of Work, all services (and items incidental thereto) and work provided by CONTRACTOR shall conform to the following:

INSURANCE REQUIREMENTS

Insurance requirements are outlined in the General Conditions of this Invitation to Bid.

BOND REQUIREMENTS

Bid bonds requirements are outlined in the General Conditions of this Invitation to Bid.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION

The City is an equal opportunity/affirmative action employer. The City is committed to equal opportunity employment effort and expects firms that do business with the City to have an affirmative action program.

GENERAL CONDITIONS OF INVITATION TO BID

1. PREPARATION OF BID - INVITATION TO BID will be prepared in accordance with the following:

a. The enclosed Contact Sheet/Bid Form attached hereto as “Exhibit A”, must be used when submitting your INVITATION TO BID.

b. All information required by the Contact Sheet/Bid Form must be furnished.

The Bidder must print or type his/her name and manually sign the Form and any continuation sheet on which an entry is made.

c. Unit prices must be shown and where there is an error in extension of price, the unit price will govern.

d. Alternate Bids will not be considered unless authorized by the Invitation to Bid.

e. Bidders will not include federal taxes nor State of Florida sales, excise, and use taxes in prices, as the City is exempt from payment of such taxes. An exemption certificate will be signed where applicable upon request.

f. Bidders must make all investigations necessary to thoroughly inform themselves about any and all conditions related to the performance of the contract. Plea of ignorance by the Bidder of conditions that exists or may hereafter exist as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements provided for in the Purchasing Policy, Purchasing Ordinance and/or State and Federal Statutes. The City’s Purchasing Ordinance is set forth in Chapter 2-420, et seq.

g. Prices quoted must be FOB City of Fernandina Beach, Florida with all transportation charges prepaid unless otherwise specified in the Invitation to Bid.

h. Deliveries are to be FOB Destination unless otherwise specified in the Invitation to bid

i. Deliveries are to be made during regular business hours.

j. Bids and Bid prices must be valid for a minimum of ninety (90) days, unless otherwise stated on the INVITATION TO BID.

2. SUBMISSION OF BID

a. The City of Fernandina Beach has partnered with DemandStar using their E-bidding platform. All submittals will be received through the DemandStar E-bidding platform. To register and submit through DemandStar go to www.demandstar.com/registration.

3. REJECTION OF BID

a. The City reserves the right to accept or reject any or all Bids, to waive irregularities and technicalities, and to request resubmission or to re-advertise http://www.demandstar.com/registration for the services. The City will be the sole judge of the submittals. The City's decision will be final.

4. WITHDRAWAL OF BID

a. Bids may not be withdrawn after the time set for the opening for a period of time as specified.

b. Bids may be withdrawn prior to the time set for the opening. Such request must be in writing.

5. LATE BID

a. INVITATION TO BID and modifications received after the time set for the opening will not be considered.

b. Modifications in writing received prior to the time set for the opening will be accepted.

6. LOCAL, STATE, AND FEDERAL COMPLIANCE

a. Bidders must comply with all local, state, and federal directives, orders and laws as applicable to the INVITATION TO BID and subsequent contract(s) in accordance with the requirements as stated in CFR 200.321, including but not limited to Equal Employment Opportunity (EEO), Minority Business Enterprise (MBE), and Occupational Safety and Health Administration (OSHA) as applicable to this contract.

b. A “Public Entity Crimes Statement”, in accordance with Florida Statutes, Section 287.133 (3) (a), on Public Entity Crimes, attached hereto as “Exhibit B”, must be received at the time of the bid.

c. A “Drug Free Workplace Certification” attached hereto as “Exhibit C”, must be received at the time of the bid.

d. The City of Fernandina Beach requires that the Bidder selected will not discriminate under the contract against any person, in accordance with federal, state and local government regulations. And to the extent applicable all executive orders executed by the President of the US and any State legislation related to diversity, equity and inclusion.

e. An “E-Verify Statement” attached hereto as “Exhibit D” must be received at the time of the bid.

7. AWARD OF INVITATION TO BID

a. The INVITATION TO BID will be awarded to the most responsive and responsible bidder offering the best value to the City of Fernandina Beach.

b. The City reserves the right to accept and award item by item, and/or by group, or in the aggregate.

c. A written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful Bidder will result in a binding contract without further action by either party.

d. Unless otherwise noted in the specifications, the length of the agreement will be one year, with 2 one-year renewals possible based on the mutual consent of the parties.

e. Upon award, for construction projects, the Contractor will be required to complete/execute the City’s Contract and General Conditions for Construction Services. An example of the contract can be found on the City’s website at www.fbfl.us/bids, Bids and Purchasing web page.

f. Agreement may be cancelled with 60 day notice unless otherwise stated in signed contract documents.

8. NOT RESPONSIBLE FOR COSTS

a. The City will not be responsible for any cost incurred by a prospective Bidder in responding to this INVITATION TO BID.

9. BONDS

• If Bid is less than $100,000 no Bid Bond or Payment and Performance Bond required.

• If Bid is greater than $100,000 and is for material only, a Bid Bond is required but no Payment and Performance Bond is required.

• If Bid is $100,000 - $200,000, and is for services, a Bid Bond is required but no Payment and Performance Bond is required.

• If Bid is greater than $200,000, and is for services, Bid Bond and Payment and Performance Bond is required.

BID BOND:

a. If the Base Bid or the Base Bid plus the sum of any alternates fall into the criteria above requiring a Bid Bond, the bidder must enclose a Certified Check or Bid Bond with each bid. A Certified Check or Bid Bond must be for an amount not less than five percent (5%) of the Bid price and must be made payable to the CITY OF FERNANDINA BEACH as a guarantee that the Bidder will not withdraw its bid for a period of ninety (90) calendar days after Bid closing time.

Bid Bonds or Certified Checks will be returned to unsuccessful bidders within

10 days of bid award. Successful bidders will receive their Certified Check or Bid Bond after the contract/agreement has been signed and a Performance and Payment Bond is received.

PERFORMANCE AND PAYMENT BONDS:

a. In the event the Contract is awarded to the Bidder, Bidder will thereafter enter into a written contract with the CITY OF FERNANDINA BEACH and furnish a Payment and Performance Bond in an amount equal to the contract price. The form of the bonds must be in accordance with Section 255.05 of Florida Statutes. Failing to do so, Bidder will forfeit its bid security.

b. Payment and Performance Bond must be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

http://www.fbfl.us/

c. The following exceptions to bidder providing Performance and Payment Bonds are as follows: In lieu of the Performance and Payment Bonds, a contractor may file with the City an alternative form of security in the form of cash, a money order, a certified check, a cashier's check, an irrevocable letter of credit, or a security of a type listed in part II of chapter 625, Florida Statutes. Any such alternative form of security must be for the same purpose and be subject to the same conditions as those applicable to the bonds. The value of an alternative form of security must be in the amount of the bid.

10. PUBLIC INFORMATION

a. All information contained in this Bid is public information, and as such will be handled in accordance with chapter 119, Florida Statutes.

11. ADDITIONAL INFORMATION

a. The City reserves the right to require Bidders to provide references and information on previous similar experience prior to award of the contract.

12. QUESTIONS

a. Any questions about the INVITATION TO BID should be communicated per instructions in the INVITATION TO BID.

13. INDEMNIFICATION AND INSURANCE

INDEMNIFICATION

The CONTRACTOR agrees to assume liability for and indemnify, hold harmless, and defend the City, its commissioners, mayor, officers, employees, agents, and attorneys of, from, and against all liability and expense, including reasonable attorney’s fees, in connection with any and all claims, demands, damages, actions, causes of action, and suits in equity of whatever kind or nature, including claims for personal injury, property damage, equitable relief, or loss of use, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONTRACTOR, its agents, officers, contractors, subcontractors, employees, or anyone else employed or utilized by the CONTRACTOR in the performance of this Agreement. The CONTRACTOR’s liability hereunder must include all attorney’s fees and costs incurred by the City in the enforcement of this indemnification provision. This includes claims made by the employees of the CONTRACTOR against the City and the CONTRACTOR hereby waives its entitlement, if any, to immunity under Section 440.11, Florida Statutes. The obligations contained in this provision will survive termination of this Agreement and will not be limited by the amount of any insurance required to be obtained or maintained under this Agreement. Subject to the limitations set forth in this Section, the CONTRACTOR must assume control of the defense of any claim asserted by a third party against the City and, in connection with such defense, must appoint lead counsel, in each case at the CONTRACTOR’s expense. The City will have the right, at its option, to participate in the defense of any third-party claim, without relieving CONTRACTOR of any of its obligations hereunder. If the CONTRACTOR assumes control of the defense of any third-party claim in accordance with this paragraph, the CONTRACTOR must obtain the prior written consent of the City before entering into any settlement of such claim.

Notwithstanding anything to the contrary in this Section, the CONTRACTOR must not assume or maintain control of the defense of any third party claim, but must pay the fees of counsel retained by the City and all expenses, including experts’ fees, if (i) an adverse determination with respect to the third party claim would, in the good faith judgment of the City, be detrimental in any material respect to the City’s reputation; (ii) the third party claim seeks an injunction or equitable relief against the City; or (iii) the CONTRACTOR has failed or is failing to prosecute or defend vigorously the third party claim. Each party must cooperate, and cause its agents to cooperate, in the defense or prosecution of any third-party claim and must furnish or cause to be furnished such records and information, and attend such conferences, discovery proceedings, hearings, trials, or appeals, as may be reasonably requested in connection therewith. It is the specific intent of the parties hereto that the foregoing indemnification complies with Section 725.06, Florida Statutes, as amended. CONTRACTOR expressly agrees that it will not claim, and waives any claim, that this indemnification violates Section 725.06, Florida Statutes, as amended. Nothing contained in the foregoing indemnification will be construed as a waiver of any immunity or limitation of liability the City may have under the doctrine of sovereign immunity or Section 768.28, Florida Statutes.

INSURANCE

Prior to commencement of any work under this Contract and until completion and final acceptance of the work, the CONTRACTOR/VENDOR must, at its sole expense, maintain the following insurance on its own behalf, and furnish to the CITY certificates of insurance evidencing same and reflecting the effective date of such coverage as follows:

The term "Contractor" as used in the insurance rider, will mean and include Subcontractors of every tier.

A. Worker's Compensation and Occupational Disease Insurance in accordance with the applicable law or laws; Employer's Liability Insurance with limit of at least One Million ($1,000,000) dollars. This includes sole proprietorships and officers of corporations who will be performing work on the job.

B. Commercial General Liability with a combined Bodily Injury and Property Damage limit of not less than ONE Million ($1,000,000) dollars per occurrence and TWO Million ($2,000,000) Dollars in the aggregate. The aggregate must be applicable on a per project basis. Coverage must include the following perils:

1. Broad Form Blanket Contractual Liability for liability assumed under this

Contract and all other Contracts relative to the project.

2. Completed Operations/Products Liability.

3. Broad Form Property Damage

4. Personal and Advertising Injury Liability

5. Independent Contractors

6. Endorsements must be furnished reflecting the inclusion of the interests of Owner, Construction Manager, General Contractor, Contractor, (your company) , their officers, directors, partners, representatives, agents and employees, and naming each as an Additional Insured on a primary and non-contributing basis.

7. Coverage is to be endorsed to reflect that insurance is to be primary and non-contributory with respect to any other collectable insurance, for the Owner, General Contractor, Contractor, (your company) and all other parties required to be named as additional insureds.

8. Coverage is to be provided on an "occurrence" basis with carriers licensed and admitted to do business in the State of [your state] or otherwise acceptable to the Contractor (your company).

9. A copy of policy and/or endorsement(s) and any other documents required to verify such insurance are to be submitted with the appropriate certificate(s), or upon the request of Contractor (your company). Failure to provide these documents is not to be construed as a waiver of the requirements to provide such insurance.

C. Commercial Automobile Liability Insurance covering the use of all Owned, Non-Owned, and Hired Vehicles with combined Bodily Injury and Property Damage Limit of at least One Million ($1,000,000) Dollars.

D. Umbrella I Excess Liability Insurance with a limit of no less than One Million ($1,000,000) minimum per occurrence.

E. During the term of this agreement, (if applicable) the Contractor/Vendor will carry Professional Liability Insurance which will cover liability for any damage or non-performance on account of any error, omission, or other provable negligence caused by the Contractor/Vendor. The amount of insurance must not be less than One Million ($1, 000,000) per occurrence and aggregate.

F. Loss Deductible – If the insurance of any CONTRACTOR/VENDOR contains deductible(s), penalty(s) or self-insured retention(s), the CONTRACTOR/VENDOR whose insurance contains such provision(s) must be solely responsible for payment of such deductible(s), penalty(s) or self-insured retention(s).

G. Where an Off Project Site Property exposure exists, the Contractor at its sole expense must furnish to the Owner and Contractor (your company) Certificates of Insurance and other required documentation evidencing the following coverage which will provide for the interests of [Name of Owner] , [Name of General Contractor] and (your company) to be named as Loss Payees and will contain a provision requiring the insurance carriers to waive their rights of subrogation against all indemnities’ named in the contract. "All

Risk" Property Insurance on all materials, equipment and supplies intended to become a permanent part of the construction stored on premises away from the project site and while in transit, until actually delivered to the project site. Coverage is to be provided on a replacement cost basis.

H. The above insurances must each contain the following wording verbatim:

"[Name of Owner], [Name of General Contractor] , and (your company) are interested in the maintenance of this insurance and it is agreed that this insurance will not be canceled , materially changed or not renewed without at least a thirty (30) day advance written notice to [Name and address of Owner], [Name and address of General Contractor] and [Name and address of your company] by certified mail-return receipt requested ." The City of Fernandina Beach shall be named as Additional Insured on each required policy.

I. The amount of insurance contained in the aforementioned insurance coverages will not be construed to be a limitation of the liability on the part of the Subcontractor or any of its Subcontractors.

J. The Contractor must file certificates of insurance prior to the commencement of work with the Owner and the General Contractor which will be subject to the Owner, General Contractor and (your company) approval of adequacy of protection and the satisfactory character of the Insurer.

K. Any type of insurance or any increase of limits of liability not described above which the Subcontractor requires for its own protection or on account of statute must be its own responsibility and at its own expense.

L. The carrying of the insurance described will in no way be interpreted as relieving the Contractor or Subcontractor of any responsibility of liability under this Contract.

M. Any policies effected by the Contractor on its Owned and/or Rented Equipment and Materials must contain a provision requiring the insurance carriers to waive their rights of subrogation against the [Name of Owner], [Name of General Contractor], [Name of Contractor (your company)] and all other indemnities’ named in the Contract.

N. Should the Contractor engage a Subcontractor, the same conditions must apply under this contract to each Subcontractor, however, the retained

Subcontractor must be required to maintain limits of liability of not less than One Million ($1,000,000.00) Dollars per occurrence and Two Million ($2,000,000) Dollars in the aggregate, with said limits applicable on a per project basis, or such greater limits as may be required by the retaining Subcontractor.

14. PAYMENT

Payment due hereunder must be made by the City to CONTRACTOR/VENDOR in accordance with the Florida Prompt Payment Act. Florida Statute 218 Section 74.

15. BID PROTESTS

Bid protest conditions and procedures are in accordance with City Ordinances – Part 2, Chapter 2, Article VII, Division 2, Section, 2-444.

16. FEDERAL GRANT MONEY

In the event this project is funded with federal grant monies, CONTRACTOR/VENDOR may not participate in the bid if CONTRACTOR/VENDOR is listed in the Excluded Parties List System (EPLS) a federal suspension and debarment listing. The Federal Government's Excluded Parties List System (EPL) is located at, including but not limited to, https://www.sam.gov. CONTRACTOR/VENDOR must include copy of search results with bid or proposal.

17. LOBBYING

a. Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to…