Instructions for Bidders.pdf

March 12, 2023 insbid.wpd

INSTRUCTIONS TO BIDDERS

A. General Information

Argonne National Laboratory is operated by the UChicago Argonne, LLC under Prime Contract with the U. S.

Department of Energy. As contractor, UChicago Argonne, LLC is responsible for the management of Argonne and endeavors to ensure that Argonne effectively carries out the mission assigned to it by the sponsoring government agency. UChicago Argonne, LLC is a nonprofit, limited liability corporation.

B. Bidding Requirements

1. Content:

a) All quotations shall be responsive to the terms and conditions contained in this specification.

b) Any exceptions taken shall be detailed and refer to specific paragraphs of the technical requirements. The Laboratory reserves the right to accept minor deviations from the specifications attached.

2. The bid shall be firm for a period of at least sixty (60) days after the due date.

3. To be considered for an award the Department of Energy has mandated that all Offerors must be registered in the System for Award Management (SAM). The SAM is the Official U.S.

Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no fee to register for this site.

If necessary, information on obtaining the required certifications can be found on the following websites:

http://www.sam.gov

4. A completed and fully executed copy of Argonne Form ANL-70B entitled Pre-Award Information and Representations and Certifications must be submitted with your quotation.

5. This solicitation includes an overview of the Laboratory’s Environmental, Safety and Health

(ES&H) expectations for contractors on the Laboratory Site, as specified in the attachment to this solicitation entitled “Moderate Risk Work by Contractors on the Argonne Site”. Work by

Contractors on the Argonne Site requires that contractors obtain and maintain stated insurance requirements, and that all policies provide appropriate language naming UChicago Argonne, LLC, the University of Chicago, and the United States Government as additional insureds. Your proposal should address your acceptance of these requirements.

6. Offeror is requested to furnish one (1) of the following to support the offered price:

a) A published pricelist.

b) If a published pricelist is not available, please furnish a copy of an invoice to another

Customer (Customer name can be removed) for the same or similar products/services as being requested by Argonne.

C. Prices

1. Firm Fixed Price, “F.O.B” Destination (Lemont, Illinois)” Proposals are requested. If other than firm prices are quoted, conditions of escalation are to be stated.

2. Proposals shall be firm for a minimum period of sixty (60) days after the “due date” defined on http://www.sam.gov/

March 12, 2023 insbid.wpd page one (1) of the Request for Quotation, dated 03/12/2024.

3. Offeror is asked to propose the best pricing available to the Laboratory, including any type of government discounted pricing (GSA, ICPT, etc.). If applicable, the proposal should include full details.

D. Completion of Services

Offerors are requested to quote their earliest and most realistic completion date with the knowledge that said delivery may be a prime factor in making an award.

E. Selection

In making final selection of a supplier, the Laboratory will consider such factors as price, delivery, demonstrated experience and capabilities, and other requirements of this solicitation.

F. Award

1. Argonne will award a contract resulting from this solicitation to the responsible bidder whose offer conforming to the solicitation will be most advantageous to the Laboratory, cost or price and other factors, specified elsewhere in this solicitation, considered.

2. Argonne may (a) reject any or all quotations, (b) accept other than the lowest quotation, and (c) waive informalities and minor irregularities in quotations received.

3. The Laboratory may award a contract on the basis of initial offers received, without discussions.

Therefore, each initial quotation should contain the bidder's best terms from a cost or price and technical standpoint.

G. Submission of Offers

1. Proposals are due by 5:00 PM. (CDT) on the “due date” defined on page one (1) of the “Request for Quotation,” dated 03/12/2024

2. Offers and modification thereof must be submitted by electronic Mail (1) addressed to jdoria@anl.gov, and the subject line must identify the Argonne solicitation number and the name of the offeror.

3. The following documents must be fully executed by a person authorized to legally bind the

Offeror.

- Pre-Award Information, ANL-70B Form

- Request for Quotation, ANL-70 form