Invitation For Bid Vendor Checklist~14.docx

This document is an Invitation for Bid Vendor Checklist issued by the State of Illinois. It serves as a guidance document for vendors participating in the state's competitive bidding process through Bidbuy, the state's electronic procurement system. The checklist is designed to ensure vendors meet all submission requirements and comply with Illinois state registration and disclosure obligations.

The checklist outlines mandatory submission requirements including pricing entry, completion and submission of contract documents, vendor disclosure forms, Business Enterprise Program (BEP) plans where applicable, product specifications, and vendor experience documentation. Vendors must also complete several state registrations to be eligible: Illinois Board of Elections registration, Secretary of State registration for conducting business in Illinois (except sole proprietorships), Illinois Department of Human Resources (IDHR) number registration for companies with 15 or more employees, and Illinois Procurement Gateway (IPG) registration if submitting former Forms B disclosures. The document provides direct links to each registration portal and emphasizes that vendors must submit their completed quote through Bidbuy's designated attachments tab and hit the submit button to complete the bidding process.