Invitation For Bid Vendor Checklist~14.docx

This document is an Invitation for Bid (IFB) vendor checklist issued by the State of Illinois. It serves as a compliance and submission guide for vendors participating in the state's competitive bidding process through the Bidbuy platform. The checklist addresses requirements for vendors operating in Illinois and ensures proper registration and documentation across multiple state agencies and systems, including the Illinois Procurement Gateway (IPG), Illinois Secretary of State, Illinois Board of Elections, and the Illinois Department of Human Resources (IDHR).

The checklist outlines mandatory submission requirements for bid participation, including pricing entry on the items tab, submission of completed and signed documents such as the contract offer, vendor disclosure forms (Forms A or B depending on IPG registration status), Business Enterprise Program (BEP) plans where applicable, product specifications, and vendor experience documentation. Vendors must also complete required state registrations with the Illinois Board of Elections, Secretary of State registration for business operation, IDHR number registration for companies with 15 or more employees, and maintain valid IPG registration. The document provides direct links to each registration portal and emphasizes that vendors must submit their complete quote through the Bidbuy system to be considered for contract award.