Invitation For Bid Vendor Checklist~14.docx

This document is an Invitation for Bid Vendor Checklist issued by the State of Illinois for competitive bidding purposes. The checklist serves as a pre-submission guide for vendors participating in the Illinois procurement process through the Bidbuy platform. It involves multiple Illinois state agencies and entities, including the Illinois Board of Elections, Secretary of State, Illinois Department of Human Resources (IDHR), and the Illinois Procurement Gateway (IPG).

The checklist outlines mandatory submission requirements for vendors, including pricing entry on the items tab, submission of completed and signed documents such as contracts, offers, vendor disclosures, and product specifications through the Bidbuy attachments section. Vendors must also complete specific state registrations prior to bid submission: Illinois Board of Elections registration, Secretary of State registration for conducting business in Illinois (except sole proprietorships), and IDHR Number registration for companies with 15 or more employees. Additionally, vendors must maintain active IPG registration if using formerly Forms B vendor disclosures and may need to submit Business Enterprise Program (BEP) plans if applicable. The document provides direct links to all required registration portals and emphasizes that vendors must submit their complete quote through Bidbuy to be considered for award.