PLC_Upgrade_SOW_corrected.pdf

Federal Bureau of Prisons FDC SeaTac 6D1A November 4, 2015

Specification Project 6D1A- Upgrade PLC

United States Department of Justice

Federal Detention Center, SeaTac

Table of Contents Division 01 – General Requirements 01 11 00 Summary of Work and Bureau Procedures

1.1 Summary of Work

1.2 Contractor Use of Premises

1.3 Contractor Personnel

1.4 Contactor Material Deliveries, Tools, and Equipment

1.5 Execution of Work and Clarification of Information

1.6 Definitions

1.7 Project Meetings

1.8 Construction Submittals

1.9 Construction Contract Management Requirements

1.10 Health and Safety

1.11 Construction Cleaning

1.12 Submittals for Substitution

1.13 Quality Assurance

1.14 Products/Materials Used

1.15 Warranties (Guarantees)

1.16 Project Closeout

2.1 Equipment and System Integration Specifications

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COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS, SPECIFICATIONS OR INFORMATION TO

UNAUTHORIZED USERS IS PROHIBITIED.

Do not remove this notice.

Properly destroy documents when no longer needed.

FDC SeaTac, Project6D1A

SUMMARY OF WORK & BUREAU PROCEDURES 01 11 00 - 1

Sensitive But Unclassified - SBU

SECTION 01 11 00 – Summary of Work & Bureau Procedures

PART 1 GENERAL

1.1 SUMMARY OF WORK

A. All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who are thoroughly experienced in their particular trade or craft. The work includes, but is not necessarily limited to the following description:

B. The Federal Bureau of Prisons (FBOP), Federal Detention Center (FDC) SeaTac, located at 2425 S. 200th Street, SeaTac Washington intends to make a single award to a responsible entity that will provide all necessary equipment, labor, parts, materials and programming necessary to fully replace and upgrade the institution’s Programmable Logic Controller (PLC) system, to include any system dependent sub-components that will allow it to work as one complete functioning system. The new PLC system shall utilize touch screen technology as the primary user interface and intergrade with the institution’s existing CCTV matrix switch and intercom system.

1.2 CONTRACTOR USE OF PREMISES

The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP Contract Officer Representative (COR).

I. All visitors to the construction site shall register with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site.

II. The project site will be open to the Contractor from Monday through Friday, with exception of federal holidays, for the duration of the project.

The project schedule is to be based on a normal 40 hour work week. The Contractor shall establish a normal work week schedule for the duration of the project.

a. Work Hours for institution accessing contractors is 7:00AM – 3:00PM, Monday - Friday, excluding weekends and federal holidays. Any Contractor work that may be required or requested outside these established working hours will require a written request having a “Work Task Outline” justifying its necessity, i.e. (Task procedures that will require “downtime” of a vital system that may disrupt the normal daily operations

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of the institution). Alternate work hours may be authorized in accordance with the time frame stated above in such instances. The request must be given to the COR as soon as reasonably possible, but no less than 72 hours (3 days) in advance and must be approved by the Contracting Officer prior to starting such work.

b. Access to institution areas where work will be carried out will be available during normal authorized working hours, however, such areas may become limited or unauthorized in the event of a security incident and/or emergency. Because of this, work hours may not constitute a full eight-hour work day. All assigned Field Technicians are expected to familiarize themselves to the conditions and surroundings of the correctional environment they will be working in.

c. Institution accessing Field Technicians should plan for a minimal amount of processing time for security considerations, i.e., check-in screening, delays due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, on-site Field Technicians may be instructed to stop and secure all work, tools, equipment, and etcetera, they must be escorted out of the institution.

Work may resume once the institution emergency is cleared.

III. Contraband: The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the site.

Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

IV. Explosives: The use of explosives is absolutely forbidden without written authorization from the FBOP Contracting Officer upon no less than thirty (30) days advance written request.

V. Cell phones, pagers and radios are not allowed within the secure perimeter.

VI. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP Project Representative.

VII. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP Project Representative.

VIII. The Contractor shall review his or her site layout plan for staging, stockpiles, etc.., with the FBOP Project Representative. The Contractor shall maintain all staging and construction areas in a neat and orderly fashion.

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IX. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold, or heat so as to maintain all work, materials, apparatus and fixtures free from injury or damage.

1.3 CONTRACTOR PERSONNEL

A. Contractor employees working at a FBOP facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Project Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees approved to work at the institution. If a Contractor’s employee is not approved, only that fact will be communicated to the Contractor. No additional justification will be released, in compliance with Privacy Act requirements.

B. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution. These rules include, but are not limited to the following:

- Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

- Do not give, or offer to give, anything to an inmate.

- Do not bring any correspondence into or out of the institution.

- Do not accept gifts or favors from inmates.

- Leave personal items locked in your vehicle or secure them at the

Contractor’s lay-down area.

- A form of photo ID is required to enter the facility.

- Revealing clothing is not acceptable attire and work attire is required at all times.

- Conduct yourself in a responsible, professional manner.

- Report an unusual action(s) or behavior to FBOP staff.

C. Contractor employees working within the secure perimeter shall wear a clearance badge issued by the institution at all times, and shall be escorted by an institution staff member.

1.4 CONTRACTOR MATERIAL DELIVERIES, TOOLS AND EQUIPMENT

A. All constructions materials and/or Contractor equipment needed to perform the work, which will require temporary on-site storage, will be coordinated with the

COR.

B. All construction related deliveries which are directly shipped to the institution on behalf of the contractor can be received at the institutions’ rear gate between the hours of 6:30AM – 2:00 PM, Monday – Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member sign for, or allow a drop shipment of project related materials or equipment to enter the

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institution if the contractor, or his representative, is not present to inspect, verify and accept the delivery. Under no circumstance will FDC SeaTac staff be responsible for the acceptance of any contractor related deliveries.

C. Tools brought into the institution’s secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

D. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

E. No explosive action tools shall be used on the property at any time.

F. Any contractor materials, tools, and/or equipment that will be required to be brought on-site for an extended period of time to expedite project completion shall be permitted to be stored in a designated area mutually agreed upon between the COR and the contractor. If necessary, the contractor shall be allowed to bring in a securable, single point access storage container(s), such as a Job or Gang Box that will be placed in an approved storage area for the duration of the project. Size of the storage container(s) shall be agreed upon by the COR and contractor.

G. All contractor provided containers will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion. Stored materials cannot be stored at a height that would create a fall hazard.

H. Contractor tools stored in an on-site container will require a daily inventory check in/out accountability protocol. At the start of each work day all tools stored within a container(s) shall be verified as all present and accounted for by an on-site Contractor Field Technician and confirmed as such by an escorting BOP staff member. A tool inventory form shall be used to facilitate accountability.

I. Upon end of the work day, all tools will be inventoried back in to their respective storage container(s). The end-of-the-day tool inventory procedure shall require the presence of; a) Contractor escorting BOP staff member. b) A Contractor Field Technician overseeing their tool accountability, and c) An Institution Lieutenant who will oversee, and signature validate the tool inventory procedure.

J. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation.

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Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. Due to this, all contractor owned extension cords used for this project will be required to exit the institution at the end of every work day for the duration of the project.

K. All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

1.5 EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

A. The Contractor’s execution of the Contract represents that the Contractor has visited the site and has become familiar with the local conditions under which the Work is to be performed; and correlated personal observations with the Contract requirements.

B. It is the intention of the Construction Documents to provide a complete project.

The Contractor shall be responsible for this result. The Contractor shall verify all measurements and be responsible for the correctness of same. The Contractor shall layout their work and be responsible for all lines, elevations, and measurements of buildings, utilities, and other work executed by them.

This includes verification of existing conditions, if any, that affect their work or to which their work is to be fitted.

C. The Contractor shall carefully study and compare Contract Documents before proceeding with fabrication and installation of work. Coordinate scheduling, submittals and work to ensure efficient and orderly sequence of installation.

D. Should it appear that the work intended to be described is not sufficiently detailed or explained by the Construction Documents, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI’s shall be used by the Contractor to clarify information in the Construction Documents only. Each RFI shall be numbered sequentially, dated and indicate a reasonable date for the Contracting Officer’s written reply. All RFI questions shall be thoroughly researched by the Contractor, prior to presenting them as RFI’s. In no case shall any work proceed in uncertainty.

1.6 DEFINITIONS

A. Contracting Officer: The officer who executes the contract on behalf of the United States; this shall include a duly appointed successor. The Contracting Officer is the only official authorized to administer, modify, and/or terminate the contract. The Contracting Officer makes related approvals, determinations, and findings pertaining to the contract and is the only individual on the project

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staff who can obligate funds on behalf of the Government and is registered with the Department of Justice.

B. FBOP Project Representative: The FBOP representative, located at the construction project site, or authorized representative(s) who has overall responsibility (except for contractual matters) for the administration of the operations and activities at the construction project site. References to "Government Representative” or "Contracting Officer's Representative (COR)" shall mean the FBOP Project Representative. The FBOP Project Representative represents the Contracting Officer for all technical matters that arise under the contract. The FBOP Project Representative shall be specifically responsible for the following areas as they relate to the administration of the construction contract. This delegation of duties and responsibilities does not preclude the Contracting Officer from also performing these duties.

I. Monitor and review the progress of the work. This will include the conduct of onsite observations of the work as it is in progress. The FBOP Project Representative shall issue reports concerning deficiencies and/or omissions observed in the work.

II. Receive submittals to verify conformance with the Contract Documents.

III. Review requests for information from the Contractor. This does not include the authority for any change that may result from the approval of the request for information. Authorization for any change can come only from the Contracting Officer.

IV. Monitor that all tests required by the Contract Documents are performed. This may include the documentation of the test procedures and results.

V. Review sample construction and job site mockups for conformance with the Contract Documents.

VI. Review and sign the application and certificates for payment as submitted by the Contractor. Approval of the certification must be made by the Contracting Officer.

VII. Evaluate the Contractor’s performance and prepare a performance report at the completion of the Contract.

VIII. Review and recommend final approval of the Contractor’s schedule for the Contracting Officer as required by the Contract Documents. This process would include the Schedule of Values.

IX. The FBOP Project Representative shall approve the placement of the Contractor’s trailers and general administration of the construction site as it relates to the construction work.

X. The FBOP Project Representative shall not, and has no authority to:

a. Re-delegate any authority to any other person.

b. Change any of the terms of the Contract or sign any modification to the Contract.

c. Obligate the payment of any money by the Government.

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d. Cause the Contractor to incur cost not otherwise covered by the Contract.

C. Contractor: The sole proprietorship, partnership, joint venture, corporation, or other legal entity that agrees to provide all labor, material, and services required in the contract. In order to administer and supervise the Contract Work, the Contractor shall provide the following minimum supervisors:

I. Contractor’s Project Manager: The Contractor’s Representative experienced in administration, supervision and quality control of all construction work required by the Contract. This includes, but is not limited to enforcing all applicable federal, state and local standards.

II. Project Field Superintendent: The Contractor’s Representative experienced in general field supervision of all construction work required by the Contract. Supervise, direct, inspect and coordinate the construction work of the Contractor, subcontractors, suppliers, and installers, and to assure compliance with the Construction Schedule.

D. Subcontractor: The term, as employed herein, includes a business having a direct contract with the Contractor, and it includes one who furnishes material according to the Drawings and Specifications of this work. This definition also includes businesses having contracts with subcontractors. Subcontractors are considered to be Contractor employees.

E. Approve: Only the Contracting Officer can approve or disapprove Contract actions. Even if the Specifications indicate that an individual other than the Contracting Officer (such as the "FBOP Project Representative") will approve or disapprove an action, it is understood that only the Contracting Officer has this authority. In no case will "approval" by the Contracting Officer be interpreted as a release of the Contractor from responsibility to fulfill the requirements of Contract Documents.

F. Industry Standards and General Applicability of Standards: Except where more explicit or more stringent requirements are written directly into the Contract Documents, applicable standards of the construction industry have the same force and effect (and are made a part of Contract Documents by reference) as if copied directly into Contract Documents, or as if published copies were bound herein. Any materials, equipment, or workmanship specified by references to published manufacturer's specifications, industry standards, building codes, or other referenced published standard shall comply with the requirements of the latest editions or revisions thereof and any amendment or supplements in effect on the date of the Invitation for Bid, except as limited to type, class, grade, or modification in the Specification.

The Contractor, if requested, shall furnish an affidavit from the manufacturer certifying that material or product delivered to the project site meets requirements specified.

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I. “Federal Specification”, :”Commercial Standards”, and “Simplified Practice Recommendations” can be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

II. Standards of associations, institutes, or similar organizations referred to in the Specifications may be obtained directly from the organization.

G. Substantial Completion: The stage in the progress of the work or designated portion thereof is sufficiently complete in accordance with the contract documents so the Government can occupy or utilize the work for its intended use.

1.7 PROJECT MEETINGS

A. Pre-Construction Meeting: The Contracting Officer shall schedule and conduct a pre-construction conference and organizational meeting at the project site or other convenient location prior to or at the time of receipt of the Notice to Proceed for the Construction Contract. Contracting Officer shall arrange for a record of the meeting to be taken and distributed to all concerned. Instructions given that are supported in the Contract Documents are considered binding on all contracting parties. The attendees shall be:

I. The attendees shall include: the Contracting Officer, the FBOP Project Representative, the Contractor’s Project Manager, the Project Field Superintendent, and major subcontractors and other technical support disciplines as appropriate. Attendees will also include representatives from the correctional institution, as deemed necessary by the Contracting Officer.

II. The meeting itinerary shall include, but not be limited to issues such as:

a. Introductions and coordination of the various parties in attendance.

b. Use of premises and security procedures.

c. Construction scheduling and work sequencing.

d. Processing of shop drawings, product data, samples, request for information, contract modifications, and applications for payment.

e. Contract closeout requirements.

B. Construction Progress Meetings: The Contracting Officer and the FBOP Project Representative shall co-conduct progress meetings at the project site on a monthly basis, or at intervals as determined by the Contracting Officer.

The attendees shall be:

I. The attendees shall include:

a. FBOP: Contracting Officer, FBOP Project Representative, Institution

Representatives, and technical support disciplines as appropriate.

b. Contractor: Project Manager, Project Field Superintendent, and technical support disciplines as appropriate (Subcontractors, Manufacturers, Suppliers, etc…).

II. The meeting itinerary shall include, but not be limited to issues such as:

a. Progress since previous meeting, and completion date confirmation.

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b. Field observations and the construction schedule.

c. Corrective measures necessary to maintain the project standards, resolve current problems, or head-off anticipated conflicts.

d. The status of: project submittals, request for information, and contract modifications.

1.8 CONSTRUCTION SUBMITTALS

A. The types of submittal requirements specified in these requirements include shop drawings, product data, samples, certificates of conformance or compliance, certified test or inspection reports, and miscellaneous work-related submittals for construction. Individual submittal requirements are specified in applicable Sections for each unit of work. Provide a standard transmittal form with each submittal.

B. The Contractor shall ensure submittals (product data, shop drawings, etc.)

produced by subcontractors, vendors, or other entities are reviewed for adequacy of coordination and meeting the design intent of the construction documents prior to the submission to the Government. The Contractor shall stamp and certify that each submittal was reviewed, approved, and coordinated with the requirements of Work and the Contract documents.

Failure on the part of the Contractor to indicate review and approval on submittals, prior to submission to the FBOP Project Representative, will result in the submittals not being accepted and returned to the Contractor. The FBOP Project Representative shall return the submittals to the General Contractor within approximately fifteen (15) calendar days.

C. Preparation of Submittals: Provide permanent marking on each submittal to identify project, date, Contractor, Subcontractor, submittal name, Specification section number, and similar information to distinguish it from other submittals.

Number resubmittals with original number and an alphabetic suffix.

D. Coordination and Sequencing: Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for the same Work, and for interfacing units of Work, so that one will not be delayed for coordination of review with another. The Contractor shall promptly notify the Contracting Officer and the FBOP Project Representative when submittal action is delayed for any reason, citing the cause for delay.

1.9 CONSTRUCTION CONTRACT MANAGEMENT REQUIREMENTS

(Construction Scheduling, Schedule of Values, Pay Applications, Contract Modifications)

A. Construction Scheduling: The Contractor shall provide a detailed Construction Schedule with activity entries for each portion of the construction work, in

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chronological order, cumulatively indicating the entire Contract Performance Period. The Construction Schedule shall include the initial detailed construction schedule, and all subsequent construction schedule updates and revisions, as required over the life of the contract.

I. The entire contract performance period as established by the Contract shall establish a Final Contract Completion Date and shall be utilized in the planning and presentation of the Contractor’s Construction Schedule. As the Construction Schedule is being developed, the Contractor may project an earlier completion date. The government may elect to accept a schedule that projects an earlier completion date; however, this acceptance shall not modify the Final Contract Completion Date. The time difference between the Contractor’s projected completion date and the Final Contract Completion Date shall be owned and for the mutual use of both the Contractor and the Government. The Government reserves the right not to accept any schedule it determines to be unrealistic in length.

II. The purpose of the Construction Schedule shall be to:

a. Assure adequate planning, staffing, scheduling and reporting during execution of the work by the Contractor.

b. Assure coordination of the work among the Contractor, subcontractors, manufacturers and suppliers.

c. Assist the Contractor and Contracting Officer in monitoring the progress of the work and evaluating proposed changes to the Contract and the Construction Schedule.

d. Assist the Contracting Officer and the Contractor in the preparation and evaluation of the Contractor’s monthly progress payments.

III. The Construction Schedule shall be updated on a monthly basis throughout the entire Contract time and until Project Completion. The Contractor and the Contracting Officer shall review the actual progress made during each Construction Progress Meeting. The Contractor shall inform the Contracting Officer of any current or anticipated conditions which may delay the work, and provide any additional written information necessary to support these conditions. The Contractor shall update the Construction Schedule to reflect the actual progress of the project, as of the date directed by the Contracting Officer. If it appears the Construction Schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer will direct the Contractor to revise the Construction Schedule.

IV. The Construction Schedule shall:

a. Show the sequence of construction by activity, with dates for beginning and completion of each element of construction.

b. Identify each item by specification section number.

c. Show accumulated percentage of completion for each item.

d. Coordinate with the Schedule of Values (See Item B, below).

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e. Provide sub-schedules to define critical portions of the entire Construction Schedule.

f. Include a narrative report to discuss issues of importance, such as, but not limited to: anticipated delays, contract modifications, revisions, etc.

B. Schedule of Value: The Contractor shall prepare a Schedule of Value (SOV) for the total project. The SOV shall be correlated to the Construction Schedule. The SOV shall be formatted per the CSI Master Format structure.

The Contractor may propose an alternate organizational format to the Contracting Officer for approval.

I. The Schedule of Values shall include:

a. Project name, location, and contract number.

b. Contractor’s name and address.

c. Date of submittal.

II. The SOV shall be arranged in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name.

b. Related specification section, if applicable.

c. Name of subcontractor, if applicable.

d. Name of manufacturer or fabricator, if applicable

e. Name of supplier, if applicable.

f. Change orders (modifications) that have affected value, if applicable.

g. Dollar value.

h. Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

III. The SOV breakdown shall breakdown the Contract sum in sufficient detail to facilitate continued evaluation of applications of payment and progress reports. Break principal subcontract amounts down into several line items.

IV. SOV amounts shall be rounded to the nearest whole dollar. The total of all SOV amounts shall equal the Contract sum.

C. Contractor Applications for Payments: The Contracting Officer shall provide the Contractor with his/her requirements for submitting applications for payment. The application for payment may include, but is not limited to: lien waivers for work paid to date, receipts or vouchers for payment of labor, budget cost report, listing of stored materials, and any other supporting data requested by the Contracting Officer.

1. Initial Application for Payment: Actions and submittals that must precede or coincide with submittal of the first application for payment include the following:

a. List of subcontractors.

b. List of principal suppliers and fabricators.

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c. Schedule of Values.

d. Contractor’s construction schedule.

e. Submittal schedule.

2. Final Payment Application: Actions and submittals that must precede or coincide with submittal of the final application for payment include the following:

a. Completion of project closeout requirements.

b. Completion of items specified for completion after substantial completion.

c. Transmittal of Record Documents and other required project construction records to Government.

d. Proof that tax, fees and similar obligations have been paid.

e. Removal of temporary facilities and services.

f. Removal of surplus materials, rubbish, and similar elements.

g. Release of claims.

D. Request for Information (RFI): If a question, information, or clarification regarding any part of the Contract or FBOP Requirements is needed, the Contractor will submit a Request for Information (RFI) to the Contracting Officer in accordance with the following RFI submission process:

1. The Contractor shall submit a written, signed and dated RFI to the

Contracting Officer.

2. Each RFI shall be numbered sequentially using a unique series of numbers for document control purposes.

3. The Contractor shall allow a reasonable amount of time from the date of receipt, for the Contracting Officer’s review and written reply to the RFI.

E. Contract Modifications (Change Orders): When changes are made in the work that requires an equitable adjustment to the Contract, the Contractor shall submit to the Contracting Officer a written proposal for adjustment of the amount of increase or decrease. Each Contract Modification Proposal (Change Order) shall be numbered sequentially using a unique series of numbers for document control purposes. With the proposal, the Contractor shall submit an itemized breakdown in at least the following detail:

I. Material quantities and item cost.

II. Labor costs by material item.

III. Construction equipment cost.

IV. Workmen’s compensation and public liability insurance.

V. Overhead.

VI. Profit or commission.

VII. Employment taxes (FICA and FUTA); no overhead, profit or commission will be allowed on employment taxes.

VIII. Request for time extensions (calendar days) if applicable.

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If the Contracting Officer determines that an equitable adjustment in time and dollars is to be made, the contract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

1.10 SAFETY AND HEALTH

A. The Contractor is responsible for safety and health on the project. In performing the work under this contract the Contractor shall:

I. Conform to the specific safety requirements established by this contract;

II. Comply with the safety rules of the FBOP institution that concern related activities not directly addressed in this contract;

III. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract;

IV. Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes.

1.11 CONSTRUCTION CLEANING

A. The Contractor shall execute continual cleaning to keep building, site and adjacent properties free from accumulations of waste materials, litter, debris, rubbish, windblown debris and foreign substances resulting from construction operations. The entire work area must be kept free from all debris. The soils must be free of nails, wires, re-bar and other construction materials. During and after the construction process there must be no burying of any construction debris.

B. Remove waste materials, debris, and rubbish from premises and dispose off site in a lawful manner. Do not dispose of volatile waste such as mineral spirits, oil, paint thinner in storm or sanitary drains. Do not dispose of wastes into streams or waterways.

C. If a dispute arises between the Contractor and the Government as to the responsibility under this Contract for maintaining the premises and surrounding area free from waste materials, litter and so on; the Government may clean up;

and the Contracting Officer will allocate the cost to the Contractor via modification to the Contract.

1.12 SUBMITTALS FOR SUBSTITUTION

A. General Requirements: Unless otherwise specifically provided in this contract, reference to any equipment, material, article, or patented process, by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. Subject to

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compliance with specified requirements, the Contractor may, at its option, use any equipment, material, article, or process, which in the judgment of the Contracting Officer is equal to that named.

B. Request for Substitutions prior to execution of the Contract: Requests for substitutions during the solicitation period shall be made by submitting completed substitution request a minimum of twenty (20) calendar days prior to the proposal/bid due date.

I. Submit four (4) copies, fully identified for product or method being proposed for substitution, including related Specification Section and drawing number(s), and fully documented to show compliance with requirements for substitutions. Include project data/drawings, descriptions of methods, samples where applicable, detailed comparison of significant qualities between specified item and proposed substitution, statement of effect on construction time and coordination with other affected cost information or proposal, and statement to the effect that proposed substitution will result in overall work equal to or better than work originally indicated.

II. Document each request with supporting data substantiating compliance of proposed substitution with contract documents, including:

a. Manufacturer’s name and address, product, trade name, mode, or catalog number, performance and test data, and reference standards.

b. Itemized point-by-point comparison of proposed substitution with specific product, listing variations in quality, performance, and other pertinent characteristics.

c. Changes required in other Work.

d. Availability of maintenance service and source of replacement parts, as applicable.

e. Certified test data to show compliance with performance characteristics specified.

f. Samples, when applicable or requested.

g. Other information as necessary to assist in Contracting Officer’s evaluation.

III. Properly submitted substitutions that are acceptable to the Contracting Officer will be included in Contract Documents by amendment.

IV. Substitutions will not be considered for acceptance when:

a. They are indicated or implied on shop drawings or product data submittals without a formal request for Contractor.

b. Acceptance will require substantial revision of contract documents.

c. Submittal for substitution request does not include point-by-point comparison of proposed substitution with specified product.

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d. In judgment of Contracting Officer, submittal does not include adequate information necessary for a complete evaluation.

e. If requested directly by a subcontractor or supplier.

V. Substitute products shall not be ordered or installed without written acceptance of Contracting Officer.

VI. Contracting Officer will determine acceptability of proposed substitutions.

VII. No substitutions are permitted after execution of the Contract, except as allowed by Change Order.

1.13 QUALITY ASSURANCE

A. Source Limitations: To the greatest extent possible for each unit of Work, and subject to the restrictions of the Buy American Act, provide products, materials, or equipment of a singular generic kind from a single source.

B. Compatibility of Options: Where more than one choice is available an options for Contractor’s selection of a product or material, select an option that is compatible with other products and materials already selected. Total compatibility among options is not assured by limitations within contract documents, but must be provided by Contractor. Compatibility is a basic general requirement of product/material selections.

1.14 PRODUCTS/MATERIALS TO BE USED

A. General: Deliver, handle, and store products/materials to be use for the project in accordance with manufacturer’s recommendations and by methods and means that will prevent damage, deterioration, and loss, including theft, and protect against damage from climatic conditions. Control delivery schedules to minimize long-term storage of products at site and overcrowding of construction spaces. In particular, provide delivery/installation coordination to ensure minimum holding or storage times for products recognized to be flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and other sources of loss. Damaged or defective items, in the opinion of the Project Representative, shall be replaced at no cost to the Government.

1.15 WARRANTIES (GUARANTEES)

A. General: The warranty and guarantee provisions of the Contract Clauses apply to all Work of the contract. In accordance with FAR 52.246.21 Warranty of Construction, and in addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the contractor or any subcontractor or supplier at any tier. The warranty shall continue for a period of one (1) year from the date of Project Substantial Completion.

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B. Refer to individual specification sections for the determination of units of Work that are required to be specifically or individually warranted, and for the specific requirements and terms of those warranties (or guarantees) in excess of what is required by the Contract Clauses.

I. Submit Special Project Warranty (Guarantee): A warranty specifically written and signed by Contractor for a defined portion of the Work and, where required, countersigned by subcontractor, installer, manufacturer, or other entity engaged by Contractor.

II. Specified Project Warranty: A warranty that is required by contract documents to be provided for a manufactured product incorporated into the Work, regardless of whether manufacturer has published a similar warranty without regard for specific incorporation of product into the Work, or has written and executed a special project warranty as a direct result of contract document requirements.

III. Coincidental Product Warranty: A warranty that is not specifically required by contract documents (other than as specified in these Requirements), but that is available on a product incorporated into the Work, by virtue of the fact that manufacturer of product has published warranty in connection with purchases and uses of product without regard for specific applications except as otherwise limited by terms of warranty.

1.16 PROJECT CLOSEOUT

A. Substantial Completion: When the Contractor considers the work substantially complete, submit the following to the Contracting Officer:

I. A written notice that work, or designated portion thereof, is substantially complete, and request an inspection by the FBOP Project Representative and the Contracting Officer.

II. A punch list of remaining incomplete/non-compliant items shall accompany this written notice. Prior to the Contractor requesting substantial completion, the Contractor shall develop a punch list of incomplete and non-compliant items.

III. Within a reasonable time after receipt of such notice, the Contracting Officer and FBOP Project Representative shall make an inspection to determine the status of substantial completion.

IV. If the Contracting Officer determines that the work is not substantially complete:

a. The Contracting Officer will promptly notify the Contractor in writing, giving reasons therefore.

b. The Contractor shall remedy deficiencies in the work and send a second written notice of substantial completion to the Contracting Officer.

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c. The Contracting Officer and FBOP Project Representative will re-inspect the work.

d. The Contractor shall be responsible for any additional inspections by the Government that are not fault of the Government.

V. When the Contracting Officer determines that the work is substantially complete, the Contracting Officer will:

a. Request the FBOP Project Representative verify the Contractor’s punch list. The Contractor’s punch list may be amended by the FBOP Project Representative with any open issues and any remaining items from the incomplete/non-compliant list.

b. Request the Contractor to prepare a Certificate of Substantial Completion on a form approved by the Contracting Officer, accompanied by the punch list. This form will be used to record the established start dates for warranties and guaranties. This document provides for agreement as to the time allowed for completion or correction of work remaining, the date upon which the FBOP institution will assume possession of the work. If issued after the contract completion date, the certificate establishes the date upon which liquidated damages cease.

B. Final Inspection and Acceptance: The Contractor shall diligently complete all punch list items before a Final Inspection is scheduled.

I. When the Contractor considers the work complete, he/she shall submit a written certification to the Contracting Officer stating the Work has been completed and inspected for compliance with the Contract Documents; and the Work is ready for final inspection. The Contractor shall give the Contracting Officer a minimum of ten (10) work days advanced written notice of the date on which the work will be fully completed and ready for the Government’s final inspection.

II. The Contracting Officer and the FBOP Project Representative shall make an inspection to verify the status of completion with reasonable promptness after receipt of such certification.

III. Should the Contracting Officer consider that the work is incomplete or defective;

a. The Contracting Officer will promptly notify the Contractor in writing, listing the incomplete or defective work.

b. The Contractor shall take immediate steps to remedy the stated deficiencies and send a second written certification to the Contracting Officer when the work is complete.

c. The Contracting Officer and the FBOP Project Representative will re-inspect the work.

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d. The Contractor shall be responsible for any additional inspections by the Government that are not fault of the Government.

e. The Contracting Officer will assign monetary value to all punch list items not completed, and to all required submittals not received, as of the date of Final Acceptance. The total value of those items shall be retained and/or deducted from the Contractor’s final payment until the Contractor demonstrates to the Contracting Officer’s satisfaction that such items have been completed or corrected.

IV. When the Contracting Officer finds that work is acceptable under the Contract Documents, the Contracting Officer will request the Contractor to complete all remaining closeout submittals and contract requirements, including but not limited to: GSA Form 1142 – Release of Claims, operating and maintenance manuals, record documents, warranties, guarantees, certificates, clearances, and bonds.

V. When all work is acceptable, the Contracting Officer will issue a Certificate of Contract Completion, GSA Form 218, or other approved form to the Contractor for signature.

C. Final Application for Payment: After the work is fully accepted by the Contracting Officer, the Contractor shall submit the final application for payment in accordance with procedures and requirements stated in the Contract requirements. As required by the Contracting Officer, the final application for payment shall include affidavits that all bills have been paid.

The Contractor’s submission of the final application for payment shall signify that the work is complete, and that the Contractor has vacated the Project work site.

2.1 EQUIPMENT AND SYSTEM INTERGRATON SPECIFICATIONS

I. Hardware Replacement Locations

A. Main Communications Room Awarded contractor shall disconnect and replace the existing Allen Bradley PLC5/80 with a new redundant PLC system that will be compatible with:

a. Institution’s existing Pelco Brand CCTV Matrix CM9700 system;

consisting of CM9700-CC1 CPU, CM9770-MXB Matrix Bay, CM9760-ALM Alarm Interface Units (2 total), Pleco 32 Channel video distribution units (6 units total). New PLC unit shall also be compatible to potential Pelco Brand PLC interface upgrades or replacements.

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b. Rauland Intercom System consisting of; Rauland FAX250, Precedence CMA12 Commercial Mixer Amp and Rauland-Borg model DCC12 intercom control amplifiers (3 units total), and/or potential updated intercom system.

c. Typical 24 Volt AC micro-switches and relays used in prison door locks and motion sensors

B. Control Center

a. Awarded Contractor shall replace four (4) existing door/CCTV camera push-button console panels, with new flush mount touchscreen control panel monitors. New touchscreens shall be split into two independent PLC system interfaces (Primary and Backup) capable of operating in tandem, but not slaved to each other to enable PLC system redundancy in the event of a touchscreen malfunction and/or complete monitor failure.

b. New PLC Software shall be programmable to enable a minimum of One Hundred (100) electronic prison door actuator/intercoms and their associated CCTV cameras to be “seen” and controlled from the touchscreen monitors.

c. New touch screen monitors shall be no less than 15” in width and shall be integrated to the existing Control Center console work stations. Existing console work stations shall be gutted of all non-essential hardware, wiring, mounting brackets, etc., and where applicable retrofitted to facilitate the new PLC components as necessary. Existing console work station surface slopes and heights shall be evaluated, and if required, physically modified to increased surface angles and/or reduce height to best optimize touchscreen user interface.

C. Remote Communication Closets

a. Contractor will replace all existing PLC hardware located in the following institution remote communication closets with new applicable PLC I/O modules, chassis, and equipment cabinets:

B-Level: 1 Shelf having one (1) Remote Adapter and Power Supply.

- Two (2) Input modules and Two (2) Output modules.

1st Floor: 3 Half Shelves,

- Half Shelves 1 and 2 each having a PLC5/80, Backup Communication, Backup Expansion and Power Supply

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- Half Shelf 3 having one Remote I/O Adapter, Printer 1771 DB/B, Power Supply, One (1) input and One (1) output module.

2nd Floor: 2 Shelves, each having a Remote Adapter and Power Supply.

- Shelf 1 having eight (8) input modules and seven (7) output modules.

- Shelf 2 having five (5) input modules.

4th Floor: 2 Shelves, each having a Remote Adapter and Power Supply.

- Shelf 1 having eight (8) input modules and seven (7) output modules.

- Shelf 2 having five (5) input modules.

6th Floor: 2 Shelves, each having a Remote Adapter and Power Supply.

- Shelf 1 having eight (8) input modules and seven (7) output modules.

- Shelf 2 having six (6) input modules and one (1) output module.

II. Typical PLC Requirements per FBOP Technical Design Guidelines.

PART 1- DESCRIPTION

PLC shall provide control and monitoring functions for systems as described in these specifications.

1. The controllers shall provide all necessary logic functions, timing functions, memory, software, input and output points and communication capabilities for the operating features required to meet all of the requirements of the specifications.

2. The controller shall be general purpose in nature and not custom designed and built for this isolated application. The controller shall be generally non-location specific in its construction. The controller shall be made location specific and operationally customized by installing EEPROM with applicable software, and making the I/O interface board’s system specific and installing the proper I/O modules.

3. Logic functions…