26-10 ITB Front End Docs 4-23-26.pdf

BID NO. 26-10 Water Treatment Plant (WTP) #1 Market Street Renovations

City of Lake Wales

Invitation to Bid

SEALED BID – DO NOT OPEN

SEALED BID NO: 26-10

BID TITLE: Water Treatment Plant (WTP) #1 Market Street Renovations

DUE DATE/TIME: Thursday, May 21, 2026 at 2:00 pm

SUBMITTED BY:

Name of Company

City of Lake Wales Attention: Purchasing

201 West Central Avenue Lake Wales, FL 33853

Cut along border and affix this label to your sealed bid envelope to identify it as a “Sealed Bid”. Be sure to include the name of the company submitting the bid where requested.

Deliver To:

Please Note: From time to time, addenda may be issued to this bid. Any such addenda will be posted on the same website, www.lakewalesfl.gov, from which you obtained this bid. Before submitting your bid you should check our website to download any addenda that may have been issued. Please remember to sign and return addendum acknowledgement form with completed bid package if applicable.

Purchasing Department

201 West Central Avenue Lake Wales, FL 33853

INVITATION TO BID

ITB #26-10

NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for:

WATER TREATMENT PLANT #1 MARKET ST RENOVATIONS

At 2:00 P.M., prevailing time, on Thursday, May 21, 2026, in the City Commission Chambers at the Municipal Administration Building, 201 Central Ave. W., Lake Wales, Florida, bids will be opened and read aloud.

An original, two (2) copies and (1) electronic copy on flash drive of all bids, including all executed documents and needed attachments, shall be placed in a sealed envelope, with label from page 2 of this solicitation affixed and delivered prior to the opening deadline, 2:00 P.M., prevailing time, on Thursday, May 21, 2026.

Intent

The City of Lake Wales is seeking a qualified contractor to construct the (WTP) #1 Market Street Renovations. Responding to the Invitation to Bid.

Pre-Bid Meeting and Questions

The non-mandatory pre-bid meeting will take place at 2:00 PM on Monday, May 4, 2026, at the City of Lake Wales Commission Chambers, located at 201 W. Central Avenue, Lake Wales, FL 33853. Access to the project site will be available following the pre-bid meeting. No project questions will be entertained at this time. All questions must be submitted in writing as outlined in the bid documents.

The deadline for submission of questions will be Wednesday, May 13, 2026, at 4:00 PM.

Responses to questions and any addenda will be issued no later than Monday, May 18, 2026.

Sealed bids will be received until Thursday, May 21, 2026, at 2:00 PM at which time bids will be publicly opened and read aloud.

Responding to the Invitation to Bid

All persons and firms wishing to submit bids must obtain a complete copy of the Invitation to Bid and submit all required forms as outlined in the solicitation document with their response. Bid specifications and related forms can be accessed on the City’s website, www.lakewalesfl.gov: Departments: Purchasing, or by contacting Cynthia Monk via email at cmonk@lakewalesfl.gov.

Faxed or e-mailed bids will not be accepted. Responses may be hand delivered, mailed, or delivered via courier service to the following address:

SPECIFICATIONS/SCOPE OF SERVICES

Bids shall be prepared using the Project Specifications and Exhibits. If it becomes necessary to revise or amend any part of this bid, an addendum will be issued up to seventy-two (72) hours before the Bid closing time. Brief Addenda may be issued between seventy-two (72) hours and twenty-four (24) hours before Bid closing time. Addenda will be posted on the City’s website. It is the sole responsibility of the bidders to check the website to ensure that all available information has been received prior to submitting a bid.

The Owner/Engineer is not responsible for delivery of addenda to prospective bidders.

Each bid must be accompanied by a cashier's check or by a Bid Bond in the amount of five (5) percent of the Total Bid Price.

If awarded the Contract, the Contractor shall provide a Performance Bond and Payment Bond satisfactory to the Owner, each to be in a sum of at least equal to the Total Bid Price.

The Owner reserves the right to waive any informalities or technicalities, to reject any or all Bids, or to re-advertise for Bids. Award, if made, will be to the responsible and qualified Bidder whose Bid is responsive to the invitation and is most advantageous to the Owner, price and other factors considered.

Liquidated damages for delay in completion of the contract will be in accordance with the Contract Documents. No Bid may be withdrawn after the scheduled Bid Closing time for a period of one hundred twenty (120) days.

General Information and Requirements

1. In accordance with Chapter 119, Florida Statutes, all bids received, and all materials contained therein, once opened are public record, and subject to disclosure to any person, organization, or firm, including other firms responding to this invitation to bid.

2. In accordance with Section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid or proposal on a contract to provide any goods or services to a public entity and may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017-for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

3. The City reserves the right to accept or reject any or all bids, or part thereof, to waive any informalities or technicalities, or to award contracts in the best interest of the City. In all instances, the City’s decision shall be final.

4. The City of Lake Wales is exempt from taxes imposed by the State and Federal Government.

Bids shall not include any taxes or fees.

5. Prospective firms must submit proposals strictly in accordance with the specifications outlined in the Invitation to Bid. Each variance, if any, to the specifications shall be specifically stated in the bid.

6. Prospective firms warrant by virtue of submission of bids that all prices, terms, and conditions stated shall be honored for a period of ninety (90) days after the opening of bids. Any changes at the time an order is placed shall result in automatic disqualification of the vendor.

7. The original bid shall be signed, in blue ink, by a corporate officer, partner, or proprietor.

8. The City reserves the right to reject any or all items if in its judgment the item does not meet the needs of the City, or for any reason it deems suitable.

9. Prospective firms are hereby warned not to contact any City employee or official on matters relating to this Invitation to Bid, except as indicated herein. Any attempt to do so, or engaging in lobbying or any other activity interfering with the evaluation process may result in immediate disqualification of the vendor from any City business.

10. Per City ordinance, agreements and contracts with a term in excess of one year shall include the following language: “The performance of the City of Lake Wales and its obligation to pay under this contract is contingent upon annual appropriation by the City Commission of Lake Wales.”

Vendors are warned that this requirement is written into the Code of Ordinances of the City, a public document, and is binding upon all vendors whether or not referenced in any agreement.

11. Prospective firms quoting State of Florida contract pricing must provide the state contract number and date of expiration in their bids or proposals. Firms will be required to provide a copy of the entire contract prior to the placing of orders by the City.

12. Prospective firms hereby warrant by virtue of submission of bids that any and all terms, conditions, and requirements as stated in this document are valid, enforceable, and binding upon the selected vendor.

Specific Information and Requirements

1. Answers to questions submitted about this Invitation to Bid or the Project will be provided to all known prospective bidders.

2. The selected firm may not discriminate against any employee employed in the performance of services, or against any applicant for employment because of race, religion, color, handicap, national origin, age, gender, or marital status.

3. Bids shall include all information required in the Invitation to Bid. Bidders shall use City standard forms as included in the Invitation to Bid to submit all information, or shall follow the format dictated or include the information required herein where no form is provided. Bid documents shall be arranged in order as indicated on the Bid Contents Form.

4. The City will allow the use of approved subcontractors or third parties in performing work outlined in this Invitation to Bid.

Evaluation of Bids

The City of Lake Wales shall be the sole judge of the bid and the resulting agreement that is in its best interest and its decision shall be final. All bidding and award procedures undertaken by the City in regard to this project shall be consistent with the City’s adopted procurement procedures. The City reserves the right to seek clarification from prospective firms on any issue in a bid, or take any other action it feels necessary to properly evaluate the bids and construct a solution in the City’s best interest.

BIDDER INSTRUCTIONS AND GENERAL

INFORMATION

BIDDER INSTRUCTIONS: To ensure acceptance of this bid, follow these instructions.

BID DOCUMENTS MUST BE DELIVERED TO THE PURCHASING DIVISION PRIOR TO

THE TIME AND DATE SPECIFIED. THERE WILL BE NO EXCEPTIONS.

1. EXECUTION OF BID: Bid must contain an original signature of an authorized representative in the space provided on the signature page. Bid must be typed or printed in blue ink. Erasable ink is not permitted. Corrections made by bidder to any bid entry must be initialed by the person who signs the bid.

2. NO BID: Bidder not interested in submitting a bid should return a “no bid,” with an indication of the reason for no bid and the interest in future bid solicitations.

3. BID OPENING: It is the responsibility of the bidder to assure that their bid is delivered at the proper time and place prior to the bid opening. All bid openings shall be public, at 2:00 p.m.

prevailing time, on the date specified in the Notice to Bidders. Bids, which for any reason are not so delivered, will not be considered. BID SUBMITTAL FORMS USING FACSIMILE OR E-

MAIL WILL NOT BE ACCEPTED.

NOTE: Bidders may call or email the Purchasing Agent only for bid results. The bid recap will be posted to the City of Lake Wales website at http://www.lakewalesfl.gov within ten (10) working days after the bid opening date. The bid analysis will also be posted to the City’s website as soon as possible after the bid opening date. Bid files may be examined during normal working hours by appointment.

4. CITY AS GATEKEEPER OF DOCUMENTS: This document is issued by City of Lake Wales and as such shall be the sole distributor of all addenda(s) and/or changes to these documents. It is the responsibility of the bidder to determine issuance of documents directly with the Purchasing Division. The City is not responsible for any solicitations issued through subscriber, publications, or other sources not connected with the City and the Bidder should not rely on such sources for information regarding the solicitation.

5. TAXES: Bidders are responsible for the payment of any applicable taxes that are connected to the purchase of any materials or subcontractors used in the execution of this bid.

6. DISCOUNTS: Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit price quoted.

7. MISTAKES: Bidders are required to examine the specifications, delivery schedule, bid prices and all instructions pertaining to the requirements of this bid. Failure to do so will be at bidder’s risk. In case of a mistake in extension of a unit price, the unit price will govern. Corrections made by bidder to any bid entry must be initialed by the person who signs the bid.

8. INVOICING AND PAYMENT: The successful bidder shall submit a properly certified invoice to the City at the prices bid. An original invoice shall be submitted to the appropriate Division at their drawer number, P.O. Box 1320, Lake Wales, Florida 33859. The vendor shall include the bid number and/or the purchase order number on all invoices. Invoices will be processed for payment when approved by the user division.

9. CONFLICT OF INTEREST: All bidders must disclose, with their bid, the name of any officer, Director or agent who is also an employee of the City or any of their agencies. Furthermore, all Bidders must disclose the name of any City employee who owns, directly or indirectly, any interest of any amount in the bidder’s firm or any of their branches. Award of this bid shall be subject to the provisions of Chapter 112, Florida Statutes.

10. WARRANTY: Unless otherwise specified, the bidder agrees that the services furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable services, and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the City by any provision of this bid.

11. ADDENDUM: Any changes in the bid shall be made in the form of a written addendum by the Purchasing Agent or her representative. No other person shall be authorized to make changes verbally or in writing.

12. LIABILITY: The vendor shall hold and save the City, Its elected and appointed officials, agents and employees harmless from liability of any kind in the performance of this bid and against claims by third parties resulting from the supplier’s breach of contract or the supplier’s negligence.

13. PATENTS AND ROYALTIES: The bidder, without exception, shall indemnify and save Harmless the City and its employees from liability of any nature or kind, including cost and Expenses for, or on account of, any copyrighted, patented or non-patented invention, process, or article manufactured and used in the performance of this bid. If the bidder uses any design, device or material coved by letters, patent or copyright, it is mutually agreed and understood without exception that the bid prices shall include all royalties or cost arising from the use of such design, device or material in any way involved in the work.

14. BID PROTEST: Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in the possession of the Purchasing Division within 72 working hours of electronic posting of the bid award, unless only one bid was received.

FAILURE TO FOLLOW BID PROTEST PROCEDURE REQUIREMENTS WITHIN THE

TIME FRAMES PRESCRIBED HEREIN AS ESTABLISHED BY THE CITY OF

LAKEWALES, FLORIDA, SHALL CONSTITUTE A WAIVER OF THE BIDDER’S

RIGHT TO PROTEST AND ANY RESULTING CLAIM.

15. SUMMARY OF TOTAL SALES: At the end of each quarter, the successful vendor is required to furnish the Purchasing Division with a summary of sales, in total dollars, for the work performed as a result of this bid.

16. INDEMNIFICATION: In consideration of Ten Dollars ($10.00) and other valuable

Considerations, Seller shall defend (by counsel reasonably acceptable to City), indemnify and hold Harmless the City, its employees and agents from and against, including, but not limited to, all liability, claims, suits, demands, damages, losses and costs, including attorney fees, arising out of or resulting from the performance of its services, provided that any such liability, claims, suit, demand, damage, loss or expense is (a) attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property (other than the service itself), including the loss of use resulting there from; and (b) caused in whole in part by an act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, whether or not it is caused in whole or in part by the negligence or other fault of a party indemnified hereunder. The contractor shall indemnify and hold harmless the City and anyone directly or indirectly employed by it from and against all claims, suits, demands, damages, losses and expenses (including attorney fees) arising out of any infringement or patent rights or copyrights held by others and shall defend all such claims in connection with any alleged infringement of such rights.

17. PUBLIC ENTITY: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform public entity in excess of the threshold amount provided in Section287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. When submitting this bid, the bidder hereby certifies that they complied with said statute.

18. PREFERENCE FOR DRUG FREE WORKPLACE: Whenever two or more bids, which are equal with respect to price, quality and service, are received, preference shall be given to a bid received from a business that certifies that it has implemented a drug free workplace program in accordance with Section 287.087, Florida Statues. In order to receive preference, a signed certification of compliance must be submitted with the bid response.

19. PRICES, TERMS AND PAYMENT: Firm prices shall be bid and include all packing, handling, shipping charges and delivery to any point within the City. Discount time will be computed from the date of satisfactory delivery at place of acceptance. Prices bid shall be firm for forty-five (45) days.

20. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act (OSHA) and carry evidence of Underwriters Laboratories’ Listings (UL).

21. PACKAGING: All containers shall be suitable for storage or shipment, and all prices should include standard commercial packaging.

22. MEETS SPECIFICATIONS: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current model at the time of this bid) unless otherwise specified in the specifications. The bidder represents that all equipment offered under this specification should meet or exceed the minimum requirements specified. Bidder shall strictly adhere to delivery specifications.

23. SILENCE OF SPECIFICATIONS: The apparent silence of this specification and any Supplemental specifications to any details or the omission from some of any detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All Workmanship is to be first quality. All interpretations of these specifications shall be made upon the basis of this statement.

24. GOVERNMENTAL RESTRICTIONS: In the event that any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this bid/proposal prior to delivery, it shall be the responsibility of the supplier to notify the Purchasing Division at once. Their letter shall indicate the specific regulation, which required an alteration. The City reserves the right to accept any such alteration, including any price adjustments, or to cancel the contract at no expense to the City.

25. TOXIC SUBSTANCE: Notice of successful vendor (s) to provide to City toxic substances (As listed in Chapter 442, Appendix “G” of the Florida Statutes) if applicable.

a. Chapter 442 of the FS states that manufacturers, importers or distributors of any toxic Substance shall prepare and provide each direct purchaser of such toxic substance with Material Safety Data Sheet (s), herein referred to as MSDS, which to the best of manufacturer’s, importer’s or distributor’s knowledge, is current, accurate and complete based on information then reasonably available to the manufacturer, importer or distributor.

Upon notification of a new or revised MSDS the manufacturer, importer or distributor, on a timely basis not to exceed three (3) months after notification, shall provide the City with the revised information as it becomes available to the manufacturer, importer or distributor.

b. Failure to provide the MSDS, when applicable, shall be cause of rejection of bid.

26. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at the designated facility unless otherwise indicated. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the City, unless loss or damage results from negligence by the City.

27. SAMPLES: Samples of items, when called for, must be furnished free of expense and may, upon request be returned at the bidder’s expense. Each individual sample must be labeled with bidder’s name, manufacturer’s brand name and number, bid number and item reference. Sample of successful bidder’s items may remain on file with Purchasing for the term of the contract. Request for return of samples shall be accompanied by instructions, which include shipping authorization and name of carrier, and must be received within ninety (90) days after bid opening date. If instructions are not received within this time, the Purchasing Division shall dispose of the samples.

29. PUBLIC RECORDS: Contractor acknowledges that it is acting on behalf of a Public agency and that this Agreement is subject to the provisions of §119.0701, Florida Statutes, and that Contractor must comply with the public records laws of the State of Florida. Contractor shall:

(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service.

(b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements and not.

(d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency.

GENERAL INFORMATION

1. DEFINITIONS: The term “City” means the City of Lake Wales, a Florida municipal corporation, and its authorized designees, agents or employees.

2. AWARD (S): The award of this bid shall be based on total low bid meeting specifications and other criteria as specifically called out in this document. As the best interest of the City may require, the right be reserved to make award(s) by individual item, group of items or as indicated in the bid form; to reject all bids or waive any minor irregularities or technicalities in bids received. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered:

Vendor’s evaluation – quality of performance on previous projects.

The ability, capacity, equipment and skill of the bidder to fulfill the contract.

Whether or not the bidder can fulfill the contract within the time specified, without delay or interference.

The character, integrity, reputation, judgment, experience and efficiency of the bidder.

The previous and existing compliance by the bidder with laws and ordinances relating to the contract.

The sufficiency of the financial resources to fulfill the contract to provide the goods and/or services.

The quality, availability and adaptability of the suppliers or contractual services to the particular use required.

The ability of the bidder to provide future maintenance and service, as required or needed.

The number and scope of conditions attached to the bid.

3. LOCAL PREFERENCE: It is policy of the City Commissioners to afford local preference to City entities in the award of bids. Preference shall be administered in accordance with the following:

.Ordinance 2013-17, Sec 2.418. Commodities or contractual services in excess of the threshold amount for Category Two – Thirty-five thousand dollars ($35,000.00).

The contract shall be awarded with reasonable promptness by written notice to the qualified and responsive bidder who submits the lowest responsive bid after the city manager obtains the formal approval of the city commission for the bid award. This bid must be determined in writing to meet the requirements and criteria set forth in the invitation to bid. Preference shall be given to a local vendor when the bid is not more than five percent (5%) higher than the low bid.

Local Vendor: Any person who, or place of business which, provides or proposes to provide a commodity or contractual service when such person or business has a principal place of business located within the incorporated City of Lake Wales.

If a contract is being funded in whole or in part by assistance of any federal, state or local agency, which disallows local preference, the City will adhere to those requirements by not applying this section.

4. NON-CONFORMANCE TO BID CONDITIONS: Services not delivered as per delivery date in bid and purchase order may result in bidder being found in default, in which event any and all re-procurement costs may be charged against the defaulting vendor. This non-conformance to bid conditions may result in immediate cancellation of the purchase order.

ASSIGNMENT: Any purchase order issued pursuant to this bid and the monies, which may become due herein, are not assignable, except with the prior written approval of the Purchasing Director.

5. DISPUTES: In the event of any doubt or difference of opinion as to the methods provided herein, or the level of performance rendered, the decision of the user department/division director shall be final and binding on both parties.

6. FACILITIES: The City reserves the right to inspect the bidder’s facilities at any time, with prior notice.

7. PLACING OF ORDERS: The award of this bid does not constitute an order. Before any services can be performed, the successful bidder must receive written or oral notification in accordance with the practices of the User Division.

8. PRECEDENCE: Any requirement set forth in any section of the bid documents shall be binding as if called for by all sections. If there is a difference in the terms anywhere in this document, the most restrictive shall prevail.

10. ADDITIONS/REVISIONS/DELETIONS: Additions, revisions or deletions to the general conditions, specifications or bid price sheets that change the intent of the bid will cause the bid to be non-responsive and the bid will not be considered. The Purchasing Agent shall be the sole Judge as to whether or not any addition, revision or deletion changes the intent of the bid.

11. The Purchasing Agent reserves the right to terminate or suspend the award of this bid, in whole or in part, when it is in the best interest of the City to do so. The Purchasing Agent will notify the Vendor, in writing, of any such action with notice of the effective date of termination or suspension. This notice shall also specify the state of the work at the time of termination or suspension.

If the User Division determines that the performance of the Vendor does not comply with the bid Requirements, the division may:

a. Immediately suspend the work; and

b. Notify the vendor of the non-performance with a requirement that the deficiency be corrected within ten (10) days of notification.

11. PRICE ADJUSTMENTS: Any price decrease executed during the contract period, either by reason of market change or on the part of the contractor to other customers, shall be passed on to the City.

12. CANCELLATION: All annual bid obligations shall prevail for at least one hundred eighty

(180) Days after effective date of the bid, unless bid conditions are breached as specified herein, after that period, for the protection of both parties, either party may cancel this bid in whole or part by giving thirty (90) days prior notice in writing to the other party. The City reserves the right to cancel any bid after reasonable written notice to the successful bidder should the service not be in the best interest of the City. Should the service rendered for any bid cause or threaten endangerment to public safety or welfare, the Purchasing Director may cancel the bid immediately.

13. PLANS AND SPECIFICATIONS: The specifications and other bid documents upon which the prices in the Vendor’s bid proposal are based on, are hereby made a part of the purchase order by reference hereto.

14. ANNUAL APPROPRIATIONS: The vendor acknowledges that the City, during any fiscal year, shall not expend money, incur any liability, or enter into any agreement which, by its terms, involves the expenditure of money in excess of the amounts budgeted or the reduction of revenues for those budgeted agreements that may be available for expenditure during such fiscal year. Any agreement, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such agreement. Nothing herein contained shall prevent the making of agreement for a period exceeding one year, but any agreement so made shall be executor only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years. Accordingly, the City’s performance and obligation to pay under this agreement is contingent upon annual appropriation.

16. PRICE INCREASES: The Purchasing Agent reserves the right to increase/decrease prices after the bid has been in place for a minimum of 12-months, when it is in the best interest of the City.

Increase/decrease will be determined by the appropriate price index.

17. INSURANCE REQUIREMENTS:

Unless otherwise stated in the specifications, the following insurance requirements must be met before delivery of goods or services.

Worker’s Compensation Coverage is to apply for all employees for statutory limits in compliance with the applicable state and federal laws. The policy must include Employer’s Liability with a limit of $500,000 each accident, $500,000 each employee, $500,000 policy limit for disease.

Commercial General Liability – Occurrence form required (Contractor/Vendor) shall maintain commercial general liability (CGL) insurance with a limit of not less than $500,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this location/project in the amount of $1,000,000. Products and completed operations aggregate shall be $1,000,000. CGL insurance shall be written on an occurrence form and shall include bodily injury and property damage liability for premises, operations, independent contractors, products and completed operations, contractual liability, broad form property damage and property damage resulting from explosion, collapse or underground (x,c,u) exposures, personal injury and advertising injury. Fire damage liability shall be included at $100,000.

Commercial Automobile Liability Insurance (Contractor/Vendor) shall maintain automobile liability insurance with a limit of not less than $1,000,000 each accident for bodily injury and property damage liability. Such insurance shall cover liability arising out of any auto (including owned, hired and non-owned autos). The policy shall be endorsed to provide contractual liability coverage.

Evidence of Insurance The Contractor/Vendor shall furnish the City of Lake Wales with Certificates of

Insurance. The Certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City of Lake Wales is to be specifically included as an additional insured on all policies except Workers’ Compensation. In the event the insurance coverage expires prior to the completion of the contract, a renewal certificate shall be issued 30-days prior to said expiration date. The policy shall provide a 30-day notification clause in the event of cancellation or modification to the policy. All certificates of insurance must be on file with and approved by the City of Lake Wales before the commencement of any work activities.

SPECIAL CONDITIONS

1. Award of bids will be based on an overall low average of markups meeting specifications. The City reserves the right to reject any or all bids and/or waive any minor irregularities in the bids received, whichever would be in the best interest of the City.

2. ANNUAL APPROPRIATIONS: The vendor acknowledges that the City, during any fiscal year, shall not expend money, incur any liability, or enter into any agreement which, by its terms, involves the expenditure of money in excess of the amounts budgeted or the reduction of revenues for those budgeted agreements that may be available for expenditure during such fiscal year. Any agreement, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such agreement. Nothing herein contained shall prevent the making of agreement for a period exceeding one year, but any agreement so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years. Accordingly, the City’s performance and obligation to pay under this agreement is contingent upon annual appropriation.

2. All prices bid shall remain unchanged during the period of performance, as specified herein, and as may be adjusted in accordance with General information, Item #16.

4. PERFORMANCE OF WORK: The work required under this bid shall be performed by the entity submitting the bid.

5. Any contract may be cancelled by either party without cause by giving sixty (60) days notice in writing. This contract is subject to immediate cancellation by the City for poor service and delivery.

6. SEALED BIDS: All bid submittals must be completed and submitted in a sealed parcel. BID

SUBMITTAL SHALL INCLUDE ONE (1) ORIGINAL, TWO (2) COPIES AND (1)

ELECTRONIC COPY ON FLASH DRIVE. The Original bid submittal(s) shall be submitted on the forms provided by the City. All bids are subject to the conditions herein; failure to comply will subject bid to rejection.

7. If it becomes necessary to revise or amend any part of this bid, an addendum will be issued and will be posted on the City’s website at www.lakewalesfl.gov “Purchasing & Bids”. It is the sole responsibility of the bidders to check the website to ensure that all available information has been received prior to submitting a bid.

8. Bidders are advised that in the interests of waste reduction and maximizing the potential for recycling, they are asked to abide by the following in preparing their bids:

Return only the required bid submittal pages Avoid comb, velo binding, and plastic binders Avoid plastic dividers and/or plastic tabs Print and/or copy double-sided to the extent feasible Use at least 30% post-consumer recycled content paper to the extent practicable

9. Vendors must possess either a City Local Business Tax Receipt (f/k/a Business License) or an Occupational License from any other government entity located within the state of Florida in order to do business with the City of Lake Wales. A copy of such license must be submitted with your bid submittal.

ALL RESPONDERS SHALL INCLUDE IN THEIR SUBMITTALS:

1. Official Bid Form

2. Copy of business license or tax receipt

3. Vendor’s application and W9 (if not already on file with the City)

4. Public Entity Crime Statement

5. Insurance Submittal Page

6. Signature Submittal Page

7. Bid and Addendum Acknowledgement

8. Non-Collusion Affidavit of Prime Bidder

9. Drug-free Workplace Form

10. Indemnification

11. Human Trafficking Affidavit

12. A brief history of the firm. Information should include your organizational structure, management location and evidence of Florida licensure.

13. A description of the services specifically relating to the governmental sector, which the bidder is capable of providing.

14. A list of at least three references the City may contact in order to assist in the evaluation of past performance.

15. The firm’s name and contact person, address, telephone number, fax number and email address of the office from which the services are being provided.

BID AND ADDENDUM ACKNOWLEDGMENT

Receipt of Addenda Acknowledgement

Bidder shall acknowledge below the receipt of any and all Addenda, if any, to the Plans and Specifications, listing the Addenda by number and date.

Addendum No.: Date: Signature:

Bid Acknowledgement

This acknowledgment shall be signed, in blue ink, by a corporate officer, partner, or proprietor:

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same construction, service, or material and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I have read and understand the bidding documents in their entirety. I have completed and submitted all bid submittals and I am authorized to sign this bid for the Bidder.

Authorized Signature Date

Name of Authorized Person:

Title / Position of Authorized Person:

SIGNATURE ACKNOWLEDGEMENT

(SUBMITTAL PAGE)

To The City of Lake Wales, a Florida municipal corporation:

Date:

I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same construction, service or material and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal and certify that I have read and understand the proposal documents. I have completed and submitted all proposal submittal forms, and I am authorized to sign this proposal for the proposer. In submitting a proposal to the City, the proposer offers and agrees that if the proposal is accepted, the proposer will convey, sell, assign or transfer to the City all rights, titles and interests in and to all causes of action it may now or hereafter acquire under the Anti-Trust Laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment to the proposer.

VENDOR NAME AUTHORIZED SIGNATURE (MANUAL)

MAILING ADDRESS NAME (TYPED OR PRINTED)

CITY, STATE AND ZIP CODE TITLE (TYPED OR PRINTED)

(AREA CODE) TELEPHONE NUMBER TOLL FREE NUMBER

(AREA CODE) FAX NUMBER E-MAIL ADDRESS

Any other Government Agency may use this proposal. [ ] YES [ ] NO [ ] N/A

A City check will be accepted as method of payment. [ ] YES [ ] NO

NOTE: If Proposer checks “yes” above, Proposer agrees that the City will use a City check for the payment of any and all invoices submitted as a result of the performance of this proposal.

NON-COLLUSIOIN AFFIDAVIT OF PRIME PROPOSER

(SUBMITTAL PAGE)

State of

County of

, Being first

Duly sworn, deposes and says that:

1. he/she is of , the Proposer that has submitted the attached Proposal;

2. he/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

3. Such Proposal is genuine and is not a collusive or sham Proposal;

4. Neither the said Proposers nor any of its elected and appointed officials, partners, owners, agents, representatives, employees or parties in interest, including this affiliate has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with such Contract or has in any manner, directly or indirectly, sought by agreement or collusion of communication or conference with any other Proposer, firm or person to fix the price or prices in the attached proposal of any other Proposer, or to fix any overhead, profit or cost element of the Proposal Price or the Proposal Price of any other Proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Proposals are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees or parties in interest, including this affiliate.

Signed:

Title:

Subscribed and sworn to before me this day of , 20

(Title)

My Commission Expires:

DRUG-FREE WORKPLACE FORM

The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies

That does:

(Name of Business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employee for violations of such prohibition

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation programs, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the Terms of the statement and will notify the employer of any conviction of, plea of guilty or nolo contendere to, any violation of Chapter 1893 or of any controlled substance law of United States any state, for a violation occurring in the workplace no later than five (5) days after such Conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or

Rehabilitation program, if such is available in the employee’s community, by any employee Who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Proposer’s Signature

Date

INSURANCE

By signing below the Proposer is stating that they fully understand the insurance requirements for the project and if awarded the proposal will provide all insurance coverage as required in Bid #25-10.

The requirements are as follows:

Proposer is insured with a company licensed to do business in the State of Florida The insurance company is rated A VIII or better by A.M. Best Rating Company (Workers

Compensation, General and Automobile policies) The City will be named as an additional insured for general and automobile liability The certificate will contain a 30-day written notice of cancellation and a 10-day written notice of non-payment The General Liability and Worker’s Compensation policies will contain waiver of subrogation in favor of The City

Company Name

Proposer (signature)

INDEMNIFICATION

To the fullest extent permitted by laws and regulations, and in consideration of the amount stated on any Purchase Order, the Contractor shall defend, indemnify, and hold harmless the City, its elected or appointed officials, directors, agents, guests, invitees, and employees from and against all liabilities, damages, losses, and costs, direct, indirect, or consequential ( including but not limited to reasonable fees and charges of engineers, architects, attorneys, and other professionals and court and arbitration costs) arising out of or resulting from any acts of negligence, recklessness or intentional wrongful misconduct in the performance of the work by the Contractor, any Subcontractor, or any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable.

In any and all claims against the City, or any of its elected and appointed officials, directors, agents, or employees by any employee of the Contractor, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any Subcontractor or other person or organization under workers’ or workmen’s compensation acts, disability benefit acts, or other employee benefit acts, nor shall this indemnification obligation be limited in any way by any limitation on the amount or type of insurance coverage provided by the City, the Contractor, or any of his Subcontractors. To the extent this Indemnification conflicts with any provision of Florida Law or Statute, this indemnification shall be deemed to be amended in such manner as to be consistent with such Law or Statute.

Subrogation: The Contractor and his Subcontractors agree by entering into this contract to a Waiver of Subrogation for each required policy herein. When required by the insurer, or should a policy condition not permit Contractor or Subcontractor to enter into a pre-loss agreement to waive subrogation without an endorsement, then Contractor or Subcontractor agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which includes a condition specifically prohibiting such an endorsement, or voids coverage should Contractor or Subcontractor enter into such an agreement on a pre-loss basis.

Release of Liability: Acceptance of the Contractor of the last payment shall be a release to the City and every officer and agent thereof, from all claims and liability hereunder for anything done or furnished for, or relating to the work, or for any act or neglect of the City or of any person relating to or affecting the work.

Savings Clause: The parties agree that to the extent the written terms of this Indemnification conflict with any provisions of Florida laws or statutes, in particular Sections 725.06 and 725.08 of the Florida Statutes, the written terms of this indemnification shall be deemed by any court of competent jurisdiction to be modified in such a manner as to be in full and complete compliance with all such laws or statutes and to contain such limiting conditions, or limitations of liability, or to not contain any unenforceable, or prohibited term or terms, such that this Indemnification shall be enforceable in accordance with and to the greatest extent permitted by Florida Law.

BY:

Signature of Owner or Officer

DATE: ATTEST:

Corporate Secretary or Witness

STATE OF:

COUNTY OF: Organization Phone Number

The foregoing instrument was acknowledged before me this day of 2026 by , of .

Printed Name Company Name

He/She is personally known to me or has produced as

State Drivers License Number

Identification, and did /did not take an oath.

Signature of Person Taking Acknowledgment

Printed Name of Person Taking Acknowledgment

Notary Seal

NOTICE TO PROCEED

Owner: City of Lake Wales Owner's Contract No.: Bid #26-10

Contractor: Contractor's Project No.:

Engineer/Project Manager: Dewberry Engineers Inc

Engineer's Project No.:

Architect: Parlier + Crews Contract Name: WTP#1 Market St Renovations

Project: WTP#1 Market St Renovations

Effective Date of Contract:

TO CONTRACTOR:

Owner hereby notifies Contractor that the Contract Times under the above Contract will commence to run on____________________.

On that date, Contractor shall start performing its obligations under the Contract Documents. No Work shall be done at the Site prior to such date. In accordance with the Agreement, the date of Substantial Completion ________________________ and the date of readiness for final payment is _______________________ or the number of days to achieve Substantial Completion is days and the number of days to achieve readiness for final payment is days.

Contractor Owner

Authorized Signature Authorized Signature

Title Title

Date Date

Copy to Engineer/Project Manger:

Dewberry Engineers Inc.

800 N. Magnolia Ave, Suite 1000 Orlando, Florida 32803

Notice to Proceed Page I

NONGOVERNMENTAL ENTITY

HUMAN TRAFFICKING AFFIDAVIT

Section 787.06(13), Florida Statutes

I, the undersigned, am an officer or representative of [insert company name] and attest that [insert company name] does not use coercion for labor or services as defined in section 787.06, Florida Statutes. Under penalty of perjury, I hereby declare and affirm that the above stated facts are true and correct.

[insert company name]

By: ____________________________________ Print Name: _____________________________ Print Title: _____________________________

STATE OF _______________

COUNTY OF _____________

The foregoing instrument was sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization, this _____ day of…