ITB_2025-12_Valencia_College_Irrigation_System_Mainline_Upgrades.pdf

Competitive Solicitation

Acknowledgement Form

Submit Response Electronically via VendorLink at:

https://www.myvendorlink.com/common/default.aspx (For submittal details see Section 3.0, page 14)

Solicitation Number:

ITB 2025-12

Solicitation Title:

Valencia College Irrigation System Mainline Upgrades

Broadcast Date:

March 26, 2025

Questions cutoff date:

April 14, 2025

10:00 AM ET

Bid Due Date & Time:

April 24, 2025

2:00 PM ET

Notice of Intent to Award:

May 7, 2025

Final Award:

May 22, 2025

DESCRIPTION: Valencia College is accepting sealed bids for the following project: Valencia College Irrigation System Mainline Upgrades.

This project includes, providing and installing HDPE pipe per specified plan size to replace PVC mainline irrigation systems at Valencia’s East, Osceola, and West campuses. The contractor is responsible for obtaining all utility locates and providing all equipment, labor, and materials necessary to complete the project.

All Bidders must be licensed to do business in the State of Florida and perform the services identified herein.

Be properly registered and licensed to provide the goods or services identified in the scope of work, by all applicable state and local agencies.

Procurement Department Official & Point of Contact Name: César Colón Phone: 407-582-3469 Email: ccolon70@valenciacollege.edu

TO BE FILLED OUT BY THE SUPPLIER SUBMITTING THE BID

Company Name: Federal Employer ID No.:

Mailing Address:

Telephone No.: Email Address:

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, supplier or persons submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the responder and that the responder is in compliance with all requirements of the Competitive Solicitation, including but not limited to, certification requirements. In submitting an offer to Valencia College, the responder offers and agrees that if the offer is accepted, the responder will convey, sell, assign or transfer to Valencia College all rights, title and interest in and to all causes of action it may now hereafter acquire under the Anti-trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by Valencia College. At the College’s discretion, such assignment shall be made and become effective at the time the purchasing agency provides final payment to the responder.

Printed Name & Title: Authorized Signature:

https://www.myvendorlink.com/common/default.aspx

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Table of Contents

SECTION 1.0 OVERVIEW

1.1 BACKGROUND AND STATISTICAL INFORMATION

1.2 SCOPE OF WORK

1.3 BIDDER MANDATORY REQUIREMENTS

1.4 TERM OF CONTRACT

1.5 TENTATIVE TIMELINE

SECTION 2.0 PROCESS AND GENERAL INFORMATION

2.1 BIDDER REGISTRATION

2.2 ACCESSIBILITY FOR DISABLED PERSONS

2.3 BIDDER COMMUNICATION AND/OR INQUIRIES

2.4 RESTRICTED BIDDER COMMUNICATIONS

2.5 CONE OF SILENCE

2.6 ORAL INTERPRETATION AND ADDENDA

2.7 SILENCE OF SPECIFICATIONS

2.8 CONFORMANCE TO SOLICITATION

2.9 COSTS OF DEVELOPING AND DISCLOSURE OF REPLY CONTENTS

2.10 SOLICITATION RESPONSE VALIDITY PERIOD

2.11 RESERVED RIGHTS

2.12 ACCURACY OF INFORMATION

2.13 PRICING

2.14 ERRORS AND OMISSIONS

2.15 PROPRIETARY INFORMATION

2.16 BID WITHDRAWAL

2.17 PROTESTS

2.18 COOPERATIVE AGREEMENT

2.19 COERCION FOR LABOR

2.20 FOREIGN COUNTRIES OF CONCERN

2.21 FAMILIARITY WITH LAWS

2.22 U.S. PRODUCED IRON AND STEEL PRODUCTS

SECTION 3.0 INSTRUCTIONS FOR PREPARING BID

3.1 BID SUBMITTAL FORMAT

3.2 BID SUBMITTAL LAYOUT

SECTION 4.0BID EVALUATION PROCESS

4.1 INITIAL REVIEW OF BIDS

4.2 EVALUATION OF BIDS

4.3 BEST VALUE

4.4 EVALUATION METHOD

4.5 AUTHORITY TO AWARD

4.6 BID TABULATION AND RESULTS

4.7 APPLICABLE DOCUMENTS

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SECTION 1.0 OVERVIEW

1.1 BACKGROUND AND STATISTICAL INFORMATION

Valencia College is a Public College located in Orange and Osceola counties, Florida, that has provided a high quality, contemporary education to a large and diverse community since 1967. The College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate degrees, diplomas, and certificates. The College serves more than 72,000 students and has six (6) primary campuses located in Kissimmee, Lake Nona, Orlando, Poinciana, and Winter Park.

1.2 SCOPE OF WORK

A. LOCATIONS:

1. Valencia College East campus: 701 N Econlockhatchee Trail, Orlando, FL 32825

2. Valencia College Osceola campus: 1800 Denn John Lane, Kissimmee, FL 34744

3. Valencia College West Campus, 1800 S. Kirkman Road, Orlando, FL 32811.

B. SPECIFICATIONS:

1. Provide and install HDPE pipe per specified plan size to replace PVC mainline irrigation systems on Valencia’s East, Osceola, and West campuses. The contractor is responsible for obtaining all utility locates and providing all equipment, labor, and materials necessary to complete the project.

2. Contractor will meet with appropriate College staff in advance of work to discuss potential lay-down areas, safety measures necessary, field challenges and similar concepts.

3. Contractor will allow college staff to monitor work production, methods, and progress at-will during installation. College staff will provide field knowledge and insight when applicable and known.

4. Contractor may use any installation methods desired (hand-digging, mini-excavators, trenching, directional-boring, and/or similar method) to accomplish installation. However, contractor is required to back-fill holes and trenches within the soonest reasonable time and all open trenches, holes, and similar work will have appropriate warnings, signage, and exclusionary orange mesh fencing provided by the contractor.

5. Contractor may NOT cut any asphalt roads or parking lots without written prior approval from

Project Manager. Contractor should expect to utilize directional boring under asphalt roads and parking lots as needed. The Contractor is required to repair any and all damages to hardscape and landscapes regardless of approval.

6. Contractor will work with staff, as needed, to adjust line direction and placement if additional valves that are found in the field that were previously missed during GPS locating.

7. Contractor will provide college GPS coordinates of every 10’ of installed HDPE pipe, and either verify or provide GPS coordinates of each valve so that the College may enter the information into its GIS platform.

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8. All installed pipe at the West Campus shall be purple tinted to signify reclaimed water usage.

9. All wiring will be located within its own 1.25” HDPE orange colored pipe per plan. All wiring runs may be in the same trench as the HDPE pipe.

10. Contractor will provide and set initial irrigation programs on new controllers. This may or may not coincide with substantial project completion and is dependent on college staff and College Office of Information Technology to provide internet access and ports in the system. All new controllers are to be located inside existing buildings as specified on plan documents.

The College reserves the right to award additional repairs that may be identified as necessary as a result of the project to the successful bidder. The College will collaborate with the Contractor to assess the associated costs and provide the necessary approvals. However, the College also reserves the right to consider alternative contractors for the additional work if deemed necessary.

C. DESIGN AND DRAWINGS:

The awarded contractor for this project must follow the approved specifications and design, prepared by RVi Planning + Landscape Architecture, Tampa, FL. Design plans and specifications are included in:

1. ATTACHMENT 3 - East Campus Irrigation Drawings and Specifications

2. ATTACHMENT 4 - Osceola Campus Irrigation Drawings and Specifications

3. ATTACHMENT 5 - West Campus Irrigation Drawings and Specifications

1.3 BIDDER MANDATORY REQUIREMENTS

Bidders that do not submit documentation to meet the mandatory requirements as specified in this Solicitation may not be considered for further evaluation.

A. BONDING & INSURANCE REQUIREMENTS:

1. Evidence that the contractor has financial resources to furnish a one hundred percent (100%)

Payment and Performance Bond based on the Guaranteed Maximum Price (GMP).

2. Proof of insurance, including liability and workers' compensation coverage as required by

Law. (See Attachment 2, Insurance Requirements).

B. LICENSE, COMPLIANCE REQUIREMENTS & REFERENCES:

1. Proof of State of Florida Corporate Registration.

2. Evidence of compliance with local, state, and federal regulations, including environmental and building codes.

3. Proof of licensing for site work in Florida and any other applicable licenses required by the

State of Florida.

4. Provide three (3) references of similar projects installing HDPE irrigation, completed in the past five (5) years, comparable in complexity, size, and scope to that specified in this solicitation.

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1.4 TERM OF CONTRACT

It is the intent of the College to award a contract for the project to begin upon approval and execution by the College.

1.5 TENTATIVE TIMELINE

The following is the scheduled calendar of events with important dates and times. The College, at its sole discretion, may delay the scheduled dates if it is in the best interest of the College to do so. If the College determines that it is necessary to change these dates and/or times before the Bid due date, the change will be announced via an addendum.

Action: Date & Times*:

ITB Broadcast March 26, 2025

Question cutoff Date - All questions must be submitted via VendorLink by:

April 14, 2025, @ 10:00 AM

Electronic Bid Submissions Due Date & Time April 24, 2025, @ 2:00 PM

Bid Tabulation and Notice of Intent to Award May 7, 2025

Final Award – District Board of Trustees Meeting May 22, 2025

*All times indicated are Eastern Time (ET)

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SECTION 2.0 PROCESS AND GENERAL INFORMATION

2.1 BIDDER REGISTRATION

Valencia College’s Supplier registration and bid notification service, VendorLink, can be accessed at https://valenciacollege.edu/employees/procurement/solicitations.php. Registration is a requirement to receive notifications of future addenda and notices of intended action. Suppliers who obtain documents from other sources, other than Valencia College Procurement Website, should not rely upon the accuracy of information. The College shall not be responsible for the correctness and completeness of documentation obtained from other sources. Automatic notifications provided by VendorLink does not relieve Bidders from periodically checking VendorLink for updates, documents, or addenda

2.2 ACCESSIBILITY FOR DISABLED PERSONS

If special accommodation is needed, please contact the Procurement Department no later than five (5) working days prior to the scheduled event. Contact the Authorized Procurement Representative as provided herein.

2.3 BIDDER COMMUNICATION AND/OR INQUIRIES

The Bidder shall review this competitive solicitation in its entirety to determine whether Valencia’s objective, the scope of services, conditions, and requirements are clearly stated. If a Bidder has any questions regarding this competitive solicitation, Bidder must submit such inquiries and requests for clarification through VendorLink.

The Bidder’s inquiries or requests for clarification must provide the questions along with the relevant section (s), Subsection(s), Paragraph(s), and page number(s) of the competitive solicitation being questioned.

Valencia will consider only those communications and/or inquiries submitted through VendorLink on or before the Inquiry Deadline Date. Unless the Authorized Procurement Representative specifically requests Bidders to provide additional communications, Valencia will not accept or consider any of Bidder’s written or other communications and/or inquiries (except solicitation response) received after the Inquiry Deadline Date.

To the extent Valencia determines, in its sole discretion, to respond to any communications, inquiries, or requests for clarification, Valencia’s response will be made in an addendum to this competitive solicitation and posted on the VendorLink Website.

Valencia will consider the Bidder’s failure to communicate inquiries or request clarifications by the Inquiry Deadline Date to constitute the Bidder’s acceptance of all the conditions and requirements, as stated in the competitive solicitation documents.

Valencia reserves the right to waive minor, nonmaterial irregularities in any or all bids and accept or reject, in part or in full, any or all bids.

2.4 RESTRICTED BIDDER COMMUNICATIONS

From the date of issuance of this competitive solicitation until Valencia takes final agency action, Bidders must not communicate with any Valencia employees or Valencia representatives regarding this competitive solicitation or Bidder’s solicitation response except as provided herein or as expressly https://valenciacollege.edu/employees/procurement/solicitations.php

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All questions and requests for clarification related to process must be directed in writing via email to the authorized procurement representative (Issuing Agent) listed below. Reminder: questions directly related to this Bid must be submitted via VendorLink prior to the Question Cutoff Date and Time.

César Colón Assistant Director of Procurement, Valencia College Email: ccolon70@valenciacollege.edu Department Email: valenciaprocurement@valenciacollege.edu

2.5 CONE OF SILENCE

With the exception of the Procurement Department, College employees and members of the Board of Trustees are not to be contacted regarding the ITB during the solicitation and selection process. Violation of this prohibition shall result in the disqualification of the Bidder.

2.6 ORAL INTERPRETATION AND ADDENDA

All interpretations and clarifications related to this solicitation, or supplemental instructions will be in the form of a written addendum from the Procurement Department. No oral interpretations or clarifications from College staff or by other means will be considered binding unless issued in writing. The Procurement Department will post any Addenda relating to this competitive solicitation along with Addenda Acknowledgment Forms on the Website. The Bidder’s authorized representative must sign and date the Addenda Acknowledgment Form

2.7 SILENCE OF SPECIFICATIONS

Any perceived silence in this solicitation specification, scope of work, or drawings shall not be interpreted as any intended limitation upon the objective and purpose of the procurement as defined in this solicitation.

2.8 CONFORMANCE TO SOLICITATION

All Bids submitted shall meet and conform to all material, mandatory requirements set forth in this Solicitation, provided that nothing herein shall be deemed to limit the College’s ability to waive minor irregularities without notice or the need to issue a written addendum. Goods or services will be procured on an as-needed basis.

If a Bidder desires to submit a Bid which, if selected by the College, would require the College to waive, alter or omit a material, mandatory requirement set forth in this Solicitation, the Bidder must first submit a request in writing to the College asking the College to amend the requirement(s) of this Solicitation in the same manner provided for the submission of written questions by Bidders provided in the section of this Solicitation entitled Questions Regarding Solicitation Process. If the College, in its discretion, agrees to amend, alter, or waive the requirement, the College will issue a notice to all prospective Bidders of the change in the form of a written addendum.

Please note, the College is not asking the Bidders to send in their Bids before the submission date, however, merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Bid.

mailto:valenciaprocurement@valenciacollege.edu

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2.9 COSTS OF DEVELOPING AND DISCLOSURE OF REPLY CONTENTS

The College will not be liable for any costs incurred by a Bidder in preparing and submitting a response.

All documentation produced as part of this solicitation shall become the exclusive property of the College upon receipt and may not be removed by the Bidder or its agents. All Bids shall become the property of the College and will not be returned to the Bidder. The College shall have the right to use any ideas or adaptations of ideas contained in any response received in response to this solicitation. The selection or rejection of the response will not affect this right.

2.10 SOLICITATION RESPONSE VALIDITY PERIOD

All Bids submitted shall be binding for one hundred eighty (180) calendar days following the date of opening. Should the Bidder default with this binding condition, the Bidder may be placed in debarment from submitting a Bid and doing business with the College for up to one (1) year.

2.11 RESERVED RIGHTS

The College, at its sole and absolute discretion, reserves the right to reject any, or parts of any Replies, to re-advertise this solicitation, postpone, or cancel, at any time, the solicitation process, or to waive minor irregularities and informalities in this Solicitation or the Replies received as a result of this Solicitation.

The College does not guarantee the award of any contract as a result of this solicitation process. The College reserves the right to make the award to the Bidder who, in the opinion of the College, will be in the best interest of and/or the most advantageous to the College.

The College also reserves the right to reject the Reply of any Supplier who has previously failed in the proper performance of an award or to deliver on time contracts, or who, in the College’s opinion, is not in a position to perform properly under this award. The College reserves the right to inspect all facilities of Bidders to determine as to the foregoing.

2.12 ACCURACY OF INFORMATION

Any Bidder who submits in its Bid to the College; any information which is determined to be substantially inaccurate, misleading, exaggerated, incomplete, false, or incorrect, may be disqualified from consideration and may be disqualified from applying for other work for a period of up to three (3) years.

2.13 PRICING

Prices are to be a fixed price, and include provisions of labor, equipment, tools, consumables, maintenance, permits, liability insurance, builder’s rick insurance, training manuals and services necessary and/or proper for the completion of the work, except as may be expressly provided in the contract documents associated with the materials to be provided by the College. The College will not be liable for any costs beyond those proposed herein and awarded.

2.14 ERRORS AND OMISSIONS

The bidder is expected to comply with the true intent of this ITB taken as a whole and shall not avail itself of any errors or omissions to the detriment of the services. Should the firm suspect any error, omission, or discrepancy in the specifications or instructions, the firm shall immediately notify the College, in writing, and the College shall issue and post a written amendment. The firm is responsible for the contents of its qualification and for satisfying the requirements set forth in the ITB.

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2.15 PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Bidders should be aware the Solicitation and the responses thereto are in the public domain. The Bidder must include any materials it asserts to be exempt from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled Attachment to Solicitation, Valencia College Title and include SOLICITATION number - Confidential Material.

Bidders must identify specifically any information contained in their Bids, which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

A generic notation that information is confidential is not sufficient. Failure to provide the Procurement Department Office with a detailed explanation and justification including statutory cites and specific reference to your Bid detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Bid being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

All Bids received from Bidders in response to this Solicitation will become the property of the College and will not be returned to the Bidders. In the event of the contract award, all documentation produced as part of the contract will become the exclusive property of the College.

2.16 BID WITHDRAWAL

Bidders may withdraw, alter, and resubmit their Bids through VendorLink at any time before the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time.

2.17 PROTESTS

Any Notice of Protest by a Bidder or other party involving the specifications, terms, and conditions or any other aspect of the solicitation must be filed in writing within seventy-two (72) hours after the posting of the notice of decision or intended decision noting the basis of the protest. Failure to file a protest within the time prescribed in “Procedure for Protest of Competitive Solicitations Decisions/Intended Decisions (Protest Procedures) or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Please visit the Procurement Website to view a complete copy of the Protest Procedures at https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf

2.18 COOPERATIVE AGREEMENT

The Council of Purchasing Professionals (COPP) is comprised of procurement officials from the twenty-eight (28) Colleges within Florida. The objective of COPP is to promote the development of cost-effective cooperative purchase contracts to maximize total value for those organizations.

COPP members can utilize the proposed contract awarded for services as specified. The awarded supplier agrees to offer the same pricing, terms, and conditions to those agencies; however, each agency will be responsible for issuing purchase orders for the services provided under the agreement.

https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf

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2.19 COERCION FOR LABOR

In accordance with Section 787.06 (13), Florida Statutes, all Proposers should be aware the Statute requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The District Board of Trustees of Valencia College, Florida, is a governmental entity for purposes of this statute.

2.20 FOREIGN COUNTRIES OF CONCERN

In accordance with Section 288.860, Florida Statutes, Public entities, including state agencies, political subdivisions, public schools, state colleges, and state universities, are prohibited from entering into agreements or accepting grants from foreign countries of concern if such agreements constrain contractual freedom, allow foreign control over curriculum or values, or promote agendas detrimental to U.S. safety or security.

It is the responsibility of the Proposer to disclose whether the ownership of their company is headquartered in or substantially controlled by any foreign country of concern as defined by Florida law.

Such disclosure must be made at the time of proposal submission. Additionally, if, at any time after a contract has been awarded, there is a change in ownership that results in the company being headquartered in or substantially controlled by a foreign country of concern, the contractor is required to immediately inform the College in writing. Failure to provide such disclosure or to notify the College of any subsequent change in ownership may result in the termination of the contract.

2.21 FAMILIARITY WITH LAWS

Should any term or condition of this Agreement be rendered unlawful by statute, regulation, court ruling, or governmental directive, including but not limited to restrictions on the use of funds, Valencia shall have the right to immediately cease compliance with that term or condition with prompt notification to vendor.

Should a statute, regulation, court ruling, or governmental directive render this Agreement null and void, impossible, or impracticable by the parties, the parties shall negotiate a termination on mutually agreeable terms.

2.22 U.S. PRODUCED IRON AND STEEL PRODUCTS

Contractor bidding on public works projects agrees to comply with the provisions of Section 255.0993, Florida Statutes, Public works projects; United States-produced iron and steel products, which requires that, as may be applicable, any iron or steel product permanently incorporated in the project be produced in the United States, except as otherwise provided or exempted therein.

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SECTION 3.0 INSTRUCTIONS FOR PREPARING BID

3.1 BID SUBMITTAL FORMAT

Bids shall be prepared simply and economically, providing a straightforward, concise delineation of the Bidder’s capabilities to satisfy the requirements of this Solicitation. To ensure a uniform review process and to obtain the maximum degree of comparability, Bid should be organized by section with tabs that reference the evaluation criteria as outlined below.

A Table of Contents should include a clear identification of the material by section and by page number.

3.1.1 General Information

a) Bid documentation should not exceed 40 pages (one-sided), 20 pages (two-sided). Required

Valencia forms and Tabs/dividers are not included in this count.

b) The cover page must identify the Solicitation Number, Name, Date of submission, and the

Name of the Bidder.

c) The Solicitation Number and Name must be included in the footer of each page of the Bid and all attached documents at the time of submittal.

d) Number each page consecutively, including exhibits, attachments, resumes, and any other related supplemental information.

e) Separate and identify each section of the Bid response by use of a divider/separation page.

f) It is the sole responsibility of the Bidder to ensure that electronic Bid submittals are received by the Procurement Department by the due date and time.

g) The College shall not be responsible for delays caused by any occurrence.

3.1.2 Electronic Submittal

Bids must be submitted through VendorLink and must be uploaded before 2:00 PM.

VendorLink(Valencia Colleges solicitation portal) will lock at 2:00:00 PM, no submission will be accepted after this time.

a) Electronic Submittals will only be accepted via VendorLink.

b) Only files in the following formats will be accepted: Microsoft Word, Excel, PowerPoint, and

Adobe Portable Document Format (PDF)

c) Files submitted must be formatted and enabled for printing.

d) Bidders may withdraw, alter, and resubmit their Bids through VendorLink at any time before the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time. Bids in “Draft” status are not complete and must be submitted.

e) VendorLink system will not accept any document submission after the due date and time.

f) In the event of technical difficulties in submitting Bids, Bidders should contact VendorLink support at support@evendorlink.com.

g) Valencia College may request clarifications and additional information after Bid submission.

mailto:support@evendorlink.com

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3.2 BID SUBMITTAL LAYOUT

This criterion includes, and is not limited to, the degree of Solicitation submittal completeness and ability to follow these Solicitation instructions to include certification forms, documentation, and other related information.

TAB A: COMPLETENESS AND RESPONSIVENESS OF SUBMITTAL

1. Include completed Competitive Solicitation Acknowledgement Form (Page 1 of this solicitation).

2. Include EXHIBIT A: Bid Certification Form

3. Include EXHIBIT B: Bidder Information and Signature Form & W9 Form

4. Include EXHIBIT C: Conflict of Interest and Disclosure Statement

5. Include EXHIBIT D: Sworn Statement on Public Entity Crimes

6. Include EXHIBIT F: Addendum Receipt Verification

7. Include EXHIBIT L: Byrd Anti-Lobbying Certification

TAB B: MANDATORY REQUIREMENTS

Bidders shall certify that they meet the mandatory qualifications. Provide evidence that contractor meets the mandatory requirements of this Solicitation as identified in Section 1.3, “Bidder Mandatory Requirements”. Bidders that do not submit documentation to meet the mandatory requirements as specified in this Solicitation may not be considered for further evaluation.

A. BONDING & INSURANCE REQUIREMENTS:

1. Evidence that the contractor has financial resources to furnish a one hundred percent (100%) Payment and Performance Bond based on the Guaranteed Maximum Price (GMP).

Complete EXHIBIT K, Surety Bonding Attestation Form.

2. Proof of insurance, including liability and workers' compensation coverage as required by Law. (See Attachment 2, Insurance Requirements).Attach evidence of required insurance coverage or proof of insurability in the amounts indicated in Attachment 2. A properly completed ACORD Form is preferred.

Upon final award, Certificates of Insurance Forms must contain the correct solicitation and/or project number and Valencia College contact person. Certificate(s) of insurance must confirm professional liability/errors and omissions, current workers compensation, public liability, and property damage insurance.

Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall submit a copy with the bid. Incorporated and unincorporated companies that qualify for an exemption under the Florida Worker’s Compensation law in Chapter 440 Florida Statutes shall submit an executed waiver relieving the Valencia College of liability in the event they are injured while providing goods and/or services to the College.

B. LICENSE, COMPLIANCE REQUIREMENTS & REFERENCES

1. Proof of State of Florida Corporate Registration.

2. Evidence of compliance with local, state, and federal regulations, including environmental and building codes.

3. Proof of licensing for site work in Florida and any other applicable licenses required by the

State of Florida.

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4. Provide three (3) references of similar projects installing HDPE irrigation, completed in the past five (5) years, comparable in complexity, size, and scope to that specified in this solicitation. Complete EXHIBIT E, References Form.

TAB C: PRICING AND SCHEDULE

1. Complete ATTACHMENT 6 - ITB 2025-12 Fixed Price Proposal Form

2. Provide a detailed Cost Breakdown for each campus (East, Osceola, and West campus)

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SECTION 4.0 BID EVALUATION PROCESS

4.1 INITIAL REVIEW OF BIDS

Bidders will submit the solicitation package as outlined in Section 3.0, “Instructions for Preparing Bid”.

Procurement will then review for completeness.

In compliance with the requirement of announcing and recording the names of bid submissions in a public bid opening, the College will post names of the bidders in VendorLink within 48 hours of due date. No bids will be opened or tabulated. In accordance with 119.071 F.S., bids are exempt from public records laws until such time as the agency provides notice of an intended decision or until thirty (30) days after the bid due date.

4.2 EVALUATION OF BIDS

A. After the initial review of bids by procurement to ensure bidder meets the mandatory requirements, packages will be sent to the responsible end-user. They will evaluate the offers to make sure they are compliant with the College's needs. They will notate price and any other factors effecting “Best Value”. Best Value, will be based on, but not necessarily limited to, the following criteria:

1. Cost (best cost advantage for the College)

2. Conformance with Scope of Work

3. Acceptable date of delivery and completion

4. The Bidder's qualifications & experience

5. The Bidder's past performance

6. Such other reasonable factors as the College deems fit

B. All bids are subject to the College’s right to reject any or all bids and waive any informality in the bids or the bidding. Failure to provide and complete all the information required, may result in rejection of bid.

C. Bids may be rejected if they show any unexplained erasures, omissions, alterations of forms, additions not called for, added restrictions or qualifying conditions or other irregularities of any kind.

4.3 BEST VALUE

The College intends to contract with the responsive and responsible Bidder whose response is determined by the end user's department and procurement to provide the best value to the College. "Best Value," as defined in Section 287.012(4), F.S., means the highest overall value to the College based on objective factors that include, but are not limited to, price, quality, design, and workmanship. Based on a determination of best value, the College reserves the right to award one (1) or more contracts for these services, as is in the best interest of the College.

4.4 EVALUATION METHOD

The end-user department will designate a reviewer to review each submittal for completeness.

Submittals deemed to be reasonably acceptable to be selected will be evaluated based on “Best Value.”

4.5 AUTHORITY TO AWARD

Contract(s) will be awarded in accordance with the provisions of Valencia College policies and procedures. Award of contracts in excess of the threshold of Category five, as specified in Section 287.017, Florida Statutes, will be subject to the District Board of Trustee’s approval.

ITB 2025-12, Valencia College Irrigation System Mainline Upgrades P a g e 15 | 15

4.6 BID TABULATION AND RESULTS

Bid tabulations will be posted on the VendorLink website for review by interested parties once the notice of an intended decision is posted or thirty (30) days after opening the bid.

4.7 APPLICABLE DOCUMENTS

The following documents have been provided in the VendorLink posting:

1. Invitation to Bid: ITB 2025-12, Valencia College Irrigation System Mainline Upgrades

2. ATTACHMENT 1 - Valencia College Terms and Conditions

3. ATTACHMENT 2 - Insurance Requirements

4. ATTACHMENT 3 - East Campus Irrigation Drawings and Specifications

5. ATTACHMENT 4 - Osceola Campus Irrigation Drawings and Specifications

6. ATTACHMENT 5 - West Campus Irrigation Drawings and Specifications

7. ATTACHMENT 6 - ITB 2025-12 Fixed Price Proposal Form (Fillable)

8. EXHIBITS A-D, F, & L

9. EXHIBIT K, Surety Bonding Attestation Form

10. EXHIBIT E, References Form