Instructions to Offerors 13.5 - August 19th.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

INSTRUCTIONS TO OFFERORS

This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13.5 procedures. This solicitation has been set aside 100% for Service Disabled Veteran Owned Small Businesses (SDVOSBs) which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary the Government will seek clarification and additional information for offers that are submitted from any eligible offeror. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The Government intends to award to the offeror whose offer represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items: does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful offeror/contractor whose offer/quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of this solicitation and the Statement of Work Statement (SOW). Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c).

OFFER SUBMISSION GUIDANCE:

Offer Submission Guidance: Offers shall be submitted via e-mail only to Marcus Sidney, Contract Specialist, marcus.sidney@va.gov. Offers shall be submitted on or before the close date/time as specified in this solicitation. Offers are due no later than Thursday, August 28th, 2025, by 8:00 A.M. CST (New Orleans, LA). Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer.

Solicitation Questions: Questions about this solicitation shall be accepted until Friday August 22, 2025, by 8:00 A.M. CST (New Orleans, LA). Questions shall be submitted via e-mail only to Marcus Sidney, Contract Specialist, marcus.sidney@va.gov. No additional questions or requests for information/clarification shall be accepted after Friday August 22, 2025. Questions/answers will be posted via an amendment to this solicitation. It is the responsibility of the contractor to monitor FedBizOpps for any and all amendments to this solicitation. Questions shall only be accepted from those parties who are an interested party to this solicitation. As this solicitation has been set aside for SDVOSBs, questions shall only be accepted from SDVOSBs. Questions (to include requests for information/clarification) from contractors in other socioeconomic categories shall not be accepted.

be clearly and concisely written as well as neat, indexed (cross indexed as appropriate) and be logically assembled. All pages shall be appropriately numbered, and the font chosen should be easily readable. Each volume will be separated by section and will include a Table of Contents identifying each section.

OVERALL ARRANGEMENT OF OFFERS

Volume 1 will contain the information required under the price factors listed below. This volume will be clearly marked on the outside and on the cover page with the Offeror’s name, the solicitation number, and the title “Price Proposal”.

a) Pricing shall be entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

b) A copy of the offeror’s registration with the System for Award Management (SAM.gov) showing that the offeror is registered and active within that system Volume 2 will reference that the contractor’s past performance history shall be evaluated before the vendor’s offer is accepted for award.

Volume 3 will contain responses to Technical Capability evaluation criteria. Technical Capability is comprised of the following factors: A. Supplies Salient Characteristics, and B. The Contractor’s Capability Statement

VOLUME 1 – PRICE

1) Offeror shall include in this section the following items:

a. Pricing entered as required on the pricing schedule and totaled at the bottom of the pricing schedule. Please remember that this is mandatory. Otherwise, your offer will be considered nonresponsive.

b. Please remember to sign the 1449 document before submitting your quote. This is also mandatory. Otherwise, your offer will be considered nonresponsive.

2) The contractor shall also submit the following documents:

a. A copy of the offeror’s registration with the System for Award Management (SAM.gov) showing that the offeror is registered and active within that system.

VOLUME 2 – Contractor’s Past Performance History

1) Contractor’s Past Performance History: The Contractor must have a satisfactory performance record (FAR 9.104-1(c).

VOLUME 3 - Technical Capabilities: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the Statement of Work in the Solicitation:

A. Supplies’ Salient Characteristics

a. The contractor shall provide their equipment’s salient characteristics with their final quote.

i. The contractor’s technical capabilities shall be evaluated on the vendor’s ability to meet all the required specifications listed in the SOW.

ii. Please note that The Rapid Infuser units must meet the specifications stated in the SOW.

B. The contractor shall also provide a technical capability statement demonstrating their skills and strengths.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.