ITB_26-05-CW_Willow_Run_Park_Renovation_and_Expansion_Pre_Bid_Sign_In_Sheet.pdf

This document is a pre-bid sign-in sheet for Invitation to Bid (ITB) 26-05 issued by the City of Port Orange, Florida, for renovation and expansion services at Willow Run Park. The project encompasses a 3.12-acre park development including new restroom facilities (873 square feet), outdoor gathering spaces with covered seating, a playground on mulched ground, a full basketball court, a bicycle track, and an updated stormwater system. The mandatory pre-bid conference and site visit occurred on July 29, 2026, at 2:30 p.m. EST at City Hall. Bids were due August 19, 2026, at 2:30 p.m. EST, with questions due by August 5, 2026, at 4:00 p.m. EST. The contract term is 300 days, and all bids must remain irrevocable for 120 days after opening. Bidders must be licensed general contractors registered to conduct business in Florida and must submit three verifiable references from similar scopes of work along with a Sunbiz report demonstrating active Florida business registration.

The project scope is defined by 100% construction documents prepared by Hall & Ogle Architects and multiple engineering firms, with comprehensive specifications covering site clearing, earthwork, exterior improvements, landscaping, utilities, and building components. All work must comply with the Florida Building Code (Eighth Edition 2023), NFPA National Electric Code (2020), and Florida Fire Prevention Code (Eighth Edition 2023). The contractor must preserve 177 existing trees with a minimum of 54 required trees retained and maintain all-weather accessible fire access throughout construction. Insurance requirements include workers' compensation, general liability of $1,000,000 combined single limit, automobile liability of $1,000,000, and builders risk property insurance at completed contract value. A payment and performance bond equal to 100% of the total contract amount is required unless waived for contracts under $200,000. The City of Port Orange and Volusia County must be listed as additional insureds on all certificates of insurance and bonds. The project received ECHO grant funding. Bids are evaluated on a lowest responsible bid basis considering bidder capability, past performance, compliance with regulations, financial resources, and quality of work.