IFB No. DR144580 Pre-Bid Package.pdf

IFB No. OP138405 Pre-Bid Conference C/K Line Mainline Fastener Replacement CA: DP

August 24, 2026

To: All Potential Bidders

Subject: Pre-Bid Conference Invitation for Bid (IFB) No. DR144580 Procurement of one Field Operations Command Vehicle

Attached please find a list of Pre-Bid Conference documents, all pertaining to the subject Invitation for Bid (IFB). Please note that none of the documents contained in the attachment should be viewed as a change, modification, or revision to the subject IFB requirements.

Any change to the subject IFB will be issued under a formal Amendment to the IFB by Metro.

Please contact the Contract Administrator with any additional questions.

ATTACHMENT(S):

1. Pre-Bid Conference Agenda

2. Presenter Remarks

3. Copy of Attendees

4. Plan Holder List

Issued by:

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

Austin Pope Sr. Contract Administrator Popeau@metro.net

PRE-BID CONFERENCE AGENDA

IFB No. DR144580

Procurement of one Field Operations Command

Vehicle

THURSDAY, AUGUST 20, 2026 AT 11:00 AM

QUESTION AND ANSWER PERIOD

Prospective bidders are encouraged to submit questions in writing (Email Contract Administrator). The Contract Administrator will receive and redirect questions to the representative best qualified to answer. This ensures all questions are recorded.

All Bidders are hereby advised that nothing said here today should be construed as changing the solicitation documents. Only a written amendment issued by Metro can change the solicitation documents or will be considered binding.

1. Introduction and Proposal Information

Contract Administrador Popeau@metro.net

2. Pre-Qualification Kunal Sharma

Pre-Qualification Representative pre-qual@metro.net

3. Ethics

Rebecca Gilden Ethics Representative ethics@metro.net

4. DEOD

Lucille Coleman Diversity and Economic Opportunity

Department Representative DEODS@metro.net

5. Insurance

Jonathan Epps Risk Management Representative

6. Project Overview

Alan Tang Project Manager mailto:Popeau@metro.net

PRE-BID CONFERENCE SCRIPT

IFB No. DR144580, Procurement of one Field Operations Command Vehicle August 20, 2026

Good morning and welcome to the Pre-Bid/Proposal Conference for IFB No.

DR144580, Procurement of one Field Operations Command Vehicle. My name is Austin Pope. I am the Senior Contract Administrator responsible for this solicitation.

As a reminder, please make sure that your microphone is muted. If you have a questions, please make sure you use the chat feature AND email me your questions, so we have a record of all questions. My email address is: Popeau@metro.net. For those of you joining virtually, please include your name, company name, phone number and email address in the chat feature so there is a record of attendees. If you are calling in, please email me that information by end of day.

Under this IFB, Metro is seeking a bid from a qualified firm to provide one Field Operations Command Vehicle , to be delivered to Metro’s Logistics Warehouse (A10).

This Pre-Bid Conference will be conducted as follows:

First, we will hear from various Metro departments regarding some of the requirements of the IFB. Each presenter will give you an overview of important requirements pertinent to this solicitation.

Second, we will hear an overview from the Project Manager on the Scope of Services for this project.

Lastly, I will review some portions of the IFB for your information.

Should you have any questions, please submit them in writing via e-mail. My e-mail address is printed in the solicitation, and it is Popeau@metro.net

On that note, I will be bringing up our presenters:

Kunal Sharma from the Pre-qualifications Department

Rebecca Gilden from the Ethics Department

Lucille Coleman from the Diversity and Economic Opportunity Department

Jonathan Epps from the Risk Management Department

Now I will hand it over to our Project Manager, Alan Tang, for a project overview.

Thank you all.

If there are any firms on this call today that have not obtained or reviewed a set of the solicitation documents, they are available for download through our vendor portal at http://business.metro.net.

Metro strongly suggests that you formalize your questions as soon as possible in order to provide Metro sufficient time to respond to all questions. Metro will provide answers to all questions received in writing prior to the bid due date. The last day to submit questions is Tuesday, August 25, 2026.

I would like to stress that it is very important that your firm is on the plan holders list.

Metro will send out Amendments, Question and Answer Documents, and any other project updates only to firms that are on the plan holders list. Since these documents contain important project information as it becomes available, please ensure your firm is listed. If you are unsure about your firm being on the plan holders list, please contact me and I can check for you.

The bid due date is Thursday, September 17, 2026.

You may submit your bids electronically via email to bids@metro.net. Bids must be received no later than 2:00 p.m. on Thursday, September 17, 2026. It is recommended that bidders send their emails allowing for sufficient time to ensure that the bidder can meet the bid due date.

Additionally, it is recommended that bidders emails are sent with a Delivery and Read receipt for their records. Please do not provide any sort of link for bid documents. Bids must be submitted according to the General Format Instructions provided for electronic submissions, which must be adhered to. Lastly, bidders should send a verification email to the Contract Administrator of the IFB after the email submissions of the bid to bids@metro.net. The verification email should indicate that a bid has been submitted by Vendor Name for IFB 144580 on X number of emails.

The Public Bid Opening will be held virtually on Thursday, September 17, 2026 at 2:30 p.m. Meeting details can be found in the solicitation document.

Instructions to Bidders

Bidders are to submit their bids in four volumes as indicated in the IFB, Submittal Requirements beginning on page 35.

http://business.metro.net/ mailto:bids@metro.net mailto:bids@metro.net

Volume I will be your Bid Letter (Exhibit 6)

Volume II will be your certification forms

Volume III will be your Price Bid

Volume IV will be your DEOD and required forms

Bid Submittal Requirements

Please consult the Bid Submittal Requirement beginning on page 34 for a list of the bid requirements.

Points of Contact for this Solicitation

As a reminder, the sole point of contact for information concerning this solicitation during the Black Out period is myself, with three exceptions:

A. Diversity and Equal Opportunity Department (DEOD) concerning the SBE/DVBE requirements;

B. Metro's Ethics Department; and C. Metro's Contractor Prequalification Office concerning Pre-Qualification Application.

Communication with Metro employees, Board members, or consultant employees regarding this solicitation is not permitted and may lead to your disqualification. No other Metro staff member, Board member, or consultant employee is authorized to provide you with information on this solicitation. If you ask them, they are to refer you to me, my superior, or my alternate.

As a reminder, nothing said here today should be construed as changing the solicitation documents. Only a written amendment issued by Metro can change the documents or will be considered binding.

The notes of this meeting will be prepared and sent to all registered plan holders.

Metro will distribute the following to all the plan holders via a Question-and- Answer document:

Copy of today's agenda Copies of each presenter's remarks Copy of attendees Copy of the plan holders list

For those of you joining virtually, please include your name, company name, phone number and email address in the chat feature so there is a record of attendees. If you are calling in, please email me with that information by the end of the day.

This concludes the Pre-Bid conference.

END OF PRE-BID CONFERENCE

NOTE:

• Starting January 1, 2025, Pre-Qualification is required for all firms not exempted from the process if their bid or proposal will meet or exceed $500,000 for non-Construction contracts. Pre-Qualification is required of all firms not exempted from the process regardless of amount for public works construction contracts. This requirement includes contractors, consultants, first-tier subcontractors, and direct suppliers to Metro. The requirement is contract specific thus, we do not accept “General” applications.

• Applications and validation forms are due the same day as your proposals are due.

• Please do not put your applications in your proposal as all documentation submitted with the prequalification application is treated as confidential and is protected from public disclosure by California Public Utility Code 99154. Confidentiality cannot be guaranteed if submitted with the proposal.

• Send applications or validation form directly to Pre-Qual office; email to Pre-Qual@Metro.net is preferred over hard copies sent by USPS, UPS or Fed Ex.

We will send you an email confirming receipt of your documents.

• Primes allow your subcontractors to send their applications and/or validation forms directly to Metro.

• Firms are pre-qualified for a period of two years. During that time, pre-qualified firms need only submit the one-page validation form, together with the latest financial statements and any other updating information as appropriate. If the firm’s pre-qualification status is due to expire within 30 days of the proposed award date of a contract, a new application will be required.

• Notarization of PQ application or validation form is not required. PQ application and validation form have been updated to reflect no notarization is required. Please obtain latest versions from Metro’s Vendor Portal or our intranet site; or contact us with any questions.

• Questions regarding Pre-Qualification should be directed to:

(213) 922-4130 or Pre-Qual@metro.net

PRE-QUALIFICATION

Ethics, Pre-Bid (2025)

Welcome to the Pre-Bid.

As a government agency, it is important to ensure the integrity of the procurement process is not compromised. In order to achieve this, there are a few rules to be aware of. These are not the only rules contained in the Contractor Code of Conduct, so please familiarize yourself with the code.

LOBBYIST REGISTRATION

Metro is required by state law to implement and maintain a Lobbyist Registration Program. The law states that all lobbyists, lobbying firms, and lobbyist employers must register with Metro prior to any lobbying contact with Metro, Board Members, or staff. The purpose of these regulations is to reveal to the public how much money is being spent on lobbying Metro.

Under the regulations, a lobbyist is defined as any person who receives compensation, other than reimbursement for reasonable travel expenses, who in a consecutive three-month period: (1) has at least one contact with an authority official or employee in an attempt to influence authority action; and (2) is compensated to engage in at least 15 hours of lobbying activity in connection with attempts to influence authority action.

It does not matter what your job title is or what you do for a living- if you meet these criteria, you would be considered a lobbyist under the regulations and would have to register prior to communicating with Metro.

Entities merely submitting proposals in response to a Metro RFP need not register.

If you lobby Metro without being registered with the MTA, and under State law you should be registered, you can be disqualified from receiving an award. You may register online at www.metro.net/about/ethics/. There is a small registration fee.

COMMUNICATIONS DURING PROCUREMENT

This procurement is currently in what we call a “Communications Blackout Period.” This period begins when the procurement solicitation is released and ends until Metro makes the recommendation for award public. A Communications Blackout Period can also restart when a protest on the recommendation is filed and continues until Metro issues the notice of determination.

The Contract Administrator is here to assist you with any questions and is the only person you may speak to during the Communications Blackout period with 3 exceptions:

(1) You may contact the Pre-Qualification Department about completing the forms in your packet that they require;

(2) You may contact the Diversity & Economic Opportunity Department with any questions concerning satisfying the goal for disadvantaged businesses; and

(3) You may contact the Ethics Department regarding ethical issues and questions about lobbying Metro.

Other than these 3 departments, all questions must be directed to the Contract Administrator;

this, in turn, helps us provide all answers from a single source. Do not contact anyone else at

Metro, including anyone that you know or may have spoken to before to discuss this procurement while it is pending recommendation. Likewise, do not contact Metro Board

Members or their staff to discuss this procurement while it is pending recommendation.

CONTRIBUTIONS

Members of the Metro Board are listed on Metro’s website; most of them are politicians. Under the Government Code, during a “pending proceeding” and for 12 months following a vote on a contract award, bidders and proposers are prohibited from making contributions over $500, and agents/lobbyists who communicate with LACMTA concerning the procurement are prohibited from making any contribution ($0), to Metro Board Members. You will be required to state in your ethics declarations whether you made any contributions prior to your proposal or bid.

GIFTS

Bidders and proposers, and their lobbyists, may not offer, give, or promise to offer or give, directly or indirectly, any gift to a Metro Board Member or employee. Furthermore, bidders and proposers, and their lobbyists, may not offer, give, or promise to offer or give, directly or indirectly, any gift to a Metro Board Member until 12 months after the contract award date.

Gifts include things such as lunch or tickets to a sporting event. Giving gifts to Metro Contract

Administrators is prohibited and a violation of this policy and can lead to disqualification from being awarded a contract.

EMPLOYMENT OF METRO PERSONNEL

Do not make offers of employment to Metro employees associated with the selection of the

Bidder during the pendency of the procurement, or as a reward for being awarded a contract.

Employees who are involved in the selection of contractors and scope of work for a procurement are particularly restricted. Each post-employment circumstance is evaluated individually, so please consult Metro’s Ethics Department to determine whether you may employ this person, at that time, for that specific work.

Lastly, please remember that Ethics Declarations must be completed by all prime contractors and subcontractors. All the questions must be answered. Failing to provide accurate and complete information could result in significant delays or cancellation of a procurement.

Thank you for your time and interest in responding to a procurement notice from Metro. Please feel free to contact the Ethics Department if you have any questions concerning the issues discussed. Take care.

DIVERSITY & ECONOMIC OPPORTUNITY DEPARTMENT (DEOD)

PRE-PROPOSAL CONFERENCE PRESENTATION

I am the Contract Compliance Officer of the Diversity & Economic Opportunity Department (DEOD) responsible for monitoring this project from inception to completion. Please email questions about the SBE/DVBE requirements to DEODS@metro.net with a copy to the Contract Administrator .

ESTABLISHED SBE/DVBE GOAL

Diversity & Economic Opportunity Department (DEOD) did not recommend a Small Business Enterprise (SBE) goal and/or Disabled Veteran Business Enterprise (DVBE) goal for this procurement.

SBE/DVBE FORMS

SBE and DVBE Proposal Forms must be submitted and can be found in the solicitation document. The SBE/DVBE Forms must be completed in their entirety and must be included as part of your Proposal submittal.

All firms listed on the SBE/DVBE Form 1 are expected to be utilized however if there is a request for substitution, then all substitutions must be approved by Metro prior to the start of work. All adding of new SBE/DVBE subs must be pre-approved by Metro.

Only NAICS codes applicable to this project should be used.

SMALL BUSINESS & CERTIFICATION COMPLIANCE REPORTING SYSTEM

The awardee is required to provide Metro with copies of all subcontract agreements of all subs within 14 days of executed contract with Metro. All subs and their subcontracts must be uploaded to B2Gnow. (Small Business & Certification Compliance Reporting System)

All payments are reported electronically and verified by using Metro’s Contract Compliance Database B2Gnow to ensure compliance with Federal Prompt Payment provisions.

Insurance Requirements

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons, or damages in property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employee or subcontractors.

MINIMUM SCOPE OF INSURANCE

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG0001)

2. Insurance Services Office form number CA0001 covering Automobile

Liability, code 1 (any auto)

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall be twice the required occurrence limit or $4,000,000.

Products/Completed Operations aggregate shall apply separately to this contract/agreement or the aggregate limit shall be twice the required per occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation to comply with California’s statutory requirements.

OTHER INSURANCE PROVISIONS

The insurance policies required per the terms of the contract are to contain, or be endorsed to contain, the following provisions:

1. LACMTA, its subsidiaries, officials and employees are to be covered as additional insureds as respects liability arising out of the activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned leased, hired or borrowed by the Contractor. The general liability coverage shall also include contractual, personal injury, independent contractors and broad form property damage liability. The coverage shall contain no special limitations on the scope of protection afforded to LACMTA, its subsidiaries, officials and employees.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects LACMTA, its subsidiaries, officials and employees. Any insurance or self-insurance maintained by LACMTA shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to LACMTA, its subsidiaries, officials and employees.

4. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice has been given to LACMTA.

6. Workers’ Compensation and Employer’s Liability policies shall provide a waiver of subrogation in favor of LACMTA.

DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retentions must be declared to, and amounts over $25,000 approved by LACMTA.

ACCEPTABILITY OF INSURERS

Insurance is to be placed with California admitted insurers with a current A.M.

Best’s rating of no less than A- VII, unless otherwise approved by LACMTA.

VERIFICATION OF COVERAGE

Contractor shall furnish LACMTA with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer to bind coverage on its behalf. All documents are to be received and approved by LACMTA before work commences. If requested by LACMTA, the Contractor shall submit copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.

SUBCONTRACTORS

Contractor must ensure any and all subcontractors performing services under the Contract are appropriately insured. Prime shall serve as repository of all Subcontractor insurance. LACMTA retains the right to obtain copies of evidence of Subcontractor insurance coverage at any time.

Specification Number MA-26-05

June 02, 2026

EXHIBIT A – SCOPE OF SERVICES

(06.02.2026)

Equipment (Description): Field Operations Command Vehicle

1.0 Scope

1.1 This Contract is for the purchase of one (1) new Field Operations Command Vehicle. THE CONTRACTOR

SHALL PROVIDE THE REQUESTED EQUIPMENT IN FULL COMPLIANCE WITH LACMTA’S

TECHNICAL REQUIREMENTS IDENTIFIED IN EXHIBIT A.1.

1.2 The Contractor shall furnish, deliver, and warrant each vehicle according to these specifications and shall include all items and/or accessories not mentioned, but required, for operation of the equipment.

2.0 General Requirements

2.1 All equipment classified as standard and/or required to operate the vehicle shall be provided at no additional cost to LACMTA. Items inadvertently omitted from this specification that are classified and or otherwise designated by the equipment manufacturer as required to operate the specified equipment shall be brought to the attention of the designated LACMTA representative.

2.2 OEM & Aftermarket Components

The vehicle with their components shall be new and of the latest factory model year released at the time the purchase order is awarded. They shall be complete, and ready to operate upon delivery. No rebuilt, refurbished or remanufactured components will be acceptable. All components shall be Original Equipment

Manufacturer (OEM), no aftermarket components shall be acceptable unless referenced in this specification and/or approved by the designated LACMTA representative.

All accessory installations shall be securely affixed and comply with OEM, Federal, State and OSHA standards. No installation shall interfere with the OEM systems nor render the equipment warranty invalid.

All electrical installations shall have all wires securely affixed to the running path. Wiring shall have protective shielding with loom, fabric, or PVC, as well as rubber grommets to protect wires that pass-through plates and panels, and insulated wire clamps for mounting. All accessory circuits shall have proper circuit protection adequately to prohibit damage to the unit’s OEM systems and prevent electrical shorts or fires.

2.3 Regulatory Compliance

The vehicle shall be, at the date of the delivery, in compliance with all current applicable local, California State and Federal Code of Regulations.

At the date of the delivery, the equipment shall comply with all current and applicable local, California state, and federal regulations. This compliance shall include, but not limited to, all current mandates from the US Environmental Protection Agency (EPA) Tier 4 emission standards, the California Air Resources Board (ARB), and local Air Quality Management District (AQMD). Furthermore, the equipment must conform to California Code of Regulations (CCR) Title 8, section 8470, Underwriters Laboratory (UL) standards, the National Electrical Cord (NFA 70/ANSI) and all local laws pertaining to this equipment

2.4 Delivery Requirements

Requested delivery is within 180 days from date of Contract effective date.

Contractor must notify designated LACMTA personnel two (2) working days prior to equipment delivery to

LACMTA so that LACMTA staff can make the necessary scheduling and travel arrangements to perform pre-delivery inspections and pre-acceptance of the vehicle at the factory.

No. Attendee Name Company Telephone Number Email

1 Steve Goodyear Farber Specialty Vehicles 614-863-6470 SGoodyear@FarberSpecialty.com

2 Rodrigo Morales Bespoke Coach 562-547-6706 rod@bespokecoach.com

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

Virtual Pre-Bid Conference Registration

IFB No. DR144580

Procurement of one Field Operations Command Vehicle

Thursday, August 20th , 2026, at 11:00 a.m.

mailto:SGoodyear@FarberSpecialty.com mailto:rod@bespokecoach.com

IFB No. DR144580 - Procurement of one Field Operations Command Vehicle

Updated: August 21, 2026 at 7:46 a.m.

*Note: Date and time indicate no additional downloads or changes have occurred

Date Company Name Street Additional City State Postal Code Telephone First Name Last Name Email

8/17/2026 BESPOKE COACH INC 7641 BURNET AVE VAN NUYS CA 91405 Rodrigo Morales rod@bespokecoach.com

8/14/2026 ENVISION FORD OF DUARTE 1031 Central Avenue Duarte CA 91010 RAYAN HASSANIE rhassanie@fordlincolnofduarte.com

8/19/2026 Farber Specialty Vehicles 7052 Americana Parkway Reynoldsburg Ohio 43068 6142063986 Steve Goodyear sgoodyear@farberspecialty.com

8/14/2026 FRITTS FORD 8000 Auto Drive Riverside CA 92504 Robert Wiltsey rwiltsey@frittsford.com

8/17/2026 LDV, Inc. 180 Industrial Drive Burlington WI 53105 2627630147 Kristina Hugasian sales@ldvusa.com

8/20/2026 MGBids.com 4622 Cedar Avenue Wilmington NC 28403 202-208-7019 Sarah Vine Sarah.vine@mgbids.com

8/15/2026 North America Procurement Council Inc., PBC 320 W. Ohio St. Suite 300 Chicago IL 60654 302-450-1923 Eric Johnson sourcemanagement@napc.me

8/15/2026 PWXPress 1900 Coffeeport Rd 1900 Coffeeport RdJacksonville, Florida 32208 4067689412 Gio Saravini quotes@gtechresearch.com

8/17/2026 Source Management 509 Olive Way Seattle New York98101 2063739500 Source Management deltekplusonvia@gmail.com

8/18/2026 South Coast Fire Equipment 3150 Palisades Drive Corona CA 92880 9092231077 Adrian Beyer adrian@southcoastfire.net

8/20/2026 TechOps Specialty Vehicles, LLC. 218 Log Canoe Circle Stevensville MD 20776 4438482906 William Krampf wkrampf@techopssv.com